Ricoh MP CW2200SP User manual

MFD User Guide
Ver 1
MP CW2200SP
User Guide

CONTENTS
CONTROL PANEL Page 3
An overview of the function buttons.
LOADING PAPER Page 5
How to load paper rolls correctly into the machine.
FEEDING ORIGINALS Page 10
How to feed original documents. How to stop the machine feeding.
MFD BASICS Page 11
Explains some of the most commonly used hard buttons.
COPIER
Copier Basics Page 12
Explains some of the key copy features.
Reduce & Enlarge Page 13
Reduce and enlarge different sized documents.
Storing a document Page 14
Save documents onto the MFD hard drive.
DOCUMENT SERVER
Retrieving documents Page 16
Print documents that have been saved onto the MFD hard drive.
PRINTER
Print Settings Overview Page 17
Explains some of the key print features.
Creating One-Click Presets Page 18
Demonstrates how to save your print settings as one-click icons.
Locked Print Page 19
Locked Print is particularly useful for confidential / secure printing.
Jobs will not be printed out until the user enters a user code at the MFD to release it.
SCANNER
Scan to Email Page 22
Scan a document and email it to a designated email address.
Saving Email Shortcuts Page 23
Set up shortcut buttons for commonly used email addresses.
Scan to Folder Page 26
Scan a document to a shared folder on the server.
Naming a file Page 27
Rename the scan file at the MFD.

CONTROL PANEL
1. [Home] key
Press to display the [Home] screen. .
2. Function keys
No functions are registered to the function keys as a factory default. You can register often used
functions, programs, and Web pages.
3. Display panel
Displays keys for each function, operation status, or messages
4. [Reset] key
Press to clear the current settings.
5. [Program] key (Copier, Document Server, Scanner mode)
Press to register frequently used settings, or to recall registered settings. Also press to program
defaults for the initial display when modes are cleared or reset, or immediately after the main power
switch is turned on.

CONTROL PANEL
6. Main power indicator
The main power indicator goes on when you turn on the main power switch.
7. [Energy Saver] key
Press to switch to and from Low Power mode or Sleep mode. When the machine is in Low Power
mode, the [Energy Saver] key is lit. In Sleep mode, the [Energy Saver] key flashes slowly.
8. [Login/Logout] key
Press to log in or log out.
9. [User Tools/Counter] key
Press to change the default settings to meet your requirements. You can find out where to order
expendable supplies and where to call when a malfunction occurs. You can also print these details.
You can also check and print counter readings here.
10. [Simple Screen] key
Press to switch to the simple screen. When you press the {Simple Screen} key, the screen chang-
es to the simple screen. Letters and keys are displayed at a larger size, making operations easier.
Certain keys do not appear on the simple screen.
11. [ # ] key (Enter key)
Press to confirm values entered or items specified.
12. [Start] key
Press to start copying, printing, scanning, or sending.
13. [Sample Copy] key
Press to make a single set of copies or prints to check print quality before making multiple sets.
14. [Stop] key
Press to stop a job in progress, such as copying, scanning or printing.
15. [Clear] key
Press to delete a number entered.
16. Number keys
Use to enter the numbers for copies and data for the selected function.
17. [Check Status] key
Press to check the machine's system status, operational status of each function, and current jobs.
You can also display the job history and the machine's maintenance information.
18. Data In indicator (printer mode)
Flashes when the machine is receiving print jobs from a computer.
19,20. Media slots
Use to insert an SD card or a USB flash memory device.

LOADING PAPER
Press the [Home] key and
then select ‘Copier’ on the
screen. Ensure the “Ready”
message appears on screen.
Lift up the paper input location
cover until it clicks.
Remove the bar in front of
Paper Input Location 1.
Then hook it in front of the
output location.
❶
❷
❸
❹
1. Left flange
2. Spool
3. Paper Roll Adjustment levers
4. Right flange
5. Lock lever PART NAMES

LOADING PAPER
Pull the bar in front of Paper
Input Location 2 forward.
If there is paper loaded, press
down the rewind button to the
right of Paper Input Location 1
for a couple of seconds. Once
you release, the paper is auto-
matically rewound. No paper?
Proceed to step 11.
Make sure the edge of the
paper has been fully fed out of
the machine. Hold both flanges
and using both hands, move
the roll onto the flat areas in
front of the bearing (inset).
Then remove it entirely.
Place the roll on a flat surface.
Raise the lock lever on the
left flange.
❺
❻
❼
❽

LOADING PAPER
❾
❿
⓫
⓬
Remove the left flange from
the spool.
Remove both the right flange
and spool from the paper roll.
Adjust the paper roll
adjustment levers on both
flanges according to the core
(size) of the paper roll you
want to load.
Insert the flange with the spool
from the right side of the paper
roll until it touches the end of
the paper.

