Ricoh IJM C180F User manual

©2022 Ricoh Co., Ltd.
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User Guide 1. Get started
2. Print
3. Copy and scan
4. Fax
5. Work with cartridges
6. Network setup
7. Printer management tools
8. Solve a problem
9. Technical information
10. Appendix

EN iRicoh company notices
Ricoh company notices
THE INFORMATION CONTAINED HEREIN IS SUBJECT TO CHANGE WITHOUT NOTICE.
ALL RIGHTS RESERVED. REPRODUCTION, ADAPTATION, OR TRANSLATION OF THIS MATERIAL IS
PROHIBITED WITHOUT PRIOR WRITTEN PERMISSION OF RICOH, EXCEPT AS ALLOWED UNDER THE
COPYRIGHT LAWS. THE ONLY WARRANTIES FOR RICOH PRODUCTS AND SERVICES ARE SET FORTH IN THE
EXPRESS WARRANTY STATEMENTS ACCOMPANYING SUCH PRODUCTS AND SERVICES. NOTHING HEREIN
SHOULD BE CONSTRUED AS CONSTITUTING AN ADDITIONAL WARRANTY. RICOH SHALL NOT BE LIABLE FOR
TECHNICAL OR EDITORIAL ERRORS OR OMISSIONS CONTAINED HEREIN.
© 2022 Ricoh Co., Ltd.
Android is a trademark of Google LLC.
ASUS is either a US registered trademark or trademark of ASUSTeK Computer Inc. in the United States and/or
other countries.
Avira and other Avira product names referenced herein are trademarks of Avira or its Affiliates.
D-Link is a trademark of D-Link Corporation.
ENERGY STAR and the ENERGY STAR mark are registered trademarks owned by the U.S. Environmental Protec-
tion Agency.
iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license.
Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United
States and/or other countries.
Mac, macOS, and AirPrint are trademarks of Apple Inc., registered in the U.S. and other countries.
NETGEAR, and the NETGEAR logo are trademarks and/or registered trademarks of NETGEAR, Inc. and/or its
subsidiaries in the United States and/or other countries.

ii Chapter 1 EN
Safety information
Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric
shock.
- Read and understand all instructions in the documentation that comes with the printer.
- Observe all warnings and instructions marked on the product.
- Unplug this product from wall outlets before cleaning.
- Do not install or use this product near water, or when you are wet.
- Install the product securely on a stable surface.
- Install the product in a protected location where no one can step on or trip over the line cord, and the line
cord cannot be damaged.
- Keep your hands away from the hinges and scanner glass when lowering the document feeder. Not doing so
result in an injury if your hands or fingers are pinched. Take particular care to the protrusion shown in the
figure below.
- Do not touch the part shown in the figure below. Touching protrusions and edges may result in an injury.
- If the product does not operate normally, see Solve a problem.
- There are no user-serviceable parts inside. Refer servicing to qualified service personnel.

EN iii
Table of contents
Ricoh company notices .................................................................................................................................................. i
Safety information......................................................................................................................................................... ii
1 Get started........................................................................................................................1
EcoSolutions (Ricoh and the Environment)................................................................................................................... 2
Manage power........................................................................................................................................................... 2
Sleep mode............................................................................................................................................................ 2
Auto-Off................................................................................................................................................................. 2
Schedule On and Off.............................................................................................................................................. 2
Quiet Mode................................................................................................................................................................ 3
Optimize Printing Supplies ....................................................................................................................................... 4
Understand the printer parts......................................................................................................................................... 5
Top and front view .................................................................................................................................................... 5
Printing supplies area ............................................................................................................................................... 6
Back view .................................................................................................................................................................. 6
Use the printer control panel ........................................................................................................................................ 7
Lift the control panel................................................................................................................................................. 7
Overview of buttons and lights................................................................................................................................. 8
Function buttons....................................................................................................................................................... 8
Dashboard icons ....................................................................................................................................................... 9
Change printer settings...........................................................................................................................................10
To change settings for a function ........................................................................................................................10
To change the printer settings.............................................................................................................................10
Digital Solutions...........................................................................................................................................................11
What are Digital Solutions?.....................................................................................................................................11
“Scan to” Function...............................................................................................................................................11
Requirements..........................................................................................................................................................11
Set up Digital Solutions...........................................................................................................................................13
Set up “Scan to” Function ...................................................................................................................................13
Use the Digital Solutions.........................................................................................................................................17
Use Scan to Network Folder................................................................................................................................17
Use Scan to Email................................................................................................................................................17
Paper basics ................................................................................................................................................................18
Order Ricoh paper supplies ....................................................................................................................................18
Tips for selecting and using paper..........................................................................................................................18
How to Store and Handle Paper to Avoid Paper Jams ...........................................................................................18
Store printer paper in a controlled environment ................................................................................................18
How temperature and humidity can cause paper jams......................................................................................19
Load and handle the paper carefully...................................................................................................................21
Load paper...................................................................................................................................................................22

