Ricoh Aficio MP W3600 Service manual

Operating Instructions
Printer Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Preparing the Machine
Setting Up the Printer Driver
Other Print Operations
Printing GL/2 and TIFF Files
Saving and Printing Using the Document Server
The Functions and Settings of the Machine
Appendix
1
2
3
4
5
6
7

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-
tain items, consult with your legal advisor.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❒For details about the functions of RW-3600, refer to the manuals for this option.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Trouble Shooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.

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❖Other manuals
• PostScript 3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒“PostScript 3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................2
Symbols .....................................................................................................................2
Display Panel..........................................................................................................3
Initial Display ..............................................................................................................3
Simplified Display.......................................................................................................4
Job List ...................................................................................................................5
Job List Screen ..........................................................................................................5
Checking Jobs in the Job List ....................................................................................6
Changing the Order of Jobs .......................................................................................7
Holding Print Jobs ......................................................................................................8
Deleting Jobs .............................................................................................................8
Checking Job History .................................................................................................9
Printer Features Menu .........................................................................................10
Setting Paper on the Bypass Tray......................................................................13
Setting the Paper Size Using the Control Panel ......................................................15
Setting Custom Size Paper Using the Control Panel ...............................................16
Setting Translucent Paper or Film Using the Control Panel.....................................18
1. Preparing the Machine
Confirming the Connection Method...................................................................21
Network Connection.................................................................................................21
Local Connection .....................................................................................................24
Installing the Printer Driver.................................................................................25
Quick Install..............................................................................................................25
Installing the Printer Driver for the Selected Port .....................................................27
Using as a Windows Network Printer ................................................................38
Using as a NetWare Print Server / Remote Printer ...........................................40
Form Feed................................................................................................................42
Banner Page ............................................................................................................42
Printing after Resetting the Printer ...........................................................................42
Installing the Printer Driver Using USB .............................................................43
Windows Me - USB ..................................................................................................43
Windows 2000 - USB ...............................................................................................45
Windows XP, Windows Server 2003 - USB .............................................................46
Making Option Settings for the Printer ..............................................................47
Conditions for Bidirectional Communication ............................................................47
If Bidirectional Communication Is Disabled..............................................................49
Installing Font Manager 2000..............................................................................50
Using Adobe PageMaker Version 6.0, 6.5, or 7.0..............................................51

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2. Setting Up the Printer Driver
RPCS - Accessing the Printer Properties..........................................................53
Windows 95 / 98 / Me - Accessing the Printer Properties ........................................53
Windows 2000 - Accessing the Printer Properties ...................................................55
Windows XP, Windows Server 2003 - Accessing the Printer Properties .................57
Windows NT 4.0 - Accessing the Printer Properties ................................................59
3. Other Print Operations
Printing a PDF File Directly.................................................................................61
Printing Method ........................................................................................................61
Using DeskTopBinder Lite .......................................................................................62
Using Commands.....................................................................................................66
Using the Print Job Function..............................................................................67
Selecting the Initial Print Job List .............................................................................71
Printing from the Print Job Screen ....................................................................73
Sample Print.............................................................................................................73
Locked Print .............................................................................................................77
Hold Print .................................................................................................................81
Stored Print ..............................................................................................................85
Printing from the Jobs Per User ID Screen .......................................................89
Printing the Selected Print Job.................................................................................89
Printing All Print Jobs ...............................................................................................91
Canceling a Print Job ..........................................................................................93
Canceling a Print Job Using the Control Panel ........................................................93
Windows - Canceling a Print Job from the Computer ..............................................94
Checking the Error Log .......................................................................................95
Spool Printing ......................................................................................................97
Printing with the Folding Finisher......................................................................98
Fold Types ...............................................................................................................99
Folding Finisher Cautions ......................................................................................100
Collate .................................................................................................................101
Collate ....................................................................................................................101
Rotating Collate......................................................................................................102

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4. Printing GL/2 and TIFF Files
Printable Files ....................................................................................................103
To Print ...............................................................................................................104
Using Web Printing Tool ........................................................................................104
Using From HDI Driver...........................................................................................108
Using From the Printing Commands ......................................................................108
Print Settings for GL/2 & TIFF Filter.................................................................111
Adjusting the Print Settings for GL/2 & TIFF Filter .................................................111
General Settings ....................................................................................................113
GL/2 Print Settings .................................................................................................115
TIFF/CALS Print Settings.......................................................................................116
Using the HDI Driver for AutoCAD ...................................................................117
Setup CD-ROM ......................................................................................................117
Installing the HDI Driver .........................................................................................119
Displaying and Printing Help ..................................................................................121
Printable GL/2 Files ...........................................................................................122
HP-GL Specifications .............................................................................................122
HP-GL/2 Specifications ..........................................................................................127
HP-RTL Specifications ...........................................................................................131
Printable TIFF Files............................................................................................132
TIFF Data Specifications........................................................................................132
Printable CALS Files..........................................................................................136
CALS Data Specifications ......................................................................................136
5. Saving and Printing Using the Document Server
Accessing the Document Server......................................................................139
6. The Functions and Settings of the Machine
Mainframe ...........................................................................................................141
Functions................................................................................................................141
Interface .................................................................................................................141
7. Appendix
Specifications.....................................................................................................143
INDEX....................................................................................................... 144

