Oki OKIOFFICE 87 User manual

User’s Guide

English
ii
Preface
Every effort has been made to ensure that the information in this
document is complete, accurate, and up-to-date. The manufacturer
assumes no responsibility for the results of errors beyond its control. The
manufacturer also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this guide will
not affect the applicability of the information in it. Mention of software
products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer.
© 2000 by Oki. All rights reserved.
Written and produced by the Oki Documentation Dept.
Oki and OKIPAGE are registered trademarks of Oki Electric Industry
Company Ltd.
Energy Star is a trademark of the United States Environmental Protection
Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.
This product complies with the requirements of the
Council Directives 89/336/EEC (EMC), 73/23/EEC
(LVD) and 1999/5/EC (R&TTE), as amended where
applicable, on the approximation of the laws of the
member states relating to Electromagnetic
Compatibility, Low Voltage and Radio &
Telecommunications Terminal Equipment.
Energy Star
As an Energy Star Partner, the manufacturer has
determined that this product meets the Energy Star guide-
lines for energy efficiency.

English
iii
Table of contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii
Table of contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii
Safety instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Toner Cartridge & Image Drum Unit Handling . . . . . . . . . . . . . . xi
Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii
Chapter 1 - Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Product options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
MFP option kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
ISDN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Component identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Control panel keys and indicators. . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
One touch keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Selecting functions and programming. . . . . . . . . . . . . . . . . . .11
Signal tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Chapter 2 - Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Getting started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Where to install your fax machine . . . . . . . . . . . . . . . . . . . . . . . .13
Unpacking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Installing paper trays and stackers . . . . . . . . . . . . . . . . . . . . . . . .14
Installing toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Connecting telephone line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Connecting telephone, handset or answering machine . . . . . . . . .19
Connecting power cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Setting the clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Answering mode options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Changing answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Setting fax machine identification . . . . . . . . . . . . . . . . . . . . . . . .25
Setting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Connecting to a PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

English
iv
MFP function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Chapter 3 - Dial Directories . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Programming One Touch keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Chain dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Programming Auto Dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Programming groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Chapter 4 - Basic Operations . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Preparing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Document size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Multiple page documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Loading documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Sending fax to single location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Search key dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Real-time dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Confirming results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Stopping a transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Receiving faxes manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Receiving faxes in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Memory reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
No paper reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
No toner reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Cancelling messages stored in memory . . . . . . . . . . . . . . . . . . . . 41
Rejecting unsolicited fax messages . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Power failures and memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Making copies using manual paper feeder . . . . . . . . . . . . . . . . . . 43
Using voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Initiating voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Answering voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Chapter 5 - Advanced Operations . . . . . . . . . . . . . . . . . . . . . 47
Sending faxes to multiple locations and/or groups . . . . . . . . . . . . . . 47
Delayed sending of faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Sending delayed faxes to single locations . . . . . . . . . . . . . . . . . . 50
Sending delayed faxes to groups and/or multiple individual locations
51
Cancelling delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . 54
Confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

English
v
Sending confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Receiving confidential faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Creating confidential mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Closing confidential mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Changing mailbox password. . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Printing confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Relay broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Relay initiating station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Relay key station. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Relay broadcast report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Initiating relay broadcast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
Polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
Polling reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
Cancelling polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . .64
Standard one-time/bulletin polling . . . . . . . . . . . . . . . . . . . . .64
ITU bulletin polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Printing bulletin messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Dual access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
While sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
While receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
While making copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
While printing reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Chapter 6 - Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Customizing features and operations . . . . . . . . . . . . . . . . . . . . . . . . .67
Viewing your current settings. . . . . . . . . . . . . . . . . . . . . . . . . . . .67
User function settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
User function settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Changing user function settings . . . . . . . . . . . . . . . . . . . . . . . . . .73
Setting distinctive ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Personal mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Creating personal mailbox (polling) . . . . . . . . . . . . . . . . . . . . . . .74
Closing personal mailbox (polling). . . . . . . . . . . . . . . . . . . . . . . .75
Forward number programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Memory password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Creating memory password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Changing memory password. . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Deleting memory password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Restricted Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Creating restricted ID password . . . . . . . . . . . . . . . . . . . . . . . . . .77
Changing restricted ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

