Ricoh IS330DC - IS - Flatbed Scanner User manual

Color Scanner
Operating Instructions
Network Delivery Scanner Reference
ZDLH300.eps
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

Color Scanner Operating Instructions
Printed in Japan
EE GB
UE USA G558-6641

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Power Source
Color Scanner: 220 - 240V, 50/60 Hz, 5A or more
Please be sure to connect the Power Cord to a power source as above.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This
scanner contains a laser beam generator and direct exposure to laser beams can cause permanent
eye damage.
• In this manual, all the information about Windows was written with the assumption that users are
familiar with Windows. If you are not familiar with the Windows environment, please refer to your
Windows literature.
• In this manual, the term Windows NT®refers to Windows NT®Workstation and Windows NT Serv-
er.

Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage
Directive 73/23/EEC.”
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a
aa
ameans POWER ON.
b
bb
bmeans POWER OFF.
Copyright © 2001

i
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Mi-
crosoft Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights in
those marks.
Notes:
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please con-
tact your local dealer.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Mi-
crosoft Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights in
those marks.
Notes:
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please con-
tact your local dealer.
Note
The proper names of the Windows operating systems are as follows:
•Microsoft
®Windows®95 operating system
•Microsoft
®Windows®98 operating system
•Microsoft
®Windows®Millennium Edition (Windows Me) operating system
•Microsoft
®Windows®2000 Professional
•Microsoft
®Windows®2000 Server
•Microsoft
®Windows NT®Server operating system Version 4.0
•Microsoft
®Windows NT®Workstation operating system Version 4.0
•Microsoft
®Windows NT®Server network operating system version 3.51
•Microsoft
®Windows NT®work station operating system version 3.51

ii
Safety Information
When using your scanner, the following safety precautions should always be
followed.
Safety During Operation
In this manual, the following important symbols are used:
RWARNING:
R
WARNING:
Indicates a potentially hazardous situation which, if instructions are
not followed, could result in death or serious injury.
R
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not fol-
lowed, may result in minor or moderate injury or damage to property.
•Connect the Power Cord directly into a wall outlet and never use an extension cord.
•Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug be-
comes frayed or otherwise damaged.
•To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or
screws other than those specified in this manual.
•Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any
of the following conditions exists:
•You spill something into the equipment.
•You suspect that your equipment needs service or repair.
•Your equipment's cover has been damaged.
•Disposal can take place at our authorized dealer or at appropriate collection sites.

iii
RCAUTION:
Lithium Batteries (Memory Back-up)
RWARNING:
•Protect the equipment from dampness or wet weather, such as rain, snow, and so on.
•Unplug the Power Cord from the wall outlet before you move the equipment.
While moving the equipment, you should take care that the Power Cord will not be damaged
under the equipment.
•When you disconnect the power plug from the wall outlet, always pull the plug (not the ca-
ble).
•Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment.
•For environmental reasons, do not dispose of the equipment or expended supply waste at
household waste collection points. Disposal can take place at an authorized dealer or at ap-
propriate collection sites.
•The inside of the machine could be very hot. Do not touch the parts with a label indicating
the "hot surface". Otherwise it could cause a personal burn.
•Our products are engineered to meet high standards of quality and functionality, and we rec-
ommend that you only use the expendable supplies available at an authorized dealer.
•Do not try to replace the lithium batteries by yourself. A battery of this type can explode if
incorrectly replaced. If the lithium batteries need to be replaced, contact an authorized dealer
to request servicing.
•Never dispose of the lithium batteries by incineration. This can cause them to rupture result-
ing in injury.
Note
❒Please return used NIC boards to our authorized dealer or service representative. Your
cooperation with our recycling activities is appreciated.
❒NIC boards are equipped with a lithium battery. In the case NIC boards are disposed of
by the customer, please dispose them in accordance with national or local regulations af-
ter separating the lithium batteries from the NIC board.

