Ricoh 4410L User manual

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=112 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 5.600000 mm
FAX 4410L/4410NF Operating Instructions Basic Features FAX 4410L/4410NF Operating Instructions Basic Features
RICOH COMPANY, LTD.
15-5, Minami Aoyama 1-chome,
Minato-ku, Tokyo 107-8544, Japan
Phone: [phone]
Ricoh shall not be responsible for any dam-
age or expense that might result from the
use of parts other than genuine Ricoh parts
with your Ricoh office products.
For good copy quality, Ricoh recommends
that you use genuine Ricoh toner.
TONER CARTRIDGES
RICOH FAX TONER CARTRIDGE TYPE 1260
BLACK is recommended for the best perform-
ance.
FAX 4410L/4410NF
Operating Instructions
Basic Features
For safe and correct use of this machine, please be sure to read the Safety Information be-
fore you use it.
Getting Started
Faxing
Programming
Troubleshooting
Overseas Affiliates
U.S.A.
RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: [phone]
The Netherlands
RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: [phone]
United Kingdom
RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: [phone]
Germany
RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: [phone]
France
RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: [phone]
Spain
RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
08005 Barcelona
Phone: [phone]
Italy
RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: [phone]
Hong Kong
RICOH HONG KONG LTD.
21/F., Tai Yau Building,
181, Johnston Road,
Wan Chai, Hong Kong
Phone: [phone]
Singapore
RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: [phone]
Printed in The Netherlands
GB GB H556-8601

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=112 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 5.600000 mm
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of the Eu-
ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications
terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compat-
ibility is dependent on software switch settings. Please contact your service representative if relocating
this product to another country. In the event of problems, please contact your service representative
in the first instance.
The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/
ce_doc/.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a
aa
ameans POWER ON.
b
bb
bmeans POWER OFF.
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution: Use of controls or adjustment or performance of procedures other than those specified in this
manual might result in hazardous radiation exposure. This product (see specification in the Operating
Instructions) is considered a class 1 laser device. Safety precautions and interlock mechanisms have
been designed to prevent any possible laser beam exposure to the operator. The following marking is
attached on the back of the product.
Machine Types
The model names of the machine do not appear in the following pages. Check the type of your machine
before reading this manual.
•Type1: 4410L
•Type2: 4410NF
Notes:
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts with your Ricoh office products.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Power Source:
220–240V, 50/60Hz
Please be sure to connect the power cord to a power source as above. For details about the power
source, see Chapter 10, “Connecting the Power and Switching On”in the Advanced Features manual.
Trademarks
Adobe®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of the Windows operating systems are as follows:
•Microsoft®Windows®95 operating system
•Microsoft®Windows®98 operating system
•Microsoft® Windows® Millennium Edition (Windows Me)
•Microsoft®Windows®2000 Professional
•Microsoft®Windows®XP Professional
•Microsoft®Windows®XP Home Edition
•Microsoft®Windows®2000 Server
•Microsoft®Windows NT®Server operating system Version 4.0
•Microsoft®Windows NT®Workstation operating system Version 4.0
Copyright © 2002 Ricoh Co., Ltd.

