Polycom VVX 300 Instruction manual

Utility Telecom
Polycom Instructions
This guide is intended to help you understand how to use various
Polycom VVX and Soundstation models. For any additional
questions that could not be answered from this guide, our customer
service team is more than happy to help. Call us at 877-965-7800!

TABLE OF CONTENTS
1
2
Polycom VVX 300 & 301 Quick Use Guide
Polycom Soundstations
5000 and 7000 Quick Use Guide
4
3
Polycom VVX 400 & 401 Quick Use Guide
Polycom VVX 600 & 601 Quick Use Guide
5Polycom VVX USB Camera
6Polycom VVX Expansion Module

Polycom VVX 300 & 301 Quick-Use Guide
Soft-Keys
Soft-keys are the four buttons below the display of your Polycom phone. The function
of a ‘Soft-Key’ changes, depending on the state of the phone.
Dialing
• You will need to dial a 1 followed by the area code before dialing a telephone
number
• You do not need to dial a 9 or choose an outside line to make a phone call.
• After dialing a telephone number or extension push the “Send” soft key to begin
the call.
• To mute your phone’s microphone press the “Mute” button on the lower right
of the phone.
Navigation
• The circle on the right side of the phone can be used to navigate the menus.

• You can use a soft key or the button in the center of the navigation arrows to
select menu items.
• You can use the soft keys or left and right arrows to move forwards and
backwards between menu items.
Voicemail
To retrieve your voicemail press the “Envelope” button on the lower left of the phone.
You will be prompted to input your password followed by the pound key. Once logged
into voicemail, follow the prompts to record your greetings, retrieve messages, or
update your password.
Park
Park allows you to hold a call from your phone and have the same call answered on a
different phone.
To park a call press the “Park” button when on a call. The call will be disconnected
from your phone, the “Park” button you’ve selected will be lit, and the person on the
other end of the call will get music on hold.
To retrieve a parked call press the “Park” button you’d like to retrieve. A call must be
parked (the “Park” button will be lit if a call is parked) to be retrieved.
Assisted Transfer
You may transfer a phone call to any valid telephone number or extension. To transfer
a phone call:
1. Press the Transfer soft-key.
2. Dial the phone number or extension you’d like to transfer to.
3. Press the Send soft-key.
4. Wait for the caller to answer before introducing the call
a. If they do not want to accept the transferred call, press the cancel key to end
the attempt
5. Press the Transfer soft-key to transfer the phone call.

You may also send callers directly to an extension’s voicemail box. This can only be
done, using extensions of the phones in your business group. To send a call directly to
voicemail, precede the transferred extension with a 7:
1. Press the Transfer soft-key.
2. Dial 7 followed by the extension you’re transferring to.
3. Press the Send soft-key.
4. Wait for the greeting to begin and then press the Transfer soft-key.
Direct Call Pickup
Directed call pickup allows you to answer another phone in the ofce from your own
telephone. To perform a directed call pickup:
1. Dial *12 followed by the extension you’d like to answer
2. 7. Press the Send soft-key.
Conference
Conference calling allows three people to be merged onto one phone call by bringing
two different calls together. To perform a conference call:
1. Press the More soft-key
2. Press the Conference soft-key.
3. Dial the phone number or extension you’d like to conference.
4. Wait for the third party to answer.
a. When answered, you may consult with the third party prior to conferencing.
5. When ready to conference, press the More soft-key followed by the Conference
soft-key.

Polycom VVX 400 & 401 Series Quick-Use Guide
Navigation
• The circle on the right side of the phone can be used to navigate the menus.
• You can use a soft key or the button in the center of the navigation arrows to select
menu items.
• You can use the soft keys or left and right arrows to move forwards and backwards
between menu items. Left will exit a menu.
• At the idle screen, the arrow keys can be used as short-cuts to your call lists:
o Pressing left will bring up the Received Calls menu
o Pressing right will bring up the Placed Calls menu
o Pressing up will bring up the Favorites menu
o Pressing down will bring up the Missed Calls menu
Soft Keys
Soft-keys are the four buttons below the display of your Polycom phone. The function
of a ‘Soft-Key’ changes, depending on the state of the phone.

Dialing
• You will need to dial a 1 followed by the area code before dialing a telephone
number
• You do not need to dial a 9 or choose an outside line to make a phone call.
• After dialing a telephone number or extension push the “Send” soft key to begin
the call.
• To mute your phone’s microphone press the ‘Mute’ button on the lower right of
the phone.
Intercom Dialing
Intercom dialing allows you to dial an extension and have it answered automatically. To
make an intercom call
1. Press the Intercom soft-key
2. Dial the extension you’d like to automatically answer
3. Press the Send soft-key
Voicemail
To retrieve your voicemail press the ‘Envelope’ button on the lower left of the phone.
You will be prompted to input your password followed by the pound key. Once logged
into voicemail, follow the prompts to record your greetings, retrieve messages, or
update your password.
Park
Park allows you to hold a call from your phone and have the same call answered on a
different phone.
To park a call press the ‘Park’ button when on a call. The call will be disconnected
from your phone, the ‘Park’ button you’ve selected will be lit, and the person on the
other end of the call will get music on hold.
To retrieve a parked call press the ‘Park’ button you’d like to retrieve. A call must be
parked(the ‘Park’ button will be lit if a call is parked) to be retrieved.

