Ricoh 3532 User manual

Printer/Scanner Unit
Type 2045
Operating Instructions
Printer Reference 1
For safe and proper operation, read the Safety Information in the General Setting Guide
before you use it.
Getting Started
Preparing to Print
1
2

Printer/Scanner Unit Type 2045 Operating Instructions Printer Reference 1
Printed in Japan
EN USA B548-8617

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, PostScript®, Acrobat®, PageMaker®and Adobe Type Manager are registered trademarks of
Adobe Systems Incorporated.
PCL®is a registered trademark of Hewlett-Packard Company.
AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.
IPS-PRINT™ Printer Language Emulation Copyright©2000, Oak Technology, Inc., All Rights Re-
served.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.
Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH
company limited.
Copyright © 2001 Bluetooth SIG, Inc.
The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA
Ethernet®is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows®95
• The product name of Windows®98 is Microsoft®Windows®98
• The product name of Windows®Me is Microsoft® Windows® Millennium Edition (Windows Me)
• The product name of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product name of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product name of Windows®NT are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful inter-
ference in a residential installation. This equipment generates, uses and can radiate radio frequency energy
and, if not installed and used in accordance with the instructions, may cause harmful interference to radio
communications.
However, there is no guarantee that interference will not occur in a particular installation. If this equipment
does cause harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is con-
nected.
Consult the dealer or an experienced radio/TV technician for help.
Caution
Changes or modifications not expressly approved by the party responsible for compliance could void the us-
er’s authority to operate the equipment.
Caution (in case of IEEE1284 environment) :
Properly shielded and grounded cables and connectors must be used for connections to host computer
(and/or peripheral) in order to meet FCC emission limits.
Use a commercially available shielded cable.
Caution (in case of 100BaseTX environment):
Network interface cable with ferrite core must be used for RF interference suppression.
Use a commercially available cable after attaching the ferrite core provided.
Caution (in case of IEEE1394 environment) :
Use the cable provided with the machine.
Caution (in case of USB2.0 environment) :
Use a commercially available shielded USB cable.
Declaration of Conformity
Product Name: Printer Controller
Model Number: Printer/Scanner Unit Type 2045
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with part 15 of FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received,
including interference that may cause undesired operation.
Copyright © 2002

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
❖
❖❖
❖General Settings Guide
Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.
❖
❖❖
❖Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖
❖❖
❖Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s fac-
simile function.
❖
❖❖
❖Facsimile Reference<Advanced Features>
Describes advanced functions and settings for key operators.
❖
❖❖
❖Printer Reference 1 (this manual)
Describes system settings and operations for the machine’s printer function.
❖
❖❖
❖Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s print-
er function.
❖
❖❖
❖Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scan-
ner function.

ii
❖
❖❖
❖Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
•DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
•DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder V2 Lite is installed.
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
❖
❖❖
❖Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
•ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
•ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖
❖❖
❖Other manuals
•PS3 Supplement (PDF file - CD-ROM1)
•Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)

iii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
1. Getting Started
Control Panel..........................................................................................................3
Display Panel ............................................................................................................. 4
2. Preparing to Print
Preparing the Printer .............................................................................................8
Connecting the Machine ............................................................................................ 8
Setting Paper on the Bypass Tray ........................................................................... 10
Installing the Software.........................................................................................14
Auto Run ..................................................................................................................14
Quick Install..............................................................................................................15
Installing the PCL 6/5e and RPCS™Printer Driver .................................................17
Setting Up Options - PCL 6/5e and RPCS...............................................................21
Installing the PostScript 3 Printer Driver ..................................................................22
Mac OS - Installing the PostScript 3 Printer Driver and Utilities...............................28
Mac OS X - Installing the PostScript 3 Printer Driver...............................................30
Installing the Printer Driver Using USB ....................................................................31
Installing the Printer Driver Using IEEE 1394 ..........................................................33
Installing SmartNetMonitor for Client/Admin ............................................................ 36
Installing Agfa Monotype Font Manager 2000 ......................................................... 37
Using Adobe PageMaker Version 6.0, 6.5, or 7.0 ....................................................38
Software and Utilities Included on the CD-ROM ...............................................39
Printer Drivers .......................................................................................................... 39
Software and Utilities ...............................................................................................40
INDEX......................................................................................................... 42

iv

1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might misfeed, originals might be dam-
aged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates prior knowledge or preparations is required before oper-
ation.
Note
This symbol indicates precautions for operation, or actions to take after mal-op-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys and buttons that appear on the computer's display.
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.

