Ricoh Pro C7100 User manual

Operating Instructions
About This Machine
For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.

TABLE OF CONTENTS
1. Easy Search
Searching by What You Want to Do................................................................................................................7
I Want to Reduce my Costs........................................................................................................................... 7
I Want to Operate the Machine More Effectively.......................................................................................8
What You Can Do with This Machine...............................................................................................................9
You Can Customize the [Home] Screen.......................................................................................................9
You Can Print Data Using Various Functions.............................................................................................10
You Can Prevent Information Leakage (Security Functions).....................................................................11
You Can Monitor and Set the Machine Using a Computer.....................................................................11
You Can Prevent Unauthorized Copying.................................................................................................. 12
2. Getting Started
Overview of This Machine.............................................................................................................................. 13
Names of Major Features........................................................................................................................... 13
Model-Specific Information........................................................................................................................ 13
Functions Requiring Optional Configurations............................................................................................14
Guide to Names and Functions of Components............................................................................................17
Guide to Functions of the Attention Light....................................................................................................20
Guide to Functions of the Machine's Options................................................................................................22
Guide to Functions of the Machine's External Options.............................................................................22
Guide to Functions of the Machine's Internal Options/Option Controller............................................. 27
Guide to the Names and Functions of the Machine's Control Panel........................................................... 29
Adjusting the Angle of the Control Panel................................................................................................... 31
Inserting/Removing a Memory Storage Device........................................................................................... 32
Inserting an SD Card................................................................................................................................... 32
Inserting a USB Flash Memory Device.......................................................................................................33
Removing an SD Card.................................................................................................................................34
Removing a USB Flash Memory Device.................................................................................................... 34
Changing Modes............................................................................................................................................. 35
Displaying the [Home] Screen....................................................................................................................35
How to Use the [Top] Screen and the [Home] Screen............................................................................. 35
Changing Modes by Pressing the Function Keys...................................................................................... 37
System Reset.................................................................................................................................................39
How to Use the Screens on the Control Panel...............................................................................................41
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How to Use the [Printer] Screen..................................................................................................................41
How to Use the [Information] Screen.........................................................................................................42
Switching Screen Patterns........................................................................................................................... 44
Changing the Display Language................................................................................................................45
Logging In the Machine...................................................................................................................................46
When the Authentication Screen Is Displayed.......................................................................................... 46
User Code Authentication Using the Control Panel.................................................................................. 46
User Code Authentication Using a Printer Driver...................................................................................... 46
Logging In Using the Control Panel............................................................................................................47
Logging Out Using the Control Panel.........................................................................................................47
Auto Logout Function................................................................................................................................... 48
Logging In Using a Printer Driver................................................................................................................48
Logging In Using Web Image Monitor......................................................................................................49
Logging Out Using Web Image Monitor...................................................................................................49
User Lockout Function..................................................................................................................................50
Changing the Login Password.................................................................................................................... 50
Turning On/Off the Power..............................................................................................................................53
Turning On/Off the Power..........................................................................................................................53
Saving Energy.............................................................................................................................................. 54
Anti-humidity Heater Switch........................................................................................................................56
Entering Text..................................................................................................................................................... 57
Character Entry Display.............................................................................................................................. 57
Available Characters...................................................................................................................................60
Entering Text.................................................................................................................................................61
Software that You Can Download..................................................................................................................64
Device Manager NX................................................................................................................................... 64
SmartDeviceMonitor for Client................................................................................................................... 64
Using the Ring Binder and the High Capacity Stacker................................................................................. 65
Using the Ring Binder.................................................................................................................................. 65
Using the High Capacity Stacker............................................................................................................... 68
3. Information for This Machine
Information on Environmental Regulations.....................................................................................................73
ENERGY STAR Program..............................................................................................................................73
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Energy Saving Functions............................................................................................................................. 73
User Information on Electrical and Electronic Equipment (mainly Europe).........................75
Note for the Battery and/or Accumulator Symbol (For EU Countries Only) (mainly
Europe)......................................................................................................................................................... 76
Environmental Advice for Users (mainly Europe)..................................................................76
Notes to Users in the State of California (Notes to Users in USA) (mainly North America)...
.......................................................................................................................................................................77
4. Paper Specifications and Adding Paper
Loading Paper.................................................................................................................................................. 79
Precautions for Loading Paper....................................................................................................................79
Loading Paper into Tray 1...........................................................................................................................81
Loading Paper into the A3/11 × 17 Tray Unit......................................................................................... 83
Loading Paper into Tray 2...........................................................................................................................84
Loading Paper into the Multi Bypass Tray (Tray A)...................................................................................86
Loading Paper into the Three-tray Wide Large Capacity Tray................................................................88
Loading Paper into the Two-tray Wide Large Capacity Tray.................................................................. 89
Loading Paper into the Interposer.............................................................................................................. 91
Loading Cover Sheets into the Interposer of the Perfect Binder...............................................................92
Loading Orientation-fixed Paper or Two-sided Paper..............................................................................94
Changing the Paper Size.................................................................................................................................96
Precautions for Changing the Paper Size.................................................................................................. 96
Changing the Paper Size in Tray 2............................................................................................................ 96
Changing the Paper Size in the Three-tray Wide Large Capacity Tray..................................................99
Changing the Paper Size in the Two-tray Wide Large Capacity Tray................................................. 105
Changing to a Size That Is Not Automatically Detected....................................................................... 110
Changing to a Custom Paper Size...........................................................................................................111
Recommended Paper.................................................................................................................................... 112
Recommended Paper Sizes and Types................................................................................................... 112
Unusable Paper......................................................................................................................................... 137
Paper Storage............................................................................................................................................138
5. Convenient Functions
Customizing the [Home] Screen...................................................................................................................139
Types of [Home] Screens and How to Customize Them........................................................................139
3

