Ricoh Aficio 2045 User manual

Printer/Scanner Unit
Type 2045
Operating Instructions
Printer Reference 2
For safe and proper operation, read the Safety Information in the General Settings
Guide before you use it.
Setting Up the Printer Driver and Cancelling a Print Job
Using the Document Server
Sample Print/Locked Print
Troubleshooting
Printer Features
Appendix
1
2
3
4
5
6

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, PostScript®, Acrobat®are registered trademarks of Adobe Systems Incorporated.
PCL®is a registered trademark of Hewlett-Packard Company.
AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.
IPS-PRINT™ Printer Language Emulation Copyright©2000, Oak Technology, Inc., All Rights Re-
served.
Ethernet®is a registered trademark of Xerox Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.
Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH
company limited.
Copyright © 2001 Bluetooth SIG, Inc.
The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows®95
• The product name of Windows®98 is Microsoft®Windows®98
• The product name of Windows®Me is Microsoft®Windows®Millennium Edition (Windows Me)
• The product name of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product name of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product name of Windows®NT are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0
•Microsoft
®Windows NT®Workstation operating system Version 4.0
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
❖
❖❖
❖General Settings Guide
Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.
❖
❖❖
❖Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖
❖❖
❖Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s fac-
simile function.
❖
❖❖
❖Facsimile Reference<Advanced Features>
Describes advanced functions and settings for key operators.
❖
❖❖
❖Printer Reference 1
Describes system settings and operations for the machine’s printer function.
❖
❖❖
❖Printer Reference 2 (PDF file - CD-ROM1) (this manual)
Describes operations, functions, and troubleshooting for the machine’s print-
er function.
❖
❖❖
❖Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scan-
ner function.

ii
❖
❖❖
❖Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
•DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
•DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder V2 Lite is installed.
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
❖
❖❖
❖Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
•ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
•ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖
❖❖
❖Other manuals
•PS3 Supplement (PDF file - CD-ROM1)
•Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)

iii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
1. Setting Up the Printer Driver and Cancelling a Print Job
Accessing the Printer Properties .........................................................................3
Windows 95/98/Me - Accessing the Printer Properties ..............................................3
Windows 2000/XP - Accessing Printer Properties ..................................................... 4
Windows NT 4.0 - Accessing the Printer Properties .................................................. 5
Macintosh - Setting Up for Printing ............................................................................7
Cancelling a Print Job ...........................................................................................8
Windows - Cancelling a Print Job ..............................................................................8
Macintosh - Cancelling a Print Job............................................................................. 9
2. Using the Document Server
Accessing the Document Server........................................................................11
3. Sample Print/Locked Print
Sample Print .........................................................................................................13
Printing a Sample Print File......................................................................................13
Deleting a Sample Print File.....................................................................................15
Checking the Error Log ............................................................................................15
Locked Print .........................................................................................................17
Printing a Locked Print File ......................................................................................17
Deleting Locked Print Files ......................................................................................18
Checking the Error Log ............................................................................................19
Form Feed.............................................................................................................20
Print using a selected tray........................................................................................20
Canceling the form feed ...........................................................................................20
4. Troubleshooting
Error & Status Messages on the Display Panel ................................................21
The Machine Does Not Print ...............................................................................25
Other Printing Problems .....................................................................................28
5. Printer Features
Printer Features Menu .........................................................................................33
Adjusting Printer Features..................................................................................35
Printer Features Parameters...............................................................................36
Paper Input...............................................................................................................36
List/Test Print ...........................................................................................................36
Maintenance............................................................................................................. 38
System .....................................................................................................................39
Host Interface...........................................................................................................42
PCL Menu ................................................................................................................ 42
PS Menu ..................................................................................................................44

iv
6. Appendix
Finisher.................................................................................................................45
Staple ....................................................................................................................46
Staple Position .........................................................................................................46
Precaution on stapling..............................................................................................48
Punch ....................................................................................................................50
Punch Position .........................................................................................................50
Precautions when punching .....................................................................................51
Collate ...................................................................................................................52
Spool Printing ......................................................................................................54
Covers...................................................................................................................56
Slip Sheets............................................................................................................58
Chaptering............................................................................................................60
User Defined Pages .............................................................................................62
Specifications.......................................................................................................63
Options.....................................................................................................................64
INDEX......................................................................................................... 67

1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might misfeed, originals might be dam-
aged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates prior knowledge or preparations is required before oper-
ation.
Note
This symbol indicates precautions for operation, or actions to take after mal-op-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys and buttons that appear on the computer's display.
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.

