Ricoh VD4007001 User manual

Operating Instructions
Printer Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Preparing the Machine
Setting Up the Printer Driver
Other Print Operations
Direct Printing from a Digital Camera (PictBridge)
Appendix
1
2
3
4
5

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-
es.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-
tain items, consult with your legal advisor.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, print cartridges, and other consumables.
❖Copy Reference
Explains Copier functions and operations. Also refer to this manual for expla-
nations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.

ii
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that you can use to prevent unauthorized use of the machine, data tam-
pering, or information leakage. For enhanced security, we recommend that
you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Im-
age Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or
user and administrator authentication.
❖PostScript 3 Supplement
Explains how to set up and use PostScript 3.
❖UNIX Supplement
For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
The manual includes descriptions of functions and settings that might not be
available on this machine.
❖Other manuals
•QuickGuide
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Display Panel..........................................................................................................2
Reading the Display and Using Keys.........................................................................3
Using the Bypass Tray ..........................................................................................4
Setting Paper on the Bypass Tray .............................................................................4
Setting the Paper Size and Paper Type of the Bypass Tray......................................7
Using the One-Sheet Bypass Tray .....................................................................12
Inserting Paper into the One-Sheet Bypass Tray.....................................................12
Setting the Paper Size and Paper Type of the One-Sheet Bypass Tray .................15
1. Preparing the Machine
Confirming the Connection Method...................................................................21
Network Connection.................................................................................................21
Local Connection .....................................................................................................23
Installing the Printer Driver.................................................................................24
Quick Install..............................................................................................................24
Installing the Printer Driver for the Selected Port .....................................................26
Using as a Windows Network Printer ................................................................36
Using as a NetWare Print Server / Remote Printer ...........................................38
Form Feed................................................................................................................40
Banner Page ............................................................................................................40
Printing after Resetting the Printer ...........................................................................40
Installing the Printer Driver Using USB .............................................................41
Windows 2000 - USB ...............................................................................................41
Windows XP, Windows Server 2003 / 2003 R2 - USB ............................................42
Windows Vista - USB ...............................................................................................44
Printing with Parallel Connection.......................................................................45
Making Option Settings for the Printer ..............................................................47
Conditions for Bidirectional Communication ............................................................47
If Bidirectional Communication Is Disabled..............................................................48
Installing Font Manager.......................................................................................50
Using Adobe PageMaker Version 6.0, 6.5, or 7.0..............................................51
2. Setting Up the Printer Driver
PCL - Accessing the Printer Properties.............................................................53
Windows 2000 - Accessing the Printer Properties ...................................................53
Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties ...55
Windows Vista - Accessing the Printer Properties ...................................................57
RPCS - Accessing the Printer Properties..........................................................59
Windows 2000 - Accessing the Printer Properties ...................................................59
Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties ...61
Windows Vista - Accessing the Printer Properties ...................................................63
Notes on Printing when [Black and White]is Selected ...............................................65

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3. Other Print Operations
Printing a PDF File Directly.................................................................................67
Printing Method ........................................................................................................67
Using DeskTopBinder Lite .......................................................................................67
Using commands .....................................................................................................70
Unauthorized Copy Control ................................................................................71
Using [Data security for copying].................................................................................72
Using [Mask type:].....................................................................................................74
Important Notice.......................................................................................................75
Using the Print Job Function..............................................................................76
Printing from the Print Job Screen ....................................................................79
Sample Print.............................................................................................................79
Locked Print .............................................................................................................82
Hold Print .................................................................................................................86
Stored Print ..............................................................................................................89
Printing from the User ID Screen .......................................................................93
Printing the Selected Print Job.................................................................................93
Printing All Print Jobs ...............................................................................................94
Form Feed.............................................................................................................96
Printing from a Selected Tray...................................................................................96
Canceling a Print Job ...............................................................................................97
Canceling a Print Job ..........................................................................................98
Canceling a Print Job Using the Control Panel ........................................................98
Windows - Canceling a Print Job from the computer ...............................................98
Checking the Error Log .....................................................................................100
Spool Printing ....................................................................................................102
Collate .................................................................................................................103
4. Direct Printing from a Digital Camera (PictBridge)
What is PictBridge? ...........................................................................................105
PictBridge Printing ............................................................................................106
What Can Be Done on This Machine................................................................108
Index Printing .........................................................................................................109
Trimming ................................................................................................................110
Date and File Name Printing ..................................................................................110
Paper Size..............................................................................................................111
Image Print Size.....................................................................................................112
Multi-Image-Layout ................................................................................................113
Printing Quality.......................................................................................................114
Colour Matching .....................................................................................................114
Paper type Specification ........................................................................................115
Form Printing..........................................................................................................115
Camera Memo Printing ..........................................................................................115
Exiting PictBridge ..............................................................................................116
Other Reference Information ............................................................................117

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5. Appendix
Specifications.....................................................................................................119
Printer Features Menu .......................................................................................121
INDEX....................................................................................................... 125

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1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.

