Oki ES9160 MFP/ES9170 MFPES9460 MFP User manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/
MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide
ES9160 MFP/ES9170 MFP
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP

©2012 Oki Data Corporation All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

Preface 1
Preface
Thank you for purchasing OKI Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual
provides instructions on how to use the equipment for scanning and Internet faxing. Read this manual before using your
Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to
configure an environment that makes the best use of the OKI MFP's functions.
How to read this manual
Symbols in this manual
In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using
this equipment.
Other than the above, this manual also marks information that may be useful for the operation of this equipment with the
following signs:
Explanation for control panel and touch panel
The details on the touch panel menus may differ depending on the operating environment such as whether options are
installed.
The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the
display or the order of buttons in the illustrations may differ from that of your equipment.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding objects.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding objects, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.

2 Preface
Trademarks
The official name of Windows XP is Microsoft Windows XP Operating System.
The official name of Windows Vista is Microsoft Windows Vista Operating System.
The official name of Windows 7 is Microsoft Windows 7 Operating System.
The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are
trademarks of Microsoft Corporation in the US and other countries.
Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other
countries.
Adobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and
other countries.
IBM, AT and AIX are trademarks of International Business Machines Corporation.
NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
Other company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.

CONTENTS 3
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 OVERVIEW
Scan Features ........................................................................................................................... 6
Scan functions....................................................................................................................... 6
Scan speed ........................................................................................................................... 9
Templates.............................................................................................................................. 9
Internet Fax Features ............................................................................................................. 10
Chapter 2 BASIC OPERATION
Viewing Touch Panel for Scan Menu.................................................................................... 12
Default Settings ...................................................................................................................... 14
Scan to e-Filing....................................................................................................................... 15
Scan to File ............................................................................................................................. 16
Scan to E-mail......................................................................................................................... 23
Scan to USB ............................................................................................................................ 29
Web Service (WS) Scan ......................................................................................................... 33
Using Saved Scan Data.......................................................................................................... 35
Using scan data saved as e-Filing documents .................................................................... 35
Using scan data saved as files ............................................................................................ 35
Viewing the Scan Job Status and Log.................................................................................. 37
Viewing the scan job status ................................................................................................. 37
Viewing the scan job log...................................................................................................... 38
Chapter 3 USEFUL FUNCTIONS
Changing Scan Settings ........................................................................................................ 40
Specifying color mode ......................................................................................................... 40
Specifying resolution ...........................................................................................................41
Selecting original mode ....................................................................................................... 41
Changing orientation ........................................................................................................... 43
Scanning 2-sided originals .................................................................................................. 44
Specifying original size ........................................................................................................45
Changing compression ratio................................................................................................ 46
Removing blank pages ........................................................................................................ 46
Erasing black frames around images .................................................................................. 47
Adjusting exposure ..............................................................................................................48
Adjusting contrast ................................................................................................................ 48
Adjusting background density.............................................................................................. 48
Adjusting sharpness ............................................................................................................ 49
Adjusting color balance ....................................................................................................... 49
Previewing Scans ................................................................................................................... 50
Specifying E-mail Addresses ................................................................................................ 52
Scanning With Dual Functions (Dual Agents) ..................................................................... 66
Encrypting PDF Files ............................................................................................................. 69

4 CONTENTS
Chapter 4 USING TEMPLATES
Registering Scan Templates ................................................................................................. 72
Using Scan Templates ........................................................................................................... 77
Chapter 5 OTHER SCANNING METHODS
Scanning Images Using the Remote Scan Driver ............................................................... 88
Scanning Images Using the WIA Driver ............................................................................... 89
Chapter 6 INTERNET FAX
Precautions for Internet Fax Transmissions ....................................................................... 92
Viewing Touch Panel for Fax Menu ...................................................................................... 93
Sending Internet Faxes ..........................................................................................................95
Sending Internet faxes ........................................................................................................ 95
Saving sent data as a file (Internet fax and file) .................................................................. 98
Setting advanced functions ............................................................................................... 102
Receiving Internet Faxes ..................................................................................................... 106
Available file formats ......................................................................................................... 106
Receiving Internet faxes .................................................................................................... 106
Viewing the Internet Fax Job Status and Log.................................................................... 107
Viewing the Internet fax job status..................................................................................... 107
Viewing the send log for Internet fax jobs.......................................................................... 108
Viewing the receive log for Internet fax jobs...................................................................... 109
Saving contact information to the address book................................................................ 109
INDEX ................................................................................................................................................................... 111

