Ricoh Aficio AP400 User manual

Setup Guide
For safety, please read this manual carefully before you use this product and keep it handy
for future reference.
Getting Started
Installing Options
Configuring the Printer for the Network
Installing the Printer Driver and Software
1
2
3
4

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read “Safety Information” in this manual before using this machine. It contains important infor-
mation related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Power Source
120 V, 60 Hz, 7.4 A or more
Please be sure to connect the power cord to a power source as shown above.
Operator Safety:
This machine is considered a CDRH class I laser device, safe for office/EDP use. The machine con-
tains 5 milliwatt, 770 - 795 nanometer wavelength, AlGaInp Laser Diode. Direct (or indirect reflected)
eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock
mechanisms have been designed to prevent any possible laser beam exposure to the operator.
Laser Safety:
The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit
in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite
equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser
chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis
and laser subsystems to the factory or service depot when replacement or the optical subsystem is re-
quired.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This
printer contains a laser beam generator and direct exposure to laser beams can cause permanent eye
damage.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good print quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.

i
TABLE OF CONTENTS
Trademarks.............................................................................................................1
Safety Information ................................................................................................. 2
Safety During Operation............................................................................................. 2
ENERGY STAR Program .......................................................................................5
Manuals for This Printer........................................................................................6
Manuals for This Printer ............................................................................................. 6
How to Read This Manual .....................................................................................7
1. Getting Started
Printer Drivers for This Printer ............................................................................. 8
Software and Utilities Included on the CD-ROM ...............................................10
Viewing the Contents of the CD-ROM .....................................................................11
Guide to This Printer ...........................................................................................12
Mainframe ................................................................................................................ 12
Control Panel ...........................................................................................................15
2. Installing Options
Available Options.................................................................................................18
Paper Feed Unit Type 400 ...................................................................................21
Envelope Feeder Type 400..................................................................................23
Memory Unit Type C (SDRAM Module) ..............................................................24
Network Interface Board Type 2610 ...................................................................27
Installing the Network Interface Board .....................................................................27
Connecting the Network Interface Cable to the Network .........................................30
1394 Interface Unit Type 4510.............................................................................31
Installing the 1394 Interface Unit..............................................................................31
Connecting the 1394 Interface Cable to the Printer .................................................34
802.11b Interface Unit Type A.............................................................................35
Bluetooth Interface Unit Type 2045....................................................................39
Hard Disk Drive Type 2600..................................................................................43
AD450 (Duplex Unit) ............................................................................................45
3. Configuring the Printer for the Network
Ethernet Configuration........................................................................................47
IEEE 1394 Configuration .....................................................................................52
IEEE 802.11b (Wireless LAN) Configuration .....................................................55

ii
4. Installing the Printer Driver and Software
Installation Method ..............................................................................................57
Quick Install.......................................................................................................... 58
Installing the PCL 6/5e Printer Driver.................................................................60
Installing the PCL 6/5e Printer Driver .......................................................................60
Setting Up Options ...................................................................................................61
Installing the RPCS Printer Driver......................................................................63
Installing the RPCS Printer Driver............................................................................ 63
Setting Up Options ...................................................................................................64
Installing the PostScript Printer Driver..............................................................66
Windows 95/98/Me - Installing the PostScript Printer Driver....................................66
Windows 2000/Windows XP/Server 2003 - Installing the PostScript Printer Driver ...68
Windows NT 4.0 - Installing the PostScript Printer Driver........................................70
Mac OS - Installing the PostScript 3 Printer Driver ..................................................73
Mac OS X - Installing the PostScript 3 Printer Driver...............................................76
Installing the Printer Driver Using USB .............................................................78
Windows 98SE/Me-Installing the Printer Driver Using USB.....................................78
Windows 2000/Windows XP/Server 2003-Installing the Printer Driver Using USB ...79
Mac OS-Creating a Desktop Printer icon .................................................................79
Installing the Printer Driver Using IEEE 1394....................................................80
Printing with SCSI Print............................................................................................80
Printing with IP over 1394 ........................................................................................83
Installing the SmartNetMonitor for Client/Admin..............................................85
Installing the Font Manager 2000 .......................................................................86
Using Adobe PageMaker Version 6.0, 6.5, or 7.0..............................................87
INDEX......................................................................................................... 88

1
Trademarks
Microsoft, Windows and Windows NT are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Novell, Netware, NDS are registered trademarks or Novell, Inc.
PostScript is a registered trademark of Adobe Systems, Incorporated.
PCL is a registered trademark of Hewlett-Packard Company.
AppleTalk, Apple, Macintosh, TrueType and LaserWriter are registered trade-
marks of Apple Computer, Incorporated.
IPS-PRINT Printer Language Emulation Copyright© 1999-2000 Oak Technolo-
gy, Inc., All rights reserved.
Ethernet is a registered trademark of Xerox Corporation.
Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and
licensed to RICOH Company Limited.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights in
those marks.
• The product name of Windows®95 is Microsoft®Windows®95.
• The product name of Windows®98 is Microsoft®Windows®98.
• The product name of Windows®Me is Microsoft®Windows®Millennium
Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows ServerTM 2003 are as follows:
Microsoft®Windows ServerTM 2003 Standard Edition
Microsoft®Windows ServerTM 2003 Enterprise Edition
Microsoft®Windows ServerTM 2003 Web Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please con-
tact your local dealer.

