Oki CX4545 MFP User manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
TopAccess Guide
ES9160 MFP/ES9170 MFP
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP

©2012 Oki Data Corporation All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

Preface 1
Preface
Thank you for purchasing OKI Multifunctional Digital Systems or Multifunctional Digital Color Systems.
This manual describes remote setup and remote management which operated from the web based management utility
TopAccess.
Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this
manual within easy reach, and use it to configure an environment that makes best use of the OKI MFP’s functions.
How to read this manual
Symbols in this manual
In this manual, some important items are described with the symbols shown below. Be sure to read these items before
using this equipment.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with
the following signage:
Screens
The details on the touch panel menus may differ depending on how the equipment is used, such as the status of the
installed options.
The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the
display or the order of buttons in the illustrations may differ from that of your equipment.
About the defaults shown in this manual
The defaults shown in this manual are the values in the standard operating environment. The values may have been
changed from these defaults. The defaults for your model may differ from the defaults shown.
The default for the list item is shown underlined.
Operations on some items are restricted depending on the privileges assigned to the TopAccess user.
Also, some items may not be displayed or may not function on some models.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding objects.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding objects, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.

2 Preface
Trademarks
The official name of Windows XP is Microsoft Windows XP Operating System.
The official name of Windows Vista is Microsoft Windows Vista Operating System.
The official name of Windows 7 is Microsoft Windows 7 Operating System.
The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
Microsoft, Windows, and the brand names and product names of other Microsoft products are trademarks of Microsoft
Corporation in the US and other countries.
Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other
countries.
Adobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and
other countries.
IBM, AT and AIX are trademarks of International Business Machines Corporation.
NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
Other company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.
Security Precautions
To prevent the configuration settings from being changed illegally or similar, change the initial administrator password
at the time of shipping before you use this product. Also, the administrator password should be altered periodically.
Be sure to log out when leaving your computer while changing TopAccess settings for security purposes.
For security purposes, do not access any other site while you are logged in to TopAccess.

CONTENTS 3
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 Overview
TopAccess Overview ............................................................................................................... 8
TopAccess Conditions............................................................................................................. 9
Accessing TopAccess ........................................................................................................... 10
Accessing TopAccess by entering URL .............................................................................. 10
Accessing TopAccess from Network Map
(Windows Vista/Windows 7/Windows Server 2008)............................................................ 12
TopAccess screen descriptions ........................................................................................... 21
Access policy mode ............................................................................................................... 22
Chapter 2 [Device] Tab Page
[Device] Item list ..................................................................................................................... 26
Displayed icons ...................................................................................................................... 28
Chapter 3 [Job Status] Tab Page
[Job Status] Tab Page Overview........................................................................................... 30
[Print Job] Item list ............................................................................................................... 30
[Fax/InternetFax Job] Item list ............................................................................................. 32
[Scan Job] Item list .............................................................................................................. 33
[Job Status] How to Set and How to Operate ...................................................................... 34
Displaying print jobs ............................................................................................................ 34
Deleting jobs........................................................................................................................ 35
Deleting private print jobs and hold print jobs...................................................................... 35
Releasing print jobs............................................................................................................. 36
Checking recovery information............................................................................................ 36
Chapter 4 [Logs] Tab Page
[Logs] Tab Page Overview..................................................................................................... 38
[View Logs] Item list............................................................................................................. 38
[Export Logs] Item list <access policy mode> ..................................................................... 44
[Log Settings] Item list <access policy mode>..................................................................... 45
[Logs] How to Set and How to Operate ................................................................................ 47
Displaying job logs............................................................................................................... 47
Exporting logs...................................................................................................................... 48
Chapter 5 [Registration] Tab Page
[Registration] Tab Page Overview ........................................................................................ 50
[Template] Item list .............................................................................................................. 50
[Address Book] Item list....................................................................................................... 76
[Inbound FAX routing] Item list ............................................................................................ 81
[Registration] How to Set and How to Operate.................................................................... 86
Managing templates ............................................................................................................ 86

