Oki OF5750 User manual

5750_5950_tp.tif
T.37
Option Guide
P/N 59338701

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OKIFAX 5750/5950 T.37 Option Guide
P/N 59338701
Disclaimer
Every effort has been made to ensure that the information in
this document is complete, accurate, and up-to-date. Oki
Data assumes no responsibility for the results of errors or
omissions beyond its control. Oki Data also cannot
guarantee that changes in software and equipment made by
other manufacturers and referred to in this document will not
affect the applicability of the information in it. Mention of
software products manufactured by other companies does not
necessarily constitute endorsement by Oki Data.
Copyright Information
Copyright 2001 by Oki Data. All Rights Reserved
First Edition: October, 2001
Written and produced by the Oki Data Training and
Publications Department.
Trademark Information
OKI and Oki Data are registered trademarks and OKIFAX is a
trademark of Oki Electric Industry Company, Ltd.
Other product names and brand names are registered
trademarks or trademarks of their proprietors.
Contact Information
Please address any comments on this publication to:
MailingAddress
Oki Data Americas, Inc.
Training and Publications Department
2000 Bishops Gate Boulevard
Mount Laurel, NJ 08054-4620
United States of America
e-MailAddress
[email protected]
WebSite
Please visit Oki Data’s multilingual web site at:
http://www.okidata.com
Emergency First Aid Information
Refer to the Material Safety Data information in the Warranty
Information document.

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T.37 Option Guide: English 3
Contents
T.37 Internet Fax ................................................7
Overview .............................................................................. 7
Operation Overview (End User) ......................................... 8
Information Provided ...................................................... 8
General Conditions ......................................................... 8
Internet Fax Transmission ............................................... 9
Internet Fax Reception .................................................. 11
Accessing Network Settings .......................................... 12
Information Provided ....................................................... 14
User’sGuide ................................................................... 14
Warranty Document ....................................................... 14
T.37 Option Guide ......................................................... 15
OKILAN7100e+User’sGuide ...................................... 15
Software Utilities CD-ROM ........................................... 15
Components of an Internet Fax........................................ 16
Header ............................................................................ 16
E-mail ............................................................................ 16
TIFF attachment(s)......................................................... 16
What Your T.37 Internet Fax Machine Can Do................ 17
Helpful Hints (T.37)............................................................ 18
PSTN Faxing vs. Internet Faxing .................................. 18
Internet Fax.................................................................... 19
E-mail Addresses vs. PSTN (Phone) Numbers ............... 19
Status of Server .............................................................. 19
Backup / Archive (Network Scan) ................................. 19
Operation Overview ........................................................... 20
Installation..................................................................... 20
Setup .............................................................................. 20
Customization ............................................................... 20
LAN Topologies and Operating Systems......................... 21
LAN ............................................................................... 21
Network Print Protocols................................................. 21
Internet Fax Protocols.................................................... 21
Management Protocols .................................................. 21
Set Up (on a Network) ........................................................ 22
Identifying Current Settings ............................................ 22
Settings Stored on the Fax Machine ............................. 22
Settings Recorded on the Network Card ....................... 22
Network Card Manual...................................................... 23
7100e+ User’s Guide...................................................... 23
Settings Stored on the Fax Machine................................ 24
General Information....................................................... 24
Accessing Settings......................................................... 24

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List of User Functions (Network Settings)....................... 25
Delete POP Message ...................................................... 27
Time Between GMT ...................................................... 28
Text Print ....................................................................... 29
Header Print ................................................................... 29
Coding Mode ................................................................ 30
Extra Fine Mode ............................................................ 30
IFAX Sender ID .............................................................. 30
Domain Name ................................................................ 31
Message Disposition Notification (MDN) .................... 32
Network Settings ........................................................... 34
Changing Settings ........................................................... 40
Settings Changed Only by Using the Web Page ........... 40
Settings Changed by Using the Web Page or the Menu 41
Settings Changed Only by Using OKIVIEW 32 ........... 42
Using the OKILAN 7100e+ Web Page .......................... 43
UsingOKIVIEW32 ....................................................... 45
Telnet ............................................................................. 46
Customization .................................................................... 47
Programming e-mail Addresses ........................................ 47
Confirming e-mail Address Programming ..................... 48
E-mail Address Restrictions........................................... 48
Using Internet Fax .............................................................. 49
Sending a Document........................................................ 49
General Information....................................................... 49
Stopping a Transmission ............................................... 49
How to Send a Document .............................................. 49
Sending to a Non-Programmed E-mail.......................... 50
Limitations and Suggestions......................................... 51
TIFFFormat...................................................................... 52
Viewing TIFF Files ........................................................ 52
Receiving Internet Faxes ................................................. 53
Automatic Reception .................................................... 53
Manual Reception ......................................................... 54
Receiving TIFF files ........................................................ 55
Restrictions.................................................................... 55
Receiving e-mails (Body Text) ........................................ 55
Printing e-mails ............................................................. 56
Gateway Services (Forwarding).......................................... 57
Faxes to an e-mail Address............................................... 57
E-mails to a Fax Number.................................................. 58
Example ......................................................................... 58
Image Restrictions ......................................................... 58
Telephone Number Restrictions .................................... 58
Mail Address Format...................................................... 59
Domain Name Restrictions............................................ 59
How it Works ................................................................. 60
Mail Server Settings for E-mail-to-FAX Gateway Service60
DNSServer ..................................................................... 61
Mail Server .................................................................... 62
Mail Forwarding Process ............................................... 64
Network Scanner ................................................................ 64
Example ......................................................................... 64
How it Works ................................................................. 65