2

3
1. Setting Up the Printer Driver
and Cancelling a Print Job
Accessing the Printer Properties
Windows 95/98/Me - Accessing
the Printer Properties
Changing default settings
A
AA
AOn the taskbar, click the [Start]
button, point to [Settings], and
then click [Printers].
The [Printers]window appears.
B
BB
BClick the icon of the machine
whose default you want to
change.
C
CC
COn the [File]menu, click [Proper-
ties].
The [Printer Properties]dialog box
appears.
D
DD
DMake the settings you require,
and then click [OK].
Note
❒With some applications, the
printer driver settings are not
used, and the application own
settings are applied.
Making settings from an application
To make settings for a specific appli-
cation, open the [Printer Properties]di-
alog box from that application. The
following example describes how to
make settings for the WordPad appli-
cation that comes with Windows
95/98/Me.
Note
❒Actual procedures you should fol-
low to open the [Printer Properties]
dialog box may vary depending on
the application. For more informa-
tion, see the operating instructions
that comes with the application
you are using.
❒Any settings you make in the fol-
lowing procedure are valid for the
current application only:
A
AA
AOn the [File]menu, click [Print].
The [Print]dialog box appears.
B
BB
BSelect the machine you want to
use in the [Name]list box, and then
click [Properties].
The [Printer Properties]dialog box
appears.
C
CC
CMake the settings you require,
and then click [OK].
D
DD
DClick [OK]to start printing.

Setting Up the Printer Driver and Cancelling a Print Job
4
1
Windows 2000/XP - Accessing
Printer Properties
Changing default settings - Printer
Properties
Limitation
❒Changing machine settings re-
quires Manage Printers permission.
Members of the Administrators
and Power Users groups have Man-
age Printers permission by default.
When you set up options, log on us-
ing an account that has Manage
Printers permission.
A
AA
AOn the taskbar, click the [Start]
button, point to [Settings], and
then click [Printers].
The [Printers]window appears.
Note
❒In Windows XP Professional,
access the [Printers and Faxes]
window from the [Start]button
on the taskbar.
❒In Windows XP Home Edition,
access the [Printers and Faxes]
window by clicking [Control Pan-
el]from the [Start]button on the
taskbar, click [Printers and Other
Hardware], and then click [Print-
ers and Faxes].
B
BB
BClick the icon of the machine
whose default you want to
change.
C
CC
COn the [File]menu, click [Proper-
ties].
The [Printer Properties]dialog box
appears.
D
DD
DMake the settings you require,
and then click [OK].
Note
❒Normally you do not have to
change the “Form to Tray As-
signment”settings on the [De-
vice Settings]tab in the
PostScript 3 printer driver.
❒Settings you make here are used
as default for all applications.
Changing default settings - Printing
Preferences Properties
Limitation
❒Changing machine settings re-
quires Manage Printers permission.
Members of the Administrators
and Power Users groups have Man-
age Printers permission by default.
When you set up options, log on us-
ing an account that has Manage
Printers permission.
A
AA
AOn the taskbar, click the [Start]
button, point to [Settings], and
then click [Printers].
The [Printers]window appears.
Note
❒In Windows XP Professional,
access the [Printers and Faxes]
window from the [Start]button
on the taskbar.
❒In Windows XP Home Edition,
access the [Printers and Faxes]
window by clicking [Control Pan-
el]from the [Start]button on the
taskbar, click [Printers and Other
Hardware], and then click [Print-
ers and Faxes].
B
BB
BClick the icon of the machine
whose default you want to
change.