4 CONTENTS
Managing address book ...................................................................................................... 94
Managing mailboxes.......................................................................................................... 100
Chapter 6 [Counter] Tab Page
[Counter] Tab Page Overview ............................................................................................. 104
[Counter] Item list .............................................................................................................. 104
[Counter] How to Set and How to Operate......................................................................... 111
Viewing counters ............................................................................................................... 111
Chapter 7 [User Management] Tab Page
[User Management] Tab Page Overview ............................................................................ 114
[User Accounts] Item list <access policy mode> ............................................................... 114
[Group Management] Item list <access policy mode>....................................................... 121
[Role Management] Item list <access policy mode> ......................................................... 123
[Department Management] Item list <access policy mode>.............................................. 128
[Export/Import] Item list <access policy mode>................................................................. 132
Chapter 8 [Administration] Tab Page
[Setup] Item list..................................................................................................................... 136
General settings ................................................................................................................ 136
Network settings ................................................................................................................ 143
Copier settings................................................................................................................... 180
Fax settings ....................................................................................................................... 183
Save as File settings ......................................................................................................... 186
Email settings .................................................................................................................... 195
InternetFax settings ........................................................................................................... 197
Printer/e-Filing settings...................................................................................................... 198
Printer settings................................................................................................................... 199
Print Service settings......................................................................................................... 203
ICC Profile settings (supported models only) .................................................................... 207
Print Data Converter settings ............................................................................................ 209
Embedded Web Browser settings ..................................................................................... 210
Off Device Customization Architecture settings ................................................................ 212
Version .............................................................................................................................. 213
[Setup] How to Set and How to Operate............................................................................. 214
Setting up General settings ............................................................................................... 214
Setting up Network settings............................................................................................... 216
SNMP V3 settings ............................................................................................................. 218
Setting up Copier settings ................................................................................................. 224
Setting up Fax settings ...................................................................................................... 226
Setting up Save as file settings ......................................................................................... 228
Setting up E-mail settings.................................................................................................. 230
Setting up InternetFax settings.......................................................................................... 232
Setting up Printer/e-Filing settings..................................................................................... 234
Setting up Printer settings ................................................................................................. 235
Setting up Print Service settings........................................................................................ 238
Setting up ICC Profile settings (supported models only)................................................... 240
Setting up Print Data Converter settings ........................................................................... 247
Configuring the EWB function ........................................................................................... 249
Setting up Off Device Customization Architecture settings ............................................... 251

CONTENTS 5
Displaying version information........................................................................................... 252
[Security] Item list ................................................................................................................ 253
Authentication settings ...................................................................................................... 253
Certificate management settings ....................................................................................... 262
Password Policy settings................................................................................................... 266
[Security] How to Set and How to Operate ........................................................................ 269
Installing IPsec certificate .................................................................................................. 269
Installing a device certificate.............................................................................................. 274
Creating/Exporting a client certificate................................................................................ 281
Installing CA certificate ...................................................................................................... 283
[Maintenance] Item list......................................................................................................... 285
Upload Software settings................................................................................................... 285
Remove Software settings................................................................................................. 286
Create Clone File settings ................................................................................................. 286
Install Clone File settings................................................................................................... 288
Import settings ................................................................................................................... 289
Export settings................................................................................................................... 291
Delete Files settings .......................................................................................................... 292
Directory Service settings.................................................................................................. 293
Notification settings ........................................................................................................... 295
Languages settings ........................................................................................................... 298
System Updates settings................................................................................................... 300
Reboot settings ................................................................................................................. 300
[Maintenance] How to Set and How to Operate................................................................. 301
About the maintenance functions ...................................................................................... 301
Uploading the client software ............................................................................................ 302
Removing the client software ............................................................................................ 304
Deleting the data from local folder..................................................................................... 305
Managing directory service................................................................................................ 306
Setting up notification ........................................................................................................ 308
Importing and exporting..................................................................................................... 310
Rebooting the equipment .................................................................................................. 314
[Registration] ([Administration] tab) Item list .................................................................... 315
Public Template settings ................................................................................................... 315
Public Menu....................................................................................................................... 317
Fax Received Forward and InternetFAX Received Forward settings................................ 320
Extended Field Definition................................................................................................... 330
XML Format File ................................................................................................................ 334
[Registration] ([Administration] tab) How to Set and How to Operate ............................ 335
Registering public templates ............................................................................................. 335
Registering Fax and Internet Fax received forward........................................................... 341
Chapter 9 [My Account] Tab Page
[My Account] Tab Page Overview....................................................................................... 350
[My Account] Item list ........................................................................................................ 350
Chapter 10 Functional Setups
Setting up Meta Scan Function ........................................................................................... 356
Procedure for using Meta Scan......................................................................................... 356
Checking Meta Scan Enabler (optional)............................................................................ 356

