Oki CX3641 User manual

EFI Fiery Configuration and Setup Technical Reference
Part Number: 59308801, Rev. 1.0
15 March 2008

CONTENTS 3
CONTENTS
INTRODUCTION 6
Terminology and conventions 6
About this document 7
CONNECTING TO THE NETWORK 8
CX3641MFP on the network 8
Stages of installation on the network 9
Summary of CX3641MFP network installation 10
Network server setup requirements 11
Windows networks 11
AppleTalk networks 12
PREPARING FOR CX3641MFP SETUP 13
Levels of access and control 13
Users and Groups 13
CX3641MFP print connections 15
WebTools 16
Additional security features 16
Controlling E-mail access to the CX3641MFP 17
Restricting IP addresses and ports, and MAC addresses 17
LDAP authentication 17
Connecting network cable to the CX3641MFP 18
Back view of the CX3641MFP 18
Ethernet connection 18
About Setup 19
Setup from the copier/printer touch panel 19
Setup from a network computer 19
CONTENTS

CONTENTS 4
SETTING UP THE CX3641MFP FROM ANETWORK COMPUTER 20
Accessing Configure from a network computer 20
Using Configure 21
SETUP OPTION REFERENCE 22
Setup options 22
CONFIGURING WEBTOOLS 27
Configuring the CX3641MFP and computers for WebTools 27
ADMINISTERING THE CX3641MFP 28
Administrator functions 28
Setting passwords 29
Passwords from the copier/printer touch panel 29
Passwords from a network computer 29
Updating system software 30
Configuring the Job Log from the copier/printer touch panel 30
Clearing the CX3641MFP 31
Restoring CX3641MFP settings 32
Restoring the CX3641MFP to default settings 32
Saving and restoring CX3641MFP configuration 32
Managing e-mail address books 33
Printing the Configuration page 36
Maintaining optimal CX3641MFP performance 36
Understanding power save considerations 37
Shutting down, rebooting, and restarting the CX3641MFP 38
Shutting down the CX3641MFP 38
Rebooting or restarting the CX3641MFP 39

CONTENTS 5
TROUBLESHOOTING 41
Troubleshooting the CX3641MFP 41
Runtime error messages 41
Cannot connect to the CX3641MFP with utilities 42
Cannot connect to the CX3641MFP with Command WorkStation 42
INDEX 43

INTRODUCTION 6
INTRODUCTION
This document describes how to set up network servers and user computers to use the
CX3641MFP so that users can print to it as a high-performance networked printer. For
general information about using the copier/printer, your computer, your software, or your
network, see the documentation that accompanies those products.
Setting up the network environment correctly requires the presence and active cooperation
of the network administrator. Detailed instructions for configuring networks is beyond the
scope of this document. For information, see your network documentation.
Terminology and conventions
This document uses the following terminology and conventions.
Term or convention Refers to
Mac OS Apple Mac OS X
Titles in italics Other documents in this set
Windows Microsoft Windows 2000, Windows XP, Windows Server 2003
Topics for which additional information is available by starting
Help in the software
Tips and information
Important information
Important information about issues that can result in physical
harm to you or others

INTRODUCTION 7
About this document
This document covers the following topics:
• Network connectors on the CX3641MFP
• Information specific to the CX3641MFP about setting up network servers
NOTE:For information about network servers, see your network documentation.
• System security through access levels and passwords
• Setup of the CX3641MFP from the copier/printer touch panel
• Setup of the CX3641MFP from a network computer
• Setup of the CX3641MFP to allow users to use WebTools
• Administration of the CX3641MFP
• Troubleshooting
Administrator functions described in other documentation are summarized on page 28.

CONNECTING TO THE NETWORK 8
CONNECTING TO THE NETWORK
This chapter summarizes the stages in setting up the CX3641MFP.
CX3641MFP on the network
When the CX3641MFP is connected to a network, it behaves as a networked printer.
The CX3641MFP supports the following network protocols (rules that enable computers
on a network to communicate with each other):
• AppleTalk, Bonjour
• TCP/IP, which also includes the BOOTP, DHCP, FTP, HTTP, IMAP, IPP, IPv4,
IPv6, LDAP, LPD, NBT, POP3, Port 9100, SMB, SMTP, SNMP, SNTP, and
SSL/TLS protocols
These protocols can run concurrently on the same cable. Computers that use other
protocols can print through a server that uses one of the supported protocols. The
CX3641MFP is auto-sensing, and handles all connections simultaneously.

