Ricoh Aficio MP C2500 Series User manual

Printer manual
Ricoh MP C2500
For use by: Employees, students and guests
Version: 1.2
Date: 02-03-2009
Owner: SSC ICT
Windows XP SP 3

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Table of contents
1. Printing 2
1.1 Installing a printer in the ‘dastud’ domain 2
1.2 Printing preferences 4
1.2.1 Opening the printing preferences 4
1.2.2 Adjusting papersize, orientation and printing quality 4
1.2.3 Printing on both sides 5
1.2.4 Using the automatic staple option 5
1.2.5 Printing in color or black and white 5
1.2.6 Reducing and enlarging printjobs 6
1.3 Secure printing: sending a ‘locked print job’ to the printer 7
2 Copying 11
2.1 Logging on to the copy function 11
2.2 How to make a normal print with default settings 12
2.3 Adjustingthenalresult     14
2.3.1 Printing color or black and white 14
2.3.2 Enlarging and reducing 14
2.3.3 Printing single and double sided copies 15
2.3.4 Staples 15
3 Scanning 16
3.1 How to scan to your emailadres 16
3.1.1 Adjustingqualityandlesize    17
3.1.2 Adjusting paper size of the scan 18
3.2 How to scan to your Home Folder (H:\-drive) 19
3.3 Making batch scans 19
3.4 Inspecting the job log 20

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1.1 Installing a printer in the ‘dastud’ domain
Go to: “Start”, “Search” and select “Find Printers…”:
Thescreenasdisplayedbelowwillappear.Typeinthe“Name”eld:theletters“BK”andclickon“FindNow”.Then
double click on the desired printer to install:
1. Printing
Note
The following instruction to install a printer only applies to computers that are joined to the ‘dastud’ domain and lap-
tops that are connected to the wireless network: ‘tudelft-dastud’.

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Indicate if you want to use this printer as your default
printer and click on ‘Next’.
The‘defaultprinter’inWindowsistherstprinterthat
will be used when you open the print function in a pro-
gram.
Click on ‘Finish’ to complete the installation.
The printer is now installed and ready to use in any pro-
gram.
In case you install a printer of the same type on a later
time, you’ll only see the screen shown at the left. The
printer will be installed immediately.
Tip
If you want to use another of your installed printers as
the default printer, right click on the printer and select:
‘Set as default printer’. You can recognize the default
printer by the check mark that appears on the icon of the
printer.

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1.2 Printing preferences
1.2.2 Adjusting papersize, orientation and printing quality
Open via ‘Start’ the ‘Control Panel’ and from here ‘Printers
and Faxes’:
In the ‘Printers and Faxes’ window, right click on the
printer for which you want to adjust the preferences and
choose ‘Printing Preferences´:
Open the tab ‘Paper/Quality’
Choose the desired orientation of the image on the paper
under ‘Orientation’. A rule of thumb: the orientation
should be identical to how it’s displayed on your screen.
We call an orientation ‘Portrait’ when the paper is stand-
ing on it’s short edge and ‘Landscape’ is when it’s lying
on it’s longer edge.
Under ‘Paper Options’ you can choose the ‘Paper Size’
you want to use for your print. Under ‘Paper Source’ you
can select the drawer from which the printer should take
the paper to make your print on.
Select the printing resolution under ‘Print Quality’.
1.2.1 Opening the printing preferences
Note
In the following paragraphs the preferences for a printer will be changed via the Control Panel. If you change the
preferences via the Control Panel, these changes will be applied immediately and will be the same in any program that
you use the printer in. If you would change the preferences from within a program, these will only apply to that mo-
ment and program. If you don’t want to use these settings any more, go back to the Control Panel, change them back
and click on ‘Apply’.

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Click on the tab ‘Finishing’.
To print on both sides of the paper, you can choose from
two options. Select ‘Long Edge’ from the drop down
menuunder‘PrintonBothSides’ifyourdocumenthas
a ‘portrait’ orientation. If you choose this option you’ll
need to turn your pages over the long edge of the paper.
Choose ‘Short Edge’ if your document has a ‘landscape’
orientation.
1.2.3 Printing on both sides
1.2.4 Using the automatic staple option
On the tab ‘Finishing’, under the option ‘Print Job’ you can
choose where you want to place your staples.
1.2.5 Printing in color or black and white
The default printing color setting is black and white.
If you want to print in color, select ‘Color’ under ‘Color
Mode’.
Note
Please don’t forget to switch the color mode back to
blackandwhite(andpress‘Apply’)whenyou’renished
printing in color. Otherwise your next prints will also be
printed in color.

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1.2.6 Reducing and enlarging printjobs
On the ‘Effects’ tab you can select whether you want to
print your document reduced or enlarged to a different
paper size then the size you originally made the docu-
ment in. The default setting of the printer is ‘Full Size’,
which corresponds to a 1:1 ratio print size.
Use ‘Print on’ to choose to what A-format you want to
scale your document to when it’s printed.
Use ‘Scale 20 to 400%’ to indicate by percentages how
much your document needs to be reduced or enlarged.
The original document size corresponds to 100%.

