Ricoh fi-8040 Use and care manual

Daily Care
Materials
●
●
CAUTION
Name
Part No.
Notes
Cleaner F1
PA03950-0352
100 ml
Liquid cleaner to use for removing dirt and stains
Cleaning Paper
CA99501-0012
10 sheets
Used to clean the inside of the scanner with ease.
Spray it with Cleaner F1 and scan it with the scanner in
the same way as a document.
Cleaning Wipe
PA03950-0419
24 packets
Pre-moistened with Cleaner F1. It can be used instead of
moistening a cloth with Cleaner F1.
Cotton swab
Commercially
available
Used to clean a tiny part such as the ultrasonic sensor.
Dry cloth
Used to wipe off dirt and stains. Moisten it with Cleaner
F1 for cleaning.
For more information about the cleaning materials, contact the distributor/dealer where you purchased this
product. Refer to the contact information in the Contact List if supplied with this product, or refer to the contact
information in the Contact for Inquiries section if provided in Safety Precautions supplied with this product, and
then make an inquiry.

Location
Frequency
Inside of the scanner (ADF)
Brake roller
Every 3,000 sheets
Pick roller
Rubber idler roller
Plastic idler roller
Glass
Ultrasonic sensor
Feed roller
Eject roller
Outside of the scanner
Scanner
Clean when dust and dirt are noticeable.
Touch screen
The inside of the scanner (ADF) needs to be cleaned regularly for every certain number of sheets
scanned. The scanner records the number of sheets scanned so that you can check the number of
sheets scanned after you cleaned it last.
Use one of the following methods to check the number of sheets that have been scanned.
• The procedure when using the touch screen is as follows.
[Cleaning & Maintenance] -»[Consumable counters].
2 On the [Consumable counters] screen, check the value for [After cleaning],
- When the background color of the counter is yellow
It is about time to clean the scanner.
- When the background color of the counter is red
It is time to clean the scanner. Clean the scanner.
1 On the touch screen, press
•
•
•
•
•
•

•
•
•
.
The scanner including the ADF paper chute (feeder) and the stacker should be cleaned with either a piece of dry
cloth, a cloth moistened with Cleaner F1/mild detergent, or a sheet of Cleaning Wipe.
•Touch screen
To avoid the surface of the touch screen becoming dirty, clean it regularly by gently wiping
dirt and dust off with a soft, dry cloth.
Clean the touch screen with care. Do not rub or tap the surface with hard objects as doing so
may damage the surface.

•
•
The inside of the ADF can be cleaned with a sheet of Cleaning Paper moistened with Cleaner F1.
As the scanner continues to feed the documents, paper dust will accumulate inside the ADF and it may cause
problems related to scanning or affect the scanned results. Cleaning should be performed approximately every
5,000 sheets scanned. Note that this guideline varies depending on the types of documents you scan. For
instance, it may be necessary to clean the scanner more frequently when you scan documents on which the toner
is not sufficiently fused.
1 Turn on the scanner.
On the touch screen, press
2
[Cleaning & Maintenance] —> [Cleaning] —>■ [Cleaning Paper].
3 Spray the Cleaning Paper with Cleaner F1.
4 Pull out the chute extensions according to the length of the Cleaning Paper.
5 Adjust the stacker according to the length of the Cleaning Paper.

6 Load the Cleaning Paper in the ADF paper chute (feeder).
7 Adjust the side guides to the width of the Cleaning Paper.
Move the side guides so that there is no space between the side guides and the Cleaning
Paper.
Otherwise, the Cleaning Paper may be fed skewed.
8 On the touch screen, press the [Start] button on the [Cleaning Paper] screen.
The Cleaning Paper is fed and ejected onto the stacker.
9 Use one of the following methods to clear the cleaning counter.
•The procedure when using the touch screen is as follows.
a On the touch screen, press
—> [Cleaning & Maintenance] —> [Consumable
counters].
b On the [Consumable counters] screen, press the [Clear] button for [After cleaning].

