Ricoh Aficio FX10 User manual

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Operator’s Manual
Copier and Facsimile Reference
GB
Read the safety instructions on page 2 to 7

Optional equipment
PAPER CASSETTE TYPE 10
Additional 100 sheet paper tray, referred to as "optional paper
cassette" in this manual.
FAX EXPANSION CARD TYPE 10
A 1-Mbyte memory card can be added.
FAX EXPANSION CARD TYPE 20
A 2-Mbyte memory card can be added.
FAX EXPANSION CARD TYPE 40
A 4-Mbyte memory card can be added.

Please read all the instructions in this manual before using the
machine. And keep this manual by your machine.
Caution
Use of control or adjustments or performance of procedures
other than those specified herein may result in hazardous
radiation exposure
Shielded interconnect cables must be employed with this
equipment to ensure compliance with the pertinent RF
emission limits governing this device.
In accordance with ISO 7001, this machine uses the
following symbols for the main switch:
s
means POWER ON
t
means POWER OFF
WARNING
This symbol is attached to some components to alert the user
not to touch them because they may be very hot.
This symbol is intended to alert the user to the presence of
important operating and maintenance (servicing) instructions
in the literature accompanying the machine.
Operator Safety
This machine is classified as class 1 laser device according to
EN60825-1. The Facsimile contains a 5-milliwatt, 760-800
nanometer wavelength, AIGaAs laser diode.
Direct (or indirect reflected eye contact with the laser beam
may cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any
possible laser beam exposure to the operator.
1

SAFETY
Important Safety Instructions
All safety messages in the main text of this manual are labeled WARNING or
CAUTION. These mean the following:
WARNING: Important information to alert you to a situation that might cause serious injury
and damage to your property if instructions are not followed properly.
CAUTION: Important information that tells how to prevent damage to your equipment or how to
avoid a situation that might cause minor injury.
In addition to the warnings and cautions included in the text of this manual,
please read and observe the following safety instructions.
1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and cautions marked on the product.
4. Unplug this product from the wall outlet before cleaning. Do not use
liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water, for example, near a bath tub, wash
bowl, kitchen sink or laundry tub, in a wet basement or near a swimming
pool.
6. Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.
7. Do not use a telephone in the vicinity of a gas leak to report the leak.
8. Do not place this product on an unstable cart, stand, or table. The product
may fall, causing serious damage to the product or injuring the user.
9. Slots and openings in the cabinet and the back or bottom are provided
for ventilation; to ensure reliable operation of the product and to protect
it from overheating, these openings must not be blocked or covered.
The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should not be placed in a
built-in installation unless proper ventilation is provided.
10. This product should be operated from the type of power source
indicated on the marking label. Using a different power source may
result in injury or accident. If you are not sure of the type of power
available, consult an authorized sales person or your local power
company.
2

11. This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will only fit into a grounding-type power
outlet. This is a safety feature. If you are unable to insert the plug into the
outlet, contact your electrician to replace your obsolete outlet. Do not defeat
the purpose of the grounding type plug. (This does not apply in countries in
which the 2-wire, non-grounded type of plug is used.)
12. Do not allow anything to rest on the power cord. Do not locate this
product where persons will walk on the cord.
13. If an extension cord is used with this product, make sure that the total of
the ampere ratings on the products plugged into the extension cord
does not exceed the extension cord ampere rating. Also, make sure that
the total of all products plugged into the wall outlet does not exceed 15
amperes.
14. Never push objects of any kind into this product through cabinet slots as
they may touch dangerous voltage points or short out parts that could
result in a risk of fire or electric shock. Never spill liquid of any kind on
the product.
15. Do not attempt to service this product yourself, as opening or removing
covers may expose you to dangerous voltage points or other risks.
Refer all servicing to qualified service personnel.
16 Do not take apart or attempt any modifications to this machine. There is
a risk of fire, electric shock, explosion or loss of sight.
17. Do not incinerate used toner or toner containers. Toner dust might ignite
when exposed to open flame. Dispose of the used toner containers
according to local regulations for plastics.
When to Call Your Service Representative
WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in
this manual. This machine contains a laser beam generator and direct exposure
to laser beams can cause permanent eye damage.
Unplug this product from the wall outlet and refer servicing to qualified service
personnel under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
SAFETY When to Call Your Service Representative
3