i
TABLE OF CONTENTS
What Do You Want to Do with This Machine? ....................................................1
Notice......................................................................................................................3
Safety Information ......................................................................................................3
Safety During Operation ..........................................................................................3
Important Safety Instructions ...............................................................................5
Grounding ..................................................................................................................5
Position of the R
RR
RCAUTION Label ........................................................................6
ENERGY STAR Program .......................................................................................7
Energy Saver Modes..................................................................................................8
Remarks................................................................................................................10
How to Read This Manual ...................................................................................12
Paper Mark...............................................................................................................13
Manuals for This Machine ...................................................................................14
Basic Features (this manual) ...................................................................................14
Advanced Features (on CD-ROM)...........................................................................14
Before You Use This Machine .................................................................................14
NIC FAX Unit Manual (on CD-ROM)........................................................................14
NIC FAX Unit CD-ROM Manual ...............................................................................15
1. Getting Started
Machine Types .....................................................................................................17
Guide to Components .........................................................................................18
Front View ................................................................................................................ 18
Side View .................................................................................................................19
Control Panel........................................................................................................21
Reading the Display .................................................................................................23
Reading the Display and Using Keys ....................................................................23
Standby Display.....................................................................................................24
Communication Display.........................................................................................25
Display Prompts ....................................................................................................25
Energy Saver Mode Display .................................................................................. 26
Restricted Access Display .....................................................................................26
Turning On or Off the Power...............................................................................28
Turning On the Power ..............................................................................................28
Turning Off the Power ..............................................................................................28
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2. Faxing
Transmission Modes ...........................................................................................29
Switching between Memory Transmission and Immediate Transmission................29
Placing Originals..................................................................................................31
Placing Originals in the ADF ....................................................................................32
Originals Unsuitable for the Auto Document Feeder (ADF) .....................................33
Memory Transmission.........................................................................................34
Canceling a Memory Transmission....................................................................36
Before Pressing the Start Key..................................................................................36
While Scanning the Original.....................................................................................36
When an Original Is Jammed...................................................................................36
During Transmission ................................................................................................36
While Awaiting Transmission ...................................................................................37
Immediate Transmission.....................................................................................39
If the Connection Could Not Be Made......................................................................40
Canceling an Immediate Transmission .............................................................41
Before Pressing the Start Key..................................................................................41
After Pressing the Start Key.....................................................................................41
When an Original Is Jammed...................................................................................41
Scan Settings .......................................................................................................42
Resolution ................................................................................................................42
Original Type............................................................................................................44
Changing Scan Settings...........................................................................................44
Dialing ...................................................................................................................45
Entering Numbers Directly .......................................................................................45
Pause ....................................................................................................................46
Tone ......................................................................................................................46
Using Quick Dials.....................................................................................................47
Using Speed Dials....................................................................................................48
Using Group Dials ....................................................................................................49
When specifying a group with a Quick Dial ...........................................................50
When specifying a group with the Group Key .......................................................50
Reception Modes .................................................................................................52
Selecting the Reception Mode .................................................................................52
Receiving Messages in Manual Receive .................................................................53
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iii
3. Programming
Own Name/Fax Header/Own Fax Number .........................................................55
Own Name / Fax Header .........................................................................................56
Programming.........................................................................................................56
Editing....................................................................................................................57
Deleting .................................................................................................................58
Own Fax Number ..................................................................................................... 59
Programming.........................................................................................................59
Editing....................................................................................................................60
Deleting .................................................................................................................61
Quick Dial .............................................................................................................62
Programming............................................................................................................63
Editing .....................................................................................................................65
Deleting ...................................................................................................................66
Quick Dial Key Label (Dial Label) ............................................................................67
Label paper............................................................................................................69
Speed Dial.............................................................................................................71
Programming ...........................................................................................................72
Editing ......................................................................................................................74
Deleting ...................................................................................................................75
Groups ..................................................................................................................77
Programming ...........................................................................................................77
Editing ......................................................................................................................81
Deleting ....................................................................................................................83
To delete a destination from a group.....................................................................83
To delete an entire group ......................................................................................84
Entering Characters.............................................................................................86
Available Characters ................................................................................................86
Keys .........................................................................................................................86
How to Enter Characters..........................................................................................87
4. Troubleshooting
Loading Paper in the Main Paper Tray...............................................................89
Replacing the Toner Cartridge ...........................................................................90
Toner Cartridge Storage......................................................................................92
Adjusting Volume ................................................................................................93
Clearing Original Jams........................................................................................95
Clearing a Copy, Fax, or Print Jam ....................................................................96
Error Messages....................................................................................................98
Indicators............................................................................................................100
Solving Problems...............................................................................................101
When Things Don't Go as Expected ................................................................103
Printing the Help List.........................................................................................104
INDEX....................................................................................................... 105
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iv
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1
What Do You Want to Do with This
Machine?