2
Display Panel
This section describes configuration using the display panel when the printer
function is selected.
1. Operational status or messages
Displays current machine status, such as
“Ready”, “Offline”, and “Print-
ing...”.
2. [JobReset]
Press to cancel the current print job. If
you press it when the machine is offline
and Hex Dump is selected, Hex Dump is
canceled.
3. [Prt.Jobs]
Displayed when the hard disk is connect-
ed.
Press to display print jobs sent from a
computer.
4. [Menu]
Press to display the menu to select the
following options:
•[Form Feed]
Prints all the data left in the machine's
input buffer.
•[Show Error Log]
Displays the error logs of print jobs
that are sent from a computer.
Note
❒When the power is turned on, the copier display is shown. This is a factory
default. This initial setting can be changed. See “System Settings”, General
Settings Guide.
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3
Reading the Display and Using Keys
This section explains how to read the display and using the selection key for the
initial display.
1. Scroll keys
Press to move the cursor in each direc-
tion, step by step.
When the {U}, {T}, {V}, or {W} key ap-
pears in this manual, press the scroll key
of the same direction.
2. {OK}key
Press to set a selected item or entered nu-
meric value.
3. {Escape}key
Press to cancel an operation or return to
the previous display.
4. Selection keys
Correspond to the function items at the
bottom line on the display. Example: Ba-
sic screen when the instruction “press
[JobReset]” appears in this manual, press
the left selection key.
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4
Using the Bypass Tray
Setting Paper on the Bypass Tray
This section gives instructions for setting paper on the bypass tray.
For details about paper size and paper type, see “Recommended Paper Sizes and
Types”, About This Machine.
Important
❒The following functions are disabled when printing from the bypass tray:
• Duplex Printing
•AutoTraySelect
•AutoTraySwitching
• Rotating Collate
❒When printing using the printer function, original images are always rotated
by 180 degrees (the orientation of images to be printed is opposite to that of
the copier function). When printing onto paper with specific orientation re-
quirements, such as envelopes and letterheads, be sure to rotate the paper
feed orientation to 180 degrees.
❒OHP transparencies, glossy paper, and thick glossy paper cannot be printed
from the bypass tray. Use the one-sheet bypass tray.
❒Paper that is thicker than 162 g/m2(max.) cannot be printed from the bypass
tray. Print from the one-sheet bypass tray when using paper of that thickness.
AOpen the bypass tray.
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5
BLift up the paper guide release lever.
CAdjust the paper guides to the paper size, and then gently insert paper face
up into the bypass tray.
1. Extender
2. Paper guides
•
Open out the extender to support paper sizes larger than A4 L , 8
1
/
2
× 11 L .
• If the paper guides are not flush against the paper, skewing and misfeeds
might occur.
• Gently insert paper until it stops.
• The maximum number of sheets you can load into the bypass tray depends
on the paper type. Load only as much paper as can be held between the pa-
per guides on the bypass tray.
• Fan the paper to get air between the sheets to avoid a multi-sheet feed.
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6
DPush down the paper guide release lever.
ESet the paper size using the printer driver or the control panel.
Note
❒Paper within the following dimensions can be set in the bypass tray:
• Vertical: 90 - 305 mm (3.55 - 12.00 in.)
• Horizontal: 148 - 600 mm (5.83 - 23.62 in.)
❒Be sure to set the paper with the side you want to print facing up in the by-
pass tray.
❒The number of sheets that can be loaded in the bypass tray depends on the
paper type.
Reference
For details about setting the paper size, see p.7 “Setting the Paper Size and
Paper Type of the Bypass Tray”.
For details about setting paper in the regular paper tray, see "Loading Pa-
per into Paper Tray 1", Troubleshooting.
When loading custom size paper, see p.8 “Setting Custom Size Paper”.
When loading thick paper (over 104.7 g/m2) or envelopes, set paper size
and paper type. For details, see p.10 “Setting Thick Paper or Envelopes”.
When loading letterhead paper, pay attention to its orientation. For details
about Letterhead Setting, see “System Settings” or “Printer Features”,
General Settings Guide.
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7
Setting the Paper Size and Paper Type of the Bypass Tray
This describes how to set paper size of the bypass tray. By default, use the printer
driver for setting paper size.
Important
❒If you select [Machine Settings]from [Bypass Tray Priority]in [System]of [Printer
Features], set the paper size using the control panel. For details, see General
Settings Guide.
Setting the Paper Size Using the Control Panel
This procedure describes how to set paper size of the bypass tray using the con-
trol panel. If you select the printer driver to set paper size, this procedure is not
necessary.
APress the {User Tools/Counter}key.
BSelect [System Settings]using {T} or {U}, and then press the {OK}key.
CSelect [Tray Paper Settings]using {T} or {U}, and then press the {OK}key.
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8
DSelect [Printer Bypass Paper Size]using {T} or {U}, and then press the {OK}
key.
ESelect the paper size using the scroll keys, and then press the {OK}key.
FPress the {User Tools/Counter}key to return to the default screen.
Reference
For details about the settings from the printer drivers, see the printer driv-
er Help .
When loading thick paper or envelopes, set paper type. For details, see
p.10 “Setting Thick Paper or Envelopes”.
Setting Custom Size Paper
The following procedures are not required if you select the printer driver for the
settings. In that case, set the paper size using the printer driver.
Important
❒If you select [Machine Settings]from [Bypass Tray Priority]in [System]of [Printer
Features](see “Printer Features”, General Settings Guide), the settings made
using the control panel have priority over the printer driver settings.
Setting the Custom Size Paper Using the Control Panel
APress the {User Tools/Counter}key.
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9
BSelect [System Settings]using {T} or {U}, and then press the {OK}key.
CSelect [Tray Paper Settings]using {T} or {U}, and then press the {OK}key.
DSelect [Printer Bypass Paper Size]using {T} or {U}, and then press the {OK}
key.
ESelect [Custom Size]using the scroll keys, and then press the {OK}key.
FEnter the horizontal size of the paper using the number keys, and press
{q}.
Available size: 148 - 600 mm (5.83 - 23.62 in.)
GEnter the vertical size of the paper using the number keys, and press {q}.
Available size: 90 - 305 mm (3.55 - 12.00 in.)