6 CONTENTS
Editing XML format file ...................................................................................................... 357
Registering XML format file ............................................................................................... 361
Registering Extended Field Definition ............................................................................... 362
Registering templates for Meta Scan ................................................................................ 365
Meta Scan ......................................................................................................................... 368
Checking logs of Meta Scan.............................................................................................. 368
Chapter 11 APPENDIX
Installing Certificates for a Client PC ................................................................................. 370
Index..................................................................................................................................................................... 377

1.Overview
This chapter provides an overview of the TopAccess functions.
TopAccess Overview ............................................................................................................... 8
TopAccess Conditions............................................................................................................. 9
Accessing TopAccess ........................................................................................................... 10
Accessing TopAccess by entering URL................................................................................................................10
Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)...........................12
TopAccess screen descriptions ........................................................................................... 21
Access policy mode............................................................................................................... 22

1 Overview
8 TopAccess Overview
TopAccess Overview
TopAccess is a management utility that allows you to check device information of this equipment and job status, and to
carry out device setting and maintenance through a web browser.
TopAccess has an "end-user mode" and a "access policy mode".
End-user mode
End users can:
Display general device information, including status, drawer/accessory configuration, and paper supply information.
Display and manage the status of print jobs, fax/Internet Fax transmission jobs, and scan jobs submitted by the user.
(The Optional Fax Unit is required to display and manage the fax transmission jobs)
Display the job logs for print, fax/Internet Fax transmission, fax/Internet Fax reception, and scan. (The Optional Fax
Unit is required to display the fax transmission and fax reception job logs.)
Register and modify templates.
Add or modify contacts and groups in the address book.
Register and modify mailboxes. (The Optional Fax Unit is required.)
Display counter logs.
Download client software.
P.10 “Accessing TopAccess”
Access policy mode
Operation privileges and displayed items vary depending on the user account you used to log in to TopAccess.
Details of operations and displays vary depending on the management on roles and departments to where the user
account is assigned.
P.22 “Access policy mode”

1 Overview
TopAccess Conditions 9
TopAccess Conditions
Your device should be connected to the network and TCP/IP is correctly configured to operate TopAccess.
When TCP/IP is correctly configured, you can access TopAccess via a web browser.
Supported browsers
Windows
Internet Explorer 6.0 or later
(Internet Explorer 7.0 or later when IPv6 is used)
Firefox 3.5 or later
Macintosh
Safari 4.0 or later
UNIX
Firefox 3.5 or later
Because TopAccess uses cookies to store information on the user's system, these must be enabled in the browser.
If TopAccess does not display the correct information in any page, delete the cookies and try again.
When using the e-Filing box Web utility from TopAccess, it is necessary to disable the pop-up blocking function of
your Web browser.

