Ricoh Aficio MP C2500 Series User manual

Printer manual
Ricoh MP C2500
For use by: Employees, students and guests
Version: 1.2
Date: 02-03-2009
Owner: SSC ICT
Windows XP SP 3

1
Table of contents
1. Printing 2
1.1 Installing a printer in the ‘dastud’ domain 2
1.2 Printing preferences 4
1.2.1 Opening the printing preferences 4
1.2.2 Adjusting papersize, orientation and printing quality 4
1.2.3 Printing on both sides 5
1.2.4 Using the automatic staple option 5
1.2.5 Printing in color or black and white 5
1.2.6 Reducing and enlarging printjobs 6
1.3 Secure printing: sending a ‘locked print job’ to the printer 7
2 Copying 11
2.1 Logging on to the copy function 11
2.2 How to make a normal print with default settings 12
2.3 Adjustingthenalresult     14
2.3.1 Printing color or black and white 14
2.3.2 Enlarging and reducing 14
2.3.3 Printing single and double sided copies 15
2.3.4 Staples 15
3 Scanning 16
3.1 How to scan to your emailadres 16
3.1.1 Adjustingqualityandlesize    17
3.1.2 Adjusting paper size of the scan 18
3.2 How to scan to your Home Folder (H:\-drive) 19
3.3 Making batch scans 19
3.4 Inspecting the job log 20

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1.1 Installing a printer in the ‘dastud’ domain
Go to: “Start”, “Search” and select “Find Printers…”:
Thescreenasdisplayedbelowwillappear.Typeinthe“Name”eld:theletters“BK”andclickon“FindNow”.Then
double click on the desired printer to install:
1. Printing
Note
The following instruction to install a printer only applies to computers that are joined to the ‘dastud’ domain and lap-
tops that are connected to the wireless network: ‘tudelft-dastud’.

3
Indicate if you want to use this printer as your default
printer and click on ‘Next’.
The‘defaultprinter’inWindowsistherstprinterthat
will be used when you open the print function in a pro-
gram.
Click on ‘Finish’ to complete the installation.
The printer is now installed and ready to use in any pro-
gram.
In case you install a printer of the same type on a later
time, you’ll only see the screen shown at the left. The
printer will be installed immediately.
Tip
If you want to use another of your installed printers as
the default printer, right click on the printer and select:
‘Set as default printer’. You can recognize the default
printer by the check mark that appears on the icon of the
printer.

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1.2 Printing preferences
1.2.2 Adjusting papersize, orientation and printing quality
Open via ‘Start’ the ‘Control Panel’ and from here ‘Printers
and Faxes’:
In the ‘Printers and Faxes’ window, right click on the
printer for which you want to adjust the preferences and
choose ‘Printing Preferences´:
Open the tab ‘Paper/Quality’
Choose the desired orientation of the image on the paper
under ‘Orientation’. A rule of thumb: the orientation
should be identical to how it’s displayed on your screen.
We call an orientation ‘Portrait’ when the paper is stand-
ing on it’s short edge and ‘Landscape’ is when it’s lying
on it’s longer edge.
Under ‘Paper Options’ you can choose the ‘Paper Size’
you want to use for your print. Under ‘Paper Source’ you
can select the drawer from which the printer should take
the paper to make your print on.
Select the printing resolution under ‘Print Quality’.
1.2.1 Opening the printing preferences
Note
In the following paragraphs the preferences for a printer will be changed via the Control Panel. If you change the
preferences via the Control Panel, these changes will be applied immediately and will be the same in any program that
you use the printer in. If you would change the preferences from within a program, these will only apply to that mo-
ment and program. If you don’t want to use these settings any more, go back to the Control Panel, change them back
and click on ‘Apply’.

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Click on the tab ‘Finishing’.
To print on both sides of the paper, you can choose from
two options. Select ‘Long Edge’ from the drop down
menuunder‘PrintonBothSides’ifyourdocumenthas
a ‘portrait’ orientation. If you choose this option you’ll
need to turn your pages over the long edge of the paper.
Choose ‘Short Edge’ if your document has a ‘landscape’
orientation.
1.2.3 Printing on both sides
1.2.4 Using the automatic staple option
On the tab ‘Finishing’, under the option ‘Print Job’ you can
choose where you want to place your staples.
1.2.5 Printing in color or black and white
The default printing color setting is black and white.
If you want to print in color, select ‘Color’ under ‘Color
Mode’.
Note
Please don’t forget to switch the color mode back to
blackandwhite(andpress‘Apply’)whenyou’renished
printing in color. Otherwise your next prints will also be
printed in color.

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1.2.6 Reducing and enlarging printjobs
On the ‘Effects’ tab you can select whether you want to
print your document reduced or enlarged to a different
paper size then the size you originally made the docu-
ment in. The default setting of the printer is ‘Full Size’,
which corresponds to a 1:1 ratio print size.
Use ‘Print on’ to choose to what A-format you want to
scale your document to when it’s printed.
Use ‘Scale 20 to 400%’ to indicate by percentages how
much your document needs to be reduced or enlarged.
The original document size corresponds to 100%.

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The following screen will appear on the printer’s touch
screen. Choose ‘Print Jobs’ on the touchscreen.
You need to make up a unique ‘User-ID’ and password for every secure print job that you send to the printer. This
user-id and password are sent to the printer along with the print job. Once the print job is secured it can only be
printedwhenthisuser-idandpasswordareenteredintotheprinteritself.Byusingthisoptionyoucanpreventyour
document from being printed to the printer while you’re not in front of the printer itself. This way printed documents
with sensitive information can’t be taken or read by people who are not entitled to do so.
Important note
Only employees are allowed to make secure print jobs. Secure print jobs that are not yet printed will be deleted from
the print queue automatically after one day.
Follow the next steps to make a secure print job.
1.3 Secure printing: sending a ‘locked print job’ to the printer
Open the printing preferences of the printer (see para-
graph 1.2.1) where you want to send a secure print job
to and open the tab: ‘Job/Log’.
Make up a name, consisting of up to 8 alpha numeric
charactersandenterthisintheeld‘UserID’.Inthis
example we use ‘abba30’.
Select ‘Locked Print’ under ‘Job Type’, then enter a ‘Pass-
word’ consisting of 4 to 8 numbers.
Nowclickon‘Apply’andOK.Fromnowon,alldocuments
that are sent to the printer will become locked print jobs.
Print your document in the application from where you
want to print. The print job has now been sent as a
locked print job and will be kept on the printer for as long
as a day.
Now go over to the printer an push on the ‘printer button’
to start the print mode.

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The printer will ask you for your login name and pass-
word.
Pushonthe‘Enter’buttonnexttotheloginnameeld:
Look up your print job in the list of print jobs that ap-
pears. You can identify your print job by the ‘UserID’
that you made up earlier, which in case of our example is
‘abba30’.
Use the ‘Next’ and ‘Previous’ buttons to scroll down in the
list when needed.
Fill in your NetID username with the keyboard that ap-
pears.
Repeat these steps to enter your NetID password. Then
push the button named ‘Login’.
Next, click on ‘Print’.

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The screen shown at the left will appear.
Click on ‘Yes’ when you’re sure that you want to print this
job.
Afterthejobisnished,itwillberemovedfromthe
printer and cannot be printed another time.
Whenyou’renishedprinting,pushonthe‘logout-key’to
log off your NetID.
Choose ‘Yes’ to log off completely.
Enter the password that you made up earlier with the
numericalkeypadnexttothetouchscreenandpressOK.