Ricoh Priport DX 4640PD Service manual

Operating Instructions
Printer Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information before using the machine.
Getting Started
Preparing to Print
Setting Up the Printer Driver and Canceling a Print Job
Various Types of Printing
Troubleshooting
Using the Control Panel
Appendix
1
2
3
4
5
6
7

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, PostScript®, Acrobat®and PageMaker®are registered trademarks of Adobe Systems Incor-
porated.
AppleTalk, Apple, Macintosh and Mac OS are registered trademarks of Apple Computer, Incorporated.
IPS-PRINT™ Printer Language Emulation Copyright©2000, Oak Technology, Inc., All Rights Re-
served.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows®95
• The product name of Windows®98 is Microsoft®Windows®98
• The product name of Windows®Me is Microsoft® Windows® Millennium Edition (Windows Me)
• The product name of Windows®2000 are as follows:
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product name of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows Server®2003 are as follows:
Microsoft®Windows Server®2003 Standard Edition
Microsoft®Windows Server®2003 Enterprise Edition
Microsoft®Windows Server®2003 Web Edition
• The product name of Windows®NT are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒To view HTML manuals, a Web browser must be installed.
❖Safety Information (paper)
Describes information about the safety precautions.
❖Easy Operation Guide (paper/PDF file - CD-ROM *1 )
Describes information about the control panel and basic operations.
❖Operating Instructions (PDF file - CD-ROM *1 )
Describes operations, functions, User Tools (initial setting, mode setting, etc.)
and troubleshooting.
❖Network Guide (PDF file - CD-ROM *1 )
Describes procedures for configuring the machine and computers in a net-
work environment.
❖Printer Reference (this manual)
Describes system settings and operations for the machine's printer function.
❖Preparations for Use as a Printer (paper/PDF file - CD-ROM *1 )
Describes procedures for connecting the Ethernet and USB cables to the ma-
chine.
❖Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Document
Management Utility”.
• DeskTopBinder Lite Setup Guide (HTML - CD-ROM *2 )
Describes the installation of, and the operating environment for DeskTop-
Binder Lite in detail. This guide can be displayed from the [Setup]dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Lite Introduction Guide (HTML - CD-ROM *2 )
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start]menu when DeskTopBinder
Lite is installed.
❖Other manuals
• PostScript3 (PDF file - CD-ROM *1 )
*1 Provided on the CD-ROM labeled “Operating Instructions”
*2 Provided on the CD-ROM labeled “Document Management Utility”

ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
1. Getting Started
Control Panel..........................................................................................................3
Display Panel .............................................................................................................5
Printer Settings...........................................................................................................6
2. Preparing to Print
Connecting the Machine .....................................................................................12
Requirements...........................................................................................................13
Using the Parallel interface Cable............................................................................13
Using IEEE 802.11b (Wireless LAN)........................................................................14
User Tools Menu (System Settings)...................................................................17
Interface Settings .....................................................................................................17
Network Configuration..............................................................................................18
Settings You Can Change with User Tools..............................................................20
Installing the Software.........................................................................................24
Auto Run ..................................................................................................................24
Quick Install..............................................................................................................25
Installing RPCS Printer Driver..................................................................................27
Setting Up Options - RPCS......................................................................................32
Installing the PostScript3 printer driver ....................................................................33
Mac OS - Installing the PostScript3 printer driver and Utilities.................................40
Mac OS X - Installing the PostScript3 printer driver.................................................42
Installing the Printer Driver Using USB ....................................................................44
Installing DeskTopBinder Lite- SmartDeviceMonitor for Client ................................45
Installing SmartDeviceMonitor for Admin .................................................................46
Using Adobe PageMaker Version 6.0, 6.5, or 7.0....................................................47
Software and Utilities Included on the CD-ROM...............................................48
Printer Drivers ..........................................................................................................48
Software and Utilities ...............................................................................................49
3. Setting Up the Printer Driver and Canceling a Print Job
Accessing Printer Properties..............................................................................51
Windows 95/98/Me - Accessing Printer Properties ..................................................51
Windows 2000/XP and Windows Server 2003 - Accessing Printer Properties ........52
Windows NT 4.0 - Accessing Printer Properties ......................................................54
Macintosh - Setting Up for Printing ..........................................................................56
Canceling a Print Job ..........................................................................................57
Canceling from a computer ......................................................................................57
Canceling on the control panel.................................................................................58