vi

1
Notice
❖Declaration of Conformity
Product Name: Printer/Scanner Controller + Copy Machine
Model Number: Printer Option Type W3600
Responsible party: Ricoh Americas Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
AThis device may not cause harmful interference, and
Bthis device must accept any interference received,
including interference that may cause undesired operation.
AProperly shielded and grounded cables and connectors must be used for
connections to a host computer (and/or peripheral) in order to meet FCC
emission limits.
BAn AC adapter with a ferrite core must be used for RF interference sup-
pression.
❖Note to users in the United States of America
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the in-
structions, may cause harmful interference to radio communications. Howev-
er, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or tele-
vision reception, which can be determined by turning the equipment off and
on, the user is encouraged to try to correct the interference by one more of the
following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
❖Caution:
Changes or modifications not expressly approved by the party responsible
for compliance could void the user's authority to operate the equipment.
❖Note to users in Canada
This Class B digital apparatus complies with Canadian ICES-003.
❖Remarque concernant les utilisateurs au Canada
❖Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003
du Canada.

2
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine's display panel.
{}
Indicates the names of keys on the machine's control panel.

3
Display Panel
This section describes configuration using the display panel when the printer
function is selected.
Initial Display
Important
❒The machine switches to offline when you make settings when the machine
is online. After you complete the setting, the machine switches to online au-
tomatically.
❒If you make a setting when the machine is offline, it will stay offline after-
wards.
❒The function items displayed serve as selector keys. You can select or specify
an item by pressing it lightly.
❒When you select or specify an item on the display panel, it becomes high-
lighted.
❒Keys dimmed (for example, ) cannot be used.
1. Operational status or messages
Displays current machine status, such as
“Ready”, “Offline”, and “Printing...”.
Information about the print job (user ID
and document name) appears in this
section.
2. [fOnline]/ [Offline]
When you press these keys, the machine
switches between online and offline.
When the machine is online, it can re-
ceive data from the computer.
When the machine is offline, it cannot re-
ceive data from the computer.
3. [Form Feed]
Press to print all the data left in the ma-
chine's input buffer.
• When the machine is online, the status
appears dimly.
• This function is not available with the
RPCS printer language.
4. [Job Reset]
Press to cancel the current print job.
If you press it when the machine is offline
and Hex Dump is selected, Hex Dump is
canceled.
1
2
3
4
5 6 7
8
ATW020S

4
5. [Print Jobs]
Press to display print jobs sent from a
computer.
6. [Error Log]
Press to display the error logs of print
jobs sent from a computer.
7. [Spooling Job List]
Press to display spooled jobs.
8. Paper Tray Status indicators
The paper tray settings appear.
Note
❒When the power is turned on, the copier display is shown. This is a factory
default. This initial setting can be changed. See “System Settings”, General
Settings Guide.
Simplified Display
This section explains how to switch to the simplified display.
When you press the {Simplified Display}key, the screen changes from the initial
display to the simplified display. Letters and keys are displayed at a larger size,
making operations easier.
❖Example of a simplified display
Note
❒To return to the initial display, press the {Simplified Display}key again.
❒Certain keys do not appear on the simplified display.
ATV021S

5
Job List
Jobs printed using Copier, Document Server, or Printer mode are temporarily
stored in the machine, and then executed in order. The Job List function allows
you to manage these jobs. For example, you can cancel incorrect job settings, or
print an urgent document.
Note
❒You cannot use the Job List function when Interrupt Copy is active.
❒Documents printed with Scanner are not displayed in the job list.
Job List Screen
This section explains displays and icons that appear in the Job List screen.
The Job List screen varies depending on whether [Job Order]is selected with
Print Priority for the System Settings. For details about the setting procedure, see
“Print Priority”, General Settings Guide.
❖When [Job Order]is not selected:
The job list is displayed for each of the functions.
❖When [Job Order]is selected:
The job list is displayed for all functions in the order of print jobs.
ATY062S
ATY063S

6
ASwitches between job lists for each function.
BSwitches between [Current / Waiting Job List]and [Job History].
CDisplays reserved job numbers.
DDisplays the function used to print jobs.
: Job printed with Copier
: Job printed with Printer
: Job printed with Document Server
: Job printed with DeskTopBinder
: Job printed with Web Image Monitor
Reference
“System Setting”, General Setting Guide
Checking Jobs in the Job List
You can check the contents of jobs in the job list.
APress [Job List].
BSelect a job whose contents you want to check.
CPress [Details], and then check the contents.
DPress [Exit].