iv
How to Read This Manual
Symbols
In this manual, the following symbols are used:
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation or actions to take after misoper-
ation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's operation panel.
Keys on the computer's keyboard.
Names of Major Options
Major options of this scanner are referred to as follows in this documentation.
•SDRAM module II (32, 64, and 128 MB) --> Memory module
For other options, see the respective documentation.
The following software products are referred to using a general name.
•DeskTopBinder V2 Lite (standard) and DeskTopBinder V2 Professional (sold
separately) --> DeskTopBinder V2
•ScanRouter V2 Lite (standard) and ScanRouter V2 Professional (sold sepa-
rately) --> ScanRouter V2 Lite/Professional

v
TABLE OF CONTENTS
Before Using This Product ....................................................................... 1
Network Delivery Scanner Overview............................................................. 1
Manual Contents and Reference Material..................................................... 3
1.Before Use
Preparation................................................................................................. 5
Software and Manuals Supplied on CD-ROM ......................................... 7
List of Files .................................................................................................... 7
Software for the Network Delivery Scanner .................................................. 8
Instruction Manuals and Help Files ............................................................. 11
Software Installation Sequence................................................................... 12
2.Initial Scanner Setup
Use as a Network Delivery Scanner....................................................... 15
Scan Setup............................................................................................... 17
Settings ....................................................................................................... 17
Registration Operation Sequence ............................................................... 19
Scanner Configuration............................................................................ 23
Settings ....................................................................................................... 23
Setting Procedure ....................................................................................... 27
3.Sending Originals
Original Setting........................................................................................ 29
Original Orientation and Scan Area Setting ................................................ 30
Setting the Original on the Platen Glass ..................................................... 32
Setting Originals in the ADF........................................................................ 32
Sending Scans with a Network Delivery Scanner ................................ 34
Displaying Destinations and Senders ......................................................... 35
Sending Scans ............................................................................................ 36
Making Scan Settings Manually .................................................................. 40
4.Appendix
Remarks ................................................................................................... 43
Troubleshooting ...................................................................................... 44
The Network Delivery Scanner is Unusable................................................ 44
The scanner Does Not Scan Originals as Expected ................................... 44
When an Error Message is Displayed......................................................... 45
INDEX........................................................................................................ 48

vi

1
Before Using This Product
This manual describes how to use the network delivery scanner. The following
section contains an overview of the scanner and a description of the contents of
this manual, as well as information about related material.
Network Delivery Scanner Overview
When used as a network delivery scanner, the scanner delivers scan data to a
specified destination selected from a list of destinations programmed in the de-
livery server. This requires that ScanRouter V2 Lite or ScanRouter V2 Profes-
sional (sold separately) is installed on the delivery server on the network.
1. Scan data
Specify destination and scan document.
Send scan data to the delivery server.
2. Delivery processing by delivery
server
ScanRouter V2 Lite/Professional is in-
stalled on the server. The server delivers
scan data to devices on the network. With
the ScanRouter V2 Administration Utili-
ty, destinations and sender names are
stored in an address book format, and de-
livery options can be selected individual-
ly for each destination. The ScanRouter
V2 Administration Utility allows setting
the following delivery options.
•In-Tray save
Scan data is saved in the in-trays of the
delivery server.
•Save as Windows file
Scan data is saved in a specified folder
on a computer on the same network as
the delivery server.
Note
❒The optional ScanRouter V2 Profes-
sional provides the following addi-
tional functions. For details, see the
ScanRouter V2 Professional docu-
mentation.
•Deliver scan data as an e-mail at-
tachment
•Deliver scan data with DeskTop-
Binder V2
•View scan data with a web browser
or download to a client computer
SCN
SCN
SCN
SCN
4
5
6
SCN
65
5
2
1
8
7
3
SCN
SCN
ZEPX010J

