Ricoh FAX3800L User manual

OPERATOR’S MANUAL
RICOH FAX3800L
Read this manual carefully before you use this product and keep it handy
for future reference. For safety, please follow the instructions in this manual.

Optional Equipment
Memory (FAX EXPANSION TYPE10, FAX EXPANSION TYPE20, FAX
EXPANSION TYPE40)
Either a 1-Mbyte memory card, a 2-Mbyte memory card or a 4-Mbyte memory
card can be added.
PC Printer Interface Kit (PRINTER INTERFACE TYPE 200)
This allows you to use the machine as a laser printer for an IBM1or compatible
personal computer.
Telephone Handset (HANDSET TYPE 110)
This permits voice communication (over the PSTN).
PAPER CASSETTE TYPE 100
This gives this machine additional 100 sheet paper capacity with single sheet
bypass.
PAPER FEED UNIT TYPE 140F
One extra paper feed units can be added to the base machine.
PC-FAX EXPANDER TYPE 110
This allows use of this machine as a scanner, PC Fax modem and 200dpi
convenience printer.
FEATURE EXPANDER TYPE100 2M Plus Novell NEST
COUNTER TYPE 100
1Copyright Notice
IBM is a registered trademark of International Business Machines Corporation.

Table of Contents
INTRODUCTION 1
WHAT DOES A FAX MACHINE DO? ............................................................... 1
TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION............... 1
SOME OF THE THINGS THAT THIS MACHINE CAN DO............................... 2
HOW TO USE THIS MANUAL 4
MANUAL OVERVIEW....................................................................................... 4
CONVENTIONS................................................................................................. 5
Keynames...................................................................................................... 5
Displays......................................................................................................... 5
Symbols......................................................................................................... 6
GENERAL PRECAUTIONS 7
POWER AND GROUNDING............................................................................. 7
COLD WEATHER POWER-UP......................................................................... 8
THUNDERSTORMS.......................................................................................... 8
COPY PAPER.................................................................................................... 9
TONER CARTRIDGES...................................................................................... 9
OPERATING PRECAUTIONS........................................................................... 9
GENERAL ....................................................................................................... 10
GUIDE TO COMPONENTS 11
MAIN BODY .....................................................................................................11
OPERATION PANEL....................................................................................... 12
ROUTINE OPERATION 15
SENDING AFAX MESSAGE.......................................................................... 15
Precautions Concerning Unacceptable Document Types........................... 15
Transmission Procedure at a Glance.......................................................... 17
Cancelling the Memory Transmission ......................................................... 25
Sending a Page with Very Fine Detail......................................................... 26
Dialing with the Telephone Directory........................................................... 31
Optional Features for Transmission............................................................. 32
Sending Quickly........................................................................................... 38
Changing Transmission Mode..................................................................... 38
Using the Stamp.......................................................................................... 40
Redialing...................................................................................................... 41

RECEIVING FAX MESSAGES........................................................................ 43
Selecting the Reception Mode..................................................................... 43
Receiving Fax Messages When There Is a Problem.................................. 44
TELEPHONE CALLS...................................................................................... 46
Making a Telephone Call ............................................................................. 46
Answering the Telephone............................................................................ 48
Phoning and Faxing on the Same Call........................................................ 48
Speaker and Buzzer Volume Adjustments.................................................. 49
ADVANCED FEATURES 50
TRANSMISSION ............................................................................................. 50
Transfer Request......................................................................................... 50
Programming Keystrokes............................................................................ 55
Sending Confidential Messages.................................................................. 60
Storing an Often Used Document(Auto Document).................................... 62
Restricting Access to the Machine............................................................... 66
Tonal Signals ............................................................................................... 71
Dialling with the Dial Option Key ................................................................. 72
Storing Part of a Number............................................................................. 73
Printing Your Personal Identification at the Other End................................ 74
Closed Network (Transmission) .................................................................. 75
Protection Against Wrong Connections....................................................... 76
ECM(Error Correction Mode)and Page Retransmission............................. 77
Batch Transmission..................................................................................... 78
Well Log Transmission................................................................................. 79
RECEPTION.................................................................................................... 80
Receiving Confidential Messages ............................................................... 80
Locking Incoming Messages(Memory Lock)............................................... 84
Rejection of Messages from Unidentified Senders ..................................... 88
Authorized Reception.................................................................................. 89
Forwarding................................................................................................... 92
Specified Cassette Selection (Optional Lower Cassette Required)............ 99
Wild Cards................................................................................................. 102
Reverse Order Printing.............................................................................. 103
Multi-sort Document Reception................................................................. 104
Printing a Center Mark............................................................................... 107
Checkered Mark ........................................................................................ 108
Reception Time.......................................................................................... 109
Two in One(Into 1)......................................................................................110
Reducing the Page Length.........................................................................111
Closed Network (Reception).......................................................................112
Entering a List of Senders to Treat Differently
(Function 81:Special Terminals).................................................................113
OTHER ...........................................................................................................116
Calling to Request a Message(Polling) ......................................................116