D. If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the
operating instructions since improper adjustment of other controls may
result in damage and will often require extensive work by a qualified
technician to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a
need for service.
G. If smoke is coming out, there is a strange smell or anything looks
unusual.
H. Do not reuse stapled paper. Do not use aluminum foil, carbon-containing
paper or other conductive paper. Otherwise, a fire might occur.
I. After you move the machine, fix it with the caster fixture. Otherwise, the
machine might move or come down to cause a personal injury.
J. When removing misfed paper, do not touch the fusing section because it
could be very hot.
When to Call Your Service Representative SAFETY
4

Power and Grounding
Power Supply
1. Power requirements: 220-240V, 50/60 Hz
2. Insert the power plug securely into the wall socket.
3. Make sure that the wall outlet is near the machine and readily
accessible.
4. Do not connect other equipment to the same socket.
5. Do not step on or set anything on the power cord.
6. Do not connect other equipment to the same extension cord as it cause
an electric shock or a fire.
7. Be sure that the power cord is not in a position where it would trip
someone.
8. The wall outlet must be easily accessible.
9. Do not damage, break or make any modifications to the power cord. Do
not place heavy objects on it, pull it hard or bend it more than necessary.
These actions could cause and electric shock or fire.
10. Do not plug or unplug the power cord with wet hands or an electric
shock might occur.
11. When you move the machine, unplug the power cord from the wall outlet
to avoid fire or electric shock.
12. When you pull out the plug from the socket, grip the plug to avoid
damaging the cord and causing fire or electric shock.
Grounding
Ground the machine and the lightning protection circuit in accordance with
regulations. Do not ground to gas or water pipes, or to a telephone ground
plug. Proper grounding is to the ground terminal of the power outlet. Be sure
that the ground terminal of the power outlet is properly grounded.
The lightning protection circuit for the machine requires the machine to be
properly grounded. If proper grounding is provided, about 90% of lightning
damage can be prevented. For safety, be sure to connect the machine to a
three-prong grounded outlet.
SAFETY Power and Grounding
5

Cold Weather Power-up
Avoid raising the room temperature abruptly when it is below 14°C, or
condensation may form inside the machine.
1. Raise the room temperature to 20°C at less than 10°C per hour.
2. Wait for 30 to 60 minutes.
3. Turn the power on.
4. Do not use the machine near a humidifier.
Cold Weather Power-up SAFETY
6

Thunderstorms
With proper grounding, about 90% of lightning damage can be prevented.
However, if possible, during severe electric storms turn the power switch off
and disconnect the power cord and telephone line cord.
GENERAL
1. Since some parts of the machine are supplied with high voltage, make
sure that you do not attempt any repairs or attempt to access any part of
the machine except those described in this manual.
2. Do not make modifications or replacements other than those mentioned
in this manual.
3. When not using the machine for a long period, disconnect the power
cord.
4. Keep the machine away from humidity and dust. A fire or an electric
shock might occur.
5. Do not reuse stapled paper. Do not use aluminum foil, carbon-containing
paper or other conductive paper. Otherwise, a fire might occur.
6. This machine has been tested for safety using this supplier’s parts and
consumable. We recommend you only use these specified supplies.
7. Ventilate the room around every half an hour during a long copy run or
while printing a long message.
Ozone
The machine generates ozone during operation. Normally, the ozone level is
safe for operators. However, during a long copy run or while printing a long
message, ozone odor may appear; in such a case, ventilate the room.
Symbols & Conventions Used In This Manual
Documents: Adocument is anything you put on the feed table of your machine whether you
are faxing it or copying it.
Prints: A print is anything that comes out of the machine: a fax message you re-
ceived or a copy you made.
Procedures: Procedures are described step by step. Perform them in order. When you
see an LCD display, it always shows what comes after performing the step
it accompanies. Other illustrations accompanying steps help you find the
right key or handle, or show you how to perform the step.
1This is a step in a procedure.
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SAFETY Thunderstorms
7