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T.37 Option Guide: English 5
Image Resolution .......................................................... 65
IFAX Sender ID .............................................................. 65
Network Printing ................................................................ 66
Printing Documents ......................................................... 66
Printing on Transparencies............................................ 66
Operating Systems ........................................................... 67
NetWare ......................................................................... 67
Windows NT 4.0 and Windows 2000 ............................ 67
Windows 95/98.............................................................. 68
Windows 3.1 .................................................................. 68
Other Operating Systems ............................................... 68
Configuring from Network Utilities .............................. 69
Configuration................................................................... 69
Settings .......................................................................... 70
User Functions ............................................................... 70
Banner Output.................................................................. 71
Problem Solving ................................................................. 72
End User ........................................................................... 72
Option Board Error ........................................................ 72
LANDataError .............................................................. 72
Network Problem ........................................................... 72
Network Administrator ..................................................... 73
Service Codes ................................................................ 73
SMTP Error Codes ......................................................... 73
SMTP Protocol Error Codes .......................................... 74
POP3 Communication Errors ........................................ 75
Transmission Troubleshooting ........................................ 76
Reception Troubleshooting............................................. 76
E-mail-to-Fax Troubleshooting ....................................... 78
Printing Troubleshooting ................................................ 82

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T.37 Option Guide: English 7
T.37 Internet Fax
Overview
T.37 Internet Fax is an easy-to-use feature that is difficult to
explain.
This overview has several sections to help you understand
T.37 Internet Fax.
•Operation Overview (End User)
•Information Provided
•Components of an Internet Fax
•What Your T.37 Internet Fax Machine Can Do
OperationOverview(End User)
This section should be used as a quick-reference for using the
your T.37 Internet Fax.
This section does not provide detailed explanations of
features or settings. Other sections provide these details.

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Operation Overview (End User)
Information Provided
The following items provide the information you will need to
use your fax machine.
•User’sGuide
•Warranty Document
•T.37 Option Guide (this book)
•OKILAN7100e+User’s Guide
•Software Utilities CD-ROM
General Conditions
To use Internet Fax,
•a Network Card must be installed in the machine
•the machine must be connected to a LAN
The Network Card for this machine can be connected to a
•10 BaseT
or
•10/100baseTX LAN.
To make a LAN connection, the following information must
be configured on this machine. Ask your network
administrator about these settings.
•anIPAddress
•SubnetMask
•Default Gateway
If the LAN uses a DHCP server, it is not necessary to
configure these settings as the server will do it automatically.
Internet Fax settings can be configured either using the
network tool or on the machine itself, but DHCP settings are
supported by the network tool only.
After setting the correct IP Address, SubnetMask and Default
Gateway, configure the machine for Internet Fax
transmission/reception.

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T.37 Option Guide: English 9
Internet Fax Transmission
General Information
To send an Internet Fax message, you need a mail server from
which to send e-mail.
Please consult your network administrator about the settings
listed below, which are required in order to make a
connection to the mail server.
•SMTPServer Address / Name
•DNSServer’s IPAddress
•Host Name
•e-mail Address
These settings are similar to those of popular mail clients
such as Netscape Messenger, Outlook and Eudora.
You can start transmission when these settings have been
configured.
To send a fax, place a document on the machine and press the
one-touch button on which the e-mail address of the recipient
has been registered; the document will be scanned into
memory and before transmission.
The data will be converted into a TIFF file and sent to the
recipient.

