Oki ES 1624n MFP Operating and safety instructions

3
ES1624 MFP
Setup and Installation Guide
Installation Overview
Notes, Cautions, and Warnings ................4
Select Location ........................................4
Checking Package Contents .....................4
Scanning Unit......................................... 4
Printing Unit........................................... 4
Setting Up the Printing Unit .....................5
Setting up the Scanning Unit ...................5
Attaching the Scanning Unit ..................... 6
Unlock the Scan Mechanism ..................... 6
Connecting the Cables .............................7
Connect the ADF Cable ............................ 7
Connect the Ethernet Cable...................... 7
Connect the Printing Unit Cable ................ 7
Connect the Computer Cable .................... 7
Connect the Scanning Unit
Power Adapter........................................ 7
Connect the Power Connector Cable .......... 8
Connect the printing unit power cable........ 8
Preparing the Image Drum/Toner
cartridges ................................................9
Preparing the Fuser ...............................10
Loading Paper........................................11
Turning Power On ..................................12
Turn printing unit power on.................... 12
Turn scanning unit power on .................. 12
Network Installation: Windows®...........13
Minimum Configuration Requirements...... 13
Pre Installation Information.................... 13
Internet Communication Features ........... 13
Scan to E-mail .................................. 13
Scan to FTP ...................................... 13
Setting the IP Address........................... 13
Installing Drivers
and Network Software ........................... 14
Configuring Your MFP ........................... 15
Configuring from the OKI Management
Utility (OKI MFP Network Setup Tool) ....15
Configuring from the Web Page ............15
Configuring from the Control Panel .......15
Additional Network Software ................16
Web Driver Installer Utility ...............16
OKI LPR Utility................................16
PrintSuperVision Utility ....................16
Network Printer Status Utility ...........16
Faxing..................................................16
Profiles.................................................16
Address Book........................................16
Operating Your MFP .............................. 17
Placing document(s) in the ADF............17
Placing document(s) on the glass .........17
Loading the Paper Cassette Tray ..........17
Quick Operation .................................... 18
For Additional Information.................... 19
For Assistance....................................... 19
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Notes, Cautions, and Warnings
Only use genuine OKI original consumables to ensure
the best quality and performance from your hardware.
Non-OKI original products may damage your printing
unit’s performance and invalidate your warranty.
Specifications subject to change without notice. All
trademarks acknowledged.
Thank you for purchasing this Multi-Function Product.
Select Location
Select a location where you have sufficient access
space.
Dimensions: 17.48" (444mm) x 22.09" (561mm) x
26.26" (667mm) (W x D x H)
Checking Package Contents
Unpack the box and check to see that all components
are included. If any item is missing, contact your
dealer immediately.
NOTE!
A note provides important information to
supplement the main text.
CAUTION!
A caution provides additional information which,
if ignored, may result in equipment malfunction
or damage.
WARNING!
A warning provides additional information
which, if ignored, may result in a risk of personal
injury.
NOTE!
In order to send faxes on this MFP, you must
have a fax modem installed in your computer.
Scanning Unit
Main unit
Paper Feed Tray and
Paper Support
Software CD/Elec-
tronic User’s Manual
USB cables (2)
Power Adapter
Power Connector Cord
Paper stopper
ADF pad (extra
replacement pad)
Note: Network cable is
not supplied.
Printing Unit
Main unit
Support bracket
Power cord
Tone r/I ma ge Dr um
cartridges (4)
factory installed

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Setting Up the Printing Unit
1. Remove the transport tape from front and back of
printing unit.
Install the Support Bracket
2. Place the printing unit on the surface you have
chosen. Place the support bracket (1) at the back
of the printing unit.
3. Carefully lift the back of the printing unit and align
the wells under the back of the printing unit with
the plugs on the support bracket. Lower the
printing unit on top of the bracket. The bracket
provides stability for the MFP when the scanning
unit is attached.
4. Make sure the printing unit and the support
bracket are aligned and the unit is firmly in place.
Setting up the Scanning Unit
1. Attach the paper support to the paper feed tray.
2. Attach the paper feed tray to the machine.
3. Install the Paper Stopper (1). If using letter size
paper, pull the lever (2) up to stop paper from
falling.
NOTE!
Do not remove the orange paper band extending
from inside the printing unit at this time. This
band provides instructions for preparing the
fusing unit.
WARNING!
The support bracket prevents the unit from
tipping over when in use. Using the unit without
installing the support bracket may cause
damage or personal injury.
1
1
2

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Attaching the Scanning unit
1. Before attaching the scanning unit you must
remove the two transport restraints (1) located on
mounting posts on the printing unit.
a.First, turn the locking knob on the side of the
printing unit to the unlock position. This will
release the transport restraint.
b. Lift out the transport restraint.
c. Repeat the procedure to remove the restraint on
the other side.
2. Carefully position the scanning unit on the printing
unit mounting posts. Slide it slightly to the back of
the printing unit.
3. Turn both locking knobs to the locked position to
secure the scanning unit in place.
Unlock the Scan Mechanism
4. Locate the scan lock switch on the left side of the
machine.
5. Lower the cover and move the lock switch to the
unlocked position. Close the cover.
1
CAUTION!
The scan mechanism is locked during transport
to prevent damage. Be sure to unlock it before
using the machine.