English
vi
Closing Restricted ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Dial Parameter Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Dial parameter settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Changing dial parameter settings . . . . . . . . . . . . . . . . . . . . . . . . . 81
Chapter 7 - Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Understanding reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Broadcast confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Active memory files report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Configuration report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Message confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Confidential reception report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Broadcast entry report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Power outage report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Protocol dump . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Printing reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Printing message confirmation report . . . . . . . . . . . . . . . . . . . . . 87
Printing other reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Codes used in reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Result codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Communication codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Chapter 8 - Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Clearing document jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Clearing printing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Replacing toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Replacing image drum unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Reading print counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Shipping the fax machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Display panel messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Normal display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Chapter 9 - Fax2Net . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Hardware changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Key alterations - One Touch keys . . . . . . . . . . . . . . . . . . . . . . . 107
Key alterations - Unique key . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

English
vii
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
International faxing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
Fax to e-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
Virtual e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Web page retrieval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Relay broadcast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Prepaid card registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Additional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Menu - facsimile network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Fax2Net server telephone number . . . . . . . . . . . . . . . . . . . . . . .113
Account number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
International prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Programming fax network settings. . . . . . . . . . . . . . . . . . . . . . . . . .114
Dial Directories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Programming One Touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Group registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Programming telephone (fax) numbers . . . . . . . . . . . . . . . . . . . . . .118
Programming e-mail addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Programming web page URLs . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121
Using the Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Programmed dialling using numeric keypad . . . . . . . . . . . . . . . . . .123
Web page print request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Relay broadcast request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Prepaid card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Basic Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
Single location transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
International destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
Incomplete transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
Connected to normal telephone service . . . . . . . . . . . . . . . . . . .128
Connected to a PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128
Domestic long distance calls. . . . . . . . . . . . . . . . . . . . . . . . . . . .129
E-mail destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129
Incomplete transmissions . . . . . . . . . . . . . . . . . . . . . . . . . . .129
Broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Web page print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Incomplete transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Relay broadcast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Prepaid card registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131

English
viii
PBX setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Polling reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Function restrictions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Configuration report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Appendix A - Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Appendix B - ISDN G4 Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
ISDN programming flow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Term definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Other settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
ISDN dial mode (user setting 30). . . . . . . . . . . . . . . . . . . . . . . . 138
ISDN dial mode (communication parameter) . . . . . . . . . . . . . . 139
Speech receive (user setting 31) . . . . . . . . . . . . . . . . . . . . . . . . . 139
Other related functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Display message examples. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

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Safety instructions
This product has been carefully designed to give you years of safe,
reliable performance. As with all electrical equipment, however, there are
a few basic precautions you should take to avoid hurting yourself or
damaging the product:
• Read the setup instructions in this manual carefully. Be sure to
save it for future reference.
• Read and follow all warning and instruction labels on the product
itself.
• Unplug the machine before you clean it. Use only a damp cloth;
do not use liquid or aerosol cleaners.
• Place the machine on a firm, solid surface. If you put it on
something unsteady, it may fall and be damaged; if you place it on
a soft surface, such as a rug, sofa, or bed, the vents may become
blocked, causing the machine to overheat.
• To protect the machine from overheating, make sure no openings
are blocked. Do not put the machine on or near a heat source, such
as a radiator or heat register. Keep it out of direct sunlight. Allow
enough room around the machine for adequate ventilation and
easy access.
• Do not use the machine near water, or spill liquid of any kind into
it.
• Be certain that your power source matches the rating listed on the
back of the machine. If you are not sure, check with your supplier
or with your local power provider.
• This machine has an earthed, 3-pin plug as a safety feature, and it
will only fit into an earthed outlet. If you can not plug it in, you
probably have an older, non-earthed outlet; contact an electrician
to have the outlet replaced. Do not use an adapter to defeat the
earthing.
• To avoid damaging the power cable, do not put anything on it or
place it where it will be walked on. If the cable becomes damaged
or frayed, replace it immediately.
• If you are using an extension cable or power strip with the
machine, make sure that the total current (amperes) required by
all the equipment on the extension is less than the extension's