File Management....................................................................................... 123
User Function Keys................................................................................... 124
Printing a File............................................................................................. 125
Saving Energy ........................................................................................... 126
Night Timer ................................................................................................ 128
Counters.................................................................................................... 131
Entering PC Printer Mode(Printer Interface Required).............................. 132
DualAccess............................................................................................... 133
RDS(Remote Diagnostic System)............................................................. 134
AI Short Protocol........................................................................................ 135
Copying...................................................................................................... 136
REPORTS 137
AUTOMATICALLY PRINTED REPORTS ..................................................... 137
Switching Reports On/Off.......................................................................... 139
Printing a Sample of Data on the Reports................................................. 140
Report Formats.......................................................................................... 141
User-Initiated Reports................................................................................ 143
Descriptions of Available Reports.............................................................. 143
LOOKING AFTER THE MACHINE 146
REPLACING PAPER..................................................................................... 146
REPLACING TONER CASSETE AND CLEANING PAD............................. 147
REPLACING THE STAMP............................................................................ 150
CHANGING THE PAPER SIZE(OPTIONAL CASSETTE)............................ 151
USER MAINTENANCE PROCEDURES....................................................... 154
Cleaning Reference Table ......................................................................... 154
Cleaning Procedure................................................................................... 155
Cleaning the Corona Wire......................................................................... 159
Replacing the ADF Roller Assembly and the Separation Pad................... 161
Replacing the Photoconductor .................................................................. 163
SOLVING PROBLEMS 166
DOCUMENT JAMS....................................................................................... 166
Cleaning a Document Jam........................................................................ 166
Adjusting the Document Feeder................................................................ 167
COPY JAMS.................................................................................................. 168
Cassette Entrance..................................................................................... 168
Copy Feed Area......................................................................................... 170
Copy Jams When You Use the Optional Removable Cassette
(Cassette Area).......................................................................................... 173
COMMUNICATION PROBLEMS .................................................................. 174

OPERATING DIFFICULTIES......................................................................... 174
DISPLAYED ERROR MESSAGES............................................................... 178
ERROR CODES............................................................................................ 179
CALLING THE SERVICE STATION.............................................................. 181
DEDICATED TRANSMISSION PARAMETERS ........................................... 181
TECNICAL REFERENCE 182
STORING TELEPHONE NUMBERS ............................................................ 182
STORING NAMES AND LABELS ................................................................ 182
Punctuation Marks and Symbols............................................................... 183
Editing with the Clear Key and Cursor ..................................................... 183
IF YOU MAKE A MISTAKE........................................................................... 183
ON/OFF SWITCHES AND USER PARAMETERS ....................................... 184
On/Off Switches......................................................................................... 184
User Parameter Settings........................................................................... 185
SPECIFICATIONS......................................................................................... 190
APPENDIX INSTALLATION AND
INITIAL SETTINGS 191
LOCATION..................................................................................................... 191
ATTACHING THE DOCUMENT TABLE AND DOCUMENT TRAY .............. 192
INSTALLING THE PHOTOCONDUCTOR, TONER CASSETTE AND
CLEANING PAD............................................................................................ 193
CONNECTING THE MACHINE..................................................................... 195
LOADING THE PAPER IN THE CASSETTE................................................ 196
INSTALLING REMOVABLE CASSETTE AND LOADING PAPER(OPTION).... 198
ATTACHING THE OPTIONAL HANDSET.................................................... 201
INSTALLING THE OPTIONAL FEATURE EXPANDER............................... 201
USING MANUAL FEED ................................................................................ 202
Using Manual Feed with the Removable Cassette(Option)...................... 202
SOME ITEMS MUST BE PROGRAMMED FIRST........................................ 203
Overview.................................................................................................... 203
Selecting the Display Language Selection................................................ 203
Setting the Date and Time......................................................................... 204
Summer Time / DST(Daylight Saving Time).............................................. 204
Setting Your Machine’s Identification......................................................... 205
Pulse Dial or Tone Dial .............................................................................. 208
QUICK DIAL,SPEED DIAL, AND GROUP DIAL.......................................... 209
Three Convenient Ways to Dial................................................................ 209
Programming Quick Dial.............................................................................211
Programming Speed Dial .......................................................................... 214
Programming Group Dial........................................................................... 217
Storage Capacity for Telephone Numbers................................................. 221