2
Safety Information
When using your printer, the following safety precautions should always be fol-
lowed.
Safety During Operation
In this manual, the following important symbols are used:
RWARNING:
R
WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
Indicates a potentially hazardous situation which, if instructions are
not followed, may result in minor or moderate injury or damage to
property.
•Connect the power cord directly into a wall outlet and never use an ex-
tension cord.
•Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manu-
al.
•Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
•Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
•Disposal can take place at our authorized dealer.
•Dispose of the used toner cartridge in accordance with the local regu-
lations.

3
RCAUTION:
•Protect the machine from dampness or wet weather, such as rain and snow.
•Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.Unplug the power cord from the wall outlet
before you move the machine. While moving the machine, you should take
care that the power cord will not be damaged under the machine.
•When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
•Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
•Keep toner (used or unused) and toner cartridge out of the reach of children.
•For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
•The inside of the machine could be very hot. Do not touch the parts with a
label indicating "v" (means hot surface). Touching "v" (means hot surface)
could result in a burn.
•Our products are engineered to meet high standards of quality and function-
ality, and we recommend that you use only the expendable supplies avail-
able at an authorized dealer.

4
Positions of Labels and Hallmarks for R
RR
RWARNING and R
RR
RCAUTION
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
A
B
C
ZKEH250E

5
ENERGY STAR Program
•Energy Saver mode
This printer automatically lowers its power consumption 15 minutes after the
last operation has been completed. To exit Energy Saver mode, press any key
on the control panel. To change the setting of the Energy Saver mode, see
“System Menu” in the Printer Reference on the CD-ROM labeled “Operating
Instructions”.
❖
❖❖
❖Specifications
-
--
-Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environment friendly. Please contact your sales representative
for recommended paper.
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental is-
sues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equip-
ment by means of energy-saving features, such as Low-power mode.
Energy Saver mode Power Consumption •Basic model:
With Options: 7W or less
Printer Only: 4W
•Network standard model:
With Options: 7.5W or
less
Printer Only: 4.5W
Default Time 15 minutes

6
Manuals for This Printer
Manuals for This Printer
The following manuals describe the operational procedures and maintenance of
this machine.
To enhance safe and efficient operation of this printer, all users should read and
follow the instructions carefully.
❖
❖❖
❖Quick Installation Guide
Describes how to install the printer.
❖
❖❖
❖Setup Guide (this manual)
Provides information about setting up the printer and its options. This man-
ual is provided as a printed manual, and also on the CD-ROM labeled "Oper-
ating Instructions".
❖
❖❖
❖Printer Reference
Provides information about using the printer and its options. This manual is
provided on the CD-ROM labeled “Operating Instructions”.
❖
❖❖
❖Network Printing Guide
Provides information about setting up and using the printer in a network en-
vironment. This manual is provided on the CD-ROM labeled “Operating In-
structions”.
❖
❖❖
❖PostScript 3 Operating Instructions Supplement
Describes the menus and features for the PostScript 3 printer driver. This
manual is provided on the CD-ROM labeled “Operating Instructions”.
Note
❒There are three CD-ROMs that come with this printer. “Operating Instruc-
tions”, “Printer Drivers and Utilities”, and “Document Management Utility”.
❒Concerning UNIX information, please visit our Web site or consult your au-
thorized reseller.

7
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.

8
1. Getting Started
Printer Drivers for This Printer
Printing requires installation of a printer driver for your operating system. The
following drivers are included on the CD-ROM that comes with this printer.
*1 Microsoft Windows 95 operating system
*2 Microsoft Windows 98 operating system
*3 Microsoft Windows Millennium Edition
*4 Microsoft Windows 2000 Advanced Server
Microsoft Windows 2000 Professional
Microsoft Windows 2000 Server
*5 Microsoft Windows XP Professional
Microsoft Windows XP Home Edition
Windows Server 2003 Standard Edition
Windows Server 2003 Enterprise Edition
Windows Server 2003 Web Edition
*6 Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT
Workstation operating system version 4.0 in a computer using x86 processors.
*7 Requires Mac OS 8.6 or later / Mac OS X 10.1 or later.
*8 Requires Service Pack 4 or later.
*9 The Adobe PostScript printer drivers and PostScript Printer Description (PPD) files
are included on the CD-ROM labeled “Printer Drivers and Utilities”.
❖
❖❖
❖PCL printer drivers
Printer drivers allow the computer to communicate with the printer via a
printer language. Two kinds of PCL printer drivers, PCL 6 and PCL 5e, are
provided with this printer. We recommend PCL 6 as your first choice.
Note
❒Some of your applications might require the installation of the PCL 5e
printer driver. In this case, you can install PCL 5e in addition to PCL 6. See
p.60 “Installing the PCL 6/5e Printer Driver”
Printer Language PCL 6 PCL 5e RPCS PostScript 3
Operating system
Windows 95 *1 √√√√*9
Windows 98 *2 √√√√*9
Windows Me *3 √√√√*9
Windows 2000 *4 √√√√*9
Windows XP/Server 2003 *5 √√√√*9
Windows NT 4.0 *6 √√√√*8 *9
Mac OS/Mac OS X *7 √*9

