Oki CX3641 MFP User manual

> 2
C OPYRIGHT I NFORMATION
Copyright © 2008 Oki Data Americas, Inc. All rights reserved.
D OCUMENT I NFORMATION
CX3641MFP Basic User’s Guide
PN 59308401
Revision 1.0
March, 2008
D ISCLAIMER
Every effort has been made to ensure that the information in this document is complete,
accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its
control. Oki also cannot guarantee that changes in software and equipment made by other
manufacturers and referred to in this guide will not affect the applicability of the
information in it. Mention of software products manufactured by other companies does not
necessarily constitute endorsement by Oki.
While all reasonable efforts have been made to make this document as accurate and helpful
as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or
completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the Oki web site:
http://www.okiprintingsolutions.com
T RADEMARK I NFORMATION
Oki, Oki Printing Solutions and Microline are registered trademarks of Oki Electric Industry
Company, Ltd.
EFI, Fiery, the Fiery logo, and Spot-On are registered trademarks of Electronics for
Imaging, Inc. in the U.S. Patent and Trademark Office.
Fiery Link, SendMe, and the EFI logo are trademarks of Electronics for Imaging, Inc.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.
Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.
Other product names and brand names are registered trademarks or trademarks of their
proprietors.
CAUTION!
This product complies with EN55022 Class B. However, when fitted
with the optional scanner and/or finisher, compliance to EN55022
is Class A. In a domestic environment this configuration may cause
radio interference, in which case the user may be required to take
adequate measures.

Emergency first aid > 3
E MERGENCY FIRST AID
Take care with toner powder:
If swallowed, give small amounts of cold water and seek medical attention.
DO NOT attempt to induce vomiting.
If inhaled, move the person to an open area for fresh air. Seek medical
attention.
If it gets into the eyes, flush with large amounts of water for at least 15
minutes keeping eyelids open. Seek medical attention.
Spillages should be treated with cold water and soap to help reduce risk of
staining skin or clothing.

Contents > 4
C ONTENTS
Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Features summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Optional accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Getting to know your product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Identifying system units. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Identifying major components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Printer unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Scanner unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Control panels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Printer unit control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Scanner unit control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Turning off/on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Turning off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Turning on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Opening and closing the printer unit top cover . . . . . . . . . . . . . . . . . . . . .19
Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Paper input and output information . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Trays and stackers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Trays 1 to 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
MP Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Face-down stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Face-up stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Duplex unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Loading tray and stacker examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Scanner unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
What is a printer driver? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
PCL and PS compared . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
How to access the driver screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Changing the driver defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Changing the application’s driver settings. . . . . . . . . . . . . . . . . . . . . . .32
Using a PCL driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Using a PS driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Outline of procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Making simple copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Increased paper saving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Outline of scan to e-mail procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Scanning to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Confirming e-mail transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Outline of walk-up faxing procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Sending a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Contents > 5
Confirming fax transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Optional accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Order information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Installing accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Consumable Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Order Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Printer unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Scanner unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Service and Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Notes, cautions and warnings > 6
N OTES , CAUTIONS AND WARNINGS
For the protection of your product, and in order to ensure that you benefit from its full
functionality, this model has been designed to operate only with genuine Oki Printing
Solutions toner cartridges. These can be identified by the Oki Printing Solutions trademark.
Any other toner cartridge may not operate at all, even if it is described as “compatible”,
and if it does work, your product's performance and print quality may be degraded.
Specifications subject to change without notice. All trademarks acknowledged.
NOTE
A note provides additional information to supplement the main text.
CAUTION!
A caution provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning provides additional information which, if ignored, may
result in a risk of personal injury.

About this guide > 7
A BOUT THIS GUIDE
The purpose of this guide is to provide you with a general appreciation of the capabilities
and advantages of the system and a brief introduction to:
>printing
>copying
>scanning
>faxing

Introduction > 8
I NTRODUCTION
Congratulations on choosing The CX3641MFP!
With print, scan, copy and fax functionality all in one, the CX3641MFP delivers everything
you would expect from a multi-functional product (MFP). But it also exceeds conventional
expectations: it prints and copies at extreme speeds; offers superb print quality; provides
a host of highly advanced features; is remarkably easy to use; brings all this together in
one reliable, hard-working system that you can confidently place at the heart of all your
communication needs and offers better value for money than any other high volume MFP
around.
This product is equipped as standard with the following:
>a printer hard disk to hold the powerful EFI imaging software and deal with other
features such as spooling and collation of output
>a printer duplex unit to allow you to print on both sides of a page
>a networking capability to allow the printer to be networked and shared by many
users
>a three-tray high capacity feeder (HCF) unit which augments the standard printer
paper tray by three additional 530-sheet paper trays for high volume printing
operations
>full MFP functionality of printing, scanning, copying and faxing