2

3
1. Getting Started
Control Panel
1. Shows errors and machine status.
m: Data In indicator
The Data In indicator shows the status of
data reception from a computer.
•This indicator blinks when data is be-
ing received.
•This indicator lights when there is
data remaining to be printed.
See "Multi-Access", General Settings
Guide.
L: Service call indicator
x: Misfeed indicator
M: Cover indicator
d: Add Staple indicator
D: Add Toner indicator
B: Load Paper indicator
See "Control Panel", General Settings
Guide.
2. {
{{
{User Tools/Counter}
}}
}key
•User Tools
Press to change default and condi-
tions to your requirements.
•Counter
Press to display or print the total num-
ber of copies made.
3. Display panel
Shows operation status, error messages,
and function menus. p.4 “Display Panel”
4. {
{{
{Energy Saver}
}}
}key
Press to switch to and from Energy Saver
mode.
Note
❒This key is ineffective during system
setting (User Tools) operations.
5. Main power indicator
This indicator lights when the main pow-
er switch is turned on.
Important
❒Do not turn off the main power
switch while the On indicator is lit
or blinking. Doing so may damage
the hard disk.
6. On indicator
This indicator lights when the operation
switch is turned on.
7. Operation switch
Press this switch to turn the power on
(the On indicator goes on). To turn the
power off, press this switch again (the On
indicator goes off).
ZHWS011N

Getting Started
4
1
8. {
{{
{Clear/Stop}
}}
}key
Deletes one character or digit.
9. {
{{
{#}
}}
}key
Press to enter a value.
10. Number keys
Press to enter a value for various settings.
11. Function keys
Press the appropriate key to choose any
of the following functions:
•Copy
•Document Server
•Facsimile
•Printer
•Scanner
12. Function status indicator
These show the status of the above func-
tions:
•Yellow: the function is selected.
•Green: the function is active.
•Red: the function has been interrupt-
ed.
Display Panel
This section describes configuration using the control panel when the printer
function is selected.
Note
❒The machine switches to offline when you make settings, even if previously
online. After you complete the setting, the machine gose back online automat-
ically.
❒If you make a setting when the machine is offline, it will stay offline after-
ward.
❒The function items displayed serve as selector keys. You can select or specify
an item by lightly pressing them.
❒When you select or specify an item on the display panel, it becomes highlight-
ed.
❒Keys dimmed (for example, ) cannot be used.
OK

Control Panel
5
1
1. Operational status or messages
Displays current machine status, such as
"Online", "Offline", and "Printing". Infor-
mation about the print job (user ID and
document name) appears in this section.
2. [Online]key/[Offline]key
By pressing these keys, the machine
switches between online and offline.
When the machine is online, it can re-
ceive data from the computer.
When the machine is offline, it cannot re-
ceive data from the computer.
3. [Form Feed]key
Press this key to print all the data left in
the machine's input buffer.
Note
❒When the machine is online, the status
appears dimly.
❒This function is not available with the
RPCSTM printer language.
4. [Job Reset]key
Press this key to cancel the current print
job.
If you press it when the machine is offline
and Hex Dump is selected, Hex Dump is
canceled. See "Printer Features Parame-
ters", Printer Reference 2.
5. [View Sample Print jobs]key
Press this key to print or change the num-
ber of remaining sets of Sample Print jobs
sent from a computer.
6. [View Locked Print jobs]key
Press this key to print the Locked Print
jobs sent from a computer.
7. [Paper Tray Status]key
The paper tray settings appear.
Note
❒When the power is turned on, the copier display is shown. This is a factory
default. This initial setting can be changed. See “User Tools (System Set-
tings)”, General Settings Guide.
❒If the machine cannot be switched offline, change the system setting of [Signal
Control]to “Printer priority”. For details about the setting, see “User Tools
(System Settings)”, General Settings Guide.
ZGWH030N
1
2
3
4
56
7

Getting Started
6
1

7
2. Preparing to Print
This section gives instructions for connecting the machine and computer, config-
uring the machine and installing software.
❖
❖❖
❖When operating the machine with a parallel connection, USB connection, or SCSI
print (IEEE 1394) connection.
AConnect the machine and the computer with a parallel cable, a USB cable,
or an IEEE 1394 (SCSI print) cable.
Reference
For more information, see p.8 “Connecting the Machine”.
BInstall a printer driver from the CD-ROM.
Reference
For more information, see p.14 “Installing the Software”.
❖
❖❖
❖When operating the machine under a network environment
AConfigure the network using the machine's control panel.
Reference
For more information, see "Network Configuration", Network Guide.
BInstall a printer driver and other utilities from the CD-ROM.
Reference
For more information, see p.14 “Installing the Software”.
Note
❒"Network environment" describes a situation where the machine is connected
to a computer via Ethernet, wireless LAN, or IEEE 1394 (IP over 1394) inter-
face.
❒The optional IEEE 1394 board for SCSI print connection and the optional USB
2.0 board for USB connection cannot be both installed in the machine.

