Oki F0305 User manual

User’s Guide
Plain-paper digital Fax/Copier/Printer/Scanner
Please read this guide before operating this machine.
After you finish reading this guide, keep it handy for easy reference.
ENG
User’s Guide

Preface
Thank you for purchasing the OKIFAX F-305.
This manual describes the standard operating procedures of your machine. Before using this machine,
be sure to read the User’s Guide thoroughly in order to ensure that you use the machine efficiently.
After you have gone through the manual, keep it handy for easy reference.
Note that some of the illustrations of the machine used in this manual may be different from what you
actually see on your machine.
The manuals for your machine
The manuals for this machine are as follows:
Safety Information
Please read this book carefully before using the machine. It contains important information related to
user safety and preventing equipment problems. Make sure you observe all of the precautions listed
in this manual.
User’s Guide (This book)
This manual describes machine operation and maintenance.
Printer and Scanner Driver Manual [PDF]
Explains the installing and operations of printer and scanner drivers. This PDF manual is included
on the GDI Printer/Scanner Driver CD supplied with your machine.

i
AI
12
11
10
9
8
7
6
5
4
3
2
1
Layout & InstaLLatIon
GettInG started
auto dIaLer
sendInG faxes
receIvInG faxes
usInG the f-code box feature
copyInG
specIaL features
restrIctInG MachIne access
user settInGs
report & LIsts
MaIntenance & troubLeshootInG
appendIx and Index

ii
Contents
How to read this manual................................................................................................................vii
Symbols ......................................................................................................................................vii
Key description ..........................................................................................................................vii
Regulatory Information................................................................................................................... ix
RoHS declaration of conformity................................................................................................. ix
ENERGY STAR®......................................................................................................................... ix
Telephone line code..................................................................................................................... ix
Off-hook line impedance............................................................................................................. ix
Trademarks................................................................................................................................. ix
Precautions ....................................................................................................................................... x
Installing the machine ................................................................................................................ x
Caution labels and indicators .................................................................................................... xi
Transporting the machine.........................................................................................................xii
Consumables..............................................................................................................................xii
Routine Maintenance ...............................................................................................................xiii
Ventilation.................................................................................................................................xiii
Product Recycling and Disposal............................................................................................... xiv
Chapter 1
Layout & Installation ..........................................................................................................................1-1
Packing contents.......................................................................................................................1-2
Machine layout .........................................................................................................................1-3
Control panel overview.............................................................................................................1-4
Setting up the machine .................................................................................................................1-6
Attaching the document tray ...................................................................................................1-6
Making connections ..................................................................................................................1-6
Installing the drum and toner cartridges................................................................................1-8
Plug in and power up..............................................................................................................1-10
Loading paper and adjusting the paper size setting ............................................................1-10
Adjusting the speaker volume ...............................................................................................1-10
Initial setup..................................................................................................................................1-11
Clearing stored settings .........................................................................................................1-11
Getting started........................................................................................................................1-11
Specifying initial settings.......................................................................................................1-12
Using the Energy Save mode .................................................................................................1-15
Installing drivers [CD] ................................................................................................................1-16
Chapter 2
Getting started......................................................................................................................................2-1
Operating tips ................................................................................................................................2-2
Switching the machine mode ...................................................................................................2-2
Entering characters..................................................................................................................2-2
Backup memory ........................................................................................................................2-3
Selecting a function ..................................................................................................................2-4
Function table...........................................................................................................................2-5
Document and paper handling....................................................................................................2-10
Document handling ................................................................................................................2-10
Paper handling........................................................................................................................2-12
Chapter3
Autodialler .............................................................................................................................................3-1
Autodialer basics ...........................................................................................................................3-2
Autodialers................................................................................................................................3-2
Call groups ................................................................................................................................3-2
Destination names and phone directory dialing.....................................................................3-2