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Load an original on the scanner glass.........................................................................................................................32
Load an original in the document feeder ....................................................................................................................33
Update the printer .......................................................................................................................................................34
Ricoh Printer Assistant software (Windows)...............................................................................................................35
Download the Ricoh Printer Assistant software (Windows)...................................................................................35
Install the Ricoh Printer Assistant software (Windows) ........................................................................................35
Open the Ricoh Printer Assistant software (Windows) ..........................................................................................36
Print, Scan & Fax..................................................................................................................................................37
Tools ....................................................................................................................................................................40
Quiet Mode ..........................................................................................................................................................40
Estimated Levels .................................................................................................................................................45
Built-in driver...............................................................................................................................................................46
Windows built-in driver...........................................................................................................................................46
Add a network printer to Windows......................................................................................................................46
Add a USB-connected printer to Windows .........................................................................................................48
Frequently asked questions (FAQs) ....................................................................................................................49
Mac built-in driver...................................................................................................................................................53
Connect and set up a printer in macOS..................................................................................................................53
Frequently asked questions (FAQs)........................................................................................................................54
How do I use the printer functions and settings?...............................................................................................54
What if the Mac cannot find my printer? .............................................................................................................55
Turn the printer off ......................................................................................................................................................56
2 Print ...............................................................................................................................57
Print using a computer ................................................................................................................................................58
Print documents......................................................................................................................................................58
Print brochures .......................................................................................................................................................59
Print on envelopes ..................................................................................................................................................59
Print photos.............................................................................................................................................................60
Print on special and custom-size paper .................................................................................................................61
Print on both sides (duplexing)...............................................................................................................................62
Print using a Mac desktop or laptop .......................................................................................................................63
Print with mobile devices............................................................................................................................................64
Print from mobile devices.......................................................................................................................................64
Cancel a print job.........................................................................................................................................................65
Cancel a print job from the printer control panel...................................................................................................65
Cancel a print job from a computer ........................................................................................................................65
Cancel a print job (Windows) ..............................................................................................................................65
Cancel a print job (Mac).......................................................................................................................................66
Cancel a print job from a mobile device .................................................................................................................67
Cancel a print job (Android).................................................................................................................................67
Cancel a print job (Apple iOS) .............................................................................................................................67
Tips for successful printing .........................................................................................................................................69
Ink tips ....................................................................................................................................................................69
Paper loading tips ...................................................................................................................................................69
Printer settings tips.................................................................................................................................................70

