Oki MC860 MFP Quick start guide

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Before Setup
This guide describes the setup method to perform Scan To Mail, Scan To Network PC (CIFS) in MFP. Before
setting up Scan To mail, Scan To Network PC (CIFS), the MFP should be connected to the network so that printing is
available via the network from the computer.
If printing is not available via the network , functions described in this guide are not available. Read the user's
manual to connect your MFP via the network.
Set up the MFP with the following instruction.
• Connect MFP as a network printer. (Refer to the user's manual .)
6
• Check the information of setup items required for ScanTo Mail and ScanTo Network PC (CIFS)
and fill in the [Setup information form] on the next page.
6
• Set up the information filled in the [Setup information form] on the MFP and your computer in
accordance with the procedure.
Memo
In this guide, MC860 & CX2633 are collectively described MC860.
Contents
Setup Information Form......................................................................................................................................3
1 Checking Common Setup Information.............................................................................................................4
1-1 Check the administrator’s password of MC 860....................................................................................4
1-2 Check the IP address of MC860...........................................................................................................4
2 Scan To Mail....................................................................................................................................................5
2-1 Check information required for ScanTo Mail.........................................................................................5
2-2 Set up MC860 for Scan To Mail.............................................................................................................7
2-3 Use Scan To Mail.。............................................................................................................................12
3 Scan To Network PC (CIFS)..........................................................................................................................14
3-1 Check the information required for ScanTo CIFS...............................................................................14
3-2 Set up a computer to which data is sent by ScanTo CIFS..................................................................16
3-3 Set up for Scan To CIFS in MC860.....................................................................................................22
3-4 Use Scan To CIFS...............................................................................................................................25
4 Block Registration for Email Address Book and Address Book....................................................................26
4-1 Read out onto CSV file........................................................................................................................26
4-2 Add an address to the CSV file...........................................................................................................27
4-3 Import the CSV file to MC860.............................................................................................................27
5 Sending Received Faxes to the Server or as Emails without Printing (Auto Delivery)..................................28
6 When Errors Occur........................................................................................................................................30
6-1 Error messages and Handling.............................................................................................................30
6-2 How to set up [Target URL] when there is no DNS server..................................................................31
6-3 How to set up when the user name is managed by the domain .........................................................32

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Setup Information Form
Setup Information common in ScanTo Mail/ ScanTo CIFS
No. Item Description Example Customer's comment
G-1 Administrator
Password of MC860 Password to change the system setup of MC860.
The default is "aaaaaa".
aaaaaa
G-2 IP address of MC860 IP address assigned to MC860 192.168.0.2
Setup Information required for ScanTo Mail
No. Item Description Example Customer's comment
E-1 From Email address when MC860 sends
an email. mc860 ＠test.co.jp （Up to 80 characters）
E-2 SMTP server Address of a server used when
sending an email. smtp.test.co.jp
E-3 POP3 server Address of a server used
when receiving an email
pop3.test.co.jp
E-4 SMTP port Port number of SMTP server 587
E-5 POP3 port Port number of POP3 server 110
E-6 Authentication
method Authentication of the outgoing mail server SMTP
E-7 SMTP user ID Account name of the outgoing mail
server OKIMC860
E-8 SMTP password Password of the outgoing mail server okimc860
E-9 POP user ID Account name of the incoming mail
server user
E-10 POP password Password of the incoming mail server okimc860
E-11 Name of Email
destination address Name of the other party you want to send by ScanTo Mail from MC860 User （Up to 16 characters）
E-12 Email address Email Address of the other party you
wan to send by Scan To Mail from
MC860
[email protected].jp
Setup Information required for ScanTo CIFS
No. Item Description Example Customer's comment
C-1 Computer name
of the destination
address
Name of a computer to which
scanned data is transferred. PC1
C-2 User name User name to log into a computer to
which scanned data is transferred. mc860 (Up to 32 characters)
C-3 Password Password to log into a computer to
which scanned data is transferred. mc860 (Up to 32 characters)
C-4 Profile Name to register settings in MC860. Sales (Up to 16 characters)
C-5 Shared folder name Folder name of a computer to which
scanned data is sent. SalesDev (Up to 64 characters)
C-6 Scan File name File name of scanned data ScanData (Up to 64 characters)