iii
Special dialing characters ........................................................................................................3-2
One-touch keys...............................................................................................................................3-3
Adding or editing a one-touch number....................................................................................3-3
Quick one-touch registration....................................................................................................3-4
Erasing a one-touch number....................................................................................................3-4
How to dial using a one-touch key...........................................................................................3-5
Speed-dial numbers .......................................................................................................................3-6
Adding or editing a speed-dial number ...................................................................................3-6
Erasing a speed-dial number ...................................................................................................3-6
How to dial using a speed-dial number ...................................................................................3-7
Call group dialing ..........................................................................................................................3-8
Entering or changing a call group ...........................................................................................3-8
Erasing a call group..................................................................................................................3-9
How to dial using a call group .................................................................................................3-9
Phone directory dialing ...............................................................................................................3-10
How to dial using the phone directory...................................................................................3-10
If the call fails .........................................................................................................................3-11
Chapter 4
Sending faxes ........................................................................................................................................4-1
Before sending ...............................................................................................................................4-2
Document handling ..................................................................................................................4-2
Scanning resolution..................................................................................................................4-2
Scanning contrast .....................................................................................................................4-2
Mixing the document resolution and contrast in multiple pages ..........................................4-2
Sending method ........................................................................................................................4-3
Memory overflow message .......................................................................................................4-3
Sending a fax..................................................................................................................................4-4
Memory transmission...............................................................................................................4-4
Real-time transmission (non memory transmission) .............................................................4-5
Redialing ........................................................................................................................................4-6
Automatic fax redialing............................................................................................................4-6
Manual redial............................................................................................................................4-6
Reviewing or canceling commands ...............................................................................................4-7
To review or cancel command ..................................................................................................4-7
Reviewing or canceling parts of a broadcast...........................................................................4-8
Printing a delayed command list .............................................................................................4-8
Printing a stored document......................................................................................................4-8
View or print the results of fax transactions ..........................................................................4-9
Advanced fax functions ...............................................................................................................4-10
Broadcasting ...........................................................................................................................4-11
Delayed transmission .............................................................................................................4-12
Batch transmission.................................................................................................................4-13
Selecting the TTI ....................................................................................................................4-16
Polling transmission...............................................................................................................4-17
Fax & Copy..............................................................................................................................4-18
Cover page...............................................................................................................................4-19
Using alternative telephone network service providers (Dial prefix)..................................4-20
Sending documents to an e-mail gateway (fax server) .........................................................4-21
Chapter 5
Receiving faxes .....................................................................................................................................5-1
Receiving a fax ...............................................................................................................................5-2
Selecting the reception mode ...................................................................................................5-2
Manual reception mode............................................................................................................5-2
Automatic reception mode........................................................................................................5-2
Answering calls manually........................................................................................................5-4
Switch between the automatic or manual reception mode ....................................................5-4