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3 Copy and scan.................................................................................................................71
Copy.............................................................................................................................................................................72
Scan .............................................................................................................................................................................73
Scan to a computer.................................................................................................................................................73
Scan to a memory device........................................................................................................................................75
Scan to email...........................................................................................................................................................76
Scan to email through Scan function ..................................................................................................................76
To scan a document or photo to email from Ricoh Printer Assistant software (Windows)................................77
Scan using Webscan ...............................................................................................................................................78
Set Up and Use Scan to SharePoint........................................................................................................................79
Configure Scan to SharePoint..............................................................................................................................79
Scan to SharePoint ..............................................................................................................................................79
Create a new scan shortcut (Windows)..................................................................................................................80
Change scan settings (Windows)............................................................................................................................81
Tips for copy and scan success...................................................................................................................................82
4 Fax .................................................................................................................................83
Fax setup .....................................................................................................................................................................84
Connect the printer to a telephone line..................................................................................................................84
Configure the printer for fax ...................................................................................................................................84
Set up fax using the printer control panel ..............................................................................................................85
Set up fax using the Ricoh Printer Assistant software (Windows) .........................................................................85
Set up fax using the Embedded Web Server (EWS) ...............................................................................................85
Send a fax ....................................................................................................................................................................86
Send a standard fax ................................................................................................................................................86
Send a standard fax from the computer.................................................................................................................87
Send a fax from a phone .........................................................................................................................................87
Send a fax using monitor dialing.............................................................................................................................88
Send a fax using printer memory............................................................................................................................88
Send a fax to multiple recipients............................................................................................................................89
Send a fax in Error Correction Mode.......................................................................................................................90
Receive a fax................................................................................................................................................................91
Receive a fax manually ...........................................................................................................................................91
To receive a fax manually ....................................................................................................................................91
Set up backup fax ...................................................................................................................................................92
To set backup fax from the printer control panel................................................................................................92
To set backup fax from the Embedded Web Server (EWS).................................................................................92
Reprint received faxes from memory .....................................................................................................................93
To reprint faxes in memory from the printer control panel ................................................................................93
Forward faxes to another number ..........................................................................................................................93
To forward faxes from the printer control panel.................................................................................................93
To forward faxes from the Ricoh Printer Assistant software (Windows)............................................................94
To forward faxes from the Embedded Web Server (EWS) ..................................................................................94
Set automatic reduction for incoming faxes...........................................................................................................95
To set automatic reduction from the printer control panel ................................................................................95
To set automatic reduction from the Embedded Web Server (EWS)..................................................................95
Block unwanted fax numbers.................................................................................................................................96
To block unwanted fax number from the printer control panel..........................................................................96
To block unwanted fax number from the Ricoh Printer Assistant software (Windows).....................................97

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To block unwanted fax number from the Embedded Web Server (EWS) ...........................................................98
Set up phone book contacts......................................................................................................................................100
Create and edit a phone book contact..................................................................................................................100
Create and edit a phone book contact from the printer control panel .............................................................100
Create and edit a phone book contact from the Ricoh Printer Assistant software (Windows) ........................101
Create and edit a phone book contact from Embedded Web Server (EWS).....................................................102
Create and edit a group phone book contact .......................................................................................................103
Create and edit a group phone book contact from the printer control panel...................................................103
Create and edit a group phone book contact from the Ricoh Printer Assistant software (Windows)..............104
Create and edit a group phone book contact from Embedded Web Server (EWS) ..........................................105
Delete phone book contacts.................................................................................................................................106
Delete phone book contact from the printer control panel ..............................................................................106
Delete phone book contact from the Ricoh Printer Assistant software (Windows).........................................106
Delete phone book contact from the Embedded Web Server (EWS) ...............................................................107
Change fax settings ...................................................................................................................................................108
Configure the fax header ......................................................................................................................................108
To set or change the fax header from the printer control panel .......................................................................108
To set or change the fax header from the Ricoh Printer Assistant software (Windows)..................................108
To set or change the fax header from the Embedded Web Server (EWS) ........................................................109
Set the answer mode (Auto answer) ....................................................................................................................109
To set the answer mode from the printer control panel ...................................................................................109
To set the answer mode from the Ricoh Printer Assistant software (Windows) ..............................................109
To set the answer mode from the Embedded Web Server (EWS) ....................................................................110
Set the number of rings before answering ...........................................................................................................110
To set the number of rings before answering from the printer control panel ..................................................110
To set the number of rings before answering from the Ricoh Printer Assistant software (Windows) .............110
To set the number of rings before answering from the Embedded Web Server (EWS)....................................111
Change the answer ring pattern for distinctive ring .............................................................................................111
To change the answer ring pattern for distinctive ring from the printer control panel ....................................111
To change the answer ring pattern for distinctive ring from the Ricoh Printer Assistant
software (Windows) ..........................................................................................................................................112
To change the answer ring pattern for distinctive ring from the Embedded Web Server (EWS)......................112
Set the dial type ....................................................................................................................................................113
To set the dial type from the printer control panel ...........................................................................................113
To set the dial type from the Embedded Web Server (EWS) ............................................................................113
Set the redial options............................................................................................................................................114
To set the redial options from the printer control panel...................................................................................114
To set the redial options from the Embedded Web Server (EWS) ....................................................................114
Set the fax speed ..................................................................................................................................................115
To set the fax speed from the printer control panel .........................................................................................115
To set the fax speed from the Embedded Web Server (EWS)...........................................................................115
Set the fax sound volume .....................................................................................................................................116
To set the fax sound volume from the printer control panel ............................................................................116
To set the fax sound volume from the Embedded Web Server (EWS)..............................................................116
Fax and digital phone services ..................................................................................................................................117
Fax on Voice over Internet Protocol..........................................................................................................................118
Use reports ................................................................................................................................................................119
Print fax confirmation reports ..............................................................................................................................119
To enable fax confirmation from the printer control panel...............................................................................119
To enable fax confirmation from the Embedded Web Server (EWS)................................................................120

