Oki C5400 Series User manual

1
Contents
Ordering Replacement Supplies .................................................... 3
Media Settings ................................................................................... 4
Why Change Media Settings? .........................................................4
Media Settings for Individual Print Jobs ........................................5
Changing Default Media Settings .................................................. 6
Trays 1 & 2 .....................................................................................6
MP Tray ..........................................................................................7
Loading Media .................................................................................10
Trays 1 & 2 ...................................................................................10
Multi-Purpose Tray .......................................................................11
Selecting/Using ................................................................................12
Paper .............................................................................................12
Transparencies ..............................................................................13
Labels ............................................................................................14
Thick Paper ...................................................................................15
Envelopes ......................................................................................16
Oki Print Media ............................................................................17
Ideas for Using Printer Features ..................................................19
Secure Print .......................................................................................20
Proof & Print .....................................................................................21
Printing Built-In Reports ................................................................22
Setting Power Save Parameters ...................................................25
Control Panel ....................................................................................27
Buttons ..........................................................................................27
Lights ............................................................................................28
Clearing Media Jams .......................................................................29
Jam 382 .........................................................................................29
Jam 381 .........................................................................................31
Jams 372 & 380 ............................................................................33
Jams 370, 373 & 383 ....................................................................34
Jam 371 .........................................................................................36
59359902

2
Jam 391 .........................................................................................37
Jam 392 .........................................................................................38
Jam 390 .........................................................................................39
Changing Toner Cartridges ............................................................40
Error Messages .................................................................................42
Service & Support ............................................................................46

3
Ordering Replacement Supplies
How to Order
• Consult the dealer where you
purchased your printer.
•ConsultanOkiData Authorized
Sales or Service Dealer. (For the
nearest dealer, call
1-800-654-3282.)
•U.S., Puerto Rico, Guam, U.S.
Virgin Islands only: Order on the
Internet www.okidata.com.
•U.S. only: Order toll-free by phone
at 1-800-654-3282, using VISA®,
MasterCard®, or AmEx®.
• Check office supply catalogs.
Order Numbers
Toner Cartridges, Type C6
Image Drums, Type C6
Take Advantage of
OKI®’s Supply Manager
Don’t run out of supplies again!
• Calculates your usage based on
information you provide.
• Sends you an email reminder when
it’s time to reorder
To register for Supply Manager, go to
www.okidata.com.
Type Color Oki Part No.
Standard Black 42804504
Cyan 42804503
Magenta 42804502
Yellow 42804501
High Black 42127404
Capacity Cyan 42127403
Magenta 42127402
Yellow 42127401
Color Oki Part No.
Black 42126604
Cyan 42126603
Magenta 42126602
Yellow 42126601

4
Media Settings
Why Change Media
Settings?
Improper media settings:
• cause poor quality printing
• cause flaking
• can damage the printer
Default Media Settings
The Default Setting
The default media weight setting for
all trays is Medium.
Changing Defaults
To change the printer’s default settings
for print media, see pages 6 and 7.
Resetting to Original
Defaults
Note: The … which appears in these
steps indicates that you should
keep pressing the button
repeatedly until you see the
display indicated.
To reset the printer menu to its
original default settings:
1. Press to enter the Menu
mode.
2. Press …
MAINTENANCE MENU
3. Press .
MENU RESET
EXECUTE
4. Press .
The printer resets and returns to the
on-line state.
ENTER
ENTER