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SMTP Server Address / Name
Enter the SMTP server name or IP Address.
If entering the server’s IP Address, be sure to type the dots
(full-stops) dividing the numbers.
Example: 192.168.1.1
You may enter a server name only if a DNS server has been
configured.
DNS Server’s IP ADDRESS
This setting is not required if the SMTP server has been
specified by its IP ADDRESS.
A DNS server can convert a server name into an IP
ADDRESS.
Host Name
Enter the host name of this machine.
If you do not know the host name, enter the e-mail address
of this machine instead.
E-mail Address
Enter the e-mail address assigned to this machine.

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T.37 Option Guide: English 11
Internet Fax Reception
General Information
To receive an Internet Fax message, you need a mail server
for sending e-mail.
Please consult your network administrator about the settings
listed below, which are required in order to make a
connection to the mail server.
•POPServerAddress / Name
•DNSServer’s IPAddress
•POPServer User Name
•POPServerPassword
The machine is ready to receive Internet Fax messages when
these settings have been configured.
To receive a fax message, the machine will access the server
automatically at regular intervals according to the POP
Interval Time setting.
If there is mail, the machine will print it out automatically.
This machine only receives TIFF files and text-format mail.
It cannot receive files in other formats (such as Word, Excel,
and certain formats of TIFF files).

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POP Server Address / Name
Enter the POP server name or IP Address.
When entering the server’s IP Address, be sure to enter the
dots (full-stops) dividing the numbers.
Example: 192.168.1.1
You may enter a server name only if a DNS server has been
configured.
DNS Server’s IP Address
This setting is not required if the POP server has been
specified by its IP ADDRESS.
A DNS server can convert a server name into an IP ADDRESS.
POP Server User Name
Enter the user name assigned to this machine for accessing
thePOPserver.
POP Server Password
Enter the password assigned to this machine for accessing the
POPserver.
Accessing Network Settings
From the Fax Machine Front Panel
1Press Menu/Exit to enter the menu.
2Using the numeric keypad, enter the User Function
Number (see the following list).
3Press Äor¶ until the desired setting is selected.
4Press Enter to access the selections for the setting.
5Key in or select the desired information.
6Press Menu/Exit to enter the menu.

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T.37 Option Guide: English 13
List of Settings
User Function 80 Auto Tray Switch
User Function 81 Paper Size Check
User Function 82 LANPrint T.O.
User Function 83 POPInterval
User Function 84 Delete POP Message
User Function 85 Time Between GMT
User Function 86 Text Print
User Function 87 Header Print
User Function 88 Coding Mode
User Function 89 Extra Fine Mode
User Function 90 IFAXSender ID
User Function 91 DomainName
User Function 92 Message Disposition Notification
User Function 93 Network Settings
1:IP ADDRESS
2:SUBNETMASK
3:DEFAULT GATEWAY
4: SMTP SERVER NAME
5: POP SERVER NAME
6:POPUSERID
7:POP PASSWORD
8:DNS P .SRVADDRESS
9:DNS S .SRVADDRESS
10:HOST NAME
11: FAX E-mail Address
12: DSN
13:NIC INITIALIZE

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Information Provided
The following items provide the information you will need to
use your fax machine.
•User’sGuide
•Warranty Document
•T.37 Option Guide
•OKILAN7100e+User’s Guide
•Software Utilities CD-ROM
Each item is explained below.
User’s Guide
The User’s Guide provides the information common to all
configurations.
Warranty Document
The Warranty Document provides the warranty, service and
support, and Material Safety Data Sheet information for this
product series.

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T.37 Option Guide: English 15
T.37 Option Guide
The Option Guide provides the information unique to the
T.37 Internet Fax configuration of the product series.
OKILAN 7100e+ User’s Guide
The OKILAN 7100e+ User’s Guide provides the information
about the network card used with this product series.
Software Utilities CD-ROM
The Software Utilities CD-ROM includes the following
software:
•OKIVIEW32
•Network Print Driver
•OKI Print Monitor Utility
Each item is explained below.
OKIVIEW32
The OKIVIEW 32 Utility provides a simple, quick way of
configuring and maintaining Oki network printers on a
Novell network. The main screen contains the OKIVIEW
Printer List of network printers. The main screen also
provides the starting point to select and manage print
devices from Windows 95, 98 and NT workstations on the
network.
NetworkPrintDriver
The Network Print Driver enables network printing from your
fax machine.
!The Network Print Driver supports only network printing. Network faxing is not supported. You can print
and fax locally through the parallel port using a print
driver supplied with JetSuite Pro.
OKIPrintMonitor Utility
The OKI Print Monitor Utility enables printing from a
Windows 95, 98 or NT server. OKI Print Monitor provides
you with bi-directional communication over a network.