DEALING WITH JUNK FAX MAIL................................................................ 222
OTHER ITEMS TO PROGRAM AT YOUR LEISURE................................... 222
GLOSSARY 223

WARNING:
This equipment has been tested and found to comply
with the limits for a Class A digital device, pursuant to
Part 15 of the FCC Rules.These limits are designed to
provide reasonable protection against harmful
interference when the equipment is operated in a
commercial environment. This equipment generates,
uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the
instruction manual, may cause harmful interference to
radio communications. Operation of this equipment in
a residential area is likely to cause harmful
interference in which case the user will be required to
correct the interference at his own expense.
CAUTION
Use of control or adjustments or perfomance of
procedures other than those specified herein may
result in hazardous radiation exposure.
Shielded interconnect cables must be employed
with this equipment to ensure compliance with the
pertinent RF emission limits governing this device.
Operator Safety
This equipment is considered a CDRH Class 1
laser device, safe for office/EDP use. The machine
contains a 5-milliwatt, 760 to 800 nanometer
wavelength, GaAIAs laser diode. Direct (or indirect
reflected) eye contact with the laser beam may
cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to
prevent any possible laser beam exposure to the
operator.
Laser Safety
The Center for Devices and Radiological Health
(CDRH) prohibits the repair of laser-based optical
units in the field. The optical housing unit can only
be repaired in a factory or at a location with the
requisite equipment. The laser subsystem is
replaceable in the field by a qualified Customer
Engineer. The laser chassis is not repairable in the
field. Customer engineers are therefore directed to
return all chassis and laser subsystems to the
factory or service depot when replacement of the
optical subsystem is required.
In accordance with ISO 7001, this machine uses the
following symbols for the main switch:
Imeans POWER ON
Omeans POWER OFF
CAUTION
Deliver to collection point for waste products.Do not
be disposed of via domestic refuse collection.
WARNING
This symbol is attached to some
components to alert the user not to touch
them because they may be very hot.
This symbol is intended to alert the user to
the presence of important operating and
maintenance (servicing) instructions in the
literature accompanying the machine.
Notice about the Telephone Consumer
Protection Act (Valid in USA only).
The Telephone Consumer Protection Act of 1991
among other things makes it unlawful for any
person to send any message via a telephone fax
machine unless such message clearly contains in a
margin at the top or bottom of each transmitted
page or on the first page of the transmission, the
date and time it is sent and an identification of the
business, other entity, or other individual sending
the message and the telephone number of the
sending machine or such business, other entity or
individual.This information is transmitted with your
document by the TTI (Transmit Terminal
Identification) feature.
The telephone number provided may not be a 900
number or any other number for which charges
exceed local or long distance transmission charges.
In order for you to meet the requirement, your
machine must be programmed by following the
instructions in the accompanying Operation
Manual. In particular, please refer to Appendix A:
Installation. Also refer to the TTI (Transmit Terminal
Identification) programming procedure to enter the
business identification and telephone number of the
terminal or business. Do not forget to set the date
and time.
Thank you.
ENERGY SAVING INFORMATION
As an Energy Star Partner, we have determined
that this fax model meets Energy Star guidelines for
energy efficiency.
This product was designed to reduce the
environmental impact associated with fax
equipment. This is accomplished by means of
energy saving features such as Low Power (saving
energy) mode and Night Timer. Please see
applicable sections of operating manual for details.