Adding Icons to the [Home] Screen.........................................................................................................140
Changing the Order of Icons on the [Home] Screen............................................................................. 143
Deleting an Icon on the [Home] Screen.................................................................................................. 144
Displaying an Image on the [Home] Screen...........................................................................................145
Restoring the [Home] Screen Default.......................................................................................................147
Checking Machine Status and Settings....................................................................................................... 149
Managing Jobs..............................................................................................................................................152
Types of Screens to Manage Jobs...........................................................................................................152
Checking Jobs in the Job List.....................................................................................................................153
Changing the Order of Jobs.....................................................................................................................154
Deleting Jobs..............................................................................................................................................154
Checking the Job History.......................................................................................................................... 155
6. Maintenance and Specifications
General Requirements...................................................................................................................................157
Dos and Don'ts.......................................................................................................................................... 157
Saving Printouts......................................................................................................................................... 159
Backing Up Hard Disk Data..................................................................................................................... 159
Replenishing and Replacing Consumables................................................................................................. 160
Adding Toner.............................................................................................................................................160
Replacing the Waste Toner Bottle............................................................................................................162
Adding Staples.......................................................................................................................................... 164
Replacing Ring Combs..............................................................................................................................164
Filling the Glue Container.........................................................................................................................166
Where to Put Your Machine......................................................................................................................... 167
Moving the Machine.................................................................................................................................167
Optimum Environmental Conditions After Moving the Machine...........................................................167
Maintaining Your Machine...........................................................................................................................172
How to Clean the Machine...................................................................................................................... 172
Cleaning the Power Cord Plug.................................................................................................................172
Checking the Earth Leakage Breakers.....................................................................................................173
Useful Information..........................................................................................................................................176
Counter.......................................................................................................................................................176
Inquiry........................................................................................................................................................ 176
4