7
Connecting the Cables
Connect the ADF Cable
Connect the ADF cable (attached to the documents
cover), to the ADF port on the scan unit.
Connect the Ethernet Cable
Connect one end of your Ethernet LAN cable to an
available port of your Ethernet hub. Connect the other
end to the LAN port at the back of the scan unit.
Connect the Printing Unit Cable
1. Connect one end of the USB cable (short cable) to
the printing unit.
2. Connect the other end to the Copy port of the
scanning unit.
Connect the Computer Cable
Connect one end of the USB cable (long cable) to the
USB port on the scanning unit. DO NOT connect the
other end to your computer. Complete the connection
only after installing the driver.
Connect the Scanning Unit Power Adapter
1. To mount the power adapter box to the back of the
scanning unit, position the clip on the back of the
box on the scanning unit frame as shown, then
slide the box to the left until it locks in place.
2. Be sure the power switch is in the "O" position.
Connect the power adapter cable to the power
port.
IMPORTANT NOTE!
To ensure the scan function works properly,
install the Scanning Unit Driver before
connecting the USB cable to your computer.

8
Connect the Power connector cord
1. Connect the power connector cord to the power
adapter on the scanning unit.
2. Connect the other end to the printer unit power
input port. Attach the AC power cord.
3. Be sure the printing unit power switch is in the "0"
position. Connect the AC power cord to a power
outlet.
IMPORTANT NOTE!
Do not turn power on scanning unit or printing
unit!

9
Preparing the Image Drum/
Toner Cartridges
1. Press the cover release button and lift the top
cover.
2. Carefully lift the black toner/drum cartridge out of
the printing unit.
3. Unwrap the protective sheet and place the
cartridge on a flat work surface.
4. Pull out both the protective sheet and the plastic
sheet in the direction of arrow.
5. Carefully place the toner/drum cartridge back into
the printing unit.
6. Push the blue lock lever towards the back of the
unit as far as it will go. This unlocks the toner
cartridge to release toner into the image drum.
CAUTION!
The green image drum surface at the base of
the cartridge is very delicate and light
sensitive. Do not touch it and do not expose it
to normal room light for more than 5 minutes.

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7. Repeat steps 2 to 6 with remaining toner/ drum
cartridges.
Preparing the Fuser
1. Observe the instructions printed on the orange
band.
2. Remove the orange band. Press firmly on the blue
lock (1) to release the orange transport restraint
(2). Pull the restraint out in the direction of the
arrow.
3. Press firmly on both sides of the cover to close it.
C
M
Y
1
2

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Loading Paper
1. Pull out the paper tray.
2. Remove the transport restraint by pulling
downward then out.
3. Adjust the rear (1) stopper and paper guides (2) to
the size of paper being used. Do not overload.
4. Load the paper.
5. Close the paper tray.

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Turning Power On
Turn printing unit power on
Turn power switch to the " ❘ " position.
Turn scanning unit power on
Wait until the Power (Ready) LED illuminates solid
green on the printing unit status panel.
Turn scanning unit power to the " ❘ " position.
IMPORTANT NOTE!
Do not turn the scanning unit power on until the
Power (Ready) LED is illuminated on the printing
unit status panel.
READY
ATTENTION
BACK
MENU
ENTER
ON LINE
CANCEL