1.OVERVIEW
This chapter provides an overview of the scan and Internet Fax features.
Scan Features........................................................................................................................... 6
Scan functions........................................................................................................................................................6
Scan speed ............................................................................................................................................................9
Templates ...............................................................................................................................................................9
Internet Fax Features............................................................................................................. 10

1 OVERVIEW
6 Scan Features
Scan Features
With the equipment, originals placed in the Reversing Automatic Document Feeder*or on the original glass can easily be
scanned as image data. The image data can then be stored in the e-Filing boxes and/or the shared folder of the
equipment and/or sent to e-mail addresses.
* The Reversing Automatic Document Feeder is optional.
Scan functions
This equipment supports 5 scan functions; “Scan to e-Filing”, “Scan to File”, “Scan to E-mail”, “Scan to USB” and “Web
Service Scan”.
Scan to e-Filing
Scan to e-Filing allows you to store your scans as e-Filing documents in the equipment. The stored e-Filing documents
can be managed by creating boxes and folders. With the e-Filing Web utility, you can print the e-Filing documents or
merge them to create a new document. With the TWAIN Driver / File Downloader, you can retrieve this data and load it to
your computer.
Up to 27 GB of data can be stored in the e-Filing boxes and the shared folder in total. The remaining data capacity can be
viewed on the TopAccess [Device] tab.
Delete documents stored in e-Filing when they are no longer needed.
The e-Filing boxes can be accessed from a client computer running Windows OS.
To learn more about Scan to e-Filing, see the following section:
P.15 “Scan to e-Filing”
To learn more about e-Filing, refer to the e-Filing Guide.
Windows
computer
Managing e-Filing documents
using a Web browser
Scan to e-Filing
Windows
computer
Retrieving e-Filing documents
as images using the TWAIN Driver
or File Downloader
e-Filinge-Filinge-Filing

1.OVERVIEW
Scan Features 7
1 OVERVIEW
Scan to File
Scan to File allows you to store scans as PDF, XPS, TIFF or JPEG files in the shared folder in the equipment or in a
network folder. From these folders, you can copy the saved data and use it on your computer.
If you choose to store your scans in the network folder, the type of operating system, such as Windows or Macintosh, does
not matter; you can save the data in any network folder accessible by FTP, SMB, NetWare IPX, NetWare IP, or FTPS.
The equipment has a data capacity of 27 GB in the shared folder and the e-Filing boxes in total. The remaining data
capacity can be viewed on the TopAccess [Device] tab.
Delete documents stored in the shared folder when they are no longer needed.
To learn more about Scan to File, see the following section:
P.16 “Scan to File”
Scan to E-mail
Scan to E-mail allows you to send your scans to specified e-mail addresses. The scanned image is converted to a PDF,
XPS, TIFF, or JPEG file and sent as an e-mail attachment.
To learn more about Scan to E-mail, see the following section:
P.23 “Scan to E-mail”
Copying files from the shared
folder in the equipment
Scan to File
Copying files from the
network folder
Windows computer
or
Macintosh computer
Client
computer
Network FolderNetwork FolderNetwork Folder
Shared Folder
Shared FolderShared Folder
Scan to E-mail
Internet
Send e-mail to the Internet
via SMTP server
SMTP server