iii
4. Various Types of Printing
Windows 95/98/Me - Various Types of Printing ................................................59
Duplex Printing.........................................................................................................59
Storing the Print File.................................................................................................60
Printing on custom sized paper................................................................................61
Printing on paper with an undetectable size ............................................................62
When envelopes cannot be fed................................................................................63
Windows 2000/XP and Windows Server 2003 - Various Types of Printing ....65
Duplex Printing.........................................................................................................65
Storing the Print File.................................................................................................66
Printing on custom sized paper................................................................................67
Printing on paper with an undetectable size ............................................................68
When envelopes cannot be fed................................................................................69
Windows NT 4.0 - Various Types of Printing.....................................................71
Duplex Printing.........................................................................................................71
Storing the Print File.................................................................................................72
Printing on custom sized paper................................................................................73
Printing on paper with an undetectable size ............................................................74
When envelopes cannot be fed................................................................................75
5. Troubleshooting
Error & Status Messages on the Display Panel ................................................77
Printer does not Print ..........................................................................................79
Other Printing Problems .....................................................................................82
6. Using the Control Panel
Online Print Features Menu ................................................................................89
Adjusting Online Print Features .........................................................................91
Online Print Features Settings ...........................................................................92
General Features .....................................................................................................92
List / Test Print .........................................................................................................93
Host Interface...........................................................................................................95
PS Menu ..................................................................................................................96
Administrator Tools ..................................................................................................96
7. Appendix
Printing a PDF File Directly.................................................................................97
Printing Method ........................................................................................................97
Specifications.......................................................................................................99
Options...................................................................................................................100
INDEX....................................................................................................... 102

iv

1
How to Read This Manual
Symbols
The following set of symbols is used in this manual.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard

2

3
1. Getting Started
Control Panel
1. Screen contrast knob
Adjusts the brightness of the display pan-
el.
2. {Image Position}key
Adjusts the position of printed images.
3. {User Tools}key
Press to change the default settings to
meet your requirements.
4. Position Setting keys
Adjusts the position of printed images.
5. {Printer Settings}key
Press to change the default settings of on-
line printing.
6. Indicators
7. {Check Modes}key
Press this key to check settings.
8. {Program}key
Press to register frequently used settings,
or to recall registered settings.
9. {Clear Modes}key
Press to clear previously entered copy job
settings.
10. {Hold Data-in}key
Press to reject the online print temporari-
ly.
11. {Master Making}mode select key
Press to select the master making mode.
12. {Auto Cycle}key
Press to make masters and prints in a sin-
gle operation.
13. {Print}mode select key
Press to select the print mode.
14. Main power indicator
The main power indicator lights up when
the main power switch is turned on.
15. {Proof}key
Press to make a proof print.
Same as 22.
16. Data In indicator (Green)
• On: Master Making in progress
• Blinking: Data being received
• Off: Master Making and printing are
completed.
17. Error indicator (Red)
• On: An error has occurred. Master
Making and printing stops.
• Off: Normal status
18. Speed setting keys
Press to adjust the printing speed.
AVA001S

Getting Started
4
1
19. {Initial position}key
Press to reset to the default image posi-
tion.
20. Number keys
Press to enter the desired number of
prints and data for selected modes.
21. {Clear/Stop}key
•Clear
Press to delete a number entered.
•Stop
Press to stop a job in progress.
22. {Proof}key
Press to make a proof print.
Note
❒Same as 15.
23. {Start}key
Press to start making masters or printing.
24. Operation switch
Press this switch again to return to the
ready state.

Control Panel
5
1
Display Panel
The display panel shows machine status, error messages and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing the key.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
By default the screen is displayed when you the power is on.
Common Key Operations
The display panel shows the printer status, error message, and function menu.
1. Machine status or messages
Displays current machine condition.
2. Number of prints made.
3. [End Printing]key
Press to cancel the current master making
or printing. See p.7 “Selecting the Cycle
Setting Mode”
4. [Job Reset]key
Press to cancel the current job.
See p.57 “Canceling a Print Job”
AVA005S

Getting Started
6
1
❖Key list
Printer Settings
It is possible to change the paper size and cycle setting mode on the Printer Set-
tings menu.
Selecting the Online Print Paper Size
This machine automatically detects the paper size, however, there are cases
where the machine cannot detect the size of the paper. In these cases, follow the
procedure below and manually make the desired settings.
APress the {Printer Settings}key on the printer.
BPress [Tray Paper Size: Paper Feed Tray].
CSelect the paper size, and then press [OK].
Important
❒Select a size that is bigger than the contents to be printed. If the contents
are bigger than the paper size, it will cause the roller to get dirty.
DPress [Exit].
[OK]Acknowledges a selected function or entered values, and then returns
to the previous display
[Cancel]Deletes a selected function or entered values, and then returns to the
previous display
[UPrev.], [TNext]Moves to the previous page or the next page when all functions cannot
be displayed on one page.
[OK][Yes]Closes displayed messages.
[Clear]Clears entered values and does not change the settings.
[Exit]Returns to the previous display.
AVA003S