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Network Installation: Windows®
Minimum Configuration Requirements
To make the best of this MFP, the following
configuration is required:
To send e-mails:
•TCP/IPnetwork.
• A SMTP and a optional POP3 server.
To file document(s) via intranet:
• FTP, HTTP, or CIFS Protocol environment.
• Windows 98, Windows NT, Windows 2000,
Windows ME, Windows XP, HTTP or FTP server.
Pre Installation Information
Your MFP must be set up properly on your network to
perform scan to e-mail and scan to FTP functions. In
order for other network devices to find the MFP on the
network, the following network parameters must be
set:
For more information on these parameters, see the
on-line User’s Guide.
Internet Communication Features
Scan to E-mail
The MFP allows you to deliver your scanned document
to e-mail addresses on the network. The document is
first scanned and converted to a standard file format,
then transmitted to remote recipients simultaneously
as an e-mail attachment.
Scan to FTP
Deliver your scanned document via the intranet. The
MFP allows you to save scanned documents directly to
a designated server or a personal computer on the
network.
Setting the IP Address
An IP address is required to install the drivers. If you
are using DHCP, the IP address will automatically be
detected. If you are not using DHCP, you need to
obtain the IP address from your network administrator
and enter it using the front panel:
1. Press on the control panel. Print Menu
appears on the LCD display.
2. Press until Network Settings appears on
line 2.
3. Press . The default IP Address appears.
4. Press to select this item.
5. Using the numeric keypad, enter the IP address.
Use to move forward to the next digit
or back to the previous digit.
6. Press to save the IP address.
7. Press twice to exit the menu and return
to the scanning unit LCD display.
1. DHCP enable . . .
2. IP Address . . .
3. Subnet Mask . . .
4. Gateway IP . . .
5. DNS server . . .
6. SMTP server . . .
7. SMTP port 25
8. POP3 server . . .
9. POP3 Port 110

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Installing Drivers and Network Software
1. Check to be sure the USB cable is not connected to
your computer.
2. Insert CD1 into your CD-ROM drive. The CD will
autorun.
If it doesn’t, click Start → Run → Browse.
Browse to your CD-ROM drive. Double-click
Install.exe. Click OK.
3. Select your language.
4. Click Next to accept the terms of the license
agreement.
5. You can choose either MFP Essentials or
Custom Install.
When you select MFP Essentials, the core software
needed to set up your MFP and support each function
is installed automatically in sequence. The printing
unit and scanning unit driver are installed first. Then
you will be prompted to continue installation of the
Productivity Software. The Productivity Software
supports all network MFP operations and includes:
1. Click MFP Essentials.
2. Select Network Installation. Click Next.
3. Follow the on-screen instructions.
4. When the software is installed, connect the USB
cable to your computer.
Choose Custom Install if you want to select and
install each software tool. These main selections
include the core software, plus additional software to
support key MFP applications:
Note: Move the cursor over each main choice
button to see a list of the software tools included.
1. Check to be sure the USB cable is not connected to
your computer.
2. Click Custom Install.
3. Select each driver and utility you want to install
and follow the on-screen instructions.
4. When the installation is finished, connect the USB
cable to your computer.
NOTE!
To ensure the scan function works properly, DO
NOT connect the USB cable to your computer
until the MFP drivers have been installed.
OKI MFP
Management
(OKI
Network
Setup Tool)
Includes the necessary software to
manage your network connected
MFP plus management of your
address book, individual profiles,
color adjustment and LDAP
management.
ScanSoft
TextBridge Converts paper documents into
editable electronic documents.
ScanSoft
PaperPort A popular scanning and document
management application for
Microsoft Windows.

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Configuring Your MFP
This section is specifically for persons who are
responsible for the administration of this MFP. There
are three methods to configure your machine.
• From the OKI MFP Network Setup Tool
• From the MFP’s web page
•Fromthecontrolpanel
Configuring from the OKI Management Utility
(OKI MFP Network Setup Tool)
This tool provides a convenient way to remotely
configure all OKI MFP on the network.
1. Click Start > Setting > OKI MFP Network
Setup Tool > OKI MFP Network Setup Tool.
2. Double click on the New Device icon.
3. Enter the IP Address.
4. Right-click the ES1624n MFP icon when it
appears to open the program.
5. Use the OKI Management Utility (OKI MFP
Network Setup Tool) to define parameters for TCP/
IP, SMTP and POP3 protocols. Then use it to
manage your network connected MFP, including
the address book, profiles, color adjustment and
LDAP Management tools. Click on the utility’s HELP
tool for more information.
Configuring from the Web Page
1. Type the IP address of the MFP in the URL field of
your browser and then press Enter. The MFP web
page appears.
.
2. Click Network Settings and enter the relevant
values.
Configuring from the Control Panel
1. Press Menu on the Control panel. This prompts
the following menu items on the LCD display.
• Printing Unit Menu
•NetworkSettings
•MailServer
•ReportPrint
• Management (This selection will be blocked by
an administrator password.The machine is
shipped without a specific password. It is
recommended that the administrator create a
new password to ensure security.)
2. Use the DOWN key to scroll to each item. The
setup parameters are located in the Network
Settings and Mail Server items. Use the SELECT
key to select your desired item.
For additional menu information and a description
of each menu item, see the on-line User’s Guide.
NOTE!
Administrative Settings are blocked by a
password. We recommend that the system
administrator create a password since the
machine is shipped without one.