IMPORTANT SAFETY INSTRUCTIONS
In addition to the warnings and cautions included in the text of this manual, please read and ob-
serve the following safety instructions.
1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and cautions marked on the product.
4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol
cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laun-
dry tub, in a wet basement or near a swimming pool.
6. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a
remote risk of electric shock from lightning.
7. Do not use a telephone in the vicinity of a gas leak to report the leak.
8. Do not place this product on an unstable cart, stand, or table. The product may fall, causing seri-
ous damage to the product or injuring the user.
9. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not be
blocked or covered. The openings should never be blocked by placing the product on a bed, sofa,
rug, or other similar surface. This product should not be placed in a built-in installation unless
proper ventilation is provided.
10. This product should be operated from the type of power source indicated on the marking label.
Using a different power source may result in injury or accident. If you are not sure of the type of
power available, consult an authorized sales person or your local power company.
11. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin.
This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable
to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not
defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-
wire, non-grounded type of plug is used.)
12. Do not allow anything to rest on the power cord. Do not locate this product where persons will
walk on the cord.
13. If an extension cord is used with this product, make sure that the total of the ampere ratings on
the products plugged into the extension cord does not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 am-
peres.
14. Never push objects of any kind into this product through cabinet slots as they may touch danger-
ous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill
liquid of any kind on the product.
15. Do not attempt to service this product yourself, as opening or removing covers may expose you
to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.
16. Do not take apart or attempt any modifications to this machine. There is a risk of fire, electric
shock, explosion or loss of sight.
17. Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to open
flame. Dispose of the used toner containers according to local regulations for plastics.

CERTIFICATION LABEL
Certification Label
RICOH UNITECHNO CO., LTD. Complies with FDA radiation performance
standards, 21 CFR Subchapter J.
713
TSURUGASONE YASHIO-SHI
SAITAMA-KEN JAPAN.
MANUFACTURED: >PS<

USA
FCC Requirements
1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other
information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this
information must be provided to the telephone company.
2. This equipment uses the following USOC jack: RJ11C
3. The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN’s on
the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum
of the REN’s should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling
area.
4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary
discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the
customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is
necessary.
5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the
operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make
necessary modifications in order to maintain uninterrupted service.
6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems
section in this manual.
7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for
repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to
disconnect the equipment from the network until the problem is resolved.
8. This equipment cannot be used on telephone company-provided coin service. Connection to Party Line Service is subject
to state tariffs.
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS
TO EMERGENCY NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.
CANADA
The Industry Canada label identifies certified equipment. This certification means that the equipment meets
telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal
Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the
user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local
telecommunications company. The equipment must also be installed using an acceptable method of connection. The
customer should be aware that compliance with the above conditions may not prevent degradation of service in some
situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairsor alterations
made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and
internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural
areas.
Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric
inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The temination on an interface may consist of any combination of
devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.
OFFICIAL NOTICE TO USERS

Thank you for purchasing this product. This multi-function office machine offers a
wide range of fax, copier, printer, and convenience features.
WHAT DOES A FAX MACHINE DO?
When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the
nearest mail box.Then, in a few days, depending on the postal service, the letter will arrive at its
destination. However, you may not be aware of its arrival until you get a return letter.
A fax machine speeds up this process.After you have written your letter, place it in your fax
machine’s document feeder or on the exposure glass, dial the destination’s fax number, then
press the Start key.
The fax machine scans your letter, and converts it into a series of black and white dots (the
number of dots that there are across and down the page depends on the resolution that you
selected; refer to the specifications section of this manual for details).This series of dots is
transformed into an electrical signal and sent out over the telephone line to the destination fax
machine.
The receiving fax machine reconstructs your letter from the incoming signal, and prints it.
If you are worried about whether the message arrived at the destination, you can check a report
called the Journal. When you print this report, you will see the results of the most recent fax
communications made by your machine.
You can use your fax machine to send and receive many types of documents, even photographs.
TELEPHONE LINE PROBLEMS AFFECT FAX
COMMUNICATION
Quick and accurate transmission of fax messages
depends on the condition of the telephone line. If the line
condition is very good, this machine will transmit a
letter-size page in about 3 seconds.However, if the line is
noisy, the speed may be reduced significantly, and the data
may be damaged.
The symptoms of data loss caused by a noisy telephone
line are seen on the printouts of received messages.An
example is shown opposite.Note that lines are missing
from the page at the indicated locations. ECM (Error
Correction Mode) is an effective countermeasure against
this type of error; you have the choice of having the ECM
feature switched on or off.It is switched on before the
machine leaves the factory. (Refer to page 62 for more
information about ECM).
The line condition is affected by the weather; thunderstorms can cause electrical noise on
telephone lines.
In addition, the quality and condition of switching equipment used by your phone company can
affect fax communication.
INTRODUCTION
Errors
Received
Message
Document
Transmit
INTRODUCTION
1