Preparing to Print
8
2
Preparing the Printer
Connecting the Machine
Reference
For information about connection
using an Ethernet and wireless
LAN interface, see "Confirming
the Connection", Network Guide.
For information about connection
using BluetoothTM, see the manual
that comes with optional Bluetooth
interface unit.
Requirements
Before using this machine, make sure
all environmental and electrical re-
quirements are met. Connect the ma-
chine to the host computer using the
parallel port, network interface unit,
or both.
Make sure all cables, connectors, and
electrical outlets necessary to attach
the machine to the host computer or
network are present.
Connecting the Machine to the Host
Using the Parallel Cable/SCSI Print (IEEE
1394) Cable
Connect the machine to the host com-
puter using the parallel port or op-
tional IEEE 1394 interface board. This
machine does not come with a paral-
lel cable to connect the machine to the
host computer.
The machine's parallel interface is a
standard bidirectional interface. It re-
quires a standard IEEE 1284 compli-
ant 36-pin parallel cable and a parallel
port on the host computer. Make sure
to purchase the appropriate cable for
the machine and your computer.
Note
❒Do not use a parallel cable that is
longer than 3 meters (10 feet).
❒Rating voltage of the interface con-
nector: Max. DC 5V
Follow the procedures below to con-
nect the machine to the host computer
using a parallel cable.
Important
❒Before connecting the machine and
a computer using an interface ca-
ble, make sure that the machine is
not operating, and then turn off the
main power switches of the ma-
chine and computer.
❒Be sure to use the designated inter-
face cable. Other cables may cause
radio interference.
A
AA
ATurn off the main power switch.
Important
❒Before turning off the main
power switch, see “Turning Off
the Power”, General Settings
Guide.
B
BB
BPlug the cable into the port.
❖
❖❖
❖Parallel Connection
ZHZH010J

Preparing the Printer
9
2
❖
❖❖
❖SCSI Print (IEEE 1394) Connection
C
CC
CPlug the other end of the cable
into the computer's port.
D
DD
DTurn on the main power switch of
the machine.
E
EE
ETurn on the computer.
Note
❒When using Windows 95/98
SE/Me or Windows 2000/XP, a
printer driver installation
screen might appear when the
computer is turned on. In the
above case, click [Cancel]on the
screen. For more information,
see p.14 “Auto Run”.
The machine and computer is now
connected. The printer driver must
be installed next. For information
about how to install the printer
driver, see p.14 “Installing the Soft-
ware”.
Connecting the Machine to the Host
Using a USB Cable
You can connect the machine to the
host computer using a USB interface
cable when the optional USB 2.0 inter-
face board is installed in the machine.
This machine does not come with a
USB interface cable. Make sure to
purchase the appropriate cable for the
machine and your computer.
Follow the procedures below to con-
nect the machine to the host computer
using a USB interface cable.
A
AA
AConnect the USB 2.0 interface ca-
ble to the USB port at the right
side of the back cover of the ma-
chine.
B
BB
BConnect the other end to the USB
port on the host computer.
Note
❒The optional USB 2.0 interface
board is supported by Windows
98 SE/Me, Windows 2000/XP,
Mac OS 9.x, and Mac OS X Clas-
sic mode.
•For Windows 98 SE/Me:
Make sure to install “USB
Printing Support”. When
USB 2.0 is used with Win-
dows 98 SE/Me, only a
speed equal to that of USB 1.1
is possible.
•Macintosh supports only the
standard USB port. When
USB 2.0 is used with a Macin-
tosh, only a speed equal to
that of USB 1.1 is possible.
ZHZH030J
ZHZH040J

