Ricoh Aficio MP 301SPF User manual

MFD User Guide
Ver 1.2
MP301SPF
MPC305SPF

User Guide

CONTENTS
CONTROL PANEL Page 3
An overview of the function buttons.
MFD BASICS Page 4
Explains some of the most commonly used buttons.
COPIER
Double-sided Page 6
Make 2-sided copies from single and double sided originals.
Sorting Page 7
Collate documents into sets.
Reducing & Enlarging Page 8
Reduce and enlarge different sized documents.
DOCUMENT SERVER
Storing a document Page 9
Save documents onto the MFD hard drive.
Retrieving a document Page 11
Print documents that have been saved onto the MFD hard drive.
PRINTER
Locked Print Page 12
Secure printing.Job(s) will not be printed out until the user enters a
pin code at the MFD to release it.
Creating One-Click Presets Page 15
Save time and effort by creating easy icons for the settings used most.
SCANNER
Scan to Email Page 18
Scan a document and email it to a designated email address.
Saving Email Shortcuts Page 19
Set up shortcut buttons for commonly used email addresses.
Scan to Folder Page 22
Scan a document to a shared folder on the server.
Naming a scan file Page 24
Rename the scan file at the MFD.
FACSIMILIE
Sending a Fax Page 25
Send a fax at the MFD.
Saving Fax Shortcuts Page 26
Set up shortcut buttons for commonly used fax number

CONTROL PANEL
RESET Clears all settings (Defaults).
PROGRAM Store frequently used copy settings in the machine memory
and recall them for future use.
ENERGY SAVER Turn the machine ON/OFF from standby.
LOGIN/LOGOUT Administrators only.
USER TOOLS/COUNTER Access System menus. Take counter readings.
STOP Stop copying/scanning/faxing.
SIMPLIFIED DISPLAY Toggles between normal and simplified screen mode.
START Begin copying/scanning/faxing when on that function.
STATUS Overview of function status.
F1-F3 Can be assigned to different functions. (Must be setup in User
Tools)
HOME Returns to ‘HOME’ screen.
Page 3

MFD BASICS
Load your documents
FACE UP in the Auto-
matic Document feeder.
(Remove any staples or
paper clips!)
Place your documents
FACE DOWN on the
glass, aligned with the
top left-hand corner.
Use the number keys to
enter user codes,
passwords or quantities.
The ‘Home’ button will
return the device to the
Home screen.
❶
❷
❸
❹
Page 4

MFD BASICS
Press the
‘Energy Saver’ button
to turn the machine
on from standby.
Press the ‘Start’ button
to begin copying/
scanning/ faxing.
To stop a job,
press ‘Stop’.
To clear any selections
you have made, press
‘Reset’.’
❺
❻
❼
❽
Page 5

DOUBLE SIDED
To make two-
sided copies
from one- sided
originals,
select ‘1 to 2
sided’.
To make two-
sided copies
from two-sided
originals,
select ‘2 to 2
sided
Load your
documents into
the Automatic
Document feeder.
Page 6

SORTING
To collate
documents
into sets,
select ‘Sort’.
Load your
documents into
the Automatic
Document feeder.
Page 7

REDUCE & ENLARGE
Select
‘Red/Enlrg’.
Use the ‘-/+’
adjuster to set
a percentage.
Load your
documents into
the Automatic
Document feeder.
Page 8

STORING A DOCUMENT
Select ‘To
Scanning
Screen’
Select
‘File Name’
Select
‘Delete All’
❶
❷
❸
Page 9

STORING A DOCUMENT
Use the key-
pad to type in
the name of
the document,
then select
‘OK’
Press the
[Start]
button to
store the
document
❹
❺
❻ Your
document
has now
been
stored onto
the MFD.
Page 10

RETRIEVING DOCUMENTS
Select the file
you wish to
print
Use the number
keys to alter the
quantity.
(Prints one
copy by
default)
Press the
[Start] button to
print
❶
❷
❸
Page 11

LOCKED PRINT
At the PC
select File,
Print and
Print
Properties
Under Job
Type select
‘Locked Print’
from the drop
down box, and
then
Create your own
‘User ID’. (e.g.
JSmith)
Create your own
‘Password’
(4-8 digits, e.g.
1234)
❶
❷
❸
Page 12

LOCKED PRINT
At the MFD,
select
‘Printer’ and
‘Print Jobs’
Select your
User ID (in
this example
‘Nick’
Select the job
(s) you wish
to print and
then select
‘Print’.
❹
❺
❻
Page 13

LOCKED PRINT
Use the
number keys
to enter your
‘Password’
Select ‘OK’
(Use number
keys to change
quantity)
Select ‘Resume
Print’ to print
your job(s)
❼
❽
❾
Page 14

CREATING ONE-CLICK PRESETS
At your PC
select ‘File’, ‘Print’
and then ‘Printer
Properties’.
All available print
functions can be
found here.
The ‘One Click
Preset List’ comes
pre-filled with five
options, but it is
useful to create
your own.
The following ex-
ample shows how
to create a black
& white, single
sided one click
preset. Select the
‘1 Sided’ preset
❶
❷
❸
Page 15

CREATING ONE-CLICK PRESETS
Select ‘Black
and White’ from
the drop down
menu
To save this
option, select
‘Register Current
Settings’
Type in a Name for
the Preset and any
comments required
to describe the
options you have
selected. Select OK
to save.
❹
❺
❻
Page 16

CREATING ONE-CLICK PRESETS
Your preset has
now been
added to the
screen
You can also
change the order
of your presets by
selecting ‘Manage
Preset List’
Select your preset
and select the ‘Up’
or ‘Down’ option
to change
position in the list
❼
❽
❾
Page 17

SCAN TO EMAIL
Select ‘Select
Destination
From Address
Book’
Select your
destination
box.
❶
❷
❸ Press the
[Start] button to
scan your
documents
Page 18

SAVING EMAIL SHORTCUTS
Select ‘New
Program’
Select
‘Email
Address’
❶
❷
❸
Select ‘Select
Destination
From Address
Book’
Page 19

SAVING EMAIL SHORTCUTS
Use the
keypad to
enter your
email and
then select
‘OK’
Select ‘Exit’
Select ‘OK’
❹
❺
❻
Page 20