5
Media Settings (cont.)
Media Settings for
Individual Print Jobs
If you are printing a job on special
media, you can temporarily load the
media in a tray and change the media
settings for that tray in the driver as
you print the job.
Ranges for Printer
Media Weight Settings
Note: To determine if a paper weight
is US Bond or Index, check the
metric equivalent. e.g.,
35 lb. US Bond = 132 g/m2
35 lb. Index = 64 g/m2
For more information, go to
www.paper-paper.com/
weight.html.
Media Weight Settings, US Bond
Setting US Bond (Metric)
Light
16 to 19 lb.
(60 to 71 g/m2)
Medium
20 to 27 lb.
(75 to 101 g/m2)
Heavy
28 to 32 lb.
(105 to 120 g/m2)
Ultra Heavy
33 to 54 lb.
(124 to 203 g/m2)
Media Weight Settings, Index
Setting Index (Metric)
Light
33 to 40 lb.
(60 to 71 g/m2)
Medium
42 to 56 lb.
(75 to 101 g/m2)
Heavy
58 to 67 lb.
(105 to 120 g/m2)
Ultra Heavy
69 to 113 lb.
(124 to 203 g/m2)

6
Changing Default Media Settings
Trays 1 & 2
To Change the Media Weight
Default for Trays 1 & 2
Note: The default media weight
setting for Trays 1 and 2 is
Medium.
Note: The … which appears in these
steps indicates that you should
keep pressing the button
repeatedly until you see the
display indicated.
1. Press to enter the Menu
mode.
2. Press …
MEDIA MENU
3. Press .
TRAY1 PAPERSIZE
LETTER
4. Press …
TRAYX* MEDIAWEIGHT
MEDIUM
5. Press .
The second line of the display starts
blinking.
6. Press …
TRAYX* MEDIAWEIGHT
YYYY**
7. Press ☛.
*X= 1 or 2, depending on which tray
you wish to change.
** YYYY = Your choice of media
weights (see page 5):
Tray1 = Light, Medium, Heavy
Tray2 = Light, Medium, Heavy,
Ultra Heavy [maximum 40 lb.]
ENTER
ENTER
ENTER OLN INE

7
Changing Default Media Settings
MP Tray
To Set Transparencies
as the Default Media
in the MP Tray
Note: For the MP Tray, the default
Media Type setting is Plain.
Note: The … which appears in these
steps indicates that you should
keep pressing the button
repeatedly until you see the
display indicated.
1. Press to enter the Menu
mode.
2. Press …
MEDIA MENU
3. Press .
4. Press …
MPT MEDIATYPE
PLAIN *
5. Press .
The second line of the display starts
blinking.
6. Press …
MPT MEDIATYPE
TRANSPARENCY
7. Press .
An asterisk appears next to your
selection.
MPT MEDIATYPE
TRANSPARENCY *
8. Press .
The setting is engaged and the
second line of the display stops
blinking.
9. Press .
ENTER
ENTER
ENTER
BACK
OLN INE

8
Changing Default Media Settings
MP Tray (cont.)
To Set Heavy Paper,
Labels, or Envelopes
as the Default Media
in the MP Tray
Note: For the MP Tray, the default
Media Size setting is Letter and
the default Media Type setting
is Plain.
First, set the Media Size
Note: The … which appears in these
steps indicates that you should
keep pressing the button
repeatedly until you see the
display indicated.
1. Press to enter the Menu
mode.
2. Press …
MEDIA MENU
3. Press .
TRAY1 PAPERSIZE
LETTER *
4. Press …
MPT PAPER SIZE
LETTER *
5. Press .
The second line of the display starts
blinking.
6. Press …
MP TRAY PAPERSIZE
XXXX†
† XXXX represents your media
size choice (for envelopes, select
COM-10 ENVELOPE).
7. Press , press .
The setting is engaged and the
second line of the display stops
blinking.
8. If you are setting the MP Tray for
envelopes:
Press and you are done.
If you are setting the MP Tray for
heavy paper or labels, keep going.
ENTER
ENTER
ENTER BACK
OLN INE

9
Changing Default Media Settings:
MP Tray (cont.)
Then, Set the Media Type
(Heavy Paper and Labels
Only)
1. Press .
MPT MEDIATYPE
PLAIN *
2. Press .
The second line of the display starts
blinking.
3. Press …
MPT MEDIATYPE
YYYY†
† YYYY = LABELS or CARD
STOCK.
4. Press , press .
The setting is engaged and the
second line of the display stops
blinking.
5. Press .
The printer goes back on line.
6. You’re done!
ENTER
ENTER BACK
OLN INE