SOME OF THE THINGS THAT THIS MACHINE CAN DO.
Sending a Fax to More Than One Location
See page 22.
Network Feature (Transfer Request)
See page 50.
Restricting Access to the Machine
See page 66.
Quick Dial, Speed Dial, and Group Dial
See page 209.
Confidential Communication
See pages 60 and 80.
Sending at a Specific Time
See page 34.
SOME OF THE THINGS THAT THIS MACHINE CAN DO. INTRODUCTION
2

Programming Keystrokes
See page 55.
Auto Document (sends a commonly
transmitted page with one touch)
See page 62.
Authorized Reception (cuts out junk fax mail)
See page 89.
Batch Transmission
See page 78.
Sending by a Specific Time
See page 35.
Protection against Wrong Connections
See page 76.
Forwarding
See page 92.
INTRODUCTION
INTRODUCTION SOME OF THE THINGS THAT THIS MACHINE CAN DO.
3

MANUAL OVERVIEW
Your facsimile machine is equipped with a wide range of labor-saving and
cost-saving features.This manual explains each of these features, and how you
can put them to use.Note that the external appearance of the machine in some
illustrations may be slightly different from the actual machine.
The manual consists of the following sections.
❐How to Use this Manual - This is the section that you are now reading. It
contains an overview of the manual and the conventions used by the authors.
It also contains quick reference sections on how to input telephone numbers
and names, and how to correct errors that you may inadvertently make when
operating the machine.
❐General Precautions - This section lists precautions that you should keep in
mind when operating the machine.Read this section before you begin to use
your machine.
❐Guide to Components - This contains a diagram that shows where the main
components of your machine are situated.
❐Operation Panel - This describes the functions of the various buttons and
indicators that are on your machine’s operation panel.
❐Routine Operation - This section describes the features and settings that you
will normally be using every day.
❐Advanced Features - This section explains how to take advantage of the
special features of your fax machine, including how to set up networks for
economical distribution of fax messages over long distances.
❐Reports - This section explains the reports that the machine generates.
❐Looking After the Machine - This section shows you what to do when
consumable supplies run out.The user maintenance procedure in this section
should be done every six months if you want to keep your machine in top
condition.
❐Solving Problems - If your machine cannot communicate, or if it generates
error codes or experiences paper jams, refer to this section.Many routine
problems can be solved without a service call.
❐Specifications - This is a list of technical capabilities of your machine.
❐Installing the Machine - This section explains how to install the machine and
connect it with line.And it explains also the best type of place to install your
machine.
❐Before you Send your First Fax - This section explains the things that you
have to do before you can send your first fax message and lists important
features that will make faxing more convenient.
❐Quick Reference Guide - This indicates how to use this machine at a glance.
HOW TO USE THIS MANUAL
4

CONVENTIONS
The following conventions were used when writing this manual.
Keynames
These have been printed in a bold typeface.
For example: When you see a command in bold such as " Start " means "Press
the Start key on the operation panel".
If you see something like " # x 3", this means that you have to press the #key
3 times.
On the operation panel, there are four arrow keys (up, down,
left, right). This is the scroll key.It is often used in the operating
procedures to gain access to various features. For example, if
you see in the manual, you are being asked to press the
right-pointing arrow () on the scroll key.
Displays
Messages seen on the display are shown in a larger box, normally on the right
hand side of the page, directly opposite the step that brought it up on the screen.
After following a step in a procedure, check the display to see if it corresponds to
the one in the manual.This may help you to check whether you are following the
procedure successfully.The following examples show three common types of
display.
Example A: The keys that can be pressed are
shown on the upper right of the display. In this
example, you can press the Yes and

and

on
the scroll key.
   