CONNECTING TO THE NETWORK 9
Stages of installation on the network
Installation can be performed by a network or printing administrator. The stages of a
successful installation are:
1 Configuring the network environment
Configure network servers to provide users with access to the CX3641MFP as a
networked printer. For information about configuring network servers in Windows
environments as they relate specifically to the CX3641MFP, see page 11. For information
about using your network, see your network documentation.
2 Physically connecting the CX3641MFP to a functioning network
Prepare a network node for the CX3641MFP. Obtain cable, route it to the location where
the CX3641MFP is to be installed, and attach the cable to the network connector of the
CX3641MFP. For details, see page 18.
3 Setting up the CX3641MFP
Configure the CX3641MFP for your printing and network environment (see page 21).
4 Preparing user computers for printing
Install the files needed for printing, install user software, and connect the user computers
to the network. The software installation is described in Printing from Windows and
Printing from Mac OS.
5 Administering the CX3641MFP
Monitor and maintain system performance and troubleshoot problems that may arise
(see “Administering the CX3641MFP” on page 28).

CONNECTING TO THE NETWORK 10
Summary of CX3641MFP network installation
CX3641MFP available on the network
Network server configuration
Network server
Configure network servers to specify CX3641MFP print
queues and CX3641MFP users.
Connection
CX3641MFP
Prepare a network node. Connect the CX3641MFP to the
network.
CX3641MFP Setup
Configure default settings for the options in the Setup
menus.
Client computer Setup
At computers where users print to the CX3641MFP:
• Install the appropriate printer files and connect to one
or more print connections.
• Install utilities and an Internet browser on computers
where users will use them.
• Verify the CX3641MFP in the list of printers.

CONNECTING TO THE NETWORK 11
Network server setup requirements
This section provides basic information about configuring the CX3641MFP and using it
on the network. It does not explain network functions for printing in general. Only
information specific to the CX3641MFP is presented. Setting up the network environment
correctly requires the presence and active cooperation of the network administrator.
Detailed instructions for configuring networks is beyond the scope of this document. For
information, see your network documentation.
Configure the network and servers, and ensure that there is a live network connection
before you configure CX3641MFP network settings in Setup. This allows the
CX3641MFP to query the network for zones, servers, and server-based queues.
Whenever you change the configuration of the CX3641MFP or network at your site, alter
the settings to correspond to the changed environment. Changing network or port settings
may require that you make changes to other Setup options, as well.
Windows networks
• The CX3641MFP requires a valid IP address, subnet mask, and gateway address.
Enter these addresses manually or use DHCP or BOOTP protocols to assign them
dynamically. Make sure the CX3641MFP name and address are listed in a domain name
server (DNS) or hosts name database used by your system.
If more than one CX3641MFP print connection is published (for example, if both the Print
queue and the Hold queue are published), consider creating a printer for each print
connection, so that users can print to each connection directly.
• Configure the CX3641MFP with the correct Windows domain name.
This is especially important for Windows printing, also known as SMB printing.
To use Microsoft Active Directory, you must assign the CX3641MFP to a domain. If you
assign the CX3641MFP to a workgroup, you cannot use Active Directory.

CONNECTING TO THE NETWORK 12
AppleTalk networks
AppleShare servers require no special configuration.
To allow Mac OS X v10.4.x computers to access Bonjour printers, you must enable
Bonjour on the CX3641MFP.

PREPARING FOR CX3641MFP SETUP 13
PREPARING FOR CX3641MFP SETUP
To prepare for printing at your site, you must do some initial CX3641MFP configuration
(or “Setup”) to specify the network environment and the types of printing you do. Before
you perform Setup, decide the levels of access to implement, such as passwords and other
security features that the CX3641MFP offers. Because many of these security features are
interconnected, review the information in this chapter to plan for an effective security
system, and then perform Setup accordingly.
Levels of access and control
When you configure the CX3641MFP during Setup, you implement a particular level of
control by configuring these elements:
• Users and Groups
• Print connections
• Access to WebTools
Users and Groups
With WebTools Configure, you create users, assign passwords to users, create groups with
particular privileges, and assign users to the groups. Several groups are provided by
default, and you can create new groups. All users in a group have the same privileges.
In addition to assigning the users that you have created to a group, you can add users from
your organization’s global address list if you have LDAP services enabled on the
CX3641MFP.
The following discussion is an overview designed to help you prepare a security strategy.
For more information, including specific procedures, see WebTools Configure Help.
User authentication
The term “user authentication” means the CX3641MFP verifies that the user who is
sending a job belongs to a group, and the group has printing privileges (“Print in B&W” or
“Print in Color and B&W”).
By default, the CX3641MFP does not enforce user authentication. That is, even if you
assign passwords to users and assign the users to groups, no authentication occurs unless
you clear the “Allow users to print without authentication” checkbox (in Configure >
Users and Groups). If this option is selected, anyone can print to the CX3641MFP.