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To include an image of the fax on the report from the printer control panel ...................................................120
To include an image of the fax on the report from the Embedded Web Server (EWS).....................................120
Print fax error reports ...........................................................................................................................................121
To set the printer to print fax error reports automatically from printer control panel .....................................121
To set the printer to print fax error reports automatically from the Embedded Web Server (EWS) ................121
Print and view the fax log......................................................................................................................................122
To print the fax log from the printer control panel............................................................................................122
To print the fax log from the Ricoh Printer Assistant software (Windows).......................................................122
To print the fax log from the Embedded Web Server (EWS).............................................................................122
Clear the fax log ....................................................................................................................................................123
To clear the fax log from the printer control panel ...........................................................................................123
To clear the fax log from the Embedded Web Server (EWS).............................................................................123
Print the details of the last fax transaction ..........................................................................................................123
To print the Last Fax Transaction report ...........................................................................................................123
Print a Caller ID Report.........................................................................................................................................123
To print a Caller ID History Report from the printer control panel...................................................................123
To print a Caller ID History Report from the Ricoh Printer Assistant software (Windows)..............................124
View the Call History.............................................................................................................................................124
To view the call history......................................................................................................................................124
Additional fax setup ..................................................................................................................................................125
Set up faxing (parallel phone systems) ................................................................................................................125
Select the correct fax setup for your home or office ........................................................................................126
Case A: Separate fax line (no voice calls received)...........................................................................................128
Case B: Set up the printer with DSL ..................................................................................................................129
Case C: Set up the printer with a PBX phone system or an ISDN line ..............................................................130
Case D: Fax with a distinctive ring service on the same line ............................................................................131
Case E: Shared voice/fax line............................................................................................................................133
Case F: Shared voice/fax line with voice mail...................................................................................................135
Case G: Fax line shared with computer modem (no voice calls received) .......................................................136
Case H: Shared voice/fax line with computer modem......................................................................................139
Case I: Shared voice/fax line with answering machine ....................................................................................144
Case J: Shared voice/fax line with computer modem and answering machine...............................................145
Case K: Shared voice/fax line with computer dial-up modem and voice mail .................................................150
Test fax setup........................................................................................................................................................151
5 Work with cartridges .....................................................................................................153
Information on cartridges and the printhead ...........................................................................................................154
Some color ink is used even when printing with black cartridge only......................................................................155
Check the estimated ink levels .................................................................................................................................156
Replace the cartridges ..............................................................................................................................................157
Order cartridges ........................................................................................................................................................160
Store printing supplies ..............................................................................................................................................161
Cartridge warranty information.................................................................................................................................162
6 Network setup...............................................................................................................163
Set up the printer for wireless communication.........................................................................................................164
Before you begin...................................................................................................................................................164
Set up the printer on your wireless network ........................................................................................................164
Change the connection type.................................................................................................................................165
Test the wireless connection ................................................................................................................................166