Local Hold
Local Hold allows you to keep calls held to your phone. This will keep the call on your
phone and not allow others to pick it up as they can with Park. This can be useful for
answering multiple calls quickly and in succession, or for keeping a phone call on your
phone only when you need to step away.
To retrieve a call from Local Hold, press the Resume soft-key or the Local Hold key.
Assisted Transfer
You may transfer a phone call to any valid telephone number or extension. To transfer
a phone call:
1. Press the Transfer soft or hard key.
2. Dial the phone number or extension you’d like to transfer to.
3. Press the Send soft-key.
4. Wait for the caller to answer before introducing the call
5. If they do not want to accept the transferred call, press the cancel key to end the
attempt
6. Press the Transfer key, or hang up, to transfer the phone call.
Blind Transfer
You may transfer caller directly without waiting for the called party to answer by using
a Blind transfer.
1. Press the transfer soft or hard key
2. Press the Blind soft-key
3. Dial the number or extension you’d like to transfer to
4. If you’re transferring to an extension you’ll need to press the send key after
dialing
This can also be used to send callers directly to an extension’s voicemail box. This can
only be done, using extensions of the phones in your business group. To send a call
directly to voicemail, precede the transferred extension with a 7:

1. Press the Transfer soft-key.
2. Press the Blind soft-key
3. Dial 7 followed by the extension you’re transferring to.
4. Press the Send soft-key.
Directed Call Pickup
Directed call pickup allows you to answer another phone in the ofce from your own
telephone. To perform a directed call pickup:
1. Dial *12 followed by the extension you’d like to answer
2. Press the Send soft-key.
Conference
Conference calling allows three people to be merged onto one phone call by bringing
two different calls together. To perform a conference call:
1. Press the More soft-key
2. Press the Conference soft-key.
3. Dial the phone number or extension you’d like to conference.
4. Wait for the third party to answer.
5. When answered, you may consult with the third party prior to conferencing.
6. When ready to conference, press the More soft-key followed by the Conference
soft-key.
To split the Conference between the two callers, press the Split soft-key. This will put
both parties on Local Hold and allow you to talk to each caller one at a time.
To bring the callers back together press the Join soft-key while one of the callers is
active and the other is on Local Hold.

Polycom VVX 600 & 601 Quick-Use Guide
Navigation
The large color display screen has multiple screen interfaces that accommodate to
however you are using the phone.
• The Home Screen is available at any time and will display messages, settings,
and information.
• The Call Screen displays all active and held calls. This screen is available when
you have an active or held call in progress.
• The Line Screen displays phone lines, favorites, and conditional soft keys and is
available at any time.
• The Active Call Screen displays the active call in progress and any call control
options. This screen is available when you have an active call in progress.
• To switch among phone screens:
o Press the “Home” button to view the Home, Lines, Calls, or Active Call
screens.
o When you have an active call in progress, swipe the screen from left to
right to view the Lines screen.

How to Place Calls:
To place a call, use one of the following methods:
• Pick up the handset, and press the “Speaker” or “Headset” keys. Then enter the
phone number and tap on the green “Phone” button.
• Enter the phone number, tap on the green “Phone” button, pick up the handset
and press the “Speaker” or “Headset buttons.
• Press the Line key, enter the phone number, and tap the green “Phone” button.
• Tap “New Call,” enter the phone number and tap the green “Phone” button
• Select a Favorite from the home screen
• Select a contact from the Recent Calls
• Select a contact from the Contact Directory.
How to Answer Calls
You can answer calls using the handset, speakerphone, or a headset. To answer a call,
do one of the following:
• Pick up the handset
• Press the “Speaker” button or tap Answer
• Press the “Headset” button
How to End Calls
You can only end active calls. To end a held call, you must resume the call rst.
To end an active call, place the handset in the cradle, press the “Speaker” button or
“Headset” button, or tap “End Call.”
Hold and Resume Calls
You can have multiple calls on hold at one time.
• To hold a call, tap “Hold”
• To resume a call, tap “Resume”

To Transfer a Call:
1. Press Transfer key
2. Press More > Blind or More > Consultative and choose Blind or
Consultative
3. Dial a number or choose a contact. If you chose Blind, the call is transferred
immediately
4. If you chose Consultative, tap Transfer after the call is established to complete
the transfer
To Forward An Incoming Call:
1. On the Incoming Call screen, tap Forward
2. Enter your contact’s number and tap Forward
To Forward All Incoming Calls:
1. Tap Forward
2. If you have more than one line, select a line
3. Choose either Always, No Answer, or Busy
4. Enter a contact’s number and tap Enable
To Disable Call Forwarding:
1. Tap Forward
2. If you have more than one line, select a line
3. Choose your forwarding type and tap Disable
To Initiate a Conference Call:
You can add up to two contacts to initiate a three-way conference call:
1. Call a contact.
2. Tap Conference and call your next contact.
3. When your contact answers, tap Conference. You can also join an active or held
call into a conference call.

