Panasonic PanaVoice Courier User manual

Telephone
User Guides
www.voicesonic.com
Phone: [phone]
Panasonic Telephone Systems
PanaVOICE COURIER

Table of Contents
Large Screen Display
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Table of Contents
Small Display
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Table of Contents
Non-Integrated
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Large Display Telephone
A I-Integration User Guide

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First Time User Setup
As a first time user of the PanaVoice Courier Voice Mail System, you will be asked to
perform your mailbo customization. Please follow the steps below to customize your
mailbo , keep in mind that the system will “time out” after thirty seconds of perceived
inactivity. You may want to read and familiarize yourself with the instructions (Steps 1-
7 below) before you actually begin.
If you make a mistake or hit the wrong menu option, will bring you back to the pre-
vious menu.
1. Dial into the voice mail system by pressing your voice mail key on your telephone, or
by entering the e tension of the voice mail set by your System Administrator (usual-
ly 500).
2. A recording will inform you that you have not performed your mailbo customization,
press to access the Setup Menu.
3. Ne t, press to set your password. Your password can be four to nine digits in
length, or variable depending on what your System Administrator has configured as
the setting. After you have entered your password, you will be presented with the
menu choice again. To re-enter your password press , if you are satisfied
press , and proceed to Step 4.
4. Your name recording will be used to identify your voice mailbo to other users of the
voice mail system. To re-enter your name press , if you are satisfied proceed
to Step 5.
5. Press to access the Voice Mail Main Menu. Press to enter the Send
Incoming Calls to my Telephone Menu, it’s from this menu that you will record and
activate your telephone greeting.
6. Press to record and activate Greeting 1.
7. Press to record your greeting in what the voice prompt has called the “First
Part.” This may be confusing to you as a fire time user, but the First Part, Second
Part options will be e plained later in this guide. Remember to press when
you are done. If you are not satisfied with your greeting, press and re-record
it. If not, press to activate it and then hang up.
You are now officially up and running, and can send and receive voice mail messages.
For a more complete e planation of the PanaVoice Courier Voice Mail System, please
refer to the remainder of this document.
1

New Message
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New Message (cont.)
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/

Old Message (cont.)
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J

Send Regular Message
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3

Scheduled Messages
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7

Scheduled Messages (cont.)
Use Append to add to your
current message.
Use Private to mark your
message private and prevent it
from being forwarded.
Use Send to send your
message.
Use Listen to listen to the
message you just recorded.
When sending, if you decide to
send a copy of your message
to someone else, a "Favorites"
screen appears to assist you.
To mark your message urgent. Urgent messages
receive various privileges (see Msg Notification and Call
Forwarding).
Use Delete to delete your
recorded message.
Use ReRecord to rerecord
your message.
Use Receipt to be notified of when your
message has been heard.
8

Greetings
Mailbox Greetings can be comprised of two parts, one meant to be static and the other dynamic (for a message with only static information, use only the First
Part).
Dynamic Greeting
Example #1: First Part =
"Hi, this is John Smith, I'm currently out to lunch and I will return at . . . " Second Part = " 1:00 PM. "
The First Part of this message is static, while the Second Part is dynamic. The convenience of this type of recording is that the user only has to record the
changing or dynamic information when needed.
Example #2: First Part = "
Hello, this is John Smith and today is Monday, Octo er 26 . . . " Second Part = "I am currently out of the office. For Michael please
p
ress 1, for Mary please press 2, for Judy please press 3, or for a company directory please press 4, or leave a message at the tone and I will get ack to you
as soon as possi le.
"
In this example, the First Part is dynamic and the Second Part is static. This type of message allows the user to simply rerecord the changing information, while
not having to rerecord the lengthy informational part of the message.
Static Only Greeting
If the user does not require a message that gives detailed dynamic information, a Static Only greeting can be used by simply recording a standard message in
the First Part.
Example#1: First Part =
"Hello, you've reached the voicemail of John Smith. Please leave a name, num er and detailed message and I will get ack to you as
soon as I can."
Press the soft keys on
the left to "Activate"
the corresponding
message. A star
appears to show that
it is toggled on.
Press the soft keys
on the left to
"Activate" the
corresponding
message. A star
appears to show tha
t
it is toggled on.
Press the soft keys
on the right side to
hear and "Setup" you
r
message for each
corresponding
category.
Press these soft keys
to listen to the
corresponding part or
all of your current
Greeting.
Press the corresponding soft keys
to record your greeting. See below
for details.
Press the "Prev" key when you are
finished to return to the previous
greeting screen.
Press the soft keys on
the right side to hear
and "Setup" your
message for each
corresponding
category.
9

Call Forwarding
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@A

Call Forwarding (cont.)
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