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Additional Network Software
The following additional network utilities can be
installed by clicking on the Network Software button:
Web Driver Installer Utility
Use this utility to create a web page and set up your
MFP with groups of clients who have access. Once the
unit has been registered by the administrator, the
utility can automatically send an email to each
registered client.
OKI LPR Utility
Oki LPR allows you to print directly to an MFP on the
Ethernet without a print server. It creates an OKI print
port and installs a pop-up utility to monitor printing
unit status.
PrintSuperVision Utility
PSV.Net uses internet based software components to
access and distribute data to support administrator
control of all MFPs and printers on a network.
Network Printer Status Utility
This utility creates an additional tab called STATUS in
the properties dialog that allows the client to monitor
the selected MFP’s status.
Faxing
To fax documents scanned from your MFP, you must
have a fax modem installed in your computer.
You can use your favorite program to set up and send
faxes. Or, if you are using Windows 2000 or Windows
XP, you can set up the Microsoft Fax utility and send
faxes only. To do this: Click Start > Printers & Faxes >
Setup Faxing. Follow the setup instructions.
Profiles
Before sending documents to filing servers you should
set up a few profiles to speed up the filing process. A
profile contains a list of filing parameters such as your
filing protocol, directory, file name and other scanning
parameters.
To create a new filing profile, either enter the
machines’s web page or install and start the Network
Setup Tool in the supplied CD-ROM. You can create up
to 20 profiles.
Address Book
An Address Book is a list of e-mail addresses to which
you can send your scanned image.
To create an address book, either enter the
machines’s web page or install and start the Network
Setup Tool in the supplied CD-ROM.
Note: The address book cannot be assigned on the
Control Panel.

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Operating Your MFP
For more information on operating your machine, see
the on-line Users Guide located on the supplied CD.
Placing document(s) in the ADF
1. Make sure your document is free of staples, paper
clips and is not torn.
2. If your have multiple pages, fan your documents
to avoid occasional paper jams. The ADF holds up
to 50 pages.
3. Place your document(s) with the text FACE UP in
the ADF and make sure that the top of each page
feeds in first.
.
4. Adjust the paper guides to center the document(s)
in the ADF.
Placing document(s) on the glass
1. Open the document(s) cover to reveal the glass.
2. Place your document(s) with the text FACE DOWN
on the glass and align the document(s) in the
upper-left corner.
3. Close the document cover.
Loading the Paper Cassette Tray
Recommended Paper weight = 17 to 32 lb.
1. Remove the paper tray from the printer.
2. Fan the paper to be loaded to ensure all sheets are
separated.
3. Load the paper into the paper cassette tray.
4. Adjust the rear stopper (1) and paper guides (2).
5. Replace the paper tray.
For more information, see the on-line User's Guide
on the Documentation CD provided with your
printer.
IMPORTANT NOTE!
Before sending a print job, be sure that the MFP
is in SCAN TO MODE. In COPY MODE, the printing
unit will not accept a print job.

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Quick Operation
Press Copy Mode key.
Enter your copy count via the
numeric keypad.
Press to make
B&W copy.
Press to make
color copy.
Press Scan to Mode key.
Choose your e-mail address
from the Address Book.
i.e.
+
+
Press to send
your document in B&W.
Press to send
your document in color.
Press Scan to Mode key.
Choose your desired destina-
tion from the FTP Address.
i.e.
+
+
Press to file your
document in B&W.
Press to file
your document in color.

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For Additional Information
For additional information about your MFP, see these
sources:
• The electronic User’s Guide’s on the supplied CD
for expanded information on using your MFP.
• The Handy Reference Guide.
• The HELP files available with the utility
programs.
For Assistance
If you need further assistance or have questions:
• See our web site http://my.okidata.com
• U.S. & Canada, Call 1-800-654-3282 (1-800-
OKI-DATA) 24 hours a day, 7 days a week.

Oki Data Americas, Inc., 2000 Bishops Gate Blvd., Mt. Laurel, NJ 08054-4620
Tel: [phone] Fax: [phone] http://my.okidata.com
Oki Data Americas, Inc., 2735 Matheson Blvd. East, Unit 1, Mississauga, Ontario L4W 4M8, Canada
Télép: 1-800-654-3282 Téléc: 1-905-238-4421 http://my.okidata.com
Oki is a registered trademark of Oki Electric Industry Company, Ltd.
Microsoft and Windows are registered trademarks of Microsoft Corporation.
59377301
© 2005 Oki Data Americas, Inc.