Preparing to Print
10
2
Setting Paper on the Bypass
Tray
This section gives instructions for set-
ting paper on the bypass tray. Use the
bypass tray to print onto OHP trans-
parencies, labels, thick paper, and en-
velopes that cannot be loaded in the
paper tray.
Reference
For setting paper in the regular pa-
per tray, see General Settings Guide.
Note
❒When loading letterhead paper,
take care with its orientation. See
“Orientation-Fixed Paper or Two-
Sided Paper”, General Settings
Guide.
❒Paper within the following dimen-
sions can be set in the bypass tray:
•Vertical: 100.0-297.0 mm (3.93
in-11.69 in.)
•Horizontal: 148.0-600.0 mm
(5.83 in.-23.62 in.)
❒Be sure to set the paper with the
side you want to print facing down
in the bypass tray.
❒When loading OHP transparencies
or thick paper in the bypass tray,
make the paper setting using the
control panel or the printer driver.
❒The number of sheets that can be
loaded in the bypass tray depends
on the paper type.
Limitation
❒The following functions are dis-
abled when printing from the by-
pass tray:
•Duplex Printing
•Auto Tray Select
•Auto Tray Switching
•Rotating Collate
•Staple (when the optional unit is
installed)
•Punch (when the optional unit
is installed)
Important
❒When printing using the printer
function, original images are al-
ways rotated by 180 degrees (the
orientation of images to be printed
is opposite to that of the copier
function). When printing onto pa-
per with specific orientation re-
quirements, such as envelopes and
letterheads, make sure to rotate the
paper feed orientation to 180 de-
grees.
❒Make sure to set the paper size us-
ing the printer driver when print-
ing data from the computer. The
paper size set using the printer
driver has priority over the one set
using the display panel.
A
AA
AOpen the bypass tray.
B
BB
BAdjust the paper guides to the pa-
per size.
Important
❒If the paper guides are not flush
against the paper, skewed im-
ages or paper misfeeds might
occur.
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Preparing the Printer
11
2
C
CC
CGently insert paper face up into
the bypass tray until the beeper
sounds.
1. Extender
2. Paper guides
Note
❒The beeper will not sound if it is
turned off. Gently insert paper
until it stops.
❒Do not stack paper over the lim-
it mark, otherwise a skewed im-
age or misfeeds might occur.
❒Open out the extender to sup-
port paper sizes larger than A4
L, 81/2"×11" L.
❒Fan the paper to get air between
the sheets to avoid a multi-sheet
feed.
❒When setting an OHP transpar-
ency, make sure that its front
and back sides are properly po-
sitioned.
❒Select paper type when printing
on OHP transparencies or thick
paper (over 105g/m2). For de-
tails, see p.12 “Setting thick pa-
per or OHP transparencies”.
D
DD
DSelect the paper size.
Note
❒You can set paper size using the
printer driver. The following
procedures are not necessary
when setting paper size using
the printer driver.
❒The paper size set using the
printer driver has priority over
that set using the display panel.
❒When the printer driver is not
used, make settings using the
display panel.
Reference
For printer driver settings, see
the printer driver Help.
For setting custom sizes, see
p.12 “Setting custom size pa-
per”.
APress the {
{{
{User Tools/Counter}
}}
}
key on the control panel.
BPress [Printer Features].
CPress the [Paper Input]tab.
DPress [Bypass Paper Size].
ESelect the paper size.
Note
❒Press [U
UU
UPrev.]or [T
TT
TNext]to
scroll through the list.
❒When printing onto thick pa-
per or OHP transparencies,
select paper type. For details,
see p.12 “Setting thick paper
or OHP transparencies”.
FPress [OK].
GPress the {
{{
{User Tools/Counter}
}}
}
key.
ZEFH061E
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Preparing to Print
12
2
Setting custom size paper
Note
❒Custom sizes can also be set using
the printer driver. The following
procedures are not necessary
when setting custom sizes using
the printer driver.
❒
Custom size settings set using the
printer driver have priority over those
in the display panel on the machine.
❒When the printer driver is not
used, make settings using the dis-
play panel.
Reference
For printer driver settings, see the
printer driver Help.
A
AA
APress the {
{{
{User Tools/Counter}
}}
}key
on the control panel.
B
BB
BPress [Printer Features].
C
CC
CPress the [Paper Input]tab.
D
DD
DPress [Bypass Paper Size].
E
EE
EPress [Custom Size].
F
FF
FEnter the vertical size of the paper
with the number keys, and then
press [#].
G
GG
GEnter the horizontal size of the
paper with the number keys, and
then press [#].
H
HH
HPress [OK].
The paper sizes entered are dis-
played.
I
II
IPress the {
{{
{User Tools/Counter}
}}
}key.
Setting thick paper or OHP
transparencies
Note
❒Paper settings can also be set using
the printer driver. The following
procedures are not necessary
when setting paper sizes using the
printer driver.
❒Paper size settings set using the
printer driver have priority over
those set using the display panel
on the machine.
❒When the printer driver is not
used, make settings using the dis-
play panel.
Reference
For printer driver settings, see the
printer driver Help.
A
AA
APress the {
{{
{User Tools/Counter}
}}
}key
on the control panel.
B
BB
BPress [System Settings].
C
CC
CPress the [Tray Paper Settings]tab.
D
DD
DPress [T
TT
TNext]to scroll through the
list.
E
EE
EPress [Paper Type : Bypass tray].
F
FF
FSelect [OHP]or [Thick Paper.]
G
GG
GPress [OK].
The paper type selected is dis-
played.