7
Changing the Order of Jobs
You can change the order of jobs in the job list.
APress [Job List].
BSelect the job whose order you want to change.
CPress [Change Order].
DChange the order using [Top], [Previous], or [Next].
EPress [OK].

8
Holding Print Jobs
You can hold jobs that are queued or currently printing.
APress [Job List].
BSelect a job you want to hold.
CPress [Suspend Printing].
The selected job and jobs that follow are suspended. “Suspending” is dis-
played at the left of the jobs in the job list that are suspended.
Note
❒To resume the suspended jobs, press [Resume Printing].
❒This function is available only if [Job Order]is specified.
Deleting Jobs
You can delete a job that is queued or currently printing.
APress [Job List].
BSelect a job you want to delete.
CPress [Delete Reservation].
DPress [OK].
Note
❒To delete multiple print jobs, select then in step B.

9
Checking Job History
You can view the history and contents of completed printed jobs.
APress [Job List].
BPress [Job History].
A list of completed print jobs appears.
CSelect a job whose contents you want to check.
DPress [Details], and then check the contents.
EPress [Exit].

10
Printer Features Menu
The following explains settings and meanings of functions on the Printer Fea-
tures screen. Select [Printer Features]after you press the {User Tools/Counter}key.
For details, see “Printer Features”, General Settings Guide.
❖List / Test Print
❖Maintenance
Menu Description
Multiple Lists You can print the configuration page and error log.
Configuration Page You can print the machine's current configuration val-
ues.
Error Log You can print error logs listing all errors that occurred
during printing.
Menu List You can print a Menu List showing the machine's
function menus.
PS Configuration / Font Page You can print the current configuration and installed
PostScript font list.
PDF Configuration / Font Page You can print the current configuration and installed
PDF font list.
Hex Dump You can print in the Hex Dump mode.
Menu Description
Menu Protect This function lets you protect menu settings from ac-
cidental change. It makes it impossible to change
menu settings with normal procedures unless you
perform the required key operations.
In a network environment, only administrators can
make changes to menu settings.
List / Test Print Lock You can lock the [List / Test Print Lock]menu.
Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the
machine.
Delete All Stored Print Jobs You can delete all print jobs stored in the machine.

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❖System
Menu Description
Print Error Report You can print an error report when a printer or mem-
ory error occurs.
Auto Continue You can select this to enable Auto Continue. When it
is On, printing continues after a system error occurs.
Memory Overflow Select this to have a memory overflow error report
printed.
Rotate by 180 Degrees Use this to select or deselect rotation of the print image
by 180 degrees.
Auto Delete Temporary Print Jobs You can select to automatically delete print jobs tem-
porarily stored in the machine.
Auto Delete Stored Print Jobs You can select to automatically delete print jobs stored
in the machine.
Initial Print Job List You can set the default Printer screen when you press
[Print Jobs].
Memory Usage You can select the amount of memory used in Font
Priority or Frame Priority, according to paper size or
resolution.
Copies You can specify the number of print sets. This setting
is disabled if the number of pages to print has been
specified with the printer driver or another command.
Blank Page Print You can select whether or not to print blank pages.
Reserved Job Waiting Time You can specify how long the machine waits to receive
a print job before allowing other functions such as the
copier and scanner functions to interrupt it.
Printer Language You can specify the printer language.
Sub Paper Size You can enable the Auto Substitute Paper Size (A4,
LT) feature.
Bypass Tray Setting Priority You can specify which of the two options, (Printer)
Driver / Command or Machine Settings, has priority
for determining the paper size for the bypass tray.
Edge to Edge Print You can select whether or not to print on the entire
sheet.
Default Printer Language You can set the default printer language if the machine
cannot find the printer language automatically.
Tray Switching You can set to switch the paper tray.

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❖Host Interface
❖PS Menu
❖PDF Menu
Note
❒Some options cannot be set depending on security settings.
❒For more information about copier features and system settings, see Copy/
Document Server Reference and General Settings Guide.
Reference
“Printer Features”, General Settings Guide
Menu Description
I/O Buffer You can set the size of the I/O Buffer. Normally it is
not necessary to change this setting.
I/O Timeout You can set how many seconds the machine should
wait before ending a print job. If data from another
port usually arrives in the middle of a print job, you
should increase this timeout period.
Menu Description
Data Format You can select a data format.
Resolution You can set the print resolution in dots per inch.
Menu Description
Change PDF Password You can set the password for the PDF file executing
PDF Direct Print.
PDF Group Password You can set the group password already specified
with DeskTopBinder Lite.
Resolution You can set the print resolution in dots per inch.