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1 Checking Common Setup Information
1-1 Check the administrator's password of MC860.
Ask the administrator of MC860 about "Administrator Password", and fill in the "G-1" of the setup
information form.
Memo
• Passwords are case-sensitive.
• The factory default is aaaaaa.
1-2 Check the IP address of MC860.
If MC860 is connected to the network before following the procedure of this guide, an IP address has
been already set up in MC860.
Press the [Setup] key.
Press [View Information].
Press [Network].
Fill in the IPv4 address value on "G-2" the setup
information form.
This concludes the collection of the common information in Scan To Mail and Scan To Network PC (CIFS).
If Scan To Mail is used, proceed to page 5.
If only Scan To Network PC (CIFS) is used, proceed to page 14.
Fill in "G-2".

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2 ScanTo Mail
Scan To Mail provides a function to send an email with images scanned by MC860 to a specified email address.
2-1 Check information required for ScanTo Mail.
If a network administrator specifies mail server account, password and email address (sender) for MC860,
enter them in the setup information form.
2-1-1 Check [SMTP Server], and [POP3 Server], or the like to fill in the Setup Information
Form.
This task is performed by the computer which you want to send ScanTo Mail from MC 860.
In this example, Outlook Express on Windows XP is used.
If you are using other email software, refer to the manual of that email software.
Click the [Start] button to select [Email Outlook
Express].
Select [Tools] - [Accounts].
Select an item whose [Type] is [Mail (default)],
and click [Properties].
Enter [Name] and [E-mail address] on the
[General] tab in "E-11" and "E-12" of the Setup
Information Form.
Fill in "E-11".
Fill in "E-12".
Note:The email address that is entered here is used
to send email as described on page 12.
Click the [Servers] tab to fill in each column on
the Setup Information Form according to the
following graphic.
Fill in "E-2".
Fill in "E-3".
If this box is checked, enter "SMTP" in "E-6".
If it is not checked, enter "POP" in "E-6".
Fill in "E-9"
Enter the password
in "E-10".

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Click [Settings].
Check the "Outgoing Mail Server" screen to fill in
"E-7" and "E-8" on the Setup Information Form.
2-1-2 Check [From](the email address used by MC860).
Enter an email address used by MC860 in "E-1" on the Setup Information Form.
If this email address is specified by the network administrator, enter the email address.
If ADSL, or the like is used, obtain an email address from your provider.
If any email address is not specified or obtained:
• If the "E-6" authentication method is "SMTP", fill in an arbitrary name in "E-1".
e.g.: [email protected].jp
• If the "E-6" authentication method is "POP", enter the same name as "E-12" in "E-1".
Notes:
• If the [From](mail address) is not set in MC860, an error will occur in the mail server at the
email transmission, and it will not be transmitted.
• When an email is received by the MC860, make sure to obtain an email address from the
network administrator or your provider.
• If [Use the same settings as the incoming mail
server] is checked, Enter the same contents as
"E-9" and "E-10" in "E-7" and "E-8".
• If [Log on by the following account and password]
is checked, enter [Account name] in "E-7" and a
password in "E-8".
Click the [Advanced] tab to fill in each column
on the Setup Information Form according to the
following figure.
Fill in "E-4".
Fill in "E-5".

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2-2 Set up MC860 for ScanTo Mail
Information obtained from Procedure 1 and 2-1 should be entered in MC860.
Make the settings of [From], [SMTP Server], [POP3 Server], [SMTP Port], [POP3 Port], [Authentication
Method], [POP User ID], [POP Password], and [Destination Name and Email Address].
2-2-1 Set [From] in MC860.
Press the [Setup] key.
Press [Admin Setup].
Enter the administrator password (Value in "G-1"
of the Setup information form) to press [Enter].
Press [Scanner Setup].
Press [Enter] after everything is entered.
Press [Email Setup].
Press [From/ Reply To].
Press [From].
Enter the value of "E-1" on the Setup Information
Form to press [Enter].
Enter by pressing keys on LCD.