PREPARING FOR CX3641MFP SETUP 14
NOTE:This option is also available in Setup from the copier/printer touch panel (see
“Allow Printing From” on page 26).
If you require users to specify their user name and password (that is, you have cleared the
“Allow users to print without authentication” checkbox), users must type this information
in the printer driver when they print. Also, users must specify their user name and
password if they create files from the printer driver for printing later (such as an e-mail
attachment that will be sent to the CX3641MFP).
Because jobs that are sent through FTP do not require a printer driver, you can specify that
FTP jobs are authenticated (see Configure > Network > Services > Require Password for
Printing).
Passwords
When you create a new user in WebTools Configure > Users and Groups, you assign a
password to the user. In other areas of the system, you can also set passwords for these
areas:
• Default admin user in Administrators group
• Default operator user in Operators group
By default, the Administrator password is set on the CX3641MFP. Change the
Administrator password periodically to protect the CX3641MFP from accidental or
malicious changes to Setup. For more information, see “Setting passwords” on page 29.
Users in the Administrators and Operators groups have privileges in addition to the
explicit ones that you set when you create groups. Examples of these privileges are
provided in the following sections.
Administrator privileges
Users in the Administrators group have the highest level of control. Administrator
privileges include:
• Configuring the CX3641MFP from the Configure WebTool or from the copier/printer
touch panel
• Adding and deleting groups
• Adding and deleting users
• Setting and changing passwords for users
• Deleting, printing, exporting, and viewing the Job Log
• Deleting, viewing, and modifying users’ print jobs
• Clearing the CX3641MFP of all job data
• Printing in black-and-white or color
• Publishing print connections

PREPARING FOR CX3641MFP SETUP 15
• Deleting fonts
• Controlling print jobs from the job management tools
• Overriding job settings
• Setting default settings for print options
• Calibrating the CX3641MFP
Operator privileges
Users in the Operators group control print jobs from the job management tools, including
the following:
• Viewing the Job Log
• Deleting, viewing, and modifying other users’ print jobs
• Printing in black-and-white or color
Guest privileges (no password)
A user does not need a password to log on as a Guest from the job management tools. A
Guest can view the status of active jobs but cannot make changes to jobs or to the
CX3641MFP state.
CX3641MFP print connections
The CX3641MFP supports three print connections: Hold queue, Print queue, and Direct
connection. You enable, or “publish,” these print connections to users on the network
when you configure Printer Setup. All published connections are constantly checked for
the presence of jobs. The Print queue and Direct connection give users more direct access
to the CX3641MFP than the Hold queue. Therefore, do not publish the Print queue and the
Direct connection in environments where maximum control is required.
In addition, you can enable the Printed queue, which is a storage area for the most recent
jobs from the Print queue. The Printed queue allows users to reprint those jobs by using
the job management tools (for example, Command WorkStation).
NOTE:To use the utilities and WebTools, you must enable at least one print connection.
Hold queue
Jobs sent to the Hold queue are spooled to the CX3641MFP hard disk for printing at a
later time, or for reprinting. Because the Hold queue is a storage area, jobs sent to it cannot
proceed through the printing process until the operator intervenes using the job
management tools.

PREPARING FOR CX3641MFP SETUP 16
Print queue
The Print queue is the standard CX3641MFP queue. Jobs sent to the Print queue are
processed and printed in the order in which they are received. Jobs prioritized by an
operator with the job management tools and jobs sent via the Direct connection take
priority over jobs sent to the Print queue.
Direct connection
The Direct connection transmits jobs directly to the FieryMFP, but only when the
FieryMFP is idle. If the FieryMFP is busy, the job remains at the user’s computer until the
FieryMFP is ready. The job is then processed as soon as the previous job is finished and
before the next queued job is processed.
Jobs sent to the Direct connection are not stored on the FieryMFP hard disk, and cannot be
selected for reprinting, moving, or deletion. Therefore, the Direct connection provides a
measure of security for sensitive files. Jobs sent to the Direct connection do appear in the
Job Log, for accounting purposes.
NOTE:To download fonts to the FieryMFP, you must publish the Directconnection.
WebTools
The CX3641MFP supports Internet or intranet access with WebTools from Windows and
Mac OS computers. To enable use of WebTools, see “Configuring WebTools” on page 27.
Home
Home provides you with current information about the jobs processing and printing on the
CX3641MFP. To use this WebTool, you do not need a password. For more information,
see Utilities.
Docs
Docs allows users to access, manage, and modify jobs in their mailboxes on the
CX3641MFP, and submit jobs to the CX3641MFP. For more information, see WebTools
Docs Help.
Configure
Configure allows you to view and modify CX3641MFP options from a network computer.
This function requires an Administrator password. For more information, see page 20.
Additional security features
In addition to the traditional security features such as passwords, you can use these
features to keep the CX3641MFP secure:
• E-mail access