LOADING PAPER
⓭
⓮
⓯
⓰
Insert the spool into the left
flange.
Holding the right flange, insert
the left flange until it touches
the end of the paper.
Lower the lock lever on the left
flange.
Place the paper roll on the flat
place in front of the bearing.
Then move the right hand
edge and left hand edges of
the shaft into the bearing.
If loading a 50.8mm (2 inches)
paper roll, make sure that all
six adjustment levers are fully
open. When loading a 76.2mm
(3 inches) paper roll, proceed
to step 17.

LOADING PAPER
⓱
⓲
⓳
⓴
Feed the paper roll (1) so that
the paper goes over the
guides (2) behind the paper
roll and under the rollers of the
paper feeding slit.
Keep rotating the paper slowly
until the paper is automatically
pulled inside the machine and
the beeper sounds.
Push the bar in front of paper
input location 2 into the
machine (1). Then lift the bar
of the output basket up and
hook it in front of Paper Roll 1
(2)
Lower the paper input location
cover. Now follow the on
screen instructions to finish.
222

FEEDING ORIGINALS
Adjust the original guides
so they are flush against
the original. They should
be the same distance
from the centre.
Documents should be
inserted FACE DOWN
between the original
guides. Support with
both hands until it feeds
in.
Use the [Scanner Stop]
button if documents are
jamming or not feeding
correctly.
❶
❷
❸

MFD BASICS
Press the
‘Energy Saver’ button
to turn the machine
on from standby.
To clear any
selections you have
made, press ‘Reset’.’
To stop a job,
press ‘Stop’.
Press the ‘Start’ button
to begin copying/
scanning.
❹
❶
❷
❸

COPIER BASICS
[Variable Cut ]
Brings up a menu with an option to manually enter
a size to cut to.
❶
❷
❸
❶
[Synchro Cut ]
Cuts the paper at the same length as the original.
[High Speed Copy]
Print quality is reduced, but speed is improved.

REDUCE & ENLARGE
Either use
‘Auto Reduce/
Enlarge’ and
then select
the paper roll
you wish to
use...
...OR, if you
wish to
choose a
different size,
select the
‘Reduce/
Enlarge’ tab.
Use the ‘-/+’
adjuster to set
a percentage.

STORING A DOCUMENT
Choose any
settings.
Then select
‘Store File’
Select ‘File
Name’
Select ‘Delete
All’
❶
❷
❸

STORING A DOCUMENT
Use the key-
pad to type in
the name of
the document,
then select
‘OK’
Press the
‘Start’ Key to
store the
document
❹
❺

RETRIEVING DOCUMENTS
Select the file
you wish to
print
Use the number
keys to change
quantity. (Prints
one copy by de-
fault). Press the
‘Start’ button to
print
❶
❷

PRINT SETTINGS OVERVIEW
[Paper Input Location ]
Choose which paper roll to print onto if more than one paper roll
is loaded
❹
[Image ]
Uses the ’Standard’ print quality setting (600X600 dpi)
❸
[Poster ]
Uses the ‘Quality’ print quality setting (1200X1200 dpi) but
increases print time
❷
[Drawing ]
Uses the ’Speed’ print quality setting for faster printing at reduced
resolution (600X300 dpi)
❶
❹

CREATING ONE-CLICK PRESETS
If you change any
settings, an
‘Unregistered’ icon
will appear in the
presets field. This
means you can
save those
settings as a one-
click preset.
First, choose any
settings you wish
to use. To save
those settings,
select ‘Register
Current Settings’
Type in a name
and then select
‘OK’. Your one-
click preset has
now been saved
and added to your
icon list
❶
❷
❸

LOCKED PRINT
At the PC
select ‘File’,
‘Print’ and
then ‘Print
Properties’
Under Job
Type select
‘Locked Print’
from the drop
down box, and
then select
‘Details’
Create your own
‘User ID’. (e.g.
JSmith)
Create your own
‘Password’
(4-8 digits, e.g.
1234)
❶
❷
❸

LOCKED PRINT
At the MFD,
select
‘Printer’ and
‘Print Jobs’
Select your
User ID (in
this example
‘Nick’
Select the job
(s) you wish
to print and
then select
‘Print’.
❹
❺
❻