This is a summary of this machine's features including which pages to consult
for detailed information.
I want ... Reference
to specify several destinations with a single
key
p.49 “Using Group Dials” and p.77 “Groups”
to print Quick Dial key labels that can be at-
tached to the control panel so that I can find
quickly the Quick Dial with the destination I
want to specify programmed in
p.67 “Quick Dial Key Label (Dial Label)”
to check whether a fax transmission was suc-
cessful or not
p.35 “Checking the Transmission Result (TX
Status)”, Advanced Features
to find a stored Speed Dial quickly p.46 “Telephone Directory”, Advanced Fea-
tures
to send a fax at a specific time p.5 “Sending at a Specific Time (Send Later)”,
Advanced Features
to cut down on my telephone bill p.142 “Economy Transmission”, Advanced
Features and p.20 “Transfer Request”, Ad-
vanced Features
to cut down on my paper consumption p.82 “Two in One”, Advanced Features and p.81
“Two-sided Reception”, Advanced Features
to prevent many sheets of paper from being
printed out if fax messages are received during
the night or on holidays
p.143 “Energy Save Timer”, Advanced Features
to block out unwanted messages p.123 “Authorized Reception”, Advanced Fea-
tures
to send a message on a two-sided original p.56 “Duplex Original Settings”, Advanced
Features
to send a fax message which has the large
number of pages in one transmission
p.57 “Batch Original Documents Transmis-
sion”, Advanced Features
to have multiple copies of incoming messages p.81 “Multi-copy Reception”, Advanced Fea-
tures
to retry a failed transmission p.31 “Retrying a Failed Transmission”, Ad-
vanced Features
to change destination(s) or alter the transmis-
sion time for a file queued for transmission
p.27 “Changing Transmission Files”, Ad-
vanced Features
to find frequently used functions by just press-
ing a single key instead of searching through
several menus
p.105 “User Function Keys”, Advanced Fea-
tures
to prevent my message being picked up casu-
ally by anyone at the other end
p.7 “Sending Confidential Messages”, Ad-
vanced Features and p.169 “Personal Boxes”,
Advanced Features
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2
to prevent a received message being picked up
casually by other people
p.38 “Printing a Confidential Message”, Ad-
vanced Features and p.43 “Printing Personal
Box Messages”, Advanced Features
to have backups automatically made of faxes I
send
p.140 “Backup File Transmission Settings”,
Advanced Features
to have backups automatically made of incom-
ing faxes
p.136 “Forwarding”, Advanced Features and
p.169 “Personal Boxes”, Advanced Features
to restrict access to the machine to specified us-
ers
p.27 “Restricted Access”
to monitor machine usage by user or depart-
ment
p.27 “Restricted Access”and p.9 “User Code
Transmission”, Advanced Features
to receive messages while I am away on a trip p.136 “Forwarding”, Advanced Features
to program in memory a document I often use p.101 “Auto Documents”, Advanced Features
to perform multiple keypad operations with a
single key
p.99 “Programs”, Advanced Features
I want ... Reference
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3
Notice
RCAUTION:
Use of controls, adjustments, or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.
Safety During Operation
In this manual, the following important symbols are used:
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.
R
WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
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4
RWARNING:
RCAUTION:
•Connect the power cord directly into a wall outlet and never use an
extension cord.
•Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•To avoid hazardous electric shock or laser radiation exposure, do
not remove any covers or screws other than those specified in this
manual.
•Turn off the power and disconnect the power plug (by pulling the
plug, not the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
•Do not incinerate spilled toner or used toner. Toner dust might ig-
nite when exposed to an open flame.
•Disposal can take place at an authorized dealer.
•Dispose of used toner cartridges in accordance with the local reg-
ulations.
•Make sure that the wall outlet is near the machine and easily acces-
sible.
•Protect the machine from dampness or wet weather, such as rain and
snow.
•Unplug the power cord from the wall outlet before you move the ma-
chine. While moving the machine, you should take care that the power
cord will not be damaged under the machine.