iv
If the paper runs out during fax reception..............................................................................5-5
Settings for fax reception ..............................................................................................................5-6
Setting the number of rings .....................................................................................................5-6
Print settings ............................................................................................................................5-6
Advanced receiving functions .......................................................................................................5-8
Block junk fax ...........................................................................................................................5-9
Receive polling ........................................................................................................................5-11
Fax forwarding........................................................................................................................5-12
Separator page........................................................................................................................5-14
Audible alarm .........................................................................................................................5-15
Chapter 6
Using F-code box features..................................................................................................................6-1
F-code: an introduction.............................................................................................................6-2
Creating or modifying an F-code box.......................................................................................6-2
Printing a list of F-code boxes..................................................................................................6-7
Printing a list of documents stored in your F-code boxes.......................................................6-7
Erasing an empty F-code box...................................................................................................6-7
Storing a document in a bulletin box for polling.....................................................................6-8
Printing a document stored in a bulletin box..........................................................................6-9
Erasing a document stored in a bulletin box ..........................................................................6-9
Printing a document received in the security box ................................................................6-10
Sending a document using a subaddress and password.......................................................6-11
Polling a document using a subaddress and password.........................................................6-12
Chapter 7
Copying...................................................................................................................................................7-1
Before copying................................................................................................................................7-2
Document and paper handling.................................................................................................7-2
Changing your machine to the Copy mode .............................................................................7-2
Display in the copy standby mode ...........................................................................................7-2
Memory overflow message .......................................................................................................7-2
Making copies ................................................................................................................................7-3
Making copies ...........................................................................................................................7-3
Basic copy settings.........................................................................................................................7-4
Selecting the document type ....................................................................................................7-4
Scanning the contrast...............................................................................................................7-4
Zoom ratio .................................................................................................................................7-4
Number of copies ......................................................................................................................7-5
Sorting copies............................................................................................................................7-5
Selecting paper size ..................................................................................................................7-5
Advanced copy functions ...............................................................................................................7-6
Combine.....................................................................................................................................7-7
Copy resolution .........................................................................................................................7-8
Chapter 8
Special features ....................................................................................................................................8-1
Soft keys .........................................................................................................................................8-2
Functions you can assign to a soft key ....................................................................................8-2
Programming a soft key ...........................................................................................................8-3
Macro keys .....................................................................................................................................8-4
Steps you can program into a macro key ................................................................................8-4
Creating or modifying a macro ................................................................................................8-5
Erasing a macro key .................................................................................................................8-6
Macro key speed........................................................................................................................8-6
Fax dialing using a macro key .................................................................................................8-7
Copying using macro key .........................................................................................................8-7
Printing lists using the macro key...........................................................................................8-7

v
Storing fax documents using macro key..................................................................................8-7
Viewing counters ...........................................................................................................................8-8
Chapter 9
Security features ..................................................................................................................................9-1
Security features............................................................................................................................9-2
Passcode protection...................................................................................................................9-2
Security reception.....................................................................................................................9-3
Masking the PIN.......................................................................................................................9-5
Using department codes................................................................................................................9-8
Turning department code protection on and off .....................................................................9-8
Entering a department code.....................................................................................................9-8
Erasing a department code ......................................................................................................9-9
Turning the department code setting on and off ....................................................................9-9
Fax charge setting ..................................................................................................................9-10
Copy charge setting ................................................................................................................9-10
Sending a fax using a department code.................................................................................9-11
Making a copy using a department code ...............................................................................9-11
Printing the department code list..........................................................................................9-12
Resetting the department code counter ................................................................................9-12
Copy protection ............................................................................................................................9-13
Chapter 10
User settings ........................................................................................................................................10-1
Machine settings..........................................................................................................................10-2
Accessing the machine setting...............................................................................................10-2
Fax settings ..................................................................................................................................10-5
Accessing the fax settings ......................................................................................................10-5
Copy settings................................................................................................................................10-8
Accessing the copy setting......................................................................................................10-8
Scanner settings ........................................................................................................................10-10
Accessing the scanner setting..............................................................................................10-10
Chapter 11
Report & Lists .....................................................................................................................................11-1
Table of the lists and journal ......................................................................................................11-2
Activity journal ............................................................................................................................11-4
Setting the activity journal ....................................................................................................11-4
Printing an activity journal manually...................................................................................11-4
Setting the printing order of the activity journal .................................................................11-5
Transmission Confirmation Report ............................................................................................11-5
Setting the transmission confirmation report.......................................................................11-5
Stored document list....................................................................................................................11-6
Erased document notification .....................................................................................................11-6
Chapter 12
Maintenance & Problem solving.....................................................................................................12-1
Maintenance.................................................................................................................................12-2
Cleaning tips...........................................................................................................................12-2
Cleaning the scanning area ...................................................................................................12-2
Cleaning the ADF rollers .......................................................................................................12-2
Cleaning the drum charge wire and the print head .............................................................12-3
Replace the toner cartridge....................................................................................................12-3
Replacing the drum cartridge ................................................................................................12-6
Troubleshooting ...........................................................................................................................12-8
Document jams .......................................................................................................................12-8
Paper jams.............................................................................................................................12-10