10
HPress the {User Tools/Counter}key to return to the default screen.
Note
❒If the printer driver is not used, select [Machine Settings]from [Bypass Tray
Priority]in [System]of [Printer Features](see “Printer Features”, General Set-
tings Guide). Set paper size using the control panel.
Reference
For details about the settings from the printer drivers, see the printer driv-
er Help.
Setting Thick Paper or Envelopes
The following procedures are not required if you select the printer driver for the
settings. In that case, set the paper size using the printer driver.
Important
❒If you select [Machine Settings]from [Bypass Tray Priority]in [System]of [Printer
Features](see “Printer Features”, General Settings Guide), the settings made
using the control panel have priority over the printer driver settings.
Setting Paper Type Using the Control Panel
APress the {User Tools/Counter}key.
BSelect [System Settings]using {T} or {U}, and then press the {OK}key.
CSelect [Tray Paper Settings]using {T} or {U}, and then press the {OK}key.
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11
DSelect [Paper type: Bypass Tray]using {T} or {U}, and then press the {OK}
key.
ESelect paper type from the menu using {T} or {U}, and then press the {OK}
key.
FPress the {User Tools/Counter}key to return to the default screen.
Note
❒The settings made will remain valid until they are reset again. After print-
ing on thick paper or envelopes, be sure to clear settings for the next user.
❒When printing onto envelopes, push down the envelope lever to the Enve-
lope position. When printing is completed, push the envelope lever up to
the normal position. Do not move the lever up or down during printing.
Reference
For details about the settings from the printer drivers, see the printer driv-
er Help.
For details about printing onto envelopes, see “Copying onto Envelopes”,
Copy Reference.
For details about printing onto OHP transparencies, see p.12 “Using the
One-Sheet Bypass Tray”.
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Using the One-Sheet Bypass Tray
Inserting Paper into the One-Sheet Bypass Tray
This section gives instructions for setting paper on the one-sheet bypass tray.
For details about paper size and paper type, see “Recommended Paper Sizes and
Types”, About This Machine.
Important
❒The following functions are disabled when printing from the one-sheet by-
pass tray:
• Duplex Printing
•AutoTraySelect
•AutoTraySwitching
• Rotating Collate
❒Use the one-sheet bypass tray to print OHP transparencies, glossy paper, and
thick glossy paper. Do not load onto other paper trays.
❒To print on glossy paper or thick glossy paper using [Quality]mode, you must
install Upgrade Option type C1800.
❒Only the RPCS printer driver supports printing on glossy paper or thick
glossy paper.
❒Be sure to open the one-sheet output tray. A sheet loaded on the one-sheet by-
pass tray is printed from the one-sheet output tray only.
❒Use the one-sheet bypass tray to print on paper that is thicker than 162 g/m2
(max. 264 g/m2). Do not use other trays, as paper jams and other malfunc-
tions will occur.
❒You cannot print or insert paper into the one-sheet bypass tray during print-
ing.
❒Be sure not to leave any paper on the one-sheet bypass tray or on the one-
sheet output tray, as this will cause a malfunction. After each print job, be
sure to remove any printed sheets from the one-sheet output tray.
❒Be sure to close the one-sheet bypass tray and the one-sheet output tray after
using them. If you do not close these trays, other trays cannot be used.
AOpen the bypass tray.
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