Panasonic KXDT346 - DIGITAL PROPRIETARY TELEPHONE User manual

Panasonic KX-DT343/346 Phones
1
ANSWERING/PLACING A CALL
Answer a call:
When your phone is ringing: Lift handset or press SP-
PHONE for hands free
Place an outside call:
Lift handset or press SP-PHONE for hands free
Select a line by pressing a preprogrammed CO/DSS Key*
plus the external number or dial 9 plus the external
number

Panasonic KX-DT343/346 Phones
2
Place an internal call:
Lift handset or press SP-PHONE for hands free
Dial the desired extension number or press the
preprogrammed DSS key*
AUDIO VOLUME
While on a call, use the navigator up or down arrows to
adjust the incoming audio level on the handset or the
speakerphone
BACKGROUND MUSIC (BGM)
To enable or disable the BGM and select the source:
Do not lift the handset
Press the PROGRAM key
Press 6 5 then the ENTER key
Use the up and down arrows of the navigator key to turn
the BGM to On and then enter the one-digit music
source (1 or 2)
Press the ENTER key to save
Press the EXIT key to exit
CALL FORWARDING
To forward your calls to an extension or Voicemail:
Press the INTERCOM key
Dial * 7 1 0
Press 2to forward all calls immediately or –
Press 3to forward calls only when you are busy on a
existing call or –
Press 4to forward calls only when you do not answer
them or –
Press 5to forward calls when you are busy or are not
able to answer
Enter the extension number to which your calls will be
forwarded. In many cases this is the extension number
of the Voicemail System
Pressing 6at the third step will call forward all calls to an
outside number such as your cellular phone (not
everyone has this feature available to them)
Then enter the 9 plus the outside telephone number as
you would dial it from your phone
Pressing 0at the third step will cancel the call forward
settings above
If you are temporarily located at another extension and
wish to have all your calls follow you to that extension,
from the remote extension press 7then your extension
number
Pressing 8at the third step will cancel the above follow
me call forwarding
To enable or disable call forwarding:
Simply press the FWD/DND key will cause the light to
flash, this indicates Call Forwarding is enabled
Pressing the FWD/DND key again will cause the light to
go out, indicating Call Forwarding is disabled
CALL LOG -INCOMING
To call using the Incoming Call Log:
Press the MENU key
Use the up and down arrows of the navigator key to
place the beside “Incoming Call Log”
Press the ENTER key
Use the up and down arrows of the navigator key to
place the beside the caller you would like to dial
Lift handset or press SP-PHONE key for hands free
To store the caller into your station directory:
Press the MENU key
Use the up and down arrows of the navigator key to
place the beside “Incoming Call Log”
Press the ENTER key
Use the up and down arrows of the navigator key to
place the beside the caller you wish to store
Press the STORE key
Use the keypad to select each letter required for the
name. You can also use the left and right arrows of the
navigator key to move the cursor. Press the CLEAR key
to correct a single misdialed entry (Max. of 20
characters)
Press the ENTER key to save
Press the EXIT key to exit
CALL LOG -OUTGOING
To call using the Outgoing Call Log:
Press the MENU key
Use the up and down arrows of the navigator key to
place the beside “Outgoing Call Log”
Press the ENTER key
Use the up and down arrows of the navigator key to
place the beside the person you would like to dial
Lift handset or press SP-PHONE key for hands free
To store the number into your station directory:
Press the MENU key
Use the up and down arrows of the navigator key to
place the beside “Outgoing Call Log”
Press the ENTER key
Use the up and down arrows of the navigator key to
place the beside the person you wish to store
Press the STORE key