Control Panel
7
1
Selecting the Cycle Setting Mode
You can select an operation mode for master making and printing online.
AAuto Cycle
Master making and printing are completed continuously.
If printing is suspended using the {Clear/Stop}on the control panel, it stops in
the print mode.
In this case, it is not possible to switch to the master making mode unless
printing is completed.
To resume master making from the next page, press the [End Printing]on the
display and terminate the printing operation.
BOriginal Page Cycle
Operations stop briefly after both master making and printing of each page
are performed.
After printing, if further data remains waiting for master making, the printer
switches back to master making mode. Press the {Start}key when the printer
has stopped to resume master making from the next page. If no further data
remains, the printer will end the operation.
Note
❒If further data remains waiting for master making, the printer switches to
master making mode after making each print. However, if you need addi-
tional printing of the preceding original, switch the machine to print mode,
and then press the {Start}key.
AJK172S
AJK175S

Getting Started
8
1
CMaster Cycle
There is a belief pause between completion of the master and beginning the
print.
The machine briefly stops after master making, but does not pause between
printing and master making of the following page. When master making is
concluded, the machine pauses again before switching to print mode.
Press the {Start}on the control panel to begin printing.
Note
❒Since it switches to the print mode when master making concludes, to pro-
ceed to the master making of the next page without printing the master
making page, press the [End Printing]on the display and conclude the print
mode.
DMaster/Print Cycle
Operation stops briefly after each master making and print.
After printing, if further data remains waiting for master making, the printer
will switch back to the master making mode.
Press the {Start}on the control panel to start printing. It switches to the master
making mode with printing in the concluded state.
Press the {Start}key when the printer has stopped to resume master making
from the next page. If no further data remains, the printer will end the operation.
Note
❒If further data remains waiting for master making, the printer will switch
to the master making mode at the end of the print. However, if you need
additional printing still need to execute additional print after the end of the
preceding print, switch the machine to the print mode, and then press the
{Start}key.
AJK174S
AJK173S

Control Panel
9
1
APress the {Printer Settings}key.
BPress the [Cycle Setting].
CSelect the Cycle Setting Mode, and then press [OK].
DPress the [Exit].
AVA003S

Getting Started
10
1

11
2. Preparing to Print
This section gives instructions for connecting the printer and computer, config-
uring the printer, and installing software.
❖When operating the printer with a USB or a parallel connection
• Connect the printer and computer using a USB or a parallel connection.
Reference
For details about connection using the USB, see Preparations for Use as a
Printer.
For details about connection using the parallel cable, see p.12 “Connect-
ing the Machine”.
• Install a printer driver from the CD-ROM labeled "Printer Drivers and Util-
ities".
Reference
For details, see p.24 “Installing the Software”.
❖When operating the printer under a network environment
• Configure the network using the machine's control panel.
Reference
For details, see p.17 “User Tools Menu (System Settings)”.
For details about connection using Ethernet, see Preparations for Use as a
Printer.
For information about connection using wireless LAN, see p.12 “Con-
necting the Machine”.
• Install a printer driver and other utilities from the CD-ROM labeled "Print-
er Drivers and Utilities".
Reference
For details, see p.24 “Installing the Software”.
Note
❒“Network environment” describes a situation where the printer is connected
to a computer via wireless LAN.
❒The IEEE 1284 parallel board for parallel connection and the IEEE 802.11b in-
terface unit for wireless LAN connection cannot be used at the same time.
❒Wireless LAN and parallel connection are optional functions.

Preparing to Print
12
2
Connecting the Machine
1. USB interface port
Use a USB interface cable to connect the
printer to the host computer.
2. Ethernet interface port
Use a network interface cable to connect
the printer to a network.
3. Parallel interface port
Connector for the parallel interface cable
used when connecting to a computer.
4. IEEE 802.11b (wireless LAN) in-
terface port
Use to install the IEEE 802.11b interface
unit for wireless LAN connection to the
network.
Reference
For details about connection using
USB and Ethernet, see Preparations
for Use as a Printer.
AJK204S

Connecting the Machine
13
2
Requirements
Before using this printer, make sure all environmental and electrical require-
ments are met. Connect the printer to the host computer using the parallel inter-
face port, network interface unit, or both.
Make sure all interface cables, connectors, and electrical outlets necessary to at-
tach the printer to the host computer or network are at hand.
Important
❒The interface cable is not supplied. It is your responsibility to prepare the in-
terface cable appropriate for the computer that you are using.
Using the Parallel interface Cable
Connect the printer to the host computer using a parallel interface cable compli-
ant with IEEE 1284 (available separately).
Follow these steps to connect the printer to the host computer.
Important
❒Before connecting an interface cable between the printer and a computer,
make sure that the printer is not operating, and then turn off the main power
switches of the printer and the computer.
AAttach the parallel interface cable to the parallel interface connector of the
printer, and then secure the parallel interface cable.
BAttach the other end of the parallel interface cable to the port of the compu-
ter. Secure the interface cable.
ACV014S

Preparing to Print
14
2
Using IEEE 802.11b (Wireless LAN)
Setting IEEE 802.11b (Wireless LAN)
Note
❒Select [802.11 Ad hoc]as the communication mode when connecting Windows
XP as a wireless LAN client using Windows XP standard driver or utilities, or
when not using the infrastructure mode.
ACV010S