Hold a Conference Call
When you hold a conference call, you can hold all or individual conference partici-
pants:
• To hold all conference participants: tap Hold
• To hold individual participants: highlight a participant and select Hold
View Recent Calls
You can view placed, received, and missed calls. To view recent calls, tap on the blue
clock icon, or Directories > Recent Calls
View the Contact Directory
You can view and add contacts to the Contact Directory. To view the Contact
Directory tap Directories > Contact Directory
To add a contact to the Contact Directory:
1. In the Contact Directory, tap the blue square icon with a white plus on it.
2. Enter the contact’s information and tap Save.
Listen to Voicemail
When you have new voicemail messages, the number of new messages displays on the
messages icon. To listen to voicemail:
1. Tap the blue voicemail icon or Messages.
2. Tap Message Center > Connect
3. Follow the prompts

Enable Do Not Disturb
You can enable Do Not Disturb when you don’t want to receive calls.
On the home screen, tap DND. The DND icon is the blue circle with a phone and red
dot on it, it displays on the line key and in the status bar.
Handle Video Calls
If video is enabled, you can receive video during calls. If you have a VVX Camera at-
tached to your phone, you can send video during calls.
• To stop sending video during a call: Tap Video > Stop Video
• To start resending video: Tap Video > Start Video

Polycom Soundstation 5000 & 7000
Quick-Use Guide
Soft-Keys
Soft-keys are the four buttons below the display of your Polycom phone. The function
of a ‘Soft-Key’ changes, depending on the state of the phone.
Dialing
• Long distance numbers require a 1 followed by the area code and telephone
number.
• After dialing a telephone number or extension push the ‘Send’ soft key to begin
the call.
• To mute your phone’s microphone press the ‘Mute’ button(a round button with
a microphone and a slash) on the lower right side of the phone.
Conference
Conference calling allows three people to be merged onto one phone call by bringing
two different calls together. To perform a conference call:
1. Press the Conference soft-key.
2. Dial the phone number or extension you’d like to conference.
3. Wait for the third party to answer.
a. When answered, you may consult with the third party prior to conferencing.
4. When ready to conference, press the Conference soft-key.
Transfer
An assisted transfer includes a consultation period prior to releasing the call. To
perform an assisted transfer:
2. Pres the Transfer soft-key.
3. Dial the phone number or extension you’d like to transfer to.
4. Wait for the transfer destination to answer.
a. When answered, you may consult with the destination prior to releasing the
call.
5. When ready to transfer, press the Transfer key again.

Polycom VVX USB Camera Quick-Use Guide
Navigation
The Polycom VVX Camera is a plug-and-play add on that can add to your Polycom
phone’s range of capabilities. Setting up does not require any additional hardware or
software. To use the Polycom VVX Camera, simply plug it into the USB drive of a
compatible Polycom Business Media Phone.
Handling Video Calls
When the Polycom VVX Camera is attached to your phone, you can send, as well as
receive, video. You can exchange video with only one person at a time.
If video is enabled on your phone, you can:
• View video on the full screen by tapping the black icon with a white square in-
side. To exit full screen mode, tap the icon again. If the icon doesn’t display, tap
the screen to see it.
• Tap Stop Video to stop sending video. To start sending video again, tap Start
Video.
• Tap Swap to switch where video displays.

To Stop Sending Videos for All Calls
Tap Settings from the Home view, then tap Basic > Video > Video Call Settings.
Tap Auto Start Video Tx, and disable the setting. When disabled, your phone won’t
automatically transmit video at the start of all calls.
To Automatically View All Incoming Video on the Full
Tap Settings from Home view, and tap Basic > Video > Video Call Settings. Tap
Auto Video Full Screen, enable the setting and tap Save.

Polycom VVX Expansion Module
Quick-Use Guide
Navigation
The VVX Expansion Module features 40 multifunctional line keys that are
congurable as line registration, call appearance, speed dial, DSS, or BLF. The
hardware utilizes dual-color (red or green) illuminated LEDs for line status
information.
Compatibility
This expansion is compatible with the following Polycom VVX business phones:
• Polycom VVX 300/310
• Polycom VVX 400/410
• Polycom VVX 500
• Polycom VVX 600
Setting up the Expansion Module
Setting up the hardware is simple. As a plug-and-play device, the equipment does not
require separate set-up – power and signaling are provided by the host VVX business
media phone.

To connect multiple modules, attach another Cable Connector between the AUX 2
port on the rst Expansion Module and the AUX 1 port on the second Expansion
module. You can connect a maximum of three Expansion Modules to one phone.
This device provides an easy transition from traditional PBX features and functionality
into the world of VoIP familiar paper directory cards and intuitive LED visualization
that matches the VVX business media phones.

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