10
Loading Media
Trays 1 & 2
1
2
3
4
5
Media Weight Range: Tray 1:16 to 32 lb. US Bond (60 to 120 g/m2)
Tray 2:16 to 47 lb. US Bond (60 to 177 g/m2)
Media Size Range: Letter, Legal-14, Legal-13.5, Legal-13, A4, A5, A6, B5,
Executive, Custom (min. 3.94'' x 5.83'' [100 x 148 mm],
max. 8.5'' x 14'' [215.9 x 355.6 mm])
Tray 1 Capacity: 300 sheets of 20-lb. paper
Optional Tray 2 Capacity: 530 sheets of 20-lb. paper

11
Loading Media
Multi-Purpose Tray
1
2
3
4
5
6
Letterhead stationery:
• Single-sided printing: load face up,
top edge into printer.
• Double-sided printing: load face
down with top edge away from the
printer.
Weight Range: 20 to 54 lb. US Bond (42 to 113 lb. Index, 75 to 203 g/m2metric)
Size Range: Min. 3.94" x 5.83" [100 to 148 mm], max. 8.5" x 14" [216 x 356
mm] (Non-standard sizes must be defined in driver before
printing: see your on-line User’s Guide [on the Publications CD].)
Banners: 8.25 to 8.5'' [210 to 216 mm] wide by up to 47.25''
[1.2 m] long. Must be fed one sheet at a time.
Takes: 100 sheets of 20-lb. paper, 50 transparencies, 10 envelopes
Labels: max. feed stack = about 3/8-inch (1 cm) high

12
Selecting/Using
Paper
Sample Ream Label:
Media Weight, US Bond (see page 5) [sometimes given as substance]
Media Weight, Metric: Look for this to confirm US Bond vs Index.
Specifications
Caution!
The ink on pre-printed letterhead stationery must be able to withstand 446°F
(230°C) for 0.2 second, including mechanical pressures to 25 psi (1.8 kg/cm2).
Important!
If you experience curling when printing a file in duplex mode, switch to 28-lb.
US Bond paper.
Sizes Feed Tray Exit Tray Media
Weight Recommended Media
• Letter
• Executive
•Legal-14
• Legal-13.5
•Legal-13
•A4,A5,A6
•B5
•Customa
a. Minimum = 3.94" x 5.83"; maximum = 8.5" x 14".
MP Tray Only: banners, one sheet at a time, 8.25 to 8.5 '' wide by up to 47.25''
long
Custom sizes must first be defined in the printer driver.
Tray 1 Top
Rear
•Light
•Medium
•Heavy
• Oki 52206101 Bright
White Proofing Paper,
32 lb. (see page 17 for
more information)b
• Hammermill Laser
Printer Radiant White,
24 lb.
• Xerox 4024, 20 lb.
b. Weight designations in this column are US Bond.
MP Tray Rear Only Medium
Heavy
Tray 2
(optional)
Top
Rear
•Light
•Medium
•Heavy

13
Selecting/Using
Transparencies
Specifications
Caution!
Transparencies must be able to withstand 446°F (230°C) for 0.2 second,
including mechanical pressures to 25 psi (1.8 kg/cm2).
Important!
Use only recommended transparencies.
Printing Transparencies
For Individual Print Jobs on
Transparencies
Make the following settings in the
printer driver as you print the job:
• Source = MP Tray
• Media Size = Letter or A4
• Media Type = Transparency
• Postscript emulation driver only:
deselect Media Check:
Windows 2000/XP
Printing Preferences →
Advanced →Document
Options →Printer Features
→Media Check = Off.
Windows Me/98
Properties →Setup tab →
Device Options →Printer
features →Media Check = Off.
Windows NT 4.0
Properties →Advanced →
Document Options →Media
Check = Off.
Macintosh OS 9.1+
Job Option →deselect Media
Check.
Macintosh 10.1+
Printer Features →Paper Feed
Option →deselect Media
Check.
Making Transparencies the
Default Print Media
If the MP Tray will normally be
loaded with transparencies, set the
printer menu as follows (see page 7):
• MP Tray PaperSize = Letter (the
default) or A4
• MP Tray MediaType = Transparency
Usable
Sizes
Feed
Tray
Exit
Tray Media Type Media
Weight Recommended
• Letter
•A4
MP Tray
Only
Rear
Only Transparency Ignored
• OKI 52205701 (see page 18 for
more information)
• 3M CG3720