Introduction > 9
F EATURES SUMMARY
Major features of your product include:
>single-pass Digital LED Technology delivers high speed and superb reliability
>Multilevel technology and true 1200 x 1200 dpi resolution
>EFI Fiery technology to ensure high print quality and provide document
management capability
>1GB RAM to support complex printing
>automatic color balance for consistent high quality color printing
>automatic media detect to ensure printer internal settings are optimal for printing
and avoiding potential paper jams
>media flexibility - wide range of paper sizes and weights from internal trays and
multi-purpose tray
>36ppm color and 40ppm mono print speed
>230 sheet multi-purpose input tray
>2120 sheet paper input
>500 sheets face down and 200 sheets face up paper output
>prints paper weights up to 307 gsm
>easy to use graphical display control panel
>multi-tasking to allow scanning one job while printing another to ensure greater
productivity
>comprehensive access control by password and panel lock
>100 sheet Letter/A4 (50 sheet Tabloid/A3) automatic document feeder (ADF) for
scanner unit
>30ppm color and 36ppm mono scan and copy speed
>easy to use color 21cm touch screen on scanner unit
>scan to e-mail, scan to FTP, scan to mailbox
>interactive scanning using SendMe™
O PTIONAL ACCESSORIES
Refer to “Optional accessories” on page 45.

Getting to know your product > 10
G ETTING TO KNOW YOUR PRODUCT
I DENTIFYING SYSTEM UNITS
The major system units are identified below:
1. Printer unit with standard input paper tray (Tray 1) (topmost) and additional three-
tray HCF (1a) giving four trays total.
2. Scanner unit complete with automatic document feeder (ADF) provides single page
flat bed (document glass) scanning or multi-page duplex document scanning from
the ADF.
3. Scanner stand to support the scanner unit used normally in the lowered position but
able to be raised to allow access to the inside of the printer. Raising and lowering of
the scanner unit is by means of the scanner unit handle (3a).
4. Finisher unit (optional accessory) provides punching and stapling of the output.
1a
1
3
2
4 3a

Getting to know your product > 11
I DENTIFYING MAJOR COMPONENTS
P RINTER UNIT
1. Tray 1 (paper tray) supplied with the printer to hold the paper (530 sheets
maximum) to be printed.
2. MP Tray (multi-purpose tray) to accommodate the input of a wide range of types and
sizes of media e.g. custom sizes, banner paper, envelopes, labels, transparencies.
3. Control panel to provide local control of the printer unit, indicate remaining toner life
and display troubleshooting information.
4. Top cover which serves as the face-down stacker to accommodate up to 500 printed
sheets (printed face down) and can also be raised to allow access to the inside of the
printer for replacing consumables or clearing internal paper jams.
5. Top cover handle to enable you to unlatch the printer top cover prior to opening it.
6. Face-up stacker to accommodate up to 200 printed sheets (with printed face up).
1
2
3
4
5
6

Getting to know your product > 12
7. Image drum cartridge and toner cartridge (Cyan).
8. Image drum cartridge and toner cartridge (Magenta).
9. Image drum cartridge and toner cartridge (Yellow).
10. Image drum cartridge and toner cartridge (Black).
11. Toner cartridge.
12. Image drum cartridge.
13. Fuser unit to fuse the toner onto the paper to provide the required printed image.
13 7
8
9
10
11
12

Getting to know your product > 13
14. Drum basket handle to unlatch and hold the drum basket.
15. Drum basket to enable all four image drums and toner cartridges to be lifted clear to
provide access to the belt unit for clearing paper jams, for example.
16. Belt unit to transport the paper under the toner/image drums.
S CANNER UNIT
1. Automatic document feeder (ADF) to hold up to 100 Letter/A4 sheets (or 50 Tabloid/
A3 sheets) to be copied or scanned.
2. Document cover can be raised (complete with ADF) to allow access to the flat bed
(document glass) for copying or scanning one side (simplex) of a single document.
3. Control panel provides main functionality for copying, scanning and faxing
operations.
4. Touch screen display enables touch screen input and viewing of status information
for copying, scanning and faxing operations.



1
2
3
4

Getting to know your product > 14
C ONTROL PANELS
The two control panels, one on the scanner unit and one on the printer unit, are
complementary to each other and work together as component parts of the overall MFP.
Essentially, the printer control panel is associated with control and status of the printing
function while the scanner unit control panel is associated with control and status of the
copying, scanning and faxing functions.
P RINTER UNIT CONTROL PANEL
1. Shutdown/Restart button
Press and hold down for a soft shutdown. You can then press this button again for a
restart or use the Power switch to turn off the printer completely.
2. Ready light
On: indicates ready to print
Flashing: indicates processing print data
Off: indicates unable to receive data (offline)
3. Attention light
Off: indicates normal operation
Flashing: indicates error(s) present but printing can continue
On: indicates error(s) present and printing cannot continue
4. Display panel
Displays status and setup information for the printer and user help information in
your chosen language.
5. Menu buttons
These four buttons (Enter, up-arrow, down-arrow, back) enable you to set values in
a menu system to control printer operation. These settings can be over-ridden by
settings you make in application software.
6. Online button
Allows you to switch between online (printer unit ready to receive data) and offline
(printer unit not ready to receive data).
7. Cancel button
Cancels current print job.
NOTE
The printer unit control panel can be swivelled to 90° (maximum) upwards
from its base position for ease of use.
1
2
3
45
7
8
6