1 OVERVIEW
8 Scan Features
Scan to USB
Scan to USB allows you to save scanned images as PDF, XPS, TIFF, or JPEG files in a USB storage device.
To learn more about Scan to USB, see the following section:
P.29 “Scan to USB”
Web Service (WS) Scan
Web Service (WS) Scan uses the functions of Windows Vista / Windows 7 / Windows Server 2008 to scan images from a
client computer through the network. The images scanned on the equipment can be loaded to your client computer and
viewed via an application supporting the Windows Imaging Acquisition (WIA) Scan Driver.
To learn more about WS Scan, see the following section:
P.33 “Web Service (WS) Scan”
Scan to USB
USB MediaUSB MediaUSB Media
Perform scanning from the control panel
or through remote operation using
a WIA-compliant application.
Load a scanned image into
the WIA-compliant application.
Install the driver in advance.
Windows
Windows 7
Windows Server 2008
Vista
Originals

1.OVERVIEW
Scan Features 9
1 OVERVIEW
Scan speed
The scan speed depends on the selected color mode and resolution settings.
The approximate scan speed (for printing A4/LT) under each condition is listed in the table below.
The color mode and resolution settings can be changed on the SCAN SETTING screen. For details, see the following
sections:
P.40 “Specifying color mode”
P.41 “Specifying resolution”
Templates
Once you register a template, you can easily perform scan operations by recalling pre-set scan settings.
For instructions on how to register and use templates for scanning, see the following sections:
P.71 “USING TEMPLATES”
Color Mode Resolution
Scan Speed
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP ES9160 MFP/ES9170 MFP
Black 100 dpi
57 pages/minute 57 pages/minute
150 dpi
200 dpi
300 dpi
400 dpi 53 pages/minute 52 pages/minute
600 dpi 45 pages/minute 45 pages/minute
Gray Scale 100 dpi
57 pages/minute 57 pages/minute
150 dpi
200 dpi
300 dpi
400 dpi 53 pages/minute 52 pages/minute
600 dpi 45 pages/minute 45 pages/minute
Full Color/Auto Color 100 dpi
150 dpi
200 dpi
300 dpi
57 pages/minute 43 pages/minute
400 dpi 53 pages/minute 23 pages/minute
600 dpi 45 pages/minute 23 pages/minute

1 OVERVIEW
10 Internet Fax Features
Internet Fax Features
Internet Fax allows a copy of a scanned document to be sent as an e-mail with an attached TIFF-FX (Profile S) file. Since
an Internet line is used instead of a phone line, the communication costs can be dramatically reduced.
With Internet Fax, an e-mail address is to be specified in place of a phone number to transmit a copy of a scanned
document to the Internet Fax equipment or the client computers.
When an Internet Fax is received, it is automatically output just like a traditional fax.
Internet faxing requires the network settings configured by the network administrator. Consult your network
administrator for help.
With Internet Fax, you can perform various transmissions as illustrated below.
Internet Fax Equipment to Internet Fax Equipment
The equipment can send a copy of a document to other Internet Fax equipment via Internet or Intranet. The copy of the
document is sent as an e-mail.
Internet Fax Machine to/from Client Computers
The equipment can send a copy of a document as an e-mail to client computers via Internet or Intranet. The client
computers can send an e-mail to the equipment as well.
For instructions on Internet faxing, see the following section:
P.91 “INTERNET FAX”
When the equipment sends a copy of a document using Internet Fax, the client computer receives the copy as
TIFF-FX (Profile S) images.
The equipment can print out only text files and image files in TIFF format; from the client computer, you cannot
send files other than text or TIFF images to the equipment. For available formats, see the following section:
P.106 “Available file formats”
E-mail transmission
LAN
Mail serverMail server
Internet
Intranet
E-mail transmission
LAN
Mail server Mail serverClient computer Client computer
Internet
Intranet