•
•
The inside of the ADF can be cleaned with a piece of cloth moistened with Cleaner F1, or a sheet of Cleaning Wipe.
As the scanner continues to feed the documents, paper dust will accumulate inside the ADF and it may cause
problems related to scanning or affect the scanned results. Cleaning should be performed approximately every 3,000
sheets scanned. Note that this guideline varies depending on the types of documents you scan. For instance, it may
be necessary to clean the scanner more frequently when you scan documents on which the toner is not sufficiently
fused.
1. Turn off the scanner, unplug the power cable and wait for at least 15 minutes.
2. Open the ADF.

3. Clean the following locations with a cloth moistened with Cleaner F1, or a sheet of Cleaning Wipe.
No.
Location
1
Brake roller (x 2)
2
Ultrasonic sensor (x 2)

No.
Location
3
Rubber idler roller (x 2)
4
Plastic idler roller (x 2)
5
Glass (x 2)
6
Pick roller (x 2)
7
Feed roller (x 2)
8
Eject roller (x 2)
1 Brake roller (x 2)
Remove the brake roller from the scanner.
Gently wipe off any dirt or dust along the grooves, taking care not to damage the roller
surface.
2 Ultrasonic sensor (x 2)
Gently wipe the dirt and dust off the surface of the ultrasonic sensors.

.
3Rubber idler roller (x 2)
4 Plastic idler roller (x 2)
Gently wipe off any dirt or dust along the grooves as you rotate the roller manually,
taking care not to damage the roller surface. Make sure that it is wiped properly
because black residue on the rollers will affect the feeding performance.
5 Glass (x 2)
Gently wipe dirt and dust off the glass sections
•
•
•

6 Pick roller (x 2)
Gently wipe off any dirt or dust along the grooves as you rotate the roller manually, taking care not to
damage the roller surface. Make sure that it is wiped properly because black residue on the rollers
will affect the feeding performance.
7 Feed roller (x 2)
8 Eject roller (x 2)
The power must be turned on to rotate the feed/eject rollers for cleaning.
a Plug in the power cable and turn on the scanner.
b On the touch screen, press —> [Cleaning & Maintenance] —> [Cleaning] —>
[Cleaning Wipe].
The [Cleaning Wipe] screen is displayed.
c Open the ADF.
d On the touch screen, press the [Start] button on the [Cleaning Wipe] screen.
The feed/eject rollers rotate a certain amount simultaneously.
If you press and hold the [Start] button, the feed/eject rollers rotate
continuously.
ePut a piece of cloth moistened with Cleaner F1 or a sheet of Cleaning Wipe
against the surface of the rotating feed/eject roller, and wipe horizontally to
clean dirt and dust off the whole surface.
Make sure that it is wiped properly because black residue on the rollers will
affect the feeding performance.
CAUTION
Be careful not to touch the rollers with your hand while they
are rotating.
CAUTION
When the ADF is open, it might close accidentally. Be careful
not to get your fingers caught.

ATTENTION
Confirm that the ADF is closed properly. Otherwise, documents may not be fed
into the ADF.
4. Close the ADF.
5. Use one of the following methods to clear the cleaning counter.
•The procedure when using the touch screen is as follows.
—► [Cleaning & Maintenance] —► [Consumable
a On the touch screen, press
counters].
b On the [Consumable counters] screen, press the [Clear] button for [After cleaning].
CAUTION
Be careful not to get your fingers caught when closing the
ADF.