Getting to know your product > 15
8. Help button
Provides additional textual or image data to supplement what is displayed on the
display panel.
S CANNER UNIT CONTROL PANEL
1. Touch screen display
Enables you to make selections associated with the copying and scanning functions
by touching the screen to press selected buttons. The screen can be tilted up for ease
of viewing by pulling on handle (1a) and it locks in position. Use the release control
(1b) to enable downward adjustments.
Be careful not to scratch the display with sharp or pointed objects e.g. a ballpoint pen
as this may impair the display.
2. Main function buttons
COPY: Pressing this button selects copy mode on the touch screen. This allows you
to control the copying process whereby documents to be copied are scanned in the
scanner unit (document glass or ADF) and the copies are automatically printed in the
printer unit.
SCAN TO E-MAIL: Pressing this button selects e-mail send mode on the touch
screen. This allows you to control the process whereby a document is scanned and
the scanned data is sent by e-mail as an attachment.
SCAN: Pressing this button gives access to several send modes on the touch screen.
These allow you to select and control the process whereby a document is scanned and
the scanned data is sent to one of: an FTP (file transfer protocol) server, a client PC
via SMB (server message block), a mailbox, a hold queue. It also allows you to
arrange for a document to be scanned from a remote PC or allows you to invoke
SendMeTM which enables you to scan a document, edit it and then send it as an
attachment by email.
FAX: Pressing this button selects fax send mode on the touch screen. This allows you
to control the process whereby a document is scanned and then the scanned data is
sent as a fax.
3. Auxiliary function buttons
INTERRUPT: Pressing this button switches the interrupt mode on, its LED being
illuminated when interrupt mode is on. If a long print job is in progress and you need
to make a copy, use this button to initiate the interrupt mode. It does not stop the
print job immediately, instead this job continues until you press the START button to
initiate your copy job. Once your copy job is complete the MFP automatically resumes
the original print job.
POWER SAVE: Pressing this button switches the scanner unit power save mode on
or off, its LED being illuminated when power save mode is on. If the scanner unit has
1 2 3
4
5
6
1a
1b
SCAN
TO NETWORK
TO MAILBOX
TO HOLD QUEUE
SEND ME
FAX

Getting to know your product > 16
gone into power save mode as indicated by the touch screen being black and the LED
being illuminated, you can return to normal mode by pressing the POWER SAVE
button.
SETUP: Pressing this button selects setup mode for address books or reports, for
example.
HELP: Pressing this button displays help information on the touch screen.
4. Indicator lights
ATTENTION: Flashes when operator attention is required e.g after a paper jam has
occurred.
POWER: Is illuminated to show that the scanner unit is on.
5. STOP/START/RESET buttons
RESET: Pressing this button returns all settings of a selected function to their default
values, but does not stop any jobs that are already in progress.
STOP: Pressing this button stops the copying or scanning process.
START: Pressing this button starts the copying or scanning process.
6. Numeric keypad
Use the numeric buttons to enter, for example, number of copies or e-mail address.
The decimal point button allows you to enter the point in decimal numbers or in e-
mail addresses. Use the clear button to clear all entered text in a selected text box
on the touch panel.

Getting to know your product > 17
T URNING OFF / ON
T URNING OFF
1. Printer unit
Press and hold down the Shutdown/Restart button (1) on the control panel to start
the shutdown process.
2. Scanner unit
When the scanner unit display shows that shut down has been completed, turn off
the scanner unit at the power switch (1).
3. Use the On/Off switch to turn off the printer unit. Please wait as this may take a
short time.
CAUTION!
Do not turn off the scanner unit while scanning is in progress.
1
1

Getting to know your product > 18
T URNING ON
1. Scanner unit
Turn on the scanner unit at the power switch (1).
2. If the printer is turned off (no power), use the On/Off switch to turn on the printer.
Please wait as this may take a short time.
3. Even if you are using your MFP only for printing, please ensure that the scanner unit
is turned on.
NOTE
If the display panel shows that you can either turn off or restart the printer,
press Shutdown/Restart to turn on the printer.
1

Getting to know your product > 19
O PENING AND CLOSING THE PRINTER UNIT TOP COVER
1. Operate the scanner stand lever (1) then raise the scanner to the limit of its travel.
Ensure the stand is locked into position.
2. To open the top cover, squeeze the top cover handle (1) to release the catch and
raise the cover.
CAUTION!
Open the top cover fully to ensure there is plenty of room and avoid
accidental damage to the printer.
1
1

Getting to know your product > 20
3. To close the top cover, push gently (1) until the cover stops midway and then push
harder (2) to close the cover completely. Ensure that the cover is securely closed.
4. Operate the scanner stand lever (1) then guide the scanner to its lowest point.
Ensure the stand locks into position.