2.BASIC OPERATION
This chapter describes the basic scanning operations.
Viewing Touch Panel for Scan Menu.................................................................................... 12
Default Settings...................................................................................................................... 14
Scan to e-Filing....................................................................................................................... 15
Scan to File ............................................................................................................................. 16
Scan to E-mail......................................................................................................................... 23
Scan to USB............................................................................................................................ 29
Web Service (WS) Scan ......................................................................................................... 33
Using Saved Scan Data ......................................................................................................... 35
Using scan data saved as e-Filing documents .....................................................................................................35
Using scan data saved as files.............................................................................................................................35
Viewing the Scan Job Status and Log.................................................................................. 37
Viewing the scan job status ..................................................................................................................................37
Viewing the scan job log.......................................................................................................................................38

2 BASIC OPERATION
12 Viewing Touch Panel for Scan Menu
Viewing Touch Panel for Scan Menu
1) Message Display Area
Operational instructions and the status of the equipment are displayed.
2) Function Buttons
Press one of these buttons when you select the scan function. Pressing one of these buttons displays the set-up
screen specific to the selected scan function.
3) Destination Display Area
The scan jobs are displayed before their performance in the saving destinations or addresses.
4) Alert Message Display Area
Alert messages are displayed when the equipment needs a toner cartridge replacement, the waste toner box needs
cleaning, etc. For details on these messages, refer to the Troubleshooting Guide.
5) Date and Time
6) [JOB STATUS]
Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs.
P.37 “Viewing the scan job status”
P.38 “Viewing the scan job log”
7) [SCAN]
Press this button to perform scanning.
When you press the [SCAN] button on the control panel, the SCAN
menu is displayed on the touch panel.
If the equipment is managed by the Department Management or
User Management features, you need to enter a department code
or the user information, such as the user name and password.
5
1
111213
2
3
46
7
8
9
10

2.BASIC OPERATION
Viewing Touch Panel for Scan Menu 13
2 BASIC OPERATION
8) [PREVIEW] (ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP)
Press this button when you want to preview your scans.
P.50 “Previewing Scans”
9) [SCAN SETTING]
Press this button to change scan settings applicable to “Scan to e-Filing”, “Scan to File”, “Scan to E-mail” and “Scan to
USB”.
P.40 “Changing Scan Settings”
10) Scan Settings Display Area
The selected scan settings are displayed.
11) [?] (Help Button)
Press this button for descriptions on each function or button on the touch panel.
12) [TEMPLATE]
Press this button when you want to use a template.
P.71 “USING TEMPLATES”
13) [SETTINGS]
Press this button to display a list of the selected options for scan settings.

2 BASIC OPERATION
14 Default Settings
Default Settings
A default refers to a setting selected automatically when you turn on the equipment, when the equipment wakes up from
Sleep Mode, or when the [FUNCTION CLEAR] button is pressed on the control panel. To scan your document, the default
settings can be used as they are whereas pressing [SCAN SETTING] during the scan operation allows you to select the
preferred settings for each scan job.
P.40 “Changing Scan Settings”
The available settings in the scan mode and their factory defaults are listed in the table below.
To display a list of the selected options for scan settings, press [SETTINGS].
P.12 “Viewing Touch Panel for Scan Menu”
The default settings can be changed using the [USER FUNCTIONS] button on the control panel. For details, refer
to the MFP Management Guide.
Settings Factory Defaults
Color Mode BLACK
Resolution 200 (dpi)
Original Mode TEXT
Rotation 0 (degrees)
Single/2-sided Scan SINGLE
Original Size AUTO
Compress MID
Omit Blank Page OFF
Outside Erase OFF
Range Adjustment ±0
Exposure AUTO
Contrast ±0
Background Adjustment ±0
Sharpness ±0
Saturation ±0
RGB Adjustment
Red (R) ±0
Green (G) ±0
Blue (B) ±0