Specifications................................................................................................................................................. 179
Specifications for the Main Unit............................................................................................................... 179
Specifications for Printer........................................................................................................................... 182
Specifications for Finisher SR5050..........................................................................................................183
Specifications for Booklet Finisher SR5060............................................................................................187
Specifications for Punch Unit.................................................................................................................... 191
Specifications for Interposer.....................................................................................................................192
Specifications for Multi-Folding Unit........................................................................................................193
Specifications for Three-Tray Wide Large Capacity Tray......................................................................194
Specifications for Two-Tray Wide Large Capacity Tray........................................................................195
Specifications for Multi Bypass Tray (Tray A).........................................................................................195
Specifications for Decurl Unit................................................................................................................... 196
Specifications for Trimmer.........................................................................................................................197
Specifications for Ring Binder...................................................................................................................197
Specifications for Perfect Binder...............................................................................................................198
Specifications for Buffer Pass Unit............................................................................................................200
Specifications for High Capacity Stacker................................................................................................201
7. Appendix
Trademarks.....................................................................................................................................................203
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1. Easy Search
You can search for a description by what you want to do. Also, this machine's distinctive functions are
explained.
Searching by What You Want to Do
You can search for a procedure by what you want to do.
I Want to Reduce my Costs
BRL059S
Checking how much paper is saved ([Information] screen)
page 42 "How to Use the [Information] Screen"
Reducing electricity consumption
page 54 "Saving Energy"
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I Want to Operate the Machine More Effectively
BQX139S
Registering frequently-used printing settings to the printer driver
See Print for details.
Changing the initial settings of the printer driver to frequently-used printing settings
See Print for details.
Adding the function and shortcut icons
page 140 "Adding Icons to the [Home] Screen"
Changing the order of the function and shortcut icons
page 143 "Changing the Order of Icons on the [Home] Screen"
1. Easy Search
8

What You Can Do with This Machine
This section describes the features of this machine.
You Can Customize the [Home] Screen
The icons of each function are displayed on the [Home] screen.
The contents displayed on the following screens differ depending on the machine.
DER151
• You can display only the icons of functions and shortcuts that you use.
• You can change the order of the function and shortcut icons.
• For details about the features on the [Home] screen, see page 35 " How to Use the [Top] Screen
and the [Home] Screen".
• For details about how to customize the [Home] screen, see page 139 "Types of [Home] Screens
and How to Customize Them".
What You Can Do with This Machine
9

You Can Print Data Using Various Functions
CWW103
• This machine supports network and local connections.
• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.
See Print for details.
• The finisher allows you to staple and punch holes in your prints.
For details about stapling, see Print.
For details about punching, see Print.
• The multi-folding unit allows you to fold your prints.
See Print for details.
• The ring binder allows you to bind your prints with a ring comb.
See Print for details.
• The perfect binder allows you to apply adhesive to the spine of gathered pages to bind them in a
booklet.
See Print for details.
• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.
See Print for details.
1. Easy Search
10