vi
LCD error messages .............................................................................................................12-13
“Check Message” printouts...................................................................................................12-16
Error code..............................................................................................................................12-17
Machine errors......................................................................................................................12-19
Faxing errors.........................................................................................................................12-19
Copying errors.......................................................................................................................12-20
PC printing errors [CD]........................................................................................................12-20
Scanner errors [CD]..............................................................................................................12-20
Print quality problems .........................................................................................................12-21
If you cannot solve the problem ...........................................................................................12-23
Appendix & Index.............................................................................................................................. AI-1
Specifications ...............................................................................................................................AI-2
General....................................................................................................................................AI-2
Fax ...........................................................................................................................................AI-3
Copy.........................................................................................................................................AI-3
Printer .....................................................................................................................................AI-3
Scanner....................................................................................................................................AI-4
Consumable items ..................................................................................................................AI-4
Index.............................................................................................................................................AI-5

vii
1
2
3
4
5
7
6
9
8
11
10
12
A
How to read this manual
Symbols
In this manual, the following symbols are used with the items where important opera-
tional and safety information must be observed.
For safe operation, please carefully read the “Safety Information” supplied with this
product.
Describes warnings to protect yourself and others from serious
or potentially fatal injury if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.
Describes cautions to protect yourself and others from personal
injury or damage to properties if you handle the machine incor-
rectly. For safe operation, please follow instructions carefully.
IMPORTANT
Describes important conditions or restrictions you should care-
fully observe to avoid problems caused by incorrect operations.
NOTE
Describes reference information and additional notes for opera-
tions.
The following terms, symbols and abbreviations are used in this manual.
Document: Original(s) that you are copying, faxing or scanning.
Paper: Paper to be printed on.
Tx: Denotes sending.
Rx: Denotes receiving.
, : Shows the direction of the document.
, : Shows the direction of the paper.
Key description
The key names on the control panel are shown in < >.
Keys on the control panel
Enclosed in < >, for example, <Enter>.
< copy 4 fax 4 scan >.


viii
About and symbol
and symbols indicate the direction of the document.
When the document has a length longer than its width, we use symbol .
Width
Length
When the document has a length shorter than its width, we use symbol .
Width
Length
About and symbol
and symbols indicate the direction of the paper.
When the paper has a length longer than its width, we use symbol or no symbol.
Length
Width
(Paper loaded in the cassette)
When the paper has length shorter than its width, we use symbol .
Length
Width
(Paper loaded in the cassette)

ix
1
2
3
4
5
7
6
9
8
11
10
12
A
Regulatory Information
RoHS declaration of conformity
This product complies with the European RoHS directive (2002/95/EC).
ENERGY STAR®
As an ENERGY STAR®partner, OKI has determined that this product
meets the ENERGY STAR®guidelines for energy efficiency.
What is an ENERGY STAR®program?
The international ENERGY STAR®program is the international program
to promote energy efficient consumer products. This program aims the
reduction of power consumption of office equipment, of which power are
often turned ON for a long time, from the energy saving view that “effi-
ciently use the energy when needed”. It adopts the voluntary system a
manufacturer can join by its independent decision.
For users in Australia
Telephone line code
The machine shall be connected to the Telecommunication Network through a line cord which meets
the requirements of Australian Standard AS/ACIF S008.
For users in New Zealand
Off-hook line impedance
This equipment does not fully meet Telecom’s impedance requirements.
Performance limitations may occur when used in conjunction with some parts of the network. Telecom
will accept no responsibility should difficulties arise in such circumstances.
Trademarks
OKI, the OKI logo and all OKI product names contained herein are trademarks of Oki Printing Solu-
tions.
Microsoft®, the Windows logo, Windows®, Windows NT®, Windows Server®, Windows Vista™, Internet
Explorer®are registered trademarks of the Microsoft Corporation in the United States and/or other
countries.
All other products referenced are registered trademarks or trademarks of their respective companies.