2 BASIC OPERATION
Scan to e-Filing 15
Scan to e-Filing
With this function, you can scan originals and store the scans in e-Filing boxes. Up to 27 GB of data can be stored in the
e-Filing boxes and the shared folder in total. You can scan 200 pages per job.
When saving your scans, you can specify a public box or one of the user boxes. The public box is a pre-defined box and is
used to store documents that any users of the equipment may need to work with. A user box is one created by the user. If
a password has been set for a user box, you need to enter the correct password to access it.
The stored data can be printed out any time from the touch panel. You can also manage the data using the e-Filing web
utility. With the e-Filing web utility, you can create user boxes and folders, print documents, and even merge several
documents to create a new one.
For instructions on how to store your scans with Scan to e-Filing, create user boxes, and print e-Filing documents, refer to
the e-Filing Guide.
Before saving your scans in a user box, you need to set up the user box.
To prevent loss of data, we recommended that you back up the data saved in the equipment’s hard disk. You can
back up the data with the computer using File Downloader or e-Filing Backup/Restore Utility.
Delete documents stored in e-Filing when they are no longer needed.

2 BASIC OPERATION
16 Scan to File
Scan to File
The Scan to File or USB function sends and stores scans to a shared folder in the equipment’s hard disk or a specified
network folder. The equipment has a data capacity of 27 GB in the shared folder and the e-Filing boxes in total. You can
scan up to 1000 pages per job.
The data stored in the shared folder can be accessed directly from the computer via network.
The shared folder in the equipment’s hard disk can contain a maximum of 2000 files.
The network administrator has to make settings for storing the scanned data to the client computers. For details,
refer to the TopAccess Guide.
We recommend that you back up the data stored in the shared folder.
Delete documents stored in the shared folder when they are no longer needed.
Scanning to files
1
Place the original(s).
For help, refer to the Quick Start Guide.
3
Press [FILE].
To store the scan in the equipment’s shared folder, proceed to step 4.
To store the scan in a network folder, proceed to step 5.
Storing data in a network folder requires the administrator to set the equipment configuration. For details, refer
to the TopAccess Guide.
If the equipment is either the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP, press [PREVIEW] here
and then select the scanning function in order to preview the scanned data at the end of the operation. For
instructions on how to preview your scans, see the following section:
P.50 “Previewing Scans”
2
On the control panel, press the [SCAN] button to
enter the SCAN menu.

2.BASIC OPERATION
Scan to File 17
2 BASIC OPERATION
4
Make sure that [MFP LOCAL] is selected and highlighted.
Proceed to step 9.
If saving data in a network folder is enabled by the administrator, you can select 2 file destinations from [MFP
LOCAL], [REMOTE 1] and [REMOTE 2]. If you select [MFP LOCAL], you can specify a network folder
(REMOTE 1 or 2) as a remote destination. To set a network folder as a remote destination, proceed to step 5.
5
To store the scan in a network folder, press [REMOTE 1] or [REMOTE 2].
If the selected remote destination (REMOTE 1 or 2) is configured by the administrator so that you can specify a
desired network folder, the screen for setting up the remote destination is displayed. Proceed to step 6.
If the selected remote destination (REMOTE 1 or 2) is already defined by the administrator so that the scan is
saved in a specified network folder, pressing the button does not display the screen for specifying the file
destination. In this case, you cannot change the file destination. Proceed to step 9. If you need to change the
remote destination, ask your network administrator for help.
If saving data in a network folder is enabled by the administrator, you can select 2 file destinations from [MFP
LOCAL], [REMOTE 1] and [REMOTE 2].

2 BASIC OPERATION
18 Scan to File
6
Select the desired file destination from the list.
1) Select the file destination.
2) Press [OK].
If FTP, NetWare IPX, NetWare IP or FTPS is selected for the file destination, proceed to Step 9.
If SMB is selected for the file destination, proceed to Step 7.
If your desired file destination has not been registered in the equipment, press [DIRECT INPUT] and proceed to
Step 8.
7
If SMB is selected for the file destination, select the folder to be stored.
1) Select the folder to be stored.
2) Press [OK].
Proceed to Step 9.