Ricoh Aficio MP 301SPF User manual

MFD User Guide
Ver 1.2
MP301SPF
MPC305SPF

User Guide

CONTENTS
CONTROL PANEL Page 3
An overview of the function buttons.
MFD BASICS Page 4
Explains some of the most commonly used buttons.
COPIER
Double-sided Page 6
Make 2-sided copies from single and double sided originals.
Sorting Page 7
Collate documents into sets.
Reducing & Enlarging Page 8
Reduce and enlarge different sized documents.
DOCUMENT SERVER
Storing a document Page 9
Save documents onto the MFD hard drive.
Retrieving a document Page 11
Print documents that have been saved onto the MFD hard drive.
PRINTER
Locked Print Page 12
Secure printing.Job(s) will not be printed out until the user enters a
pin code at the MFD to release it.
Creating One-Click Presets Page 15
Save time and effort by creating easy icons for the settings used most.
SCANNER
Scan to Email Page 18
Scan a document and email it to a designated email address.
Saving Email Shortcuts Page 19
Set up shortcut buttons for commonly used email addresses.
Scan to Folder Page 22
Scan a document to a shared folder on the server.
Naming a scan file Page 24
Rename the scan file at the MFD.
FACSIMILIE
Sending a Fax Page 25
Send a fax at the MFD.
Saving Fax Shortcuts Page 26
Set up shortcut buttons for commonly used fax number

CONTROL PANEL
RESET Clears all settings (Defaults).
PROGRAM Store frequently used copy settings in the machine memory
and recall them for future use.
ENERGY SAVER Turn the machine ON/OFF from standby.
LOGIN/LOGOUT Administrators only.
USER TOOLS/COUNTER Access System menus. Take counter readings.
STOP Stop copying/scanning/faxing.
SIMPLIFIED DISPLAY Toggles between normal and simplified screen mode.
START Begin copying/scanning/faxing when on that function.
STATUS Overview of function status.
F1-F3 Can be assigned to different functions. (Must be setup in User
Tools)
HOME Returns to ‘HOME’ screen.
Page 3

MFD BASICS
Load your documents
FACE UP in the Auto-
matic Document feeder.
(Remove any staples or
paper clips!)
Place your documents
FACE DOWN on the
glass, aligned with the
top left-hand corner.
Use the number keys to
enter user codes,
passwords or quantities.
The ‘Home’ button will
return the device to the
Home screen.
❶
❷
❸
❹
Page 4

MFD BASICS
Press the
‘Energy Saver’ button
to turn the machine
on from standby.
Press the ‘Start’ button
to begin copying/
scanning/ faxing.
To stop a job,
press ‘Stop’.
To clear any selections
you have made, press
‘Reset’.’
❺
❻
❼
❽
Page 5

DOUBLE SIDED
To make two-
sided copies
from one- sided
originals,
select ‘1 to 2
sided’.
To make two-
sided copies
from two-sided
originals,
select ‘2 to 2
sided
Load your
documents into
the Automatic
Document feeder.
Page 6

SORTING
To collate
documents
into sets,
select ‘Sort’.
Load your
documents into
the Automatic
Document feeder.
Page 7

REDUCE & ENLARGE
Select
‘Red/Enlrg’.
Use the ‘-/+’
adjuster to set
a percentage.
Load your
documents into
the Automatic
Document feeder.
Page 8

STORING A DOCUMENT
Select ‘To
Scanning
Screen’
Select
‘File Name’
Select
‘Delete All’
❶
❷
❸
Page 9

STORING A DOCUMENT
Use the key-
pad to type in
the name of
the document,
then select
‘OK’
Press the
[Start]
button to
store the
document
❹
❺
❻ Your
document
has now
been
stored onto
the MFD.
Page 10