14
Selecting/Using
Labels
Specifications
Insert labels in the Multi-Purpose tray label side up, top edge aimed into the printer.
Caution!
Labels must be able to withstand 446°F (230°C) for 0.2 second, including
mechanical pressures to 25 psi (1.8 kg/cm2).
Printing Labels
For Individual Print Jobs on
Labels
Make the following settings in the
printer driver as you print the job:
• Source = MP Tray
• Media Size = Letter or A4
• Media Type = Labels
• Postscript emulation driver only:
deselect Media Check (see page 13).
Making Labels the Default
Print Media
If the MP Tray will normally be
loaded with labels, set the printer
menu as follows (see page 7):
• MP Tray PaperSize - Letter or A4
• MP Tray MediaType = Labels
Usable
Sizes Feed Tray Exit Tray Media Type
Media
Weight Recommended
• Letter
•A4 MP Tray Rear Only Labels
•Medium
•Heavy
•Ultra
Heavy
• Avery 5161 White
Laser Label, Letter
size
• Avery 7162, 7664,
7666 White Laser
Label, A4 size

15
Selecting/Using
Thick Paper
Sample Ream Label:
Media Weight, Index (see page 5).
Media Weight, Metric: Look for
this to confirm Index vs US Bond (see
page 5)
Caution!
To avoid damage to the printer,
always change the printer settings
when printing on thick media.
Specifications
Sizes
• Letter, Executive
• Legal-14, Legal-13.5, Legal-13
• A4, A5, A6, B5
• Custom (must be defined in the
printer driver).
Feed Tray
• Tray 1
•MPTray
• Optional Tray 2
Exit Tray
• Rear Only
Media Type
• Card Stock
Media Weight
•Tray1:Heavy
• MP Tray & Optional Tray2: Heavy,
Ultra Heavy
Recommended
• Oki Premium Card Stock (see
page 18)
Printing Thick Paper
Printing Individual Jobs on
Thick Paper
Make the following settings in the
printer driver as you print the job:
• Source = Tray1 (17 lb. to 32 lb. US
Bond), Optional Tray2 (17 lb. to 47 lb.
US Bond ), or MP Tray (20 lb. to 54
lb. US Bond)
• Size = see sizes at left
• Type = Heavy or Ultra Heavy (see
page 5).
Making Thick Paper the
Default Print Media
Set the printer menu to (see pages 6
and 7):
• PaperSize (Tray1, Tray2, or MP Tray)
= see sizes at left.
• Media Type:
–Tray1=Heavy
– Optional Tray2 or MP Tray =
Heavy or Ultra Heavy

16
Selecting/Using
Envelopes
Specifications
Caution!
Envelopes must be able to withstand
446°F (230°C) for 0.2 second,
including mechanical pressures to 25
psi (1.8 kg/cm2)
Important!
For the best print results, use only
the recommended envelopes.
Never use envelopes with metal
clasps, snaps, windows, or V-flap
seals:
Printing Envelopes
To Print an Individual Job on
Envelopes
Make the following settings in the
printer driver as you print the job:
• Source = MP Tray
• Size = COM-10
Making Envelopes the
Default Print Media for the
MP Tray
Set the printer menu to (see page 8):
• PaperSize = COM-10 ENVELOPE
No!
Size Feed Tray Exit Tray Media
Type
Media
Weight Recommended
COM-10 MP Tray
Only Rear Only Any Setting
Any
Setting
OKI 52206301
OKI 52206302