x
Precautions
Besides the “Safety Information” supplied with this product, please observe the following
instructions.
Installing the machine
• Do not let any object obstruct or plug the ventilation holes of this product. Accumu-
lated heat inside the product could result in a malfunction.
IMPORTANT
• Install the machine to keep the ventilating slot of the machine at least 10 cm (4
inches) away from walls or other devices.
• To ensure proper ventilation and easy operation, secure an adequate installation space
around the machine.
713 mm
(28.1 inches)
813 mm
(32.0 inches)
853 mm (33.6 inches)
753 mm (29.6 inches) 50 mm
(2 inches)
50 mm
(2 inches)
772 mm
(30.4 inches)
872 mm
(34.3 inches)
100 mm
(4 inches) 100 mm
(4 inches)
• Do not install in places exposed to extreme temperature fluctuation. Use your
machine within the temperature range of 10°C to 32°C, the humidity range of 20% to
80%RH.
• Avoid outdoor installation.
NOTE
In order to enable easy machine maintenance and replacement of consumables, maintain
an adequate amount of space around the machine.
When lifting the machine, be sure to grab the handles on the left and right sides of the
cassette tray.

xi
1
2
3
4
5
7
6
9
8
11
10
12
A
Caution labels and indicators
The caution labels and indicators are attached to the machine as shown below, to avoid
any serious injury.
The fuser unit and the area around it inside the machine are extremely hot.
To avoid getting burned, DO NOT TOUCH.
• Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.
• Never expose a cartridge to direct sunlight.
• Never attempt to disassemble a toner cartridge or attempt to refill it.

xii
Transporting the machine
• Two or more people should carry the machine. Before transporting the machine, be
sure to check that you disconnect the plug from the outlet and remove the line cable.
Otherwise, the damaged cable can cause fire, electrical shock or malfunction.
• Before transporting the machine, remove the toner cartridge (or toner bottle).
• When lifting the machine, be sure to grab the handles on the left and right sides of the
cassette tray.
• If you install the machine on a cabinet, secure the machine with stoppers to prevent it
from moving. Otherwise, the machine may move in an unexpected direction, poten-
tially causing injury.
• If you need to transport the machine over a long distance, consult your OKI dealer.
Consumables
• Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.
• Please dispose of used toner and drum cartridges in accordance with local regulations.
• Keep toner and other consumables out of the reach of small children. If a child should
ingest toner, consult a physician immediately.
IMPORTANT
• Do not store the toner cartridge (or toner bottle), drum cartridge (or drum unit) or
paper in any of the following places:
– Places exposed to fire
– Places exposed to direct sunlight
– Places subject to high temperature and/or high humidity
– Places subject to rapid temperature changes
– Dusty areas
– Inside a car, left for a long time
• Do not directly touch the photoreceptor surface of the drum cartridge (or drum unit),
or expose it to direct sunlight. This could cause a reduction in print quality.
• To prevent caking in the toner, never stand the cartridge on its end and do not store it
up side down.
• Never attempt to disassemble a toner cartridge or attempt to refill it.
• Do not remove the cartridge from its protective bag until you are ready to install it.
• Handle cartridges with care. Do not subject it to shock or vibrations.

xiii
1
2
3
4
5
7
6
9
8
11
10
12
A
Routine Maintenance
• Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.
• The fuser unit and the area around it inside the machine are extremely hot when
operating. When you clear a paper jam or inspect inside, be careful not to touch around
the fuser unit. It may cause burns.
• When you clear a paper jam or replace the toner cartridge (or toner bottle), be careful
not to get the toner powder into your eyes or mouth. If the toner gets in your eyes or
mouth, immediately flush with cold water an d consult a physician.
• Be careful not to stain your hands or clothes with the toner. If your hands or clothes
get stained, wash them immediately with cold water. The stains may become perma-
nent if washed using warm water.
• Do not attempt machine operations that are not described in this manual.
Ventilation
• Always operate the product in well ventilated areas.
Operating the product in poorly ventilated areas for an extended time period could
pose health risks. Be sure to frequently ventilate the operating area.
• Do not let any object obstruct or plug the ventilation holes of this product. Accumu-
lated heat inside the product could result in a malfunction.

xiv
Product Recycling and Disposal
This product contains mercury in the fluorescent lamp in the scanner (< 5mg).
Disposal of mercury may be regulated due to environmental considerations. For disposal
or recycling information, please contact your local authorities.
Ni-MH (Nickel Metal Hydride) batteries are installed inside machine as back up
memory batteries.
Please dispose of used batteries in an environmentally friendly manner according to the
manufacturer’s instructions. For replacement of the batteries, please contact your quali-
fied service technician.