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Components of an Internet Fax
A fax sent over the Internet has three components.
•Header
•e-mail
•TIFF attachment(s)
Your ability to receive, view, or print these components will
vary according to the settings of different functions.
Header
The header includes all routing information for the path your
Internet Fax followed from the time it was sent to the time it
was received.
The header is automatically generated as part of the Internet
Faxing process.
E-mail
The e-mail includes the To, From, and Date information.
It may include RE: (Subject) and body text (e-mail message).
The To, From, and Date information are automatically
generated as part of the Internet Faxing process. However,
they are based on information programmed by the user.
The subject and message (if used) can be determined by the
user.
TIFF attachment(s)
The TIFF attachment(s) are the “fax” part of the Internet Fax.
The content of the TIFF attachments is determined by the end
user. The conversion to TIFF and file handling are part of the
Internet Faxing process.

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T.37 Option Guide: English 17
What Your T.37 Internet Fax Machine Can
Do
T.37 Internet Fax is a feature with many capabilities.
This unit can
••
••
•send and receive faxes via a Public Switched
Telephone Network (PSTN)
••
••
•send and receive faxes via the Internet
••
••
•print via a Local Area Network (LAN)
••
••
•act as a network scanner
••
••
•act as a Gateway service
••
••
•act as a convenience copier
!Important!
Internet faxes differ from traditional faxes in these ways:
Although your OKIFAX has security features, faxes sent
over the Internet are more vulnerable to interception
than faxes sent over the PSTN.
There is no way to verify that a message has been
received by the machine to which it was addressed.

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Helpful Hints (T.37)
Your fax machine has many features and capabilities that will
help you
••
••
•operate the machine
••
••
•save money
••
••
•save time
“Help and Helpful Hints” in the User’s Guide summarizes the
features and capabilities directly connected to saving money
and time.
“Helpful Hints (T.37)” provides tips that help you use your
T.37 Internet Fax to its fullest.
PSTN Faxing vs. Internet Faxing
PSTN Faxing is fax communication conducted via telephone
lines. You are probably familiar with PSTN faxing. PSTN
Faxing requires telephone numbers and telephone lines.
Internet Faxing is fax communication conducted via the
Internet. It resembles e-mail communications more than it
does PSTN faxing. Internet Faxing requires e-mail addresses,
mail servers, Internet connections, and fax machines capable
of Internet Faxing.

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T.37 Option Guide: English 19
Internet Fax
Internet Fax is a term with several meanings, depending on
context.
Internet Fax can mean
••
••
•fax communication conducted via the Internet.
••
••
•a fax machine capable of Internet Faxing.
••
••
•the document (fax) sent via the Internet.
E-mail Addresses vs. PSTN (Phone) Numbers
You cannot combine e-mail addresses and telephone numbers
in one communication session.
What does this mean?
You can send a fax to several e-mail addresses or several
telephone numbers, but not a combination of e-mail
addresses and telephone numbers.
Status of Server
Internet Faxing is conducted over the Internet via network
servers.
If the servers are down, running slowly, or experiencing other
problems, Internet Faxing will be adversely affected.
Backup / Archive (Network Scan)
You can use your fax machine to create digital versions of
documents you only have in hardcopy form.
To do this, send the document as an Internet Fax to your e-
mail address. When the document is scanned, a TIFF version
of the document is created. By sending it to yourself, you
will have a digital version of the hardcopy document. You
can then use various software packages to work with the
digital (TIFF) version. One possible software package is an
Optical Character Recognition (OCR) package

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Operation Overview
Before the machine is used, three processes must be
completed.
••
••
•Installation
••
••
•Setup
••
••
•Customization
!Installation and setup requirements may vary from system to system.
Installation
Installation covers the physical procedures, such as removing
the unit from the shipping packaging, connecting the power,
telephone, and network lines, installing consumables.
Installation may be performed by anyone.
Refer to “Installation” in the User’s Guide for more
information.
Setup
Setup covers the network installation procedures, such as
establishing the IP Addresses and configuring the network
card.
A network administrator will perform setup.
Customization
Customization covers the programming procedures, such as
One-Touch keys, machine settings, and network settings.
You can perform some of the customization procedures.
Others must be performed by a network administrator.