•When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
•Do not allow paper clips, staples, or other small metallic objects to fall
inside the machine.
•Keep toner (used or unused) and toner cartridges out of reach of chil-
dren.
•For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take
place at an authorized dealer.
•The inside of the machine could be very hot. Do not touch the parts with
a label indicating “hot surface”. Otherwise an injury might occur.
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5
Important Safety Instructions
Grounding
In order to prevent potentially hazardous electrical shock, provide means of
connecting to the protective grounding conductor in the building, wiring those
grounding conductors of power cable and 3 pins plug.
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6
Position of the R
RR
RCAUTION Label
This machine has a RCAUTION label at the position shown below. For safety,
please follow the instructions and handle the machine as indicated.
The inside of the machine becomes very hot. Do not touch the inside. Doing so
could result in a burn.
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7
ENERGY STAR Program
•Low-power Mode
At the factory, this fax machine was set to enter the low power mode 5 minutes
after the last operation is completed. To exit the low power mode, press the {
{{
{En-
ergy Saver/Clear Modes}
}}
}key. The machine can start printing in about 40 seconds
from the Energy Saving Standby mode or in about 30 seconds from the Fax
Standby Mode.
❖
❖❖
❖Specifications
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental is-
sues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equip-
ment by means of energy-saving features, such as Low-power mode.
Specification Power Consumption Default Time
Without NIC FAX unit in-
stalled
2.0W 5 minutes
With NIC FAX unit installed 6.0W
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8
Energy Saver Modes
Energy Saver mode enables you to avoid using unnecessary power and econo-
mize on electricity. Although we recommend you use this mode from the view-
point of environmental consciousness, you can also turn it off.
When you install this machine for the first time, Energy Saver mode is turned on
by default.
Two types of Energy Saver mode are available:
•Fax Standby: Use when you receive faxes regularly.
•Energy Saver Standby: Use when you want to economize on power consump-
tion.
Choose the one that best suits your circumstances.
Even though the control panel display isn't on in Energy Saver mode, indicators
that blink or light during communication or reception still work. When the Re-
ceive File indicator lights, exit Energy Saver mode and take the appropriate ac-
tion.
*1 When options are not installed.
*2 6W when the NIC FAX unit (option for Type1) is installed.
You can turn Energy Saver mode on or off with the User Parameters. By default,
Energy Saver Standby is turned on.
The machine enters Energy Saver mode when:
•Nobody uses the machine for about 5 minutes (the machine automatically en-
ters Energy Saver mode).
•The user holds down the {
{{
{Energy Saver/Clear Modes}
}}
}key for about 2 seconds.
Energy Saver
mode type
Status How long be-
fore you can
print after exit-
ing Energy Sav-
er mode
Power consumption *1
Fax Standby Display is off
The machine maintains the
heating roller temperature at
half the full temperature; warm
up takes less time. (Heater half
cool)
Within about 30
seconds
Type1: 15W
Type2: 20W
Energy Saver
Standby
Display is off
The machine lets the heating
roller cool to room tempera-
ture; warm-up takes longer.
(Heater off)
Within about 40
seconds
Type1: 2W *2
Type2: 6W
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9
To exit Energy Saver mode:
•In Energy Saver Standby mode, press the {
{{
{Energy Saver/Clear Modes}
}}
}key.
•In FAX Standby mode, press any key.
•Place an original.
•Pick up the optional handset or the external telephone handset.
Note
❒When you load paper in Energy Saver mode, an error message will not be dis-
played even if the tray is not pushed in correctly.
❒After loading paper, press the {
{{
{Energy Saver/Clear Modes}
}}
}key and check that
"Ready”is shown on the display.
Reception in Energy Saver mode
In Energy Saver mode, originals that have been stored in memory are still sent
and the machine can still receive messages.
When a message is received in Energy Saver mode, the machine prints it and re-
turns to Energy Saver mode.
Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environmentally friendly. Please contact your sales representa-
tive for recommended paper.
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10
Remarks
Be sure to read the following information before you use this machine:
•Do not turn off the power during output. Make sure that output has complet-
ed before you turn off the power.