Table of Contents
SAFETY ....................................................................................................... 2
Important Safety Instructions.............................................................................2
When to Call Your Service Representative .......................................................3
Power and Grounding .......................................................................................5
Cold Weather Power-up ....................................................................................6
Thunderstorms...................................................................................................7
Symbols & Conventions Used In This Manual..................................................7
MACHINE LAYOUT ..................................................................................... 11
Part Names........................................................................................................11
Operation panel.................................................................................................12
FAXING ...................................................................................................... 14
Recommended Types of Document..................................................................15
How to Set the Document ................................................................................17
Memory Transmission and Immediate Transmission ......................................18
Receiving Calls & Fax Messages(Faxes/Phone Calls).....................................27
Printing a Message Received & Stored
(Substitute Reception).......................................................................................31
Faxing a Page With Very Fine Detail.................................................................32
Optional Feature for Transmission ....................................................................35
Sending the Same Message to Many Destinations .........................................37
Redialing............................................................................................................40
Storing & Editing Fax Numbers (Functions 31 & 32) ........................................42
Storing & Editing a Group of Fax Numbers (Function 33) ................................44
Erasing Groups .................................................................................................46
Programming the Group Key.............................................................................46
Programming the Dial Option Key.....................................................................47
Chain Dialing .....................................................................................................49
Erasing a Stored Message Before It Is Sent
(Functions 21 & 22) ...........................................................................................50
Printing a Stored Message (Function 51)..........................................................51
Polling Reception (Function 11).........................................................................52
Sending a Fax using the Handset .....................................................................53
OTHER FEATURES........................................................................................ 54
Verifying Communications, Errors, Counters, etc. ............................................54
Rejecting Messages From Certain Senders .....................................................60
Saving Energy ...................................................................................................61
Printing the Sender’s Identification....................................................................65
Tonal Signals .....................................................................................................65
COPYING................................................................................................... 66
Basic Copying Procedure..................................................................................66
Functions That Can Be Used Together .............................................................68
8

Copying/Printing Using the Bypass .................................................................. 69
Enlarging & Reducing....................................................................................... 71
Copying Darker or Lighter Originals ................................................................. 72
Copying Photographs ....................................................................................... 73
Clearing the Previously Used Settings ............................................................. 73
Options.............................................................................................................. 74
Copier Settings (Function 72)........................................................................... 80
MAINTAINING YOUR MACHINE ................................................................82
Setting / Adding the Paper (d) ..................................................................... 82
Changing the Paper size in the cassette.......................................................... 84
Setting the Paper Size ...................................................................................... 87
Replace Toner Cassette & Cleaning Pad ......................................................... 91
Replacing the Photoconductor Drum................................................................ 94
Daily Maintenance ............................................................................................ 97
TROUBLESHOOTING ...................................................................................103
If an Indicator Lights Up on the Operation Panel ............................................ 103
Other Possible Problems.................................................................................. 103
Clearing a Document Jam ................................................................................ 104
Copy, Fax, or Print Jams................................................................................... 105
If Messages You Receive Don’t Fit on Your Paper........................................... 109
Communication problems................................................................................. 109
Operational Difficulties...................................................................................... 110
Displayed Error Messages................................................................................ 115
Calling the Service Station................................................................................ 117
TECHNICAL REFERENCE .............................................................................118
Access Code for Functions 61 to 84................................................................. 118
User Parameters (function 63).......................................................................... 118
Adjusting the Volume of Various Features ....................................................... 124
Selecting the Display’s Language..................................................................... 125
Counters (Function 84, see page 60. ) ............................................................. 125
Entering Characters ......................................................................................... 126
Document & Paper Specifications .................................................................... 127
Capabilities........................................................................................................ 128
Specifications.................................................................................................... 129
INSTALLATION .............................................................................................131
Machine Environment....................................................................................... 131
Releasing the Scanner Lock ............................................................................ 133
Removing the Clip on the Paper Cassette........................................................ 133
Installing the Ozone Filter, Photoconductor,
Toner Cassette and Cleaning Pad.................................................................... 134
Installing the Paper Trays ................................................................................. 137
Setting the Paper .............................................................................................. 137
Installing the Optional Memory Card ................................................................ 138
9