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Turn on or off the wireless capability of the printer .............................................................................................166
Connect a Ricoh printer using Wi-Fi Protected Setup (WPS) ...............................................................................166
Change network settings...........................................................................................................................................168
Use Wi-Fi Direct.........................................................................................................................................................170
Minimum security settings for open networks..........................................................................................................173
Network settings...................................................................................................................................................173
Web Services and cloud printing ..........................................................................................................................173
Fax settings...........................................................................................................................................................173
Additional security settings ..................................................................................................................................174
Secure your Ricoh printer against unwanted access ................................................................................................175
Connect to a secured Wi-Fi network ....................................................................................................................175
Change the Wi-Fi network password....................................................................................................................175
Create a unique printer display name ..................................................................................................................175
Secure the Wi-Fi Direct feature ............................................................................................................................177
7 Printer management tools..............................................................................................179
Toolbox (Windows)....................................................................................................................................................180
Embedded Web Server..............................................................................................................................................181
About cookies .......................................................................................................................................................181
Open the Embedded Web Server .........................................................................................................................182
Embedded Web Server cannot be opened...........................................................................................................184
Embedded Web Server features...........................................................................................................................185
Home tab ...........................................................................................................................................................186
Scan tab.............................................................................................................................................................187
Copy tab.............................................................................................................................................................187
Fax tab ...............................................................................................................................................................187
Network tab.......................................................................................................................................................188
Tools tab ............................................................................................................................................................189
Settings tab........................................................................................................................................................189
8 Solve a problem ............................................................................................................191
Get help with Ricoh online troubleshooting..............................................................................................................192
Get help from the printer control panel ....................................................................................................................193
Get help in this guide.................................................................................................................................................194
Jams and paper-feed issues.................................................................................................................................194
Clear a paper jam...............................................................................................................................................194
Clear a print carriage jam ..................................................................................................................................201
Learn how to avoid paper jams .........................................................................................................................201
Solve paper-feed problems...............................................................................................................................202
Printing issues.......................................................................................................................................................203
Fix problems with page not printing (unable to print) ......................................................................................203
Fix print quality issues.......................................................................................................................................206
Find drivers, apps, and updates for Ricoh printers...........................................................................................212
Frequently asked questions (FAQs) ..................................................................................................................212
Print jobs stuck in print queue ..........................................................................................................................213
Copy and scan issues............................................................................................................................................220
‘Scanner Failure’ error displays.........................................................................................................................220
Copies have lines or color bands.......................................................................................................................221
Copies are completely black .............................................................................................................................223
Copies are too small or too large, or paper is the wrong size ...........................................................................224

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Copies have poor resolution, wrong colors, or blurry text................................................................................225
Copies are blank................................................................................................................................................226
Slow copy speed................................................................................................................................................227
Copies are cut off...............................................................................................................................................227
‘Another program has control of the scanner’ Message Displays ....................................................................229
No Scan Options message (Windows) ..............................................................................................................231
Scanner not found or connected (Windows, Mac)............................................................................................232
Troubleshoot a Wi-Fi connection to a Ricoh printer .........................................................................................239
Fax issues..............................................................................................................................................................245
Run the fax test .................................................................................................................................................245
What to do if the fax test failed .........................................................................................................................246
Troubleshoot fax problems ...............................................................................................................................251
Network and connection issues............................................................................................................................256
Fix wireless connection.....................................................................................................................................256
Fix Wi-Fi Direct connection ...............................................................................................................................257
Fix Ethernet connection ....................................................................................................................................257
Firewall blocks driver install or printer functions (Windows)...........................................................................257
Find the wireless network password or PIN to connect a Ricoh printer ..........................................................261
Wi-Fi connection is lost after router or network settings change.....................................................................267
Printer hardware issues........................................................................................................................................268
Understand printer reports .......................................................................................................................................269
Printer status report .............................................................................................................................................269
Network configuration page .................................................................................................................................269
Print quality report................................................................................................................................................270
Wireless test report ..............................................................................................................................................270
Maintain the printer...................................................................................................................................................271
Clean the scanner glass........................................................................................................................................271
Clean the exterior..................................................................................................................................................272
Clean the document feeder ..................................................................................................................................272
Maintain the printhead and cartridges .................................................................................................................274
Ricoh Printer Assistant Software Frequently Asked Questions (FAQs) ....................................................................276
Is Printer Assistant installed on my computer? ...................................................................................................276
How do I download Printer Assistant? .................................................................................................................277
What if Printer Assistant does not open or shows multiple printers after upgrading Windows? ........................277
Connect a new printer displays instead of Ricoh Printer Assistant..................................................................277
Select a Printer window displays instead of Ricoh Printer Assistant ...............................................................279
Ricoh Printer Assistant does not open with a USB-connected printer.............................................................281
Is Printer Assistant available for Mac? .................................................................................................................281
Backup and restore printer’s settings using the Embedded Web Server (EWS) ......................................................282
Backup printer’s settings......................................................................................................................................282
Restore printer’s settings .....................................................................................................................................282
Restore original factory defaults and settings..........................................................................................................283
Ricoh support ............................................................................................................................................................285
Contact Ricoh........................................................................................................................................................285
9 Technical information ....................................................................................................286
Specifications ............................................................................................................................................................287
Regulatory notices.....................................................................................................................................................290
Regulatory Model Number....................................................................................................................................290
Notes to USA Users of FCC Requirements............................................................................................................290