Panasonic KX-DT343/346 Phones
3
Use the keypad to select each letter required for the
name. You can also use the left and right arrows of the
navigator key to move the cursor. Press the CLEAR key
to correct a single misdialed entry (Max. of 20
characters)
Press the ENTER key to save
Press the EXIT key to exit
CALL PICKUP
To pick up a call ringing at another extension:
Lift handset or press SP-PHONE for hands free
Dial * 4 1 plus the extension number of the ringing
phone or dial * 4 0 plus the two-digit group number for
which the ringing phone belongs
CALL SPLITTING
To alternate between a caller and an extension call:
While speaking to a caller, press the TRANSFER key
Press the DSS key* or dial the extension number
When finished speaking with the extension user, press the
TRANSFER key to return to the original caller. Press the
TRANSFER key and then INTERCOM or CO Button to toggle
between callers
CONFERENCE CALL
To initiate a conference call from a digital phone:
Place or receive the first call
Press the CONF key
Dial internal extension number, or -
To call an external party, select another line or dial 9 plus
the external number
When the person answers, press the CONF key to
connect all parties
To add additional parties repeat the above 3 steps for a
maximum of 8 parties including yourself (Note: Single
line telephones can only initiate 3 party conferences but
you can use a digital phone to include them)
CONTRAST SETTING
To set the contract level of your display phone:
Do not lift the handset
Press the PROGRAM key
Press 0 1 then the ENTER key
Use the up and down arrows of the navigator key to
adjust the contract level of the display
Press the ENTER key to save
Press the EXIT key to exit
DOOR OPENING FUNCTION OF DOORPHONE
If you have answered a doorphone call, press the 5 key
If you want to open the door when not on a doorphone call,
press the handset or press SP-PHONE for hands free
followed by * 5 5 plus the two-digital doorphone number
(Note: Not all extensions have this authority)
EXTENSION DIALING –INTERNAL
Dialing extensions by the user name:
Press the MENU key
Use the up and down arrow keys of the navigator button
to place the beside “Extension Directory”
Press the ENTER key
Use the keypad to enter the first letter of the name you
would like to call and press the ENTER key
Use the up and down arrows of the navigator key to
place the beside the name you would like to call
Lift the handset or press SP-PHONE key for hands free
HEADSET OPERATION
To enable and disable the headset mode of operation:
While not on a call but in headset mode, press the lit
preprogrammed DSS key* programmed as HEADSET
This will turn off the light, disabling the headset mode and
bring function back to the handset and speakerphone.
When you wish to return to headset mode, press the
preprogrammed DSS key* programmed as HEADSET and
the light will come on again
HEADSET OPERATION –BLUETOOTH
To register the Bluetooth Headset:
While not on a call press the PROGRAM key
Press 6 6 then the ENTER key
While the Bluetooth Headset is in “Pairing Mode” enter
the Passkey for the device (example 0 0 0 0) then the
ENTER key. The display will indicate Executing and when
registration is complete the phone will beep and the
Message Waiting Light will flash green temporarily –
repeat if necessary. To enable and disable, see above.
HOLD
To place a call on hold:
Press the HOLD key
To place a call on exclusive hold (preventing it from being
accessed by another extension):
Press the HOLD key twice
To retrieve a call from hold:
Lift the handset or press SP-PHONE for hands free
Press the desired flashing line key (The line flashes GREEN on
the phone that placed the call on hold, RED on all other
phones)

Panasonic KX-DT343/346 Phones
4
To put a call on hold to answer another line:
Press the HOLD key to put the current caller on hold
Press the RED flashing CO key*
For other incoming callers, press the HOLD key for the
current caller, followed by the RED flashing CO Key*
To return to the other callers, press the HOLD key for the
current caller followed by the GREEN flashing CO KEY* or
the GREEN flashing INTERCOM key for an internal caller
To retrieve a call holding at another extension:
Lift the handset or press SP-PHONE for hands free
Press * 5 1 plus the DSS key* or the extension number
OFF-HOOK MONITOR
Allowing other people next to you to listen to the call:
While speaking to a caller, press the SP-PHONE key
The up and down arrows of the navigator key now control
the speakerphone volume and not the handset incoming
audio volume. The speakerphone’s mic is muted.
ONE TOUCH KEY PROGRAMMING
To program a CO key / DSS key as a speed dial key:
Do not lift the handset
Press the PROGRAM key
Press the key to be programmed
(Important! DO NOT use preprogrammed outside line keys)
Dial 1 for DSS key* or 2 for speed dial key
If used as a DSS key* dial the extension number or if
used as a one touch key dial 9plus the external number
to be stored for speed dial
Press the ENTER key to save
Press the EXIT key to exit
Using One-Touch Keys:
Simply press the preprogrammed DSS key*
PAGING
To page:
Lift handset
Press the DSS Key* preprogrammed as PAGE or press * 3
3 plus the two-digit paging group
After the tone, voice your announcement
Hang up or if you require a response please wait
To answer a page:
Lift handset or press SP-PHONE for hands free
Press * 4 3
After the tone, you will be connected to the caller
PARALLEL TELEPHONE
Setting a parallel analog telephone to ring:
Lift handset or press the SP-PHONE key for hands free
Press * 3 9 1 to enable the ringer on the parallel phone or
press * 3 9 0 to disable the ringer (Note: As this feature
requires certain hardware and system programming this is
not possible at all extensions)
PROGRAMMING CO KEYS
To program a CO key / DSS key for various functions:
Do not lift the handset
Press the PROGRAM key
Press the key to be programmed
(Important! DO NOT use preprogrammed outside line keys)
Use the up and down arrows of the navigator key to
display the operation you wish the key to perform
Follow the prompts as required
Press the EXIT key to exit
RINGER TONE CHANGES
Do not lift the handset
Press the PROGRAM key
To change ringing for an outside line, press the CO/DSS
Key* preprogrammed as a LINE key twice or to change
intercom ring type press the INTERCOM key twice
When “Tone Type” appears on your display use the up or
down arrows of the navigator key or use your dial pad to
enter digits 01 through 30, to hear different tone options
Press the ENTER key to save your selection
Press the EXIT key to exit
RINGER VOLUME ADJUSTMENT
While your phone is idle:
Press the RING key
Use the up and down arrows of the navigator key to
increase or decrease the ringer volume
SPEED DIAL -STATION NUMBERS &NAMES
To store a station speed dial number (10 numbers may
be stored):
Do not lift the handset
Press the PROGRAM key
Dial 10 and press ENTER
Dial the two-digit speed dial bin number (00 to 09)
Dial 9 plus the external number to be stored (Max. of 32
digits)
Press the ENTER key to save
Use the keypad to select each letter required for the
name. You can also use the left and right arrows of the
navigator key to move the cursor. Press the CLEAR key
to correct a single misdialed entry (Max. of 20
characters)
Press the ENTER key to save