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The following screen will appear on the printer’s touch
screen. Choose ‘Print Jobs’ on the touchscreen.
You need to make up a unique ‘User-ID’ and password for every secure print job that you send to the printer. This
user-id and password are sent to the printer along with the print job. Once the print job is secured it can only be
printedwhenthisuser-idandpasswordareenteredintotheprinteritself.Byusingthisoptionyoucanpreventyour
document from being printed to the printer while you’re not in front of the printer itself. This way printed documents
with sensitive information can’t be taken or read by people who are not entitled to do so.
Important note
Only employees are allowed to make secure print jobs. Secure print jobs that are not yet printed will be deleted from
the print queue automatically after one day.
Follow the next steps to make a secure print job.
1.3 Secure printing: sending a ‘locked print job’ to the printer
Open the printing preferences of the printer (see para-
graph 1.2.1) where you want to send a secure print job
to and open the tab: ‘Job/Log’.
Make up a name, consisting of up to 8 alpha numeric
charactersandenterthisintheeld‘UserID’.Inthis
example we use ‘abba30’.
Select ‘Locked Print’ under ‘Job Type’, then enter a ‘Pass-
word’ consisting of 4 to 8 numbers.
Nowclickon‘Apply’andOK.Fromnowon,alldocuments
that are sent to the printer will become locked print jobs.
Print your document in the application from where you
want to print. The print job has now been sent as a
locked print job and will be kept on the printer for as long
as a day.
Now go over to the printer an push on the ‘printer button’
to start the print mode.

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The printer will ask you for your login name and pass-
word.
Pushonthe‘Enter’buttonnexttotheloginnameeld:
Look up your print job in the list of print jobs that ap-
pears. You can identify your print job by the ‘UserID’
that you made up earlier, which in case of our example is
‘abba30’.
Use the ‘Next’ and ‘Previous’ buttons to scroll down in the
list when needed.
Fill in your NetID username with the keyboard that ap-
pears.
Repeat these steps to enter your NetID password. Then
push the button named ‘Login’.
Next, click on ‘Print’.

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The screen shown at the left will appear.
Click on ‘Yes’ when you’re sure that you want to print this
job.
Afterthejobisnished,itwillberemovedfromthe
printer and cannot be printed another time.
Whenyou’renishedprinting,pushonthe‘logout-key’to
log off your NetID.
Choose ‘Yes’ to log off completely.
Enter the password that you made up earlier with the
numericalkeypadnexttothetouchscreenandpressOK.

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Important note
When you’re nished printing your locked print
jobs, adjust the settings for ‘Job Type’ back to ‘Nor-
mal Print’. If you don’t, every job that you sent to
the printer will keep on becoming a locked print job.
In the image on the left you can see how to switch back
to normal print jobs:
1. delete your password
2. delete your UserID
3. change the job type back to ‘Normal Print’
4.alwaysclickon‘Apply’toconrmallsettings

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2 Copying
2.1 Logging on to the copy function
Select the copy mode with the function buttons to the left
of the touchscreen.
Place the original on the automatic document feeder on
top of the printer (1.) with the side you want to copy
facing upwards or place it on the glass plate with the side
you want to copy facing down (2.).
1. 2.
Fill in your NetID username with the keyboard that ap-
pears.
Repeat these steps to enter your NetID password. Then
push the button named ‘Login’.
The printer will ask you for your login name and pass-
word.
Pushonthe‘Enter’buttonnexttotheloginnameeld:

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Choose the paper tray from where you want the printer
to print. If you know exactly which tray holds the paper
that you need to use, for instance if you placed some
pre-printed letter templates in a tray, select it here.
If you want to print on your own paper, for instance
transparant sheets, you can also place them in the by-
pass-tray. Select bypass-tray on the touchscreen to use it.
Note
If the paper that you want to use is already printed on
one side, place it in the bypass-tray with the printed side
facing down, because the printer will print on the side
facing upward.
Enter the amount of copies that you want to make with
the numerical keypad right of the touch screen (1) and
push on the round green button (2) to start the copy
process.
2.2 How to make a normal print with default settings
When you’re ready copying, press the ‘logout-key’ to log
off your NetID.

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Choose ‘Yes’ to log off completely.