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Part 15 of the FCC Rules....................................................................................................................................290
Power cord instructions........................................................................................................................................291
Noise emission statement for Germany ...............................................................................................................291
European Union Regulatory Notice ......................................................................................................................292
CE & UKCA Marking Traceability Information ...................................................................................................292
Products with wireless functionality.................................................................................................................292
Visual display workplaces statement for Germany..............................................................................................293
Notes to Canadian Users of Facsimile Unit ..........................................................................................................293
Notice to users of the German telephone network ..............................................................................................293
Regulatory information for wireless products......................................................................................................294
Exposure to radio frequency radiation..............................................................................................................294
Notice to users in Canada (5 GHz) ....................................................................................................................294
Notice to users in Canada..................................................................................................................................295
Environmental product stewardship program ..........................................................................................................296
Eco-Tips ................................................................................................................................................................296
Paper.....................................................................................................................................................................296
Plastics..................................................................................................................................................................296
European Union Commission Regulation 1275/2008 .........................................................................................297
Safety data sheets ................................................................................................................................................297
Chemical substances............................................................................................................................................297
EPEAT....................................................................................................................................................................297
Recycling program ................................................................................................................................................297
Ricoh inkjet supplies recycling program...............................................................................................................297
California Perchlorate Material Notice..................................................................................................................297
Notes on lamp(s) inside this machine ..................................................................................................................297
Notes to Canadian Users of Mercury-Containing Products..................................................................................298
Note for the Battery and/or Accumulator Symbol (For EU countries only)..........................................................298
ENERGY STAR Program.........................................................................................................................................299
User Information on Electrical & Electronic Equipment ......................................................................................300
Users in the countries where this symbol shown in this section has been specified in national law on
collection and treatment of E-waste.................................................................................................................300
All Other Users...................................................................................................................................................300
For Turkey only ..................................................................................................................................................300
10 Appendix ......................................................................................................................301
Fax error codes and messages..................................................................................................................................302
Numeric codes when receiving faxes (200 - 292)................................................................................................302
Numeric codes when sending faxes (300-444) ...................................................................................................304
Text error messages when faxing.........................................................................................................................306
12- and 15-digit fax log codes..............................................................................................................................307
Move and transport the printer .................................................................................................................................312
Move the printer a short distance.........................................................................................................................312
Move the printer a long distance ..........................................................................................................................313
Prepare a Ricoh printer for recycling or disposal......................................................................................................314
Remove and recycle the cartridges ......................................................................................................................314
Restore factory defaults on your Ricoh printer ....................................................................................................314
Recycle the printer................................................................................................................................................314
Dispose the printer ...............................................................................................................................................314

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1 Get started
This guide provides details about how to use the printer and how to resolve problems.
• EcoSolutions (Ricoh and the Environment)
• Understand the printer parts
• Use the printer control panel
• Digital Solutions
• Paper basics
• Load paper
• Load an original on the scanner glass
• Load an original in the document feeder
• Update the printer
• Ricoh Printer Assistant software (Windows)
• Built-in driver
• Turn the printer off