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rating. The total ratings of all equipment plugged into the outlet
should not exceed 15 amperes.
• The power outlet into which you plug your machine must remain
accessible at all times.
• It is recommended that the machine be switched off prior to
opening or removing covers.
• Lifting the top cover may expose hot surfaces. Hot surfaces are
clearly labelled. Do NOT touch them.
• Do not poke anything into any ventilation slots; you could receive
an electrical shock or cause a fire.
• Apart from the routine maintenance described in the
accompanying documentation, do not try to service the machine
yourself; opening or removing covers may expose you to shocks
or other hazards.
• Do not make any adjustments other than those outlined in the
manual as you may cause damage requiring extensive repair
work.
If anything happens which indicates the machine is not working properly
or has been damaged, unplug it immediately and contact your supplier.
These are some of the things to look for:
• The power cable or plug is frayed or damaged.
• Liquid has been spilled into the machine, or it has been exposed to
water.
• The machine has been dropped, or the cabinet is damaged.
• The machine does not function normally when you are following
the operating instructions.
Machine Noise Information Ordinance 3. GSGV 18.1.1991:
The maximum sound pressure level is equal or less than 70 dB (A)
according to ISO 7779.

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Toner Cartridge & Image Drum Unit Handling
• Leave unused toner cartridges and image drum units in their
packages until needed. When replacing a toner cartridge or image
unit, reuse the packaging to dispose of the old toner cartridge or
image drum unit.
• Do not expose the toner cartridges and image drum units to light
for more than five minutes. Never expose the green drum (inside
the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the
middle. Never touch the green drum inside the image drum unit.
• To avoid damage to the image drum unit, always use original
toner cartridges.
• Exercise care when removing the toner cartridge. Do not let it
touch your clothing or porous materials. The toner powder causes
permanent stains.
• Small amounts of toner spilled on skin or clothing can be readily
removed with soap and cold water. Using heated water will make
removing the stain much more difficult.
Emergency First Aid
• IF TONER IS SWALLOWED: Induce vomiting and seek medical
attention. Never attempt to induce vomiting or give anything by
mouth to a person who is unconscious.
• IF TONER IS INHALED: Take the person to an open area for
fresh air. Seek medical attention.
• IF TONER GETS IN THE EYES: Flush eyes with large quantities
of cool, NOT cold, water for a minimum of 15 minutes keeping
eyelids open with fingers. Seek medical attention.

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Notes, cautions and warnings
Note: A note appears in this manual like this. A note provides
additional information to supplement the main text which may
help you to use and understand the product.
CAUTION:
A caution appears in this manual like this. A caution provides additional
information which, if ignored, may result in equipment malfunction or
damage.
WARNING
A WARNING APPEARS IN THIS MANUAL LIKE THIS. A WARNING
PROVIDES ADDITIONAL INFORMATION WHICH, IF IGNORED,
MAY RESULT IN A RISK OF PERSONAL INJURY.