Panasonic KX-DT343/346 Phones
5
Press the EXIT key to exit
Using station speed dials:
Press the MENU key
Use the up and down arrow keys of the navigator key to
place the beside “Personal Directory”.
Press the ENTER key
Use the keypad to enter the first letter of the name you
would like to call and press the ENTER key
Use the up and down arrows of the navigator key to
place the beside the name you would like to call
Lift handset or press SP-PHONE key for hands free
Dialing station speed dials by bin number:
Lift handset or press the SP-PHONE key for hands free
Press the AUTO DIAL/STORE key, followed by *then the
two-digit speed dial bin number (00-09)
SPEED DIALS -SYSTEM
Dialing system speed dials by name:
Press the MENU key
Use the up and down arrow keys of the navigator key to
place the beside “System Directory”.
Press the ENTER key
Use the keypad to enter the first letter of the name you
would like to call and press the ENTER key
Use the up and down arrows of the navigator key to
place the beside the name you would like to call
Lift the handset or press SP-PHONE key for hands free
Dialing system speed dials by bin number:
Lift handset or press the SP-PHONE key for hands free
Press the AUTO DIAL/STORE key, followed by the speed
dial bin number (000-999)
SYSTEM FEATURE ACCESS
To perform various system features:
Press the MENU key
Use the up and down arrows of the navigator key to
place the beside “Feature Access”.
Press the ENTER key
Use the up and down arrows of the navigator key to
display the operation you wish to perform
Follow the prompts as required
TRANSFERRING CALLS
To transfer a caller:
Press the preprogrammed DSS Key* or –
Press the TRANSFER key
Dial the desired extension number or –
For those who can transfer to an outside number, press
the TRANSFER key
Select a line or dial 9plus the external number
Do one of the following:
To complete the transfer - hang up
To announce the transfer - wait for an answer, consult,
and hang up
To cancel the transfer - press the TRANSFER key
TRANSFERRING CALLS DIRECTLY TO VOICEMAIL
To transfer a caller directly to a mailbox:
Press the DSS Key preprogrammed as VOICEMAIL
TRANSFER
Press the preprogrammed DSS Key* or dial the desired
extension number
To complete the transfer - hang up
WIRELESS XDP PARALLEL MODE FROM PS
Permitting a portable Station (PS) / wireless phone to
parallel your desk set:
Using the wireless phone, press the TALK key
Press * 4 8 1 plus your extension number to set the wireless
phone into a parallel mode with your extension or press * 4
8 0 to cancel
*Note: Flexible CO key / DSS key is a co-worker’s extension
preprogrammed on your telephone. You may call them by simply
pressing that DSS key. You will see a red light on that DSS key when
that co-worker’s extension is busy.