Connecting the Machine....................................................................................139
Connecting to the Phone Lines .........................................................................140
Connecting the Power .......................................................................................141
Initial Settings & Adjustments............................................................................142
INDEX & GLOSSARY .................................................................................. 148
Mini-Glossary.....................................................................................................151
10

MACHINE LAYOUT
Part Names
8
4
1
5
7
9
3
2
6
10
1- The main switch turns your machine on and off.
2- Top unit release lever
3- The main paper tray holds up to 150 sheets of
copy paper.
4- 10 Quick Dial keys—use to store fax numbers
5- Match the document guides to the size of your
originals.
6- The Automatic Document Feeder (ADF) holds up
to 30 sheets which are fed one at a time. Place your
original documents here.
7Multi-purpose feeder option—can be loaded with
various kinds of printable media.
8- Incoming faxes and copies are sent to the
copy tray.
9- Scanned documents are stacked on the
document tray.
10- Platen cover—lift up to access the platen glass.
Place documents that do not fit in the ADF on the
platen glass and lower the platen cover.
11

Operation panel
1- PC Interface indicator—lights when communicating
with the PC.
2- Communicating indicator— lights during
transmission or reception.
3- Receive Files indicator—lights when an incoming
fax message has been stored in memory (page 31).
4- Check Display indicator—when lit, read the display
for more information.
5- Press the Resolution key to change resolution. The
3 indicators above show the current setting.
6- Memory indicator—lights in Memory Transmission
mode. Press the Memory key to switch to
Immediate Transmission mode.
7- The ten Quick Dial keys have several uses:
— storing numbers you dial often (pages 42 )
— entering letters (page 128)
— Quick Dial 09 is the dial option key
— Quick Dial 10 is the Group key (page 46)
8- LCD display—guides you through tasks and informs
you of the machine status. Messages appear here.
The LCD consists of two 20-character lines.
9- Use the arrow keys to select functions :
P /Yes accept
L /No/Help reject/print help list
M
scroll left
N
scroll right/copy + fax options
10- Press the Function key and enter a two digit code
to access functions 11 to 51. (For functions 61 to 84,
enter 6, the access code on page 120 followed by
the function number.)
11- Speed Dial key—press once and enter a two digit
code (00-49) to access a fax number stored as a
Speed Dial (see page 42).
12- Press the Pause/Redial key to insert a pause when
you are dialing or storing a fax number. Also use to
redial the last number. (The redial feature doesn’t
work once you’ve started dialing a new number.)
13- The Clear/Stop key has two uses:
—press to erase a digit or letter entered
—press to cancel the current transmission or
scanning operation. The machine will finish printing
the current sheet then stop.
14- Press the Start key to start all tasks.
15- Use the numeric keypad (sometimes called the 10
keys) to dial fax numbers, enter the number of
copies, etc.
16- The Add Toner indicator blinks when toner is about
to run out and lights continuously when toner has
run out (see page 91).
17- The Add Paper indicator lights when you need to
add paper.
Operation panel MACHINE LAYOUT
12

18- Fax/Copy key and indicator—press to switch
between fax and copy mode.
19- Press the Photo key when copying or faxing
photographs or other multi-tone images. The Photo
indicator is lit in this mode.
20- Press the Enlarge key to enlarge your image. The
available ratios are: 115% ,122%,141%,200%.
21- Press the Reduce key to reduce your image. The
available ratios are: 50% ,71% ,82% ,87% ,93%.
22- Press the Full Size key to reset the magnification to
100%.
23- Press the Paper Select key to choose between
using the optional side cassette or the main
cassette. If you don’t have the side cassette,
pressing the key has no effect. The paper size
selected appears in the LCD.
24- Image Density key—press to make the image
darker or lighter or select auto-image density. The
indicators above show the current setting.
26- Press the Clear Modes key to cancel the current
operation and any settings made. Stored fax
numbers are not cleared, nor are stored messages
and polling jobs.
MACHINE LAYOUT Operation panel
13