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2.3 Adjusting the nal result
1
2
Choose at ‘1.’ if you want to print your copies in color
orblackandwhite.Bychoosing‘AutoSelect’theprinter
will use the original to decide it needs to print in color or
black and white.
At ‘2.’ you need to indicate if your original consists of
text, photos or a combination of text and photos.
At ‘3.’ You can adjust the lightness of the copies to match
the originals, automatically, manually or in combination.
Automatic: the Ricoh-multifunctional automatically ad-
justs the light settings. You should also use this function
if you want to copy items with a blurred background
(such as newspaper articles). You can adjust the fore-
ground lighting, while leaving the background light set-
ting unchanged. Select the Auto Image Density function
for this, then choose the lighter or darker function.
Manual: if you want darker or lighter illustrations, you can
adjust the light settings for the copies manually. Select
the lighter or darker key.
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2.3.1 Printing color or black and white
Choose ‘Full Size’ and ‘Auto Paper Select’ for a 1:1 copy
of your original.
The Nashuatec-multifunctional can select a suitable en-
largment or reduction percentage based on the formats
selected for the original and the type of printing paper.
Select the Auto Reduce/Enlarge function for this (1).
Example: you’ve got an original document sized A5 and
you want to enlarge it to the format of tray 3, which is
A4. Now choose tray 3 and ‘Auto Reduce/Enlarge’. The
printer will enlarge the image to A4 proportionally.
You can also select one of the standard reduction/en-
largement ratios, which allow you to make smaller or
larger copies quickly (2).
For more advanced options choose ‘Reduce/Enlarge’ at
(3).
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3
2.3.2 Enlarging and reducing

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2.3.3 Printing single and double sided copies
With the encircled buttons shown at the left you can
choose from a number of ways to print your copies on
the chosen paper.
For instance (looking at the buttons from left to right
respectively) you can make double sided print from single
sided originals, you can make double sided prints from
double sided originals and you can also make single sided
prints from double sided originals. The last two buttons
give you the possibility to print two single sided originals
to one single piece of paper (for instance: 2 A4’s to one
side of an A3). You can also print single sided originals so
you can bind them into a booklet.
For more advanced options, choose ‘Dup./Combine/Se-
ries’.
2.3.4 Staples
Every set of copies can be stapled together. Select the
placement of the staples and enter the amount of sets to
copy with the numerical keypad. Place the originals and
press the green button to start copying.

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3 Scanning
Select the scan mode with the function buttons to the left
of the touchscreen.
Place the original on the automatic document feeder on
top of the printer (1.) with the side you want to copy
facing upwards or place it on the glass plate with the side
you want to copy facing down (2.).
An original can consist of 1 page as well as a pile of
pages,thescannerwillmakeonelewithmultiplepages
out of it.
1. 2.
3.1 How to scan to your emailadres
The printer will ask you for your login name and pass-
word, the default domain is ‘tudelft’.
Press the button next to ‘login name’.
Choose: ‘to e-Mail’

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Themostefciëntwaytosentyourscanletoother
people is to scan it to your own e-mail address and to
forward it to other people from there.
Youre-mailaddressisalreadylledinwhenyoulogon,
so you can start scanning right away.
Fill in your NetID with the keyboard that appears and
pressOK.RepeatthesestepstoenteryourNetIDpass-
word.
NOTE
Change the domain to ‘dastud’.
Whenyou’renishedenteringyourlogincredentials
press the ‘login’ button.
Select the ‘Scan Settings’ tab.
On this tab you can adjust the following things: the
resolutionofthescanle,indicatewhethertheoriginalis
single-ordoublesidedandinwhatleformatyouwant
to save your scans.
Here are some guidelines:
-Toreducelesize,choosealowresolution(200dpi),
for instance when your original only consists of text.
-Foranalresultwithahigherquality(moredetail)you
need to choose a higher resolution.
- When you select ‘Color Scan’ you can also select JPEG
insteadoftheTIFFleformat.SelectingJPEGwillmake
the scanner send every scanned page separately to your
e-mailaccount,insteadofbundlingthemintoonele.
The advantage is that you can edit these images sepa-
rately right away.
3.1.1 Adjusting quality and le size
On the green ‘start’ button a green light will switch on.
Push this button to start scanning.
When the last original has been scanned, the scan job
will be completed and will be send immediately.
After you’ve nished scanning, it will take some
time before your scan le appears in your inbox.

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Attention
The following option will only work if you place the
original on the glass plate and not if you use the
automatic document feeder.
Push the ‘Scan Size’ button in the lower right corner of
the screen.
- Choose ‘Auto Detect’ to have the scanner detect what
format (paper size) your original is and to have it saved
in this format.
- You can also choose from a whole set of other standard
papersizesyoucansaveyourleinto.
To return to the main page press ‘General’.
3.1.2 Adjusting paper size of the scan

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3.2 How to scan to your Home Folder (H:\-drive)
Select the scan mode with the function buttons to the left
of the touchscreen. Select the option: ‘to Folder’ and log
in with your NetID as described in 3.1.
The following screen will appear. Press the text ‘My
documents\Scanned Documents’ and then on the arrow
pointing right.
The location ‘My documents\Scanned Documents’ has
now been moved to the right column, which shows the
networklocationswherethescannedlewillbesavedto.
InthiscasethescannedlewillbesavedintoyourHome
Folder in the folder: H:\My Documents\Scanned Docu-
ments.
Using the batch scan button allows you to place large
documents in smaller, separate piles on the automatic
document feeder and have them send to you bundled
intoonele.
In case you scan from the glass plate, for instance when
you scan separate pages from a book one by one, this
function will be activated automatically.
3.3 Making batch scans