2 Chapter 1 Get started EN
EcoSolutions (Ricoh and the Environment)
Ricoh is committed to helping you optimize your environmental footprint and empowering you to print
responsibly—at home or in the office.
For more detailed information about environmental guidelines that Ricoh follows during the manufacturing
process, see Environmental product stewardship program. For more information about Ricoh’s environmental
initiatives, visit https://www.ricoh.com/sustainability/environment/.
• Manage power
• Quiet Mode
• Optimize Printing Supplies
Manage power
Use Sleep Mode, Auto-Off and Schedule On/Off to conserve electricity.
Sleep mode
Power usage is reduced while in Sleep mode. After initial setup of printer, the printer will enter Sleep mode
after five minutes of inactivity.
Use the following instructions to change the period of inactivity before the printer sleeps.
1. From the printer control panel, touch or swipe down the tab at the top of the screen to open
the Dashboard, touch .
2. Touch Sleep Mode, and then touch After 5 minutes, After 10 minutes or After 15 minutes.
Auto-Off
This feature turns the printer off after 8 hours of inactivity to help reduce energy use. Auto-Off turns the printer
off completely, so you must use the Power button to turn on the printer again.
If your printer supports this energy saving feature, Auto-Off is automatically enabled or disabled depending
on printer capabilities and connection options. Even when Auto-Off is disabled, the printer enters Sleep mode
after 5 minutes of inactivity to help reduce energy use.
• Auto-Off is enabled when the printer is turned on, if the printer does not have network, fax or Wi-Fi
Direct capability, or is not using these capabilities.
• Auto-Off is disabled when a printer’s wireless or Wi-Fi Direct capability is turned on or when a printer
with fax, USB, or Ethernet network capability establishes a fax, USB, or Ethernet network connection.
Schedule On and Off
Use this feature to automatically turn the printer on or off on selected days. For example, you can schedule the
printer to turn on at 8 a.m. and turn off at 8 p.m. from Monday to Friday. In this way, you save energy during the
night and weekends.
Use the following instructions to schedule the day and time for On and Off.
1. From the printer control panel, touch or swipe down the tab at the top of the screen to open
the Dashboard, touch .
2. Touch Schedule On/Off.

EN 3EcoSolutions (Ricoh and the Environment)
3. Touch the toggle button next to Schedule On or Schedule Off to turn it on.
4. Touch the time option, and then follow the onscreen messages to set the day and time to turn the printer
off and on.
CAUTION: Always turn the printer off properly, using either Schedule Off or (the Power button) located
on the front left side of the printer.
If you improperly turn the printer off, the print carriage might not return to the correct position, causing
problems with the cartridges and print quality issues.
Never turn off the printer when cartridges are missing. Ricoh recommends that you replace any missing
cartridges as soon as possible to avoid print quality issues, possible extra ink usage from the remaining
cartridges, or damage to the ink system.
Quiet Mode
Quiet Mode slows down printing to reduce overall noise without affecting print quality. It only works when
printing on plain paper. Additionally, Quiet Mode is disabled if you are printing using the best or presentation
print quality. To reduce printing noise, turn on Quiet Mode. To print at normal speed, turn Quiet Mode off. Quiet
Mode is off by default.
NOTE: Quiet Mode does not work if you print photos or envelopes.
You can create a schedule by selecting the time when the printer prints in Quiet Mode. For example, you can
schedule the printer to be in Quiet Mode from 10 p.m. to 8 a.m. everyday.
To turn on Quiet Mode from the printer control panel
1. From the printer control panel, touch or swipe down the tab at the top of the screen to open
the Dashboard, and then touch (Setup).
2. Touch Quiet Mode.
3. Touch the toggle button next to Quiet Mode to turn it on.
To create a schedule for Quiet Mode from the printer control panel
1. From the printer control panel, touch or swipe down the tab at the top of the screen to open
the Dashboard, and then touch (Setup).
2. Touch Quiet Mode.
3. Turn on Quiet Mode.
4. Touch the toggle button next to Schedule to turn it on, and then change the start time and end time of
the schedule.
To turn on Quiet Mode while the printer is printing
1. From the printer control panel, touch or swipe down the tab at the top of the screen to open
the Dashboard, and then select the current print job in progress.
2. On the printing screen, touch (Quiet Mode) to turn it on.
NOTE: Quiet Mode is turned on only after the current page is printed and is only used for the current print job.