•Do not open the front cover, right cover, lower right cover, main paper tray,
or optional paper tray unit while paper is being printed out. The machine will
stop printing and paper may become jammed.
•Do not move, tilt, or shake the machine during output.
•Be sure to make a copy of information stored in the machine memory. This
information might be deleted when you operate the machine improperly or
some trouble occurs with the machine.
•Note beforehand that the company is not liable for damages resulting from
malfunctions of the machine, loss of information stored in memory, or use of
the machine.
•If sending or receiving an important message by fax , confirm that the mes-
sage is sent or received with a telephone call.
•Be sure to ventilate the room where the machine is used to maintain a com-
fortable work environment. If the machine is used for a long period of time in
a room with bad ventilation, you may notice an unpleasant odor.
•Sudden changes in temperature or humidity may cause condensation to form
inside the machine. This can result in patchy output. In this case, wait a while
before reattempting copying or requesting a fax be sent again.
Important
❒Make sure that 100% appears on the display before you turn off the power. If
the power is turned off for 12 hours or longer, all documents stored in mem-
ory are deleted.
Note
❒If the power is turned off, fax documents cannot be received. The power
should normally be turned on.
The fax machines in current use are classified by communication speed. Interna-
tionally defined standards include G4, G3, and G2. This machine can communi-
cate with G3 fax machines.
When the other party's machine does not support the same functions as this ma-
chine, settings made with those functions might be invalid or transmission
might not be possible.
•If the other party's machine does not support the resolution at which you are
sending, this machine automatically switches to a resolution which is sup-
ported. See p.42 “Resolution”.
•Polling Reception requires that the other party's machine can perform Polling
Transmission. See p.13 “Polling Reception”, Advanced Features .
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11
If the other party's machine does not have paper loaded of the same size and ori-
entation as your original, the message may be split and printed on two or more
sheets, or reduced and printed on one sheet.
•For example, if the other party's machine has A5 paper loaded and it receives
a A4 size document, the A4 size image will be reduced to A5 size and printed
on A5 paper. For further information, see p.84 “When There Is No Paper of
the Correct Size”, Advanced Features .
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12
How to Read This Manual
Symbols
The following set of symbols is used in this manual.
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the control panel of the machine.
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13
Paper Mark
Paper directions in this book are shown as follows.
Portrait direction for originals is shown as K, and landscape direction for orig-
inals is shown as L.
Portrait direction for paper in the paper tray is shown as K, and landscape di-
rection for paper in the paper tray is shown as L.
Note
❒represents originals or paper.
Reference
For details about the Auto Document Feeder (ADF), see p.18 “Guide to Com-
ponents”.
GFKAMI0N
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14
Manuals for This Machine
Basic Features (this manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features (on CD-ROM)
The Advanced Features manual describes more advanced functions and also ex-
plains settings for key operators.
Each language version is in an appropriate folder on the CD-ROM in PDF file.
Please choose the language version of your preference. Adobe Acrobat Reader
is required in order to read these files. If Adobe Acrobat Reader is not installed
on your computer, install it from the CD-ROM containing the Advanced Fea-
tures manual.
Note
❒A PDF file might not be displayed or printed properly depending on the en-
vironment or language you use.
❖
❖❖
❖System requirements
To run this CD-ROM manual, you need the following:
System: Windows 95, Windows 98, Windows Me, Windows NT 4.0, Win-
dows 2000, or Windows XP
However, operation cannot be assured under all circumstances. Please be
aware that the manual may not run with certain computers and/or oper-
ating system versions.
Before You Use This Machine
The Before You Use This Machine manual explains how to set up your machine.
NIC FAX Unit Manual (on CD-ROM)
The NIC Fax Unit manual explains about the Scanner function, Internet Fax
function, IP-Fax function, and LAN FAX function.
Note
❒The NIC FAX unit is option for Type1.
StellaF2_GB_Combine_F_FM.book Page 14 Tuesday, February 4, 2003 10:44 AM