You Can Prevent Information Leakage (Security Functions)
CWW108
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
• You can limit the usage of functions for each user.
• See Security Guide.
You Can Monitor and Set the Machine Using a Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
CWW110
What You Can Do with This Machine
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You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See Connecting the Machine/ System Settings for details.
• See Web Image Monitor Help.
You Can Prevent Unauthorized Copying
You can print embedded patterns on printouts to prevent unauthorized copying.
DER153
• Using the printer driver, you can embed a pattern in the printed document. If the document is
copied on a machine with the Copy Data Security unit, protected pages are grayed out in the
copy. This can minimize the risk of confidential information being copied. If a document protected
by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security
unit, the machine beeps to notify users that unauthorized copying is being attempted.
If the document is copied on a machine without the Copy Data Security Unit, the hidden text
becomes conspicuous in the copy, showing that the copy is unauthorized.
• Using the printer driver, you can embed text in the printed document for unauthorized copy
prevention. If the document is copied, scanned, or stored in a Document Server by a copier or
multifunction printer, the embedded text appears conspicuous in the copy, discouraging such
unauthorized copying.
• For details, see the printer driver Help and Security Guide.
• For details about this function in the printer mode, see Print.
1. Easy Search
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2. Getting Started
This chapter describes preparations for using the machine, operating instructions, and character input
methods.
Overview of This Machine
Names of Major Features
In this manual, major features of the machine are referred to as follows:
• Auto Document Feeder ADF
• Multi Bypass Tray BY5010 Multi bypass tray (Tray A)
• Wide Large Capacity Tray Wide LCT (in this manual, "wide LCT" refers to the three-tray wide
LCT and the two-tray wide LCT)
• LCIT RT5090 Three-tray wide Large Capacity Tray (Three-tray wide LCT)
• Vacuum Feed LCIT RT5100 Two-tray wide Large Capacity Tray (Two-tray wide LCT)
• Multi-Folding Unit FD5020 Multi-folding unit
• Decurl Unit DU5040 Decurl unit
• Buffer Pass Unit Type S3 Buffer pass unit
• Ring Binder RB5020 Ring binder
• High Capacity Stacker SK5030 High capacity stacker
• Trimmer Unit TR5040 Trimmer
• Cover Interposer Tray CI5030 Interposer
• Perfect Binder GB5010 Perfect binder
• Tab Sheet Holder Type 3260 Tab sheet holder
Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
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DER002
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a Region A model:
• CODE XXXX -27, -29, -67
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a Region B model:
• CODE XXXX -17, -57
• 208–240 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
• If your machine is a Region A model and "CODE XXXX -27, -67" is printed on the label, see
" (mainly Europe)" also.
• If your machine is a Region A model and "CODE XXXX -29" is printed on the label, see
" (mainly Asia)" also.
Functions Requiring Optional Configurations
• Printer mode
2. Getting Started
14

Function Option
Printing from the multi bypass tray (Tray A) One of the following combinations of options is
required:
• Multi bypass tray (Tray A) and three-tray
wide LCT
• Multi bypass tray (Tray A) and two-tray
wide LCT
• Staple
• Shift Collate
One of the following options is required:
• Finisher SR5050
• Booklet Finisher SR5060
Printing onto tab stock One of the following options is required:
• Tab Sheet Holder
• Multi bypass tray (Tray A)
• Three-tray wide LCT
• Two-tray wide LCT
Punch One of the following combinations of options is
required:
• Finisher SR5050 and punch unit
• Booklet Finisher SR5060 and punch unit
• Z-fold
• Letter Fold-out
• Letter Fold-in
• Double Parallel Fold
• Gate Fold
One of the following combinations of options is
required:
• Finisher SR5050 and multi-folding unit
• Booklet Finisher SR5060 and multi-
folding unit
Half Fold One of the following combinations of options is
required:
• Booklet Finisher SR5060
• Finisher SR5050 and multi-folding unit
Perfect Binding Perfect binder
Ring Binding Ring binder
Fore Edge Cut Booklet Finisher SR5060 and trimmer
Overview of This Machine
15

Function Option
• PostScript 3
• Preventing unauthorized copies
• Data security for copying function
PostScript 3 unit
• Others
Function Option
NetWare functions SD card for NetWare printing
2. Getting Started
16

Guide to Names and Functions of Components
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
Front and left view
DER006
4
5
6
7
8
23
1
1. Main power switch
To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and
turn the switch on.
2. Front left cover
Open to remove paper jams or turn on/off the AC power switch.
3. Control panel
See page 29 "Guide to the Names and Functions of the Machine's Control Panel".
4. Front upper right cover
Open to change toner cartridges.
Guide to Names and Functions of Components
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5. Front right cover
Open to remove paper jams.
6. Paper trays (Trays 1–2)
Load paper here. Tray 1 is a tandem tray where paper on the left side automatically moves to the right when
paper there has run out.
An indicator on the front left side of the tray lights while paper is feeding.
7. Front lower left cover
Open to replace the waste toner bottle.
8. AC power switch
Press to completely turn off the power of the machine. The AC power switch must be kept on in normal use.
The switch is inside the front left cover. For details, see page 157 "Dos and Don'ts".
Front and right view
1
DER007
1. Attention light
See page 20 "Guide to Functions of the Attention Light".
2. Getting Started
18