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Chapter 1 - Introduction 1
Chapter 1 - Introduction
This fax machine uses advanced Light Emitting Diode technology to
transfer received and copied images to plain paper. It is designed to make
the sending and receiving of faxes a fast and trouble free process.
Features
The fax machine includes the following features:
• 10 One Touch keys for automatic, single-key dialling of
preprogrammed telephone numbers.
• 70 AUTO DIAL numbers for automatic dialling of additional
preprogrammed telephone numbers.
• 5 Groups can be programmed to allow you to transmit a document to
multiple locations with a single selection.
• A search feature to allow you to look for preprogrammed telephone
numbers by name.
• Halftone transmission in up to 64 shades of grey.
• Fax communication at up to 33 600 bits per second.
• Automatic redial and page re-transmission when a telephone number
is busy or when problems occur in communication.
• Advanced transmission and reception features, including up to 5
delayed transmissions, transmission to multiple locations,
confidential transmission and reception, relay broadcast initiate and
polling.
• Advanced memory transmission and reception features, including
automatic reception into memory with or without password printing.
• Reports to help you keep track of the operations and settings of your
fax machine.
• Automatic power save mode.
• Answering modes for manual and automatic fax reception, automatic
switching between incoming voice and fax messages and allows an

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answering machine to be connected in series to the telephone line
after the fax machine.
• A closed network feature to allow you to limit who can send faxes to
your fax machine, or to limit both where faxes can be sent to and
received from.
• Your fax machine can also make 50 copies of an original document
using standard weight (80 gsm) paper.
• 2 MB of built-in memory.
• During transmissions, your fax machine will begin scanning data into
memory as it begins dialling (Instant Dialling), thus saving time since
it does not wait for a connection on the receiving end.
• Advanced dual access feature allowing you to load and prepare
documents for transmission while your fax machine is sending or
receiving another message.
• High speed scanning of original documents.
• Restricted operation of your fax machine by using a four digit
password.
Product options
MFP option kit
This option allows your fax machine to communicate with a computer.
Once the MFP software is installed you can:
• Use your fax machine as a local printer.
• Send fax messages directly from your computer.
• Receive and store fax messages directly into your computer.
• Scan pages from your fax machine into your computer.
• Carry out optical character recognition (OCR) on received faxes or
scanned pages.
• Easily program dial directories on your fax machine.

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Chapter 1 - Introduction 3
ISDN
This option allows your fax machine to send and receive digital communi-
cations. For details on this option, see Appendix A.
Component identification
Your new fax machine package should contain the following items:
1. Fax machine main unit
2. Document tray
3. Paper tray/copy stacker
4. AC power cable
5. Telephone line cable
6. Document stacker
7. Image drum unit (inside main unit)
8. Toner cartridge

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9. User’s Guide (this manual) (not illustrated)
If anything appears missing or damaged, please contact your supplier as
soon as possible.
Components
1. Paper tray/copy stacker - Load up to 100 sheets of paper into this
tray. Up to 30 sheets of received faxes or finished copies are stacked
on top of this tray.
2. Document tray - Holds original documents that are to be faxed or
copied.
3. Document guides - Adjust these guides to the page width of the
documents that are to be faxed or copied.
4. One-Touch keypad
5. Manual paper feeder - Load paper into this slot when you want to
use a type of paper different from the paper in the paper tray.
6. Document stacker - Supports documents that have been faxed or
copied.
7. Control panel

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Chapter 1 - Introduction 5
8. PC Connector - Connect the computer cable into this connector.
9. LINE terminal - Terminal for connecting the unit to a telephone
line.
10. TEL terminal - Terminal for connecting the fax machine to an
external telephone or answering machine.
Note: Only one terminal is available and when the ISDN option is
installed voice communication is not supported.
11. Power switch
12. AC power inlet - Connect the AC power cable, supplied with your
fax machine, into this inlet.
13. LED print head - This black bar is the part of your fax machine
which writes received or copied images onto the image drum unit.

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You should clean this bar each time you change your toner
cartridge.
14. Toner cartridge - This black cylinder, installed inside the image
drum unit, contains the black powder which is the ink for your fax
machine. You will need to install a new toner cartridge when the
REPLACE TONER CART message appears on the display.
15. Image drum unit - The image drum unit contains the green
photosensitive drum which receives images from the LED print
head and transfers them to the printing paper. You will need to
install a new drum unit when the REPLACE DRUM CART
message appears on the display.
Control panel keys and indicators
1. LCD panel: Refer to this liquid crystal display (LCD) panel for
instructions and information while your fax machine is operating or
while you are programming your fax machine.
2. Transmit resolution/W
WW
WYES key: This key changes the resolution
used for transmitting documents. Use STD for standard originals,
FINE and EX.FINE for detailed or small print originals, and
PHOTO for originals that include colours or many shades of grey.
You will also use this key as the WYES key when making
selections or to move your cursor while programming.