17
Selecting/Using
Oki Print Media
Oki®Waterproof, Tear
Resistant Synflex™
 White, 8½'' x 11'' (216 x 279 mm)
Use Printer Settings
• Feed = MP Tray Only
• Exit Tray = Rear Only
• MediaType = Plain
• MediaWeight = Ultra Heavy
For best printing results:
65 to 77°F (18-25°C), 40 to 65% RH.
Oki Bright White
Proofing Paper
 White, 32-lb.
 8½'' x 11'' (216 x 279 mm)
Use Printer Settings
• Feed = Tray 1, MP Tray, Opt’l. Tray 2
• Exit Tray = Rear Only
• MediaType = Plain
• MediaWeight = Heavy
Oki Banner Paper
 70 lb. Index (128 g/m2)
 8½'' x 35.4'' (216 x 899 mm)
Use Printer Settings
• Feed: MP Tray Only
• Exit Tray: Rear Only
• Media Type: Plain
• Media Weight: Ultra Heavy
Synflex currently available:
Oki Part # Qty.
52205901 100 sheets/box
Bright White currently available:
Oki Part # Qty.
52206101 500 sheets/box
To purchase Oki media or to check
for the latest additions to our
media line, contact your local Oki
dealer or visit the OKI Store at
www.okidata.com.
Banners currently available:
Oki Part # Qty.
52206002 100 sheets/box

18
Selecting/Using
OKI Media (cont.)
Oki Premium Color
Transparencies
 Size 8½'' x 11'' (216 x 279 mm)
Use Printer Settings
• Feed: MP Tray Only
• Exit Tray: Rear Only
• Media Type: Transparency
• Media Weight: Any (ignored)
Oki Premium Envelopes
 COM-10 (#10), white wove
 Security tinted, Redi-Strip seal
Use Printer Settings
• Feed = MP Tray Only
• Exit Tray = Rear Only
• MediaType = Envelope
• MediaWeight = Any (ignored)
Oki Premium Card Stock
 Acid-free archival quality
 White, 8½'' x 11'' (216 x 279 mm)
Use Printer Settings
•Feed: MP Tray Only
•Exit Tray: Rear Only
•Media Type: Plain
•Media Weight: Ultra Heavy
For best printing results:
65 to 77°F (18-25°C), 40 to 65% RH.
Transparencies currently available:
Oki Part # Qty.
52205701 50 sheets/box
Envelopes currently available:
Oki Part # Qty.
52206301 Box of 100
52206302 Box of 500
Card Stock currently available:
Oki Part # Weight Sheets/Box
52205601 60 lb. Cover 250
52205602 90 lb. Index 250
52205603
110 lb. Index 250
To purchase Oki media or to check
for the latest additions to our
media line, contact your local Oki
dealer or visit the OKI Store at
www.okidata.com.

19
Ideas for Using Printer Features
Note: For detailed information on
these features, see your on-line
User’s Guide
Secure Print Feature
 Ideal for printing confidential
documents on a network system.
Idea!
When printing special media, use this
feature to prevent documents being
sent by other clients on the network
from printing on your media:
• Create your document and store it in
the printer’s memory.
• Load the special media.
• Start printing the document by
accessing it through the front panel
(see page 20).
Proof & Print Feature
 Use Proof & Print to proof your
document before printing
multiple copies.
Overlays (Forms)
Note: Overlay elements must be
created in your software
application, then sorted on the
printer’s hard drive using OKI
Storage Device Manager
before they can be used.
 Great for adding logos, addresses,
letterheads, etc., to your
document, in any combination.
Ideas!
User overlays:
• in place of preprinted stationery.
• to create forms from pre-stored
modular pieces.
For the latest information visit
my.okidata.com.