Printer Drivers for This Printer
9
1
❖
❖❖
❖RPCS printer driver
This printer driver allows the computer to communicate with the printer via
a printer language. The preset type user interface is provided in addition to
the conventional one.
See p.63 “Installing the RPCS Printer Driver”
❖
❖❖
❖Adobe PostScript Printer Drivers and PPD files
The Adobe PostScript printer drivers and PPD files are included on the CD-
ROM that comes with this printer. Adobe PostScript printer driver allows the
computer to communicate with the printer via a printer language. The PPD
files allow the printer driver to enable the printer specific functions.
See p.66 “Windows 95/98/Me - Installing the PostScript Printer Driver”
See p.68 “Windows 2000/Windows XP/Server 2003 - Installing the Post-
Script Printer Driver”
See p.70 “Windows NT 4.0 - Installing the PostScript Printer Driver”

Getting Started
10
1
Software and Utilities Included on the CD-
ROM
There are three CD-ROMs that come with this printer. These are labeled "Oper-
ating Instructions", "Printer Drivers and Utilities" and "Document Management
Utility". The following are included on the three separate CD-ROMs.
❖
❖❖
❖Font Manager 2000
Helps you to install new screen fonts, or organize and manage fonts already
installed on the system. This is included on the CD-ROM labeled “Printer
Drivers and Utilities”.
❖
❖❖
❖SmartNetMonitor for Admin
A utility for the system administrator to manage printers on the network. This
is included on the CD-ROM labeled “Printer Drivers and Utilities”.
Reference
See SmartNetMonitor for Admin online Help for more information about
using SmartNetMonitor for Admin.
❖
❖❖
❖SmartNetMonitor for Client
A utility for users to manage their own print status on the network. This is in-
cluded on the CD-ROM labeled “Printer Drivers and Utilities”.
Reference
See SmartNetMonitor for Client online Help for more information about
using SmartNetMonitor for Client.
❖
❖❖
❖Acrobat Reader
A utility that allows you to read PDF (Portable Document Format). This is in-
cluded on the CD-ROM labeled “Operating Instructions”.
Note
❒Documentation about using the printer is included on the CD-ROM in PDF
format. See Acrobat Reader online Help for more information about using
Acrobat Reader.
Important
❒If you upgrade to Windows 2000 from Windows 95/98/Me or Windows NT
4.0, the software and utilities must be uninstalled prior to installing Windows
2000. Then reinstall them in a Windows 2000 environment.

Software and Utilities Included on the CD-ROM
11
1
Viewing the Contents of the CD-ROM
Follow the steps to view the contents of the CD-ROM.
A
AA
AInsert the CD-ROM into the CD-ROM drive.
Auto Run will start the installer.
B
BB
BClick [Browse This CD-ROM].
Explorer starts and displays the contents of the CD-ROM.

Getting Started
12
1
Guide to This Printer
Mainframe
❖
❖❖
❖Exterior
1. Paper Size Dial
Adjust this dial to match the size and
feed direction of the paper loaded in
the paper tray.
2. Bypass Tray Extension
Pull out this extension to load paper
into the Bypass Tray when its length is
longer than B5K.
3. Bypass Tray
Use to print onto thick paper, OHP
transparencies, adhesive labels, enve-
lopes as well as plain paper. When
printing on custom paper size, printer
driver settings are required.
Up to 100 sheets of plain paper (80
g/m2, 20 lb. bond) can be loaded.
See “Paper and Other Media Supported
by this Printer”and “Loading Paper in
the Bypass Tray”in the Printer Refer-
ence on the CD-ROM labeled "Operat-
ing Instructions".
4. Control Panel
Contains keys for the printer opera-
tion and a panel display that shows
the printer status.
5. Output Tray (Standard Tray)
Printed output is stacked here with
the print side facing down.
6. Upper Cover
Remove to install the optional 1-bin
Shift Sort Tray or the optional Mail-
box.
ZKEH141E