The Carrier Sheet should be cleaned with either a piece of dry cloth, a cloth moistened with Cleaner F1/mild
detergent, or a sheet of Cleaning Wipe.
Gently wipe dirt and dust off the surface and the inside of the Carrier Sheet.
As you keep using the Carrier Sheet, dirt and dust will accumulate on the surface and the inside. Clean it
regularly because it may cause problems related to scanning or affect the scanned results.
ATTENTION
•Make sure that the Carrier Sheet is not creased.
•To avoid deformation and discoloration, never use paint thinner or any other organic solvents.
•Do not use force to rub against the Carrier Sheet because it may be damaged or deformed.
•After cleaning the inside of the Carrier Sheet with a cloth moistened with Cleaner F1/mild
detergent or a sheet of Cleaning Wipe, do not close the Carrier Sheet until it is completely dry.
•The Carrier Sheet should be replaced approximately every 500 scans.
•Note that these guidelines vary depending on the type of documents scanned and how often the
scanner is used and cleaned.
For information on purchasing the Carrier Sheets, contact the distributor/dealer where you
purchased this product. Refer to the contact information in the Contact List if supplied with this
product, or refer to the contact information in the Contact for Inquiries section if provided in
Safety Precautions supplied with this product, and then make an inquiry.

This section explains how to replace the consumables for the scanner.
Consumables and Replacement Cycles
Name
Part No.
Suggested Replacement Cycle
Roller Set S
•BRAKE ROLLER
•PICK ROLLER
PA03750-0001
200,000 sheets or one year
Consumables need to be replaced periodically. It is recommended that you keep a stock of
new consumables and replace them before it reaches the end of the consumable life. The
scanner records the number of sheets scanned for each consumable (pick roller and brake
roller), which allows you to determine when to replace the consumables.
Use one of the following methods to check the number of sheets that have been scanned.
• The procedure when using the touch screen is as follows.
-> [Cleaning & Maintenance] -> [Consumable counters].
1 On the touch screen, press
2 On the [Consumable counters] screen, check the value for [After cleaning].
- When the background color of the counter is
yellow It is about time to replace the
consumables.
- When the background color of the counter is red
CAUTION
Be careful not to get your fingers caught when closing the
ADF.

For information on purchasing the consumables, contact the distributor/dealer where you
purchased this product. Refer to the contact information in the Contact List if supplied with this
product, or refer to the contact information in the Contact for Inquiries section if provided in
Safety Precautions supplied with this product, and then make an inquiry.
It is time to replace the consumables. Replace them.
•Note that the suggested replacement cycles are guidelines for using A4 (80 g/m2[20 lb])
wood-free or wood-containing paper, as these cycles vary depending on the type of
documents scanned and how often the scanner is used and cleaned.
ATTENTION
Only use the specified consumables.

The Roller Set S consists of the brake roller and the pick roller.
Replace the Roller Set S in following procedure.
1 Turn off the scanner, unplug the power cable and wait for at least 15 minutes.
2 Remove all documents from the ADF paper chute (feeder).
3 Open the ADF.
4 Replace the brake roller.
aOpen the brake roller cover.
Hold both ends of the cover, and open it in the direction of the arrow.
b Remove the brake roller.
CAUTION
When the ADF is open, it might close accidentally. Be careful
not to get your fingers caught.

Lift the right side of the roller first, then pull out the shaft from the slot on the left.
c Remove the brake roller from its shaft.
d Attach a new brake roller on the shaft.
Insert the protrusion on the shaft into the slot.
e Attach the brake roller back in the scanner.

Insert the left end of the shaft into the hole in accordance with the hole shape, and
then attach the right side of the shaft.
f Close the brake roller cover.
5 Replace the pick roller.
a Open the sheet guide.
ATTENTION
Confirm that the brake roller is installed properly. Otherwise, paper jams or
other feeding errors may occur.

Slide the side guides all the way, and pull the sheet guide open from the dip.
b Rotate the bushing in the direction of the arrow.
c Remove the pick roller.

Lift up the bushing side of the pick roller slightly (about 5 mm), move it towards
the bushing, and pull it out.
d Install the new pick roller in the scanner.
ATTENTION
Be careful not to touch the gear near the bushing on the shaft because it has grease
over it.