FA X IN G
If you have not yet installed your fax machine, do so now. See installation, on
page 131.
This section covers what you’ll most often need to do:
Recommended Types of Document .................................................................15
How to Set the Document ................................................................................17
Memory Transmission and Immediate Transmission........................................18
Receiving Calls & Fax Messages(Faxes/Phone Calls).....................................27
Printing a Message Received & Stored
(Substitute Reception).......................................................................................31
Faxing a Page With Very Fine Detail.................................................................32
Optional Feature for Transmission ....................................................................35
Sending the Same Message to Many Destinations .........................................37
Redialing............................................................................................................40
Storing & Editing Fax Numbers (Functions 31 & 32) ........................................42
Storing & Editing a Group of Fax Numbers (Function 33) ................................44
Erasing a Stored Message Before It Is Sent
(Functions 21 & 22) ...........................................................................................50
Printing a Stored Message (Function 51)..........................................................51
Polling Reception (Function 11).........................................................................52
Sending a Fax using the Handset ....................................................................53
A Few Hints...
Press Clear to erase the last letter or digit that you entered.
Press No to erase the entire name or number and start again.
To enter characters and labels, turn to page 126.
14

Recommended Types of Document
Before you send your document, make sure that it meets the following
requirements.
CAUTION: Documents that do not meet these requirements can cause your
machine to jam or may cause some components of the machine to become
damaged or dirty.
Correct Size for the Auto Document Feeder
Thickness: 0.05 to 0.2mm (50 to 90/m2paper)
Length and Width: See the above diagram.
If the page is too short, put it inside a document carrier or enlarge it with the
copier function.
If the page is too long, divide it into two or more sheets.
Note:If you place the page on the exposure glass, you can transmit pages
smaller than the minimum size shown above.
Clearly Written
Small faint characters may not be transmitted clearly.
Uniform Page Size
When using the document feeder, do not use different sizes of document in the
same transmission.
Maximum size from the exposure glass Maximum size from the auto document feeder
Scanning direction
Note: The part shaded will not
be scanned, because it is outside
the maximum scanning range.
210mm
1200 mm
4mm
200mm
5mm
148mm
105mm
Minimum size from the auto document feeder
Scanning direction
Scanning direction
210mm
297mm
202mm
4mm 5mm
FAXING Recommended Types of Document
15

Page Condition
Do not place damaged pages in the automatic document feeder.
Originals that contain the following materials should not be placed in the
document feeder. Place them directly on the exposure glass.
Note: If your original is badly bent or creased, set it on the exposure glass, not
on the auto document feeder.
Note: Copies made with a copier that uses silicone oil may cause a misfeed.
To avoid this, do not scan such copies until five or ten minutes after
copying.
Recommended Types of Document FAXING
16

How to Set the Document
Setting the document in the Auto Document Feeder (ADF)
1Carefully place the document
face down into the auto docu-
ment feeder. Then adjust the
guides to fit the width of the docu-
ment.
Make sure that the display is as
shown.
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Note:Do not feed in more than 30 pages.
Do not stack documents in the feeder so that they exceed the load limit
marker.
Insert the document until you hear the machine beep. If the machine
cannot detect your document in the ADF, it will scan from the exposure
glass instead.
Setting the document to the exposure glass
1Lift up the top cover and place
the first page of your document
face down in the top left corner of
the exposure glass.
Then lower the top cover.
The display is as shown.
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FAXING How to Set the Document
17

Memory Transmission and Immediate Transmission
There are two ways to send a fax message.
❐Immediate Transmission
❐Memory Transmission
Immediate Transmission
Immediate Transmission is convenient when:
❐You wish to send a message immediately
❐You wish to quickly check whether you have successfully connected with the
other party
❐Your machine’s memory is getting full
The machine dials immediately after you press Start. The message is scanned
and transmitted page by page without being stored in memory.
Memory Transmission
Memory Transmission is convenient because:
❐Fax messages can be scanned much more quickly (you can take your
document away from the fax machine without waiting too long).
❐While your fax message is being sent, another user can operate the machine
(people will not have to wait by the fax machine too long).
❐You can send the same message to more than one place with the same
operation.
After you press Start, the machine doesn’t dial until all the pages of your fax
message have been stored in the memory.
The default mode of this machine is Memory Transmission, so the procedures
described in this manual will be based on the assumption that you are using
Memory Transmission. Immediate Transmission is described in a separate
section.
Memory Transmission and Immediate Transmission FAXING
18