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Chapter 1 - Introduction 7
3. Type of original/NO X
XX
Xkey: This key selects document contrast
after loading a document for transmission. Use LIGHT for originals
that are too light, NORMAL for documents with good contrast, and
DARK for originals that are too dark. You will also use this key as
the NO Xkey when making selections or to move your cursor
while programming.
4. Auto Rec key: This key sets the answering mode of your fax
machine. The answering mode controls how your fax machine
answers incoming calls and receives faxes. The display of your fax
machine always indicates your current selection. See Setting the
Answering Mode in Installation for more information about the
answering modes available in your fax machine.
5. Hyphen key: When programming One Touch keys and Auto Dial
telephone numbers, use this key to tell your fax machine to wait for
the dial tone of an outside or international line before it continues
dialling the rest of the telephone number. When programming the
TSI/CSI and call back numbers into your fax machine, this key can
also be used to enter a “+” symbol.
6. Search key: The One Touch keys and Auto Dial numbers can be
programmed to have a name or location ID associated with their
telephone numbers. Using this key by itself or in combination with
the numeric keypad, you can search for these numbers
alphabetically. You can also use the Search key to search for
unassigned One Touch keys and Auto Dial numbers.
7. Hook/V. Request key: During a fax communication, pressing this
key tells the operator at the other fax machine that you want to talk
at the end of your transmission or after reception of any page has
been completed. To use this feature both fax machines must have an
external telephone connected. To answer a voice request, press this
key after lifting your telephone handset. When no fax
communication is taking place, pressing this key opens the
telephone line for manual dialling (not available in some countries).
You will hear the dialling tone through the speaker of your fax
machine.
Note 1: With the ISDN option installed, pressing this key for manual
dialling is not possible. Nor will a dialling tone be heard when
this key is pressed.
Note 2: With the ISDN option installed, voice communication is not
supported.

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8. Redial key: Pressing this key manually redials the last number
dialled on your fax machine.
Note: If your fax machine has been set to enter power save mode
(after the fax machine has been inactive for three minutes), the
manual redial function does not work.
9. Auto Dial key: Auto Dial numbers are abbreviated numbers for
rapid dialling. Rather than dialling the entire telephone number, you
can enter a 2-digit code to Auto Dial number instead. You can also
use the Location IDs (names) associated with Auto Dial numbers to
search for these locations by name using the Search key. This key is
also used in combination with the #/Group Key to select
preprogrammed groups when sending faxes to multiple locations.
10. Select Function key: Using this key activates the advanced
transmission and reception functions of your fax machine to obtain
reports and for programming. To select a function, press the Select
Function key, then press the One Touch key labelled with the
function you want to use. While programming or selecting other
functions, pressing the Select Function key a second time takes you
directly back to the stand-by mode of your fax machine.
11. Copy key: After loading a document, press this key to make a copy.
When no documents are loaded, press this key once to obtain a
Message Confirmation Report about your last transmission on the
LCD Display Panel and a second time to receive a printed report.
You can also use the Copy key as a short-cut for programming One
Touch keys and Auto Dial numbers. After you have loaded a
document and manually dialled a telephone number, press Copy so
you can instantly program that number into an unassigned One
Touch Key or Auto Dial number.
12. Stop key: This key cancels any operation currently in progress and
turns off the Alarm indicator. After loading paper, press this key to
cancel alarm conditions after the condition has been corrected.
During programming, pressing the Stop key takes you back step-by-
step through the programming functions you have already selected.
13. Start key: Pressing the Start key initiates the operation indicated on
the display or confirms information you have entered into the
display. While the fax machine is in power save mode, press the
Start key to exit power save mode.