Oce 3000 User manual

Océ 3000
User Manual

Copyright
Océ-Technologies B.V. Venlo, The Netherlands © 1997
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Code number 0101953
Edition 4.0
Océ-Technologies B.V.
GB
ThismanualcontainsadescriptionoftheOcé 3000andthemicrofilmscanning
that can be done with it. The introduction (chapter 1) contains a general
description of the working methods for using the microfilm scanner and it is
recommended that you read at least this chapter.
This manual reflects the following software:
Océ 3000 Windows apllication software version 4.1
Overview of scannerparts on the covers
To assist you in finding parts of the scanner quickly, an illustration of the
Océ 3000 microfilm scanner is presented on the inside back cover.
Safety information
This manual contains the following safety information:
■Appendix B lists ‘Instructions for safe use’. You are advised to read this
information before you start to actually use the scanner. Technical safety
information such as safety data sheets can also be found in appendix B.
■Where applicable, cautions and warnings are used throughout this manual to
draw your attention to safety precautions to be taken.

Contents 3
Contents
Chapter 1 Introduction
The Océ 3000 Microfilm Scanner 8
General operation 9
Modes of working 10
Chapter 2 System installation
System requirements 12
Minimum PC requirements 12
Software installation 13
Preparing the PC for printing 13
Selecting a language 14
Start/ stop the scanning procedure 15
Chapter 3 Scanning
Loading cards 18
The Control window 19
The option bar 19
The selection buttons 20
The Control window 21
Scanning in Single mode 23
Cards with unknown Hollerith codes 23
Settings in the Control window 23
Scanning in Batch mode 25
Quality mode 25
Settings in the Control window 26
Scanning in Auto Feed mode 27
Cards without Hollerith punches 27
Settings in the Control window 27
Scanning in Hollerith Check mode 29
Settings in the Control window 29
The Run-Time Display window 30
Choosing a display mode 34
Full Image 34

4 Océ 3000 User Manual
Enlarged 35
Dual 36
Zoom 37
Chapter 4 The Viewing mode
Viewing image files 40
The view screen 41
Chapter 5 Setting up the Océ 3000 Microfilm Scanner
The scanner setup 44
Imaging 45
Drawing Size 47
General Hollerith information 53
Hollerith Control 56
Predefined File Name 67
Automatic Card Selection 69
The printer setup 71
Print sequence 72
RCF file 72
Settings in the Print Control window 73
Configuration 85
Chapter 6 File handling and administration
The file handling setup 88
Scan data path 88
Process queue path 88
File format 89
Data Type 89
Save Option 90
The Job Management Menu 91
Maximum File Size 91
Log File Usage 92
Log file and Reject File 92
Additional functions 93

Contents 5
Chapter 7 Maintenance and troubleshooting
Card jams 96
Cleaning the drum 98
Appendix ATechnical specifications
Technical specifications 100
Error messages 101
Appendix BSafety information
Instructions for safe use 106
Safety data sheets 108
Safety data sheet Océ 3000 109
Appendix CDefining User Defined file format
User Defined file format 112
Header Definition file 112
Header Template file 114
Checking the user defined file format 115
Appendix DMiscellaneous
Notation conventions 118
Reader’s comment sheet 119
Index 121

6 Océ 3000 User Manual

7
Océ 3000
User Manual
Chapter 1
Introduction
This chapter contains a general description of the
Océ 3000 Microfilm Scanner.

8 Océ 3000 User Manual
The Océ 3000 Microfilm Scanner
The Océ 3000 Microfilm Scanner is a table-top machine which is controlled
by the Océ 3000 Windows application software running in the controlling PC.
The figures on the inside of the cover of this manual show the main external
features of the scanner.