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To turn Quiet Mode on or off from the Ricoh Printer Assistant software (Windows)
1. Open the Ricoh Printer Assistant software. For more information, see Open the Ricoh Printer Assistant
software (Windows).
2. Click Quiet Mode.
3. Click Quiet Mode tab.
4. Select On or Off.
5. Click Save Setting.
To turn Quiet Mode on or off from the Embedded Web Server (EWS)
1. Open the EWS. For more information, see Open the Embedded Web Server.
2. Click the Settings tab.
3. In the Preferences section, select Quiet Mode, and then select On or Off.
4. Click Apply.
Optimize Printing Supplies
To optimize printing supplies such as ink and paper, try the following:
• Optimize paper usage by printing on both sides of the paper.
• Change the print quality in the printer driver to a draft setting. The draft setting uses less ink.
• Do not clean the printhead unnecessarily. Doing so wastes ink and shortens the life of the cartridges.

EN 5Understand the printer parts
Understand the printer parts
This section contains the following topics:
• Top and front view
• Printing supplies area
• Back view
Top and front view
1 Document feeder
2 Document feeder paper-width guides
3 Document feeder tray
4 Document feeder output extension
5 Scanner lid
6 Scanner glass
7 Output tray
8 Output tray extension
9 Input tray
10 Power button
11 Front USB port Insert a USB flash drive for scanning and printing.
12 Front door
13 Control panel display

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Printing supplies area
1 Cartridge access door
2 Front door
3 Printhead
4 Cartridges
5 PIN code label
NOTE: Cartridges should be kept in the printer to prevent possible print quality issues or printhead damage.
Avoid removing supplies for extended periods of time. Do not turn the printer off when a cartridge is missing.
Back view
1Fax port Connect an external telephone.
2Fax port Connect a telephone line.
3 Rear USB port Port for connecting the USB cable to a computer.
4 Ethernet network port Port for connecting the Ethernet cable.
5 Power input Plug the power cord.

EN 7Use the printer control panel
Use the printer control panel
This section contains the following topics:
• Lift the control panel
• Overview of buttons and lights
• Function buttons
• Dashboard icons
• Change printer settings
Lift the control panel
You can move the control panel for easier use.
• Push the upper part of the control panel to lift it.
NOTE: Return the control panel to its original position by pushing down the bottom until it is back in place.

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Overview of buttons and lights
The following diagram and related table provide a quick reference to the printer control panel features.
Copy Scan
FaxPhoto
Label Name and Description
1Power light: Indicates whether the printer is turned on.
2Wireless light: Indicates the status of the printer’s wireless connection.
• Solid blue light indicates that wireless connection has been established and you can print.
• Slow blinking light with clear pause indicates that wireless is on, but not configured. To connect your printer, see Set up the
printer for wireless communication.
• Slow blinking light indicates that wireless is on, but the printer is not connected to a network. Make sure your printer is
within the range of wireless signal.
• Fast blinking light indicates wireless error. Refer to the message on the printer display.
• If the wireless light is off, wireless is turned off.
3Back button: Returns to the previous menu.
4Home button: Returns to the home screen from any other screen.
5Help button: Opens the Help menu when on the Home screen, or shows contextual help content if it is available for the current
operation when on other screens.
6Function buttons: Tap to perform common tasks. For more information, see Function buttons.
7Dashboard: Swipe down for additional printer management options. For more information, see Dashboard icons.
Function buttons
Function button Purpose
USB Print photo from USB flash drive or Scan document to USB flash drive.
NOTE: The USB button only appears when USB flash drive is inserted to the front USB port.
Copy Copy document, ID card, or photo.
Scan Scan document or photo to email, USB flash drive, network folder, SharePoint, or computer.
Photo Print photo from USB flash drive.
Fax Set up fax, send fax, or reprint received fax.