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Press [Close] on the [From/ Reply To] screen.
❿Press [Close] on the [Email Setup] screen.
Press [Close] on the [Scanner Setup] screen.
Check that the screen is [Admin Setup].
[Mail Server] is now set up.
2-2-2 Set up items related to [Mail Server]
in MC860.
Press [Network Menu].
Press [Mail Server Setup].
Press [SMTP Server].
Enter the value of "E-2" on the Setup Information
Form to press [Enter].

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Press [POP3 Server].
Enter the value of "E-3" on the Setup Information
Form, then press [Enter].
Press [SMTP Port].
Use the numeric keypad to enter the value of
"E-4" on the Setup Information Form, then press
[Enter].
Press [POP3 Port].
Use the numeric keypad to enter the value of
"E-5" on the Setup Information Form, then press
[Enter].
Press [ ].
Press [Authentication Method].

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Press the value of "E-6" on the Setup Information
Form, then press [Enter].
If [Authentication Method] is [None], proceed to
Step 23 (page 11).
Press [SMTP User ID].
Enter the value of "E-7" on the Setup Information
Form, then press [Enter].
Press [SMTP Password].
Enter the value of "E-8" on the Setup Information
Form, then press [Enter].
Press [POP User ID].
Enter the value of "E-9" on the Setup Information
Form, then press [Enter].
Press [POP Password].

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Enter the value of "E-10" on the Setup Information
Form, then press [Enter].
Press [Close] on the [Mail Server Setup] screen.
Press [Close] on the [Network Menu] screen.
Press [Yes].
[Network Rebooting] is displayed, and the screen
will be the stand-by screen.
The setup for ScanTo Mail is
completed.

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2-3 Use Scan To Mail.
Transmit a test email to see whether Scan To Mail is available.
Press the "Scanner" key on the operation panel.
Press the E-mail icon.
Press [Destination].
Enter the destination.
•When entering a destination from the
operation panel.
1) Press [Enter Address].
2) Enter the value of "E-12" on the Setup
Information Form.
3) Press [Enter].
• When destinations have been already
registered in Address Book.
1) Press [Address Book].
Proceed to the step on page 13.

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2) Press or to select the registered number
of the destination.
Note: You can enter the number with the
numeric keypad.
3) Press [Enter].
Set a document to be sent on ADF or Flatbed.
Check that [Mail Tx Ready] is displayed, and
press the <Color Start> Key or <Mono Start> key.
[Scanning document] is displayed on LCD, and
Scan To Email is started.
Check that the email is transmitted from MC860
to a destination computer.
If the email has been received,
the setup is completed.
If not, check the settings again.
When transmission is completed,
[Completed] is displayed.
a
b
c
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3 ScanTo Network PC (CIFS)
Scan To Network PC is a function to send and save images scanned by MC860 in "Shared Folder" of a
computer connected to the network.
This section describes a method using CIFS protocol.
It is hereafter referred to us Scan To CIFS.
Setup Flow
• Enter information items required for Scan To CIFS in "Setup Information Form".
6
•Set up a computer so that MC860 can access to the computer to which data is sent by ScanTo CIFS.
6
•Create "Shared Folder" in a computer set.
6
•Based on values described in "Setup Information Form", "Profile" is registered in MC860.
Note:Profile means a combination of settings including a user name, folder name of a saved place,
file name of data to be saved, scanned resolution, contrast, and hue adjustment.
A combination of frequently used settings can be registered as a profile, and by pecifying the
profile at usage, you do not have to enter each settings every time
3-1 Check information required for ScanTo CIFS.
3-1-1 Check the name of a computer to which data is sent y ScanTo CIFS, and then, fill
in "C-1" of the Setup Information Form.
ForWindowsVista
Select [Start] - [Control Panel].
Open [System and Maintenance]
Select [See the name of this computer] of
[Systems].
Check the [Computer Name] to enter it in "C-1"
on the Setup Information Form.
Click [Cancel] to close the window.
Fill in "C-1".