Guide to This Printer
13
1
7. Ventilator
This hole helps to keep components
inside the printer from overheating.
Important
❒Do not block or obstruct the
ventilator. A malfunction may
occur due to overheating.
8. Front Cover Release Button
Use this button to open the front cov-
er.
9. Power Switch
Use this switch to turn the printer
power on and off.
10. Paper Tray (Tray 1)
Loads up to 500 sheets of plain paper
(80 g/m2, 20 lb. bond) into this tray for
printing.
See “Paper and Other Media Supported
by this Printer”in the Printer Reference
on the CD-ROM labeled "Operating
Instructions".
Note
❒Paper Tray is displayed “Tray 1”
on the panel display.
❒Optional paper feed units appear
as "Tray 2" and "Tray 3" on the pan-
el display (when two units are in-
stalled).
11. Friction pad
This is required to feed in paper one
sheet at a time. Clean the friction pad
when more than one sheet of paper is
fed into the printer. Also, replace the
friction pad when the message, "Re-
place Maintenance Kit", appears.
12. Paper Tray Cover
This is installed on the back of the
printer.
13. Power Cord
Plug the power cord into a wall outlet.
14. Rear Cover
Remove to install the optional Duplex
Unit or to replace the Fusing Unit.
15. Ventilators
These holes help to keep components
inside the printer from overheating.
Important
❒Do not block or obstruct the
ventilators. A malfunction may
occur due to overheating.
16. Controller Board
Slide this out to install certain options.
A parallel interface cable, USB cable,
Ethernet cable, 1394 interface cable
and other options are connected via
the corresponding slots.

Getting Started
14
1
❖
❖❖
❖Interior
1. Toner Cartridge
Includes toner and a photoconductor
unit.
When “Replace Toner Car-
tridge”appears on the panel dis-
play, replace this unit.
2. Front Cover
Open this cover when accessing the
inside of the printer.
3. Guide Board
Open this board to remove misfed pa-
per.
4. Registration Roller
Feeds the paper. If it becomes dirty,
clean it.
See “Cleaning the Registration Roll-
er”, Printer Reference on the CD-ROM
labeled "Operating Instructions".
5. Transfer Roller Cover
Open this cover when replacing a
transfer roller.
6. Transfer Roller
When “Replace Maintenance
Kit”appears on the panel display, re-
place this roller.
7. Fusing Unit Lock Levers
Lift these levers when replacing the
fusing unit.
8. Fusing Unit
Fuses the image onto paper.
When “Replace Maintenance
Kit”appears on the panel display, re-
place this unit.
[Front side] [Back side]
ZKEH230J

Guide to This Printer
15
1
Control Panel
1. Panel display
Shows the current status of the printer
and error messages.
See “Error & Status Messages on the Control
Panel”in the Printer Reference on the
CD-ROM labeled "Operating Instruc-
tions".
2. Power indicator
Is on while the printer power is on.
Is off when the power is turned off or
while the printer is in Energy Saver
mode.
3. Error indicator
Blinks or lights up whenever any printer
error occurs. A message describing the
cause of the error also appears on the
panel display.
See “Error & Status Messages on the Control
Panel”in the Printer Reference on the
CD-ROM labeled "Operating Instruc-
tions".
4. Data In indicator
Blinks while the printer is receiving data
from a computer.
Is on if there is data to be printed.
5. {
{{
{On Line}
}}
}key
Press this key to switch the printer be-
tween online and offline.
6. {
{{
{Job Reset}
}}
}key
When the printer is online, press this key
to cancel any ongoing print job.
See “Canceling a Print job”in the Printer
Reference on the CD-ROM labeled "Op-
erating Instructions".
7. {
{{
{Form Feed}
}}
}key
If the printer is offline, press this key to
print all the data left in the printer's input
buffer.
Note
❒This does not work if the printer is on-
line.
EnterForm Feed
Job Reset
On Line
Escape
Menu
EnterForm Feed
Job Reset
On Line
Escape
Menu
Power Error Data In
ZKES100N

Getting Started
16
1
8. {
{{
{Menu}
}}
}key
Press this key to make and check the cur-
rent printer settings.
See “Making Printer Settings with the Con-
trol Panel”in the Printer Reference on the
CD-ROM labeled "Operating Instruc-
tions".
9. {
{{
{Escape}
}}
}key
Press this key to return to the previous
condition on the panel display.
10. {
{{
{Enter #}
}}
}key
Press this key to execute menu items se-
lected on the panel display.
Press this key to clear some errors.
See “Troubleshooting”, Printer Reference
on the CD-ROM labeled "Operating In-
structions".
11. {
{{
{U
UU
U}
}}
}{
{{
{T
TT
T}
}}
}keys
Use these keys to increase or decrease
values on the panel display when making
settings.