Introduction 9
General operation
A complete scanning and printing system comprises the Océ 3000 Microfilm
Scanner, the controlling PC with the Océ 3000 Windows application software
and an Océ digital printer. The figure below shows an overview of the whole
system.
[1] Scanning, printing and filing
The cards to be scanned are placed in the input hopper of the scanner (1). You
startthescanningintheControlwindowoftheOcé 3000Windowsapplication
software (2). The scanner then scans one card or a batch of cards (3). The
images are displayed on the screen of the controlling PC as the cards are
scanned.Thecontrollingsoftware provides a ‘zoomandpan’facilitytoinspect
the produced images carefully.
According to the control settings in the software (4), the Océ 3000 Microfilm
Scanner allows you to produce prints of the scanned images using a digital
printer (5). You can also produce data files of the scanned images to store into
an image data directory. You can store the data files in the controlling PC, or
link the PC to a network, so that image data files can be sent to and stored in
any node of the network (6). All necessary controls for the scanning process
are available in menus in the controlling PC.
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10 Océ 3000 User Manual
The special Viewing mode allows you to display a scanned image data file that
is stored in an image data directory. The ‘zoom and pan’ facility is available to
check all details of the data file.
The configuration of the scanner and printer and the handling of files is
controlled in various control menus.
The on-line help gives information on all aspects of the system operation.
Modes of working
The system may be operated in the following modes:
■BATCH mode, which allows a batch of cards to be fed and scanned
automatically without your intervention.
■SINGLE mode, which allows you to feed one card, inspect the image and if
necessary re-scan the card after settings are changed. Use this mode for
difficult microfilms or for setting up the scanning parameters before
automatic scanning of a series of cards in BATCH mode.
■AUTO FEED mode. After a single card is fed and scanned as in SINGLE mode,
the next card is automatically fed after pressing the Continue button. Use this
mode for small numbers of cards that need special attention.
■HOLLERITH CHECK mode, which allows you to display and edit the Hollerith
data on the scanned card.
The system provides four different output modes:
■PRINT mode, which allows you to make one or more prints of the scanned
images on paper.
■FILE mode,whichallowsyoutostoretheimagedatafilesintoaspecifieddata
directory.
■PRINT/FILE mode, which is a combination of the two modes above. One or
more paper copies and a data file are made.
■VIEW mode, which allows you to simply check the images on the screen of
the controlling PC without making paper copies or storing data files.
For more detailed information on how to run a scanning session in the various
modes see ‘Scanning’ on page 17.

11
Océ 3000
User Manual
Chapter 2
System installation
This chapter informs you how to install the Océ 3000
Microfilm Scanner and the Océ 3000 Windows application
software.

12 Océ 3000 User Manual
System requirements
This section describes the hardware and software requirements for running the
Océ 3000 V4.1 Windows application software.
Minimum PC requirements
Windows NT environment The Océ 3000 System Controller must conform to
the following minimum specifications:
■minimal 486 DX with 100MHz clock frequency
■I/O Expansion Bus with one free PCI slot
■I/O ISA Expansion Bus clock speed of 8MHz (maximum)
■minimal 32MB RAM
■100 MB Hard Disk
■colour SVGA Monitor and Controller (minimum Resolution 800 x 600)
■display adaptor must be set to 256 colours
■Windows NT 3.51 or Windows NT 4.0
■CD ROM drive
■a Windows mouse.
Windows 95 environment The Océ 3000 System Controller must conform to
the following minimum specifications:
■minimal 486 DX2 with 50MHz clock frequency
■I/O Expansion Bus with one free PCI slot
■I/O ISA Expansion Bus clock speed of 8MHz (maximum)
■minimal 32MB RAM
■100 MB Hard Disk
■colour SVGA Monitor and Controller (minimum Resolution 800 x 600)
■display adaptor must be set to 256 colours
■Windows 95
■CD ROM drive
■a Windows mouse.

System installation 13
Software installation
The Océ 3000 Window application software is contained on one CD ROM.
The setup program performs the installation process automatically and sets all
configuration parameters to their required values.
Note: If you are using Windows NT, you must be logged in as
ADMINISTRATOR before starting the installation procedure.
▼To install the Océ 3000 software:
1Insert the Océ 3000 installation CD ROM in the disk drive of the PC.
2Run ‘setup.exe’ from the CD ROM.
3Now follow the instructions on the screen.
Preparing the PC for printing
▼Preparing the PC for printing:
1Open the Control Panel menu in Windows.
2Select the Printers icon.
3Add a Generic Printer (Text only) and assign the appropriate address (local on
LPT1, 2, etc. or Network address).
4Specify the printer name: ‘Centronics Printer’.
Note: This name is case sensitive, and the space is required.
5Do not send a test page to the printer.

