Polycom RealPresence Experience User manual

VIDEO VOICE DATA WEB
Showing Content
During your meeting, you may want to show
content (such as slides, a spreadsheet, or
another document) that is stored on your
laptop. The easiest way to do that is to bring
the laptop into the RPX or TPX room and
connect it to the VGA and audio cable on the
main table.
To show the content on your laptop to
other conference participants:
1. Access the VGA and audio cable, which is
located in the cable tray in the center of
the main table.
2. Connect the VGA connector on this cable
to the VGA Out connector on your laptop.
Note that some laptops require you to
enable VGA output (such as by pressing
Shift-F5). Refer to your laptop
documentation for more information.
3. If needed, connect the audio connector on
the VGA and audio cable to the Audio
Line Out connector on your laptop.
4. Display the content on your laptop screen
and then touch Content on the
Touch Panel.
As soon as you share the content, the
content appears on the tabletop content
displays. In TPX HD 306M rooms, content
may also appear on an auxiliary content
display.
To stop showing content:
¾Touch Content on the Touch
Panel.
If you are not planning to use your laptop
to show content for the rest of the
conference, you can simply disconnect
the cables from your laptop instead.
Using the Touch Panel
To... Do This...
Access the
Home
screen
•From the Start screen, touch Start.
•From any other screen, touch Polycom.
Make a
video call
•To speed dial, touch the Speed Dial button that corresponds to the site you
want to call. If more than nine Speed Dial buttons have been set up, you
may have to touch Previous Page or Next Page to view the
additional buttons.
•To dial manually:
1. To u c h Video Call.
2. Enter the number of the site that you want to call using the touch pad,
and then touch Dial.
If you make a mistake while dialing, touch Back to edit the number
or touch Clear to erase the number and start over.
Make an
audio call
1. Touch Audio Call.
2. Do one of the following:
•To speed dial, touch the Audio Speed Dial button that corresponds to
the telephone number that you want to call.
•To dial manually, enter the telephone number that you want to call
using the touch pad, and then touch Dial/Answer.
To get an outside line, dial the number the same way you would dial
an ordinary telephone in your organization (for example, you may
have to dial a 9 before the number).
If you make a mistake while dialing, touch Back to edit the number
or touch Clear to erase the number and start over.
Answer a
video call
You will hear a ringing sound indicating that a call is incoming, but you do
not have to do anything: video calls are automatically answered.
Answer an
audio call
You will hear a ringing sound and the Touch Panel will automatically display
the Audio Call screen. Touch Dial/Answer to answer the call.
Hang up a
video call
1. If you are not on the Video Call screen or the Home screen, touch either
Video Call or Polycom.
2. Touch Hang Up.
Hang up an
audio call
1. If you are not on the Audio Call screen, touch Audio Call.
2. Touch Hang Up.
Controlling Audio
To increase or decrease the sound you
hear from the far site:
¾Touch Volume Up or
Volume Down.
To mute or unmute the sound you are
sending from your site:
¾Touch Mute.
Getting Help
Whenever you experience technical
difficulties or have a question about the
Polycom RPX or TPX, you can call the Help
Desk. If your organization has signed up for
Video Network Operations Center (VNOC)
services, you may also be able to call the Help
Desk to request a room reservation, extend or
cancel a meeting, or inform them that your
meeting is ending early.
To get help:
1. Touch Help Desk on the Touch
Panel.
2. Touch the larger Help Desk button
that appears on the center of the Touch
Panel screen.
NOTE: If you touch Help Desk when
an audio call is connected, the system must
hang up the audio call in order to place the
help call. A message informs you of this
before hanging up the audio call.
Getting More Information
For more details about the Polycom
RealPresence or Telepresence Experience,
refer to the User Guide that was shipped with
your system. This document, as well as other
Polycom documents, are available at the
Polycom documentation web site,
www.polycom.com/videodocumentation.

Polycom®
Telepresence
Experience™
Reference
Conducting a successful meeting in a RealPresence Experience (RPX™) or Telepresence
Experience (TPX™) room is easy. Because you don’t have to manage cameras, microphones,
speakers, remote controls, and other equipment, you can be free to concentrate on making your
meeting as effective as possible. Below are some simple tips to help you take advantage of the
extraordinary video and audio in the room:
Video Tips
•The cameras can capture images up to the end of each table, and are designed for
participants that are seated. To remain onscreen, sit at one of the designated seats and try to
refrain from standing.
•Do not sit in front of the table seams. If you do, your image will look “split” to the far-site
participants.
•The primary participants in the meeting should sit at the center seats at the main table.
•Remember that all movements, expressions, and gestures are visible to everyone.
•Your IP address and the name of the far site appear on the Touch Panel Home screen when
you are in a video call.
Audio Tips
•You do not have to direct your speech to a certain location or speak louder than normal.
Simply speak in your normal tone of voice.
•Because of the microphone sensitivity, you should refrain from sidebar conversations during
meetings.
•Whenever you are in the room, remember that the microphones may be on. Always check if
the microphones are muted before beginning any private conversations.
•If the far site is muted, the Far Site Muted icon appears on the Touch Panel Home
screen.
•When you are in a video call, a horizontal bar on the Touch Panel Home screen indicates the
audio level.
Room Maintenance Tips
•Do not allow anyone other than Polycom certified technicians access to the electronics rack,
the cabling, or the RPX dark room.
•Do not touch the display screens, the cameras, or the Ceiling Microphone Arrays. If you
inadvertently touch these and compromise the video or audio, contact the Help Desk as
described in the Getting Help section.
•Do not power on or power off any of the equipment in the room. If you need any equipment
powered on, contact your system administrator.
Polycom®
RealPresence
Experience™
Quick
Copyright © 2008 Polycom, Inc.
Polycom and the Polycom logo are registered trademarks and
RealPresence, RPX, Telepresence Experience, and TPX are trademarks of Polycom, Inc.
1725-27458-001/B