1
Packing contents.................................................................................... 1-2
Machine layout ...................................................................................... 1-3
Control panel overview ......................................................................... 1-4
Setting up the machine................................................................................. 1-6
Attaching the document tray................................................................ 1-6
Making connections............................................................................... 1-6
Installing the drum and toner cartridges ............................................ 1-8
Plug in and power up .......................................................................... 1-10
Loading paper and adjusting the paper size setting......................... 1-10
Adjusting the speaker volume ............................................................ 1-10
Initial setup................................................................................................. 1-11
Clearing stored settings...................................................................... 1-11
Getting started .................................................................................... 1-11
Specifying initial settings ................................................................... 1-12
Using the Energy Save mode.............................................................. 1-15
Installing drivers [CD]................................................................................ 1-16
Chapter
Layout & Installation

1-2 Layout & InstaLLatIon
Packing contents
Main unit with 500-sheet paper cassette
AC power cord
Documentation & labels
(1) User’s guide (this book)
(2) Safety Information
(3) Paper size label
(4) One-touch key label
(5) Soft key label
GDI Printer/Scanner
Driver CD
Document tray
Telephone line cable
Ferrite core
Drum cartridge Toner cartridge
(3) (4)
(1)
(5)
(2)
NOTE
• The appearance of the AC power cord and telephone line cable vary according to coun-
tries.
• The toner cartridge supplied with your machine is starter toner cartridge, which yield
is shorter than regular toner cartridge. You can purchase regular, full-yield toner
cartridge from your OKI dealer.

1-3Layout & InstaLLatIon
1
2
3
4
5
6
7
8
9
10
11
12
13
14
A
Layout & InstaLLatIon
Machine layout
LINE
PHONE1
PHONE2
LINE
PHONE1
PHONE2
Bypass tray
Automatic
document feeder
(ADF)
Control panel
Paper cassette
2nd paper cassette
(Option)
1st side cover
2nd side cover
Front cover
Paper level
Indicator
Document
guides
Document
tray Document
exit tray
Power switch
AC power jack
Telephone
Connectors
Paper exit tray
Second phone line
(Option)
Network connector
(Option)
USB connector

1-4 Layout & InstaLLatIon
Control panel overview
1 Mode switch button
Press this button to switch the machine’s mode.
2 Paper source light
Indicates the selected paper source.
3 Alarm light
Glows when a errors occurs.
4 Comm. /Memory Rec. light
Blinks when the machine is communicating with another machine.
Glows when the machine has received documents into memory.
5 Machine mode light
Indicates what mode the machine is in.
6 Paper Size
Selects the paper you want to use for copying.
7 LCD (Liquid crystal display)
Shows messages and selections prompted during operation.
8 Doc. Size
Instructs the machine to scan Auto*, A4, A5 or F4 size documents.
*When you select Auto, the documents can be scanned up to 900 mm in length.
9 Doc. Resolution
Selects the fax and copy resolution.
10 Contrast
Adjusts the scanning contrast level.
11 Menu /Back
Accesses machine settings. Also, it allows you to go back to the previous menu level.
12 Cursor keys
<p> (Redial): Scrolls through recently dialed numbers. (Page 4-6.)
<q> (Tel Index): Displays one-touch and speed-dial entries which are sorted alphanumerically,
similar to a phone directory. (Page 3-10.)
In copy and scan mode —
<q> or <p>: Adjusts the zoom ratio.
13 Enter
Selects or confirms settings.
14 Cancel
Deletes characters on the LCD and cancel commands you have entered into the machine.