Example B: The choices of settings for a
feature are shown on the screen.The current
setting is indicated ( It is set ON). If you press
the

or

on the scroll key, the setting will be
changed to OFF.
  
  
Example C: The

in the upper right of the
display indicates that you can input letters
using the Quick Dial Keys, and

and

on the
scroll key.
 
HOW TO USE
THIS MANUAL
HOW TO USE THIS MANUAL CONVENTIONS
5

Most procedures start from standby mode,
that is, when the display is as shown on the
right.The value after "  " shows how
much memory space is remaining.
  

Note: If you start a procedure and do not enter anything at the operation panel
for more than 3 minutes, the machine returns to standby mode.
Symbols
The text contains a few symbols that highlight important points or direct you
towards other parts of the manual that are related to the feature currently being
described.
indicates a hint (for example, indicating a page number where
related information can be found).
CONVENTIONS HOW TO USE THIS MANUAL
6

WARNING: Do not attempt any maintenance or troubleshooting other than
that mentioned in this manual. This machine contains a laser
beam generator and direct exposure to laser beams can cause
permanent eye damage.
POWER AND GROUNDING
Pay attention to the following.
Power Supply
1. Power requirements: 115 V, 60 Hz
2. Insert the power plug securely into the
wall socket.
3. Make sure that the wall outlet is near the
machine and readily accessible.
4. Do not connect other equipment to the
same socket.
5. Do not step on or set anything on the
power cord.
6. Do not connect other equipment to the
same extension cord.
7. Be sure that the power cord is not in a
position where it would trip someone.
8. The wall outlet must be easily accessible.
Grounding
Ground the machine and the lightning protection circuit in accordance with
regulations. Do not ground to gas or water pipes, or to a telephone ground plug.
Proper grounding is to the ground terminal of the power outlet.Be sure that the
ground terminal of the power outlet is properly grounded.
The lightning protection circuit for the machine requires the machine to be
properly grounded.If proper grounding is provided, about 90% of lightning
damage can be prevented.For safety, be sure to connect the machine to a
three-prong grounded outlet.
GENERAL PRECAUTIONS
GENERAL
PRECAUTIONS
7

COLD WEATHER POWER-UP
Avoid raising the room temperature abruptly
when it is below 57°F, or condensation may
form inside the machine.
1. Raise the room temperature to 68°F at less
than 18°F per hour.
2. Wait for 30 to 60 minutes.
3. Turn the power on.
Do not use the machine near a humidifier.
THUNDERSTORMS
With proper grounding, about 90% of lightning
damage can be prevented.However, if
possible, during severe electric storms turn
the power switch off and disconnect the
power cord and telephone line cord.
Note: All fax messages stored in the mem-
ory may be erased if power is
switched off for more than an hour.
COLD WEATHER POWER-UP GENERAL PRECAUTIONS
8

COPY PAPER
❐16 to 24 lb. copy paper is recommended: letter or legal sizes are the most
commonly used.
❐Do not use damp paper, or copies will be defective.
❐Do not touch copy paper if your fingers are wet or oily; fingerprints may
appear on the copy.
❐Keep paper in a vinyl bag if it will not be used for a long time.
❐Store in a cool dry place.
❐Store flat.Do not stand upright.
❐The following materials cannot be used in the paper trays: Post cards, Tracing
paper, OHP sheets, Adhesive labels
❐Do not overload the paper trays.
❐If multi-sheet feeding occurs or dog-eared copies are made when using
recycled paper in the paper tray, fan the recycled paper and load it in the
paper tray again.
TONER CARTRIDGES
❐Store in a cool, dark place.
❐Never store where they may be exposed to heat.
❐Keep out of the reach of children.
❐Do not eat toner.
❐Do not lay heavy objects on toner cartridges.
❐Do not incinerate toner or toner containers.Toner dust may cause flashback
when exposed to an open flame.
OPERATING PRECAUTIONS
❐While the machine is in operation, do not turn off the main switch or unplug
the power cord.
❐Keep corrosive liquids, such as acid, off the machine.
❐Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
❐The fusing unit may be very hot.Be careful when handling it.
GENERAL
PRECAUTIONS
GENERAL PRECAUTIONS COPY PAPER
9