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ForWindows XP
Select [Start] - [Control Panel].
Open [System] (For the category display, select
[Performance and Maintenance] – [System]).
Select the [Computer Name] tab and click
[Change].
Check [Computer Name] to enter it in "C-1" on
the Setup Information Form.
Click [Cancel] to close the window.
ForWindows 2000
Select [Start] - [Settings]- [Control Panel].
Open [System].
Select the [Network ID] tab to click [Properties].
Check the [Computer Name] to enter it in "C-1"
on the Setup Information Form.
Click [Cancel] to close the window.
Fill in "C-1".

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3-1-2 Determine a user name and password to log into a computer you would like to
send data to.
3-1-3 Determine a profile name when registering settings in MC860, and fill in "C-4" on
the Setup Information Form.
3-1-4 Determine a folder name of a computer where sent data is saved, and fill in "C-5"
on the Setup Information Form.
3-1-5 Determine a name for a scanned data file, and fill in "C-6" on the Setup Information
Form.
3-2 Set up a computer to which data is sent by ScanTo CIFS.
Register MC 860 in the computer as a user, and set up a shared folder.
For Windows XP users, proceed to page 18.
For Windows 2000 users, proceed to page 20.
ForWindowsVista
Select [Start] – [Control Panel].
Click [Add or remove user accounts].
Click [Create a new account].
Enter the value of “C-2” on the Setup Information
Form.
Check that [Standard User] is selected, and then,
click [Create Account].
Click the icon of the user name entered in Step
Click [Create a password].
Enter the
value of “C-2”.
Conrm the
"Standard
User".

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Enter the value of “C-3” in [New password]
and [Confirmation for new password], and
click [Create password].
Enter the value
of “C-3”.
Close [Control Panel].
Next, set up a folder to save data scanned by
MC860 in the computer.
To save data scanned by MC 860 in the
computer, create a folder with the name of “C-5”
of the Setup Information Form.
Right click the folder created in the step , and
open [Properties].
Click [Share] on the [Sharing] tab
Select the user added in the step , and click
[Add].
Select the added user and click [Share].
Click [Done].
Click [Advanced Sharing] on the [Sharing] tab.

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Check the box of [Allow] for [Full Control], and
click [OK].
Close the properties of the folder.
Proceed to “3-3 Set up items for Scan To
CIFS in MC860”(Page 22).
Click [Permissions]. ForWindows XP
Select [Start] – [Control Panel].
Click [User Accounts].
Click [Create a new account].
Enter the value of “C-2” on the Setup Information
Form.
Select [Limited] in [Pick an account type] to click
[Create Account].
Enter the
value of “C-2”

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Click [Create a password].
Enter the values of “C-3” in the columns of [Type
a new password] and [Type a new password
again to confirm], and click [Create Password].
To save data scanned by MC860 in the computer,
create a folder with the name of “C-5” on the
Setup Information Form.
Close the control panel.
Next, set up a folder to save data scanned by
MC860 in the computer.
Enter the value
of “C-3”.
Select the icon of the added user. Select a folder created in the step to open
[Sharing and Security].
Select the radio button for [Share this folder] in
Windows Firewall, and click [OK].
Note:
If the following screen is displayed, click
the section surrounded by the frame after
checking with the network administrator.
Note:
It is recommended that you create a folder
to save data in the local drive.
It is not recommended to create the folder
in the desktop or my document.

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Enter the value of “C-2” in the Setup Information
Form in [User name], and the value of “C-3” in
[Password] and [Confirm password].
Check the boxes of [User can not change
password] and [Password never expires]. Then,
click [Create].
Enter the value
of “C-2”.
Enter the value
of “C-3”.
ForWindows 2000
Right click [My Computer] to select [Manage].
Select [System Tools] – [Local Users and
Groups], and then, select [Users]- [New User] on
the right window.
Check [Share this folder] and click [Permissions].
Check the box of [Allow] for [Full Control], and
click [OK].
Close the [Properties] of the folder.
Proceed to “3-3 Setup for Scan To CIFS
in MC860”(page 22).