PREPARING FOR CX3641MFP SETUP 17
• IP addresses and ports, and MAC addresses
•SecurePrinting
• LDAP authentication
Controlling E-mail access to the CX3641MFP
Because you can allow users to print file attachments in e-mail messages sent to the
CX3641MFP, the CX3641MFP accepts only valid attachments (for example, PostScript
or PDF files). Typically, viruses transmitted via e-mail require execution by the receiver.
Attachments that are not valid files are discarded by the CX3641MFP. Because file types
such as .BAT, .VBS, and .EXE could launch harmful virus activity, the CX3641MFP does
not process these file types. The CX3641MFP also ignores e-mails in RTF (Rich Text
Format) or HTML (Hypertext Markup Language) format, and any included JavaScript
code.
You can define lists of authorized e-mail addresses on the CX3641MFP. Any e-mail that
the CX3641MFP receives from an e-mail address not in the authorized list is deleted. For
more information, see page 33.
Restricting IP addresses and ports, and MAC addresses
To restrict unauthorized connections to the CX3641MFP, you can permit only users
whose IP addresses or MAC addresses are within a defined range. You can also close
unnecessary ports to reject inbound access from the network. Commands or jobs sent from
unauthorized IP addresses or ports are ignored by the CX3641MFP.
LDAP authentication
When you enable LDAP communication to retrieve names and other information for
people at your organization, you can specify the type of authentication. For more
information, see WebTools Configure Help

PREPARING FOR CX3641MFP SETUP 18
Connecting network cable to the CX3641MFP
This section includes an illustration of the CX3641MFP back panel, and provides
information about connecting the CX3641MFP to the network.
Back view of the CX3641MFP
Ethernet connection
For Ethernet connections, the CX3641MFP supports Unshielded Twisted Pair UTP
(Unshielded Twisted Pair) cabling for these network speeds:
• 10BaseT: Category 3 or higher
• 100BaseTX: Category 5 or higher (4-pair/8-wire, short-length)
• 1000BaseT: Category 5e or higher (4-pair/8-wire, short-length)
TOCONNECT TO THE NETWORK
1 Power off the copier/printer and CX3641MFP.
For information about the proper procedures, see page 38.
2 Connect the cable from the network to the appropriate network connector (RJ-45) on the back
of the CX3641MFP.
3 Power on the CX3641MFP and the copier/printer.

PREPARING FOR CX3641MFP SETUP 19
About Setup
Setup configures the CX3641MFP to communicate with other devices and to manage
print jobs. Perform Setup the first time you turn on the CX3641MFP after new system
software is loaded, or any time Server software is reinstalled. When the network or user
printing environment changes, change the options accordingly.
NOTE:You cannot access Setup functions from Command WorkStation, Macintosh
Edition.
Setup from the copier/printer touch panel
Make settings for Printer Setup, Network Setup, and Services, in that sequence. After the
initial Setup, you can change Setup options from the copier/printer touch panel (page 22)
or a network computer (page 20). Most Setup options can be set using either of these
methods.
If you do not make settings in the remaining Setup menus, the CX3641MFP uses default
settings. You must choose settings appropriate for the printing environment at your site.
Setup from a network computer
To set up the CX3641MFP from a network computer, use Configure (page 20). Access
Configure either from WebTools or Command WorkStation, Windows Edition.

SETTING UP THE CX3641MFP FROM ANETWORK COMPUTER 20
SETTING UP THE CX3641MFP FROM ANETWORK
COMPUTER
After you perform initial Setup from the copier/printer touch panel, you can change most
Setup options from a network computer using Configure. To use Configure from a
network computer, you must know the CX3641MFP Administrator password.
Accessing Configure from a network computer
To set up the CX3641MFP from a network computer, use Configure. You can access
Configure in these ways:
• WebTools from a supported Internet browser
• Command WorkStation, Windows Edition
TOACCESS CONFIGURE FROM AN INTERNET BROWSER
1 Start your Internet browser and type the IP address of the CX3641MFP.
2 Click the Fiery button in the lower-left corner.
3 Click the Configure tab on the CX3641MFP home page.
4 Click Launch Configure.
5 Log on as Administrator with the appropriate password.
TOACCESS CONFIGURE FROM COMMAND WORKSTATION, WINDOWS EDITION
1 Start Command WorkStation.
2 Log on as Administrator with the appropriate password.
3 Choose Setup from the Server menu.
Regardless of the method you use, the following dialog box appears.