14 Océ 3000 User Manual
Selecting a language
You can specify the language in which the Océ 3000 Windows software is
displayed on your screen. You can choose English, French, German or Italian.
▼To select a language:
1Open the Control Panel menu in Windows.
2Select Regional Settings.
3Specify the desired language in the Language selection box.
Note: If you choose a language that is not supported, English will be
selected as default language.
[2] Language selection
4Click OK to go back to the Control Panel window.
5Exit the Control Panel window.
You can now start the Océ 3000 Microfilm scanner Windows application.
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System installation 15
Start/ stop the scanning procedure
This section explains the procedure for start and stop the scanning, including
switching on/off the scanner and the PC.
▼To switch the scanner on:
1Switch the ON/OFF switch on the rear of the Océ 3000 Microfilm Scanner to
the ‘I’ (ON) position (see figure 3 ).
[3] The ON/OFF switch
▼To start the window application:
1Switch the controlling PC on.
2Start Windows.
3With Windows running, open the Océ 3000 Scanner Group.
4Double click the Océ 3000 icon.
The system starts up and performs a self-test. When the calibrating procedure
is finished (after about 30 seconds), the Control screen is displayed.
If the system is not to be used for several hours, switch the scanner system off.
▼To stop the windows application:
1Click System at the top of the screen.
2Click Exit.
You may be asked if you want to save the current configuration.
3Select the Shut Down option in Windows.
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16 Océ 3000 User Manual
4When the PC is shut down, switch the ON/OFF switch on the rear of the scanner
to the ‘O’ (OFF) position.
5Switch off the controlling PC (if not already switched off automatically).

17
Océ 3000
User Manual
Chapter 3
Scanning
This chapter gives an overview of the various parts of the
Control window. It also provides all necessary information
to run a scanning session in Batch, Single, Auto Feed and
Hollerith Check mode.

18 Océ 3000 User Manual
Loading cards
A maximum of approximately 250 aperture cards can be loaded into the input
hopper. A card press is placed on top of the batch of cards to assure a smooth
throughput of cards. The cards are placed in the scanner as shown in the
illustration below. Depending on the setting in the Configuration menu, you
must load the cards face up or face down (see ‘Configuration’ on page 85).
[4] Loading cards
▼To load a batch of cards:
1Place the first card of the batch in the input hopper, sliding it a bit forwards to
make sure the card is gliding under the card guide plate.
2Place the rest of the cards on top.
3Put the card press on top of the batch of cards.
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Scanning 19
The Control window
When the Océ 3000 Microfilm Scanner Windows application is activated, the
Control window appears on the screen. The following figure displays the
default Control window.
[5] Default Control window
The different parts of this window are described in the following paragraphs.
The option bar
The option bar provides five pull down menus.
[6] The option bar
System Thisis a pull downmenu which contains theexit route for terminating
a scanning session.
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20 Océ 3000 User Manual
Display This pull down menu selects one of the three possible display modes.
All display modes are available during the scanning process and during the
viewing (browsing) after drawings have been scanned. The different display
modes are described in detail in ‘Choosing a display mode’ on page 34.
Utilities This pull down menu provides the Configuration and Clean Drum
options. The Configuration option is described in ‘Configuration’ on page 85.
Clean Drum is described in ‘Cleaning the drum’ on page 98.
View This is a pull down menu allows you to view a selected image data file.
The Viewing mode is described in chapter 4.
Help The Help option provides on-line context sensitive help on all aspects of
the system operation. Clicking the Help option during operation will display
information concerning the process (this option is not available below version
3.1).
The selection buttons
Thereare four main selectionbuttons which are placedat the top ofthe Control
window. Each of these opens a setup dialogue box.
[7] The selection buttons
Scanner setup Clicking the ScannerSetup button brings up the Scanner Setup
window. Itprovides all the setuptools related to thescanner. Youcan find more
information in ‘The scanner setup’ on page 44.
Printer setup Clicking the Printer Setup button brings up the Printer Setup
window. It providesallthesetuptoolsrelatedtotheprinters.You can find more
information in section ‘The printer setup’ on page 71.
File Handling Clicking the File Handling button brings up the File Setup
window. It allows setting up the details of the output files, file naming etc.
More information is in ‘The file handling setup’ on page 88.
Job Management Clicking the Job Management button brings up the Job
Management window. It allows setting up the log file and file size limits for the
job. More information is in ‘The Job Management Menu’ on page 91.