1 Overview
10 Accessing TopAccess
Accessing TopAccess
You can access TopAccess by entering its URL in the address box of the web browser. To access it under a Windows
Vista/Windows 7/Windows Server 2008 environment, confirm the network connection status on the Network Map with the
LLTD (Link Layer Topology Discovery) feature of Windows Vista/Windows 7/Windows Server 2008, and then click the
displayed icon of this equipment.
P.10 “Accessing TopAccess by entering URL”
P.12 “Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)”
Accessing TopAccess by entering URL
1
Launch a web browser and enter the following URL in the address box.
http://<IP Address> or http://<Device Name>
For example
When the IP address of your device "10.10.70.120" (when IPv4 used):
http://10.10.70.120
When the IP address of your device is "3ffe:1:1:10:280:91ff:fe4c:4f54" (when IPv6 used):
3ffe-1-1-10-280-91ff-fe4c-4f54.ipv6-literal.net
or
http://[3ffe:1:1:10:280:91ff:fe4c:4f54]
When your device name is "mfp-04998820":
http://mfp-04998820
When SSL for the HTTP network service is enabled, an alert message may appear when you enter the URL in
the address box. In that case, click [Continue to this website (not recommended).] to proceed.

1.Overview
Accessing TopAccess 11
1 Overview
2
The TopAccess website appears.
You can also access TopAccess using the Local Discovery link. For instructions on accessing TopAccess from
Local Discovery, refer to the Help for Local Discovery.
For using Firewall software, refer to the following Guide.
Software Installation Guide (PDF): “1.OVERVIEW Precautions for Using Firewall Software”

1 Overview
12 Accessing TopAccess
Accessing TopAccess from Network Map
(Windows Vista/Windows 7/Windows Server 2008)
Confirm the network connection status on the [Network Map] with the LLTD feature of Windows Vista/Windows 7/Windows
Server 2008, and then click the displayed icon of this equipment.
P.12 “With Unidentified Network (Windows Vista)”
P.15 “With Unidentified Network (Windows 7)”
P.18 “Accessing TopAccess from Network Map”
You can install the driver required for web services by right-clicking the icon and selecting [Install]. For the driver
required for web services, refer to the Software Installation Guide.
Before using the LLTD (Link Layer Topology Discovery) feature, enable the LLTD setting.
P.168 “Setting up LLTD Session”
Before beginning the installation of the driver required for web services, enable the Web Services setting.
P.167 “Setting up Web Services Setting”
With Unidentified Network (Windows Vista)
1
Click the [Start] icon and select [Control Panel].
The [Control Panel] window appears.
2
Click [Network and Internet].
The [Network and Internet] window appears.

1.Overview
Accessing TopAccess 13
1 Overview
3
Click [Network and Sharing Center].
The [Network and Sharing Center] window appears.
4
Click [Customize] of [Unidentified network (Public network)].
The [Set Network Location] window appears.

1 Overview
14 Accessing TopAccess
5
Select [Private] of [Location type], and then click [Next].
The [User Account Control] dialog box appears.
If the user account control is disabled, the [Set Network Location - Successfully set network settings] window
appears. Go to step 7.
6
Click [Continue] in the [User Account Control] dialog box.
The [Set Network Location - Successfully set network settings] window appears.
7
Click [Close].

1.Overview
Accessing TopAccess 15
1 Overview
With Unidentified Network (Windows 7)
1
Click the [Start] icon and select [Control Panel].
The [Control Panel] window appears.
2
Click [Network and Internet].
The [Network and Internet] window appears.
3
Click [Network and Sharing Center].
The [Network and Sharing Center] window appears.

1 Overview
16 Accessing TopAccess
4
Click [Choose homegroup and sharing options].
The [HomeGroup] window appears.
5
Click [What is a network location?].
The [Set Network Location] window appears.

1.Overview
Accessing TopAccess 17
1 Overview
6
Click [Work network].
The [Set Network Location] confirmation window appears.
7
Click [Close].

1 Overview
18 Accessing TopAccess
Accessing TopAccess from Network Map
1
Click the [Start] icon and select [Control Panel].
The [Control Panel] window appears.
2
Click [Network and Internet].
The [Network and Internet] window appears.
3
Click [Network and Sharing Center].
The [Network and Sharing Center] window appears.