2
3. Save scan data in an in-tray
An in-tray is created for destinations pro-
grammed with the ScanRouter V2 Ad-
ministration Utility. Data sent from the
scanner is saved according to settings
made with the ScanRouter V2 Adminis-
tration Utility.
4. File arrival notification and file
retrieval with ScanRouter V2 Link
The ScanRouter V2 Link (part of Desk-
TopBinder V2) monitors the in-trays of
the delivery server. When the delivery
server receives scan data from the scan-
ner, ScanRouter V2 Link processes the
data according to the setting made in ad-
vance. The following functions are avail-
able.
•Retrieve scan data from the in-tray
and store in the DeskTopBinder V2
work folder
•Retrieve scan data from the in-tray
and store in a specified folder
•Notify the client computer when scan
data arrives in the in-tray
5. Client computer
6. Edit scan data with DeskTop-
Binder V2
DeskTopBinder V2 is installed on a client
computer.
This software allows viewing scan data
downloaded to the client computer, and
also viewing and deleting scan data
saved in the in-tray of the delivery server.
7. Data viewing/erasing/retrieval
with DeskTopBinder V2
When you selected to save scan data in
the in-tray with the ScanRouter V2 Ad-
ministration Utility, and data is not re-
trieved with ScanRouter V2 Link, data is
saved in the in-tray. DeskTopBinder V2
can then be used to view, delete, or re-
trieve the scan data files in the in-tray.
8. Save in a specified folder
According to a setting made with the
ScanRouter V2 Administration Utility,
scan data sent to the delivery server can
be saved in a specified folder.

3
Manual Contents and Reference Material
This manual explains how to setup the scanner to be used as a network delivery
scanner, place documents to be scanned, and deliver scan data. This manual also
contains information about software used with this scanner and troubleshooting
for unexpected scanning results.
To deliver scan data scanned, settings on the delivery server as well on this scan-
ner must be made. See the network delivery scanner user manuals and make the
necessary settings. Depending on the setup or operation to be performed, see the
respective manuals below.
Reference
You can find the network delivery scanner user's manual in PDF format on
the CD-ROM provided with this scanner. For further details, see " P.11 “In-
struction Manuals and Help Files” ".
❖
❖❖
❖Setting up the scanner
For more information about the operation and Configuration of the scanner
(i.e. how to set up the scanner, how to set user names), see the Setup Guide.
❖
❖❖
❖Setting up the delivery server (installing ScanRouter V2 Lite/Professional)
For more information about the setup and operation of the delivery server
(i.e. how to install ScanRouter V2 Lite/Professional on the delivery server,
how to record addresses and users on the delivery server, how to perform de-
livery server maintenance), see the following manuals:
•ScanRouter V2 Setup Guide
•ScanRouter V2 Management Guide
❖
❖❖
❖Setting up and operating client computers (installing DeskTopBinder V2 )
For more information about client computer setup and operation (i.e. how to
install theDeskTopBinder V2 on a client computer, how to view documents
using the DeskTopBinder V2 ), see the following manuals:
•DeskTopBinder V2 Setup Guide
•DeskTopBinder V2 Introduction Guide
•ScanRouter V2 Link Guide

4

5
1. Before Use
Preparation
Before using this scanner as a network delivery scanner, the following prepara-
tions are required.
❖
❖❖
❖Setting the scanner to be used as a network delivery scanner
To use this scanner in a network environment with a delivery server, the fol-
lowing settings are required. ⇒P.15 “Use as a Network Delivery Scanner”
•"Network settings" in Initial setup
Make sure that the appropriate basic settings were made, such as the IP ad-
dress, to allow the scanner to be used as a network scanner.
Reference
For information about how to make basic settings to allow the scanner
to be used as a network scanner, see the Network Quick Installation
Guide.
•"Delivery options" in Scanner settings
Select delivery options and make the necessary settings to use the scanner
as a network delivery scanner.
•"Delivery server IP address" in Network settings
Specify the delivery server IP address.
Note
❒Specifying the IP address is only possible when "Delivery options" in
the Scanner settings is selected.
❖
❖❖
❖Setting the scanner to scan documents as a network delivery scanner
To scan documents using the scanner or a network delivery scanner, the fol-
lowing settings are required.
•Scan setup
Make the necessary settings for scanning documents, such as density, res-
olution and scan size. By specifying settings under user names beforehand,
you can easily change them for each document.
•Scanner Configuration
Make the settings for scanner operation such as the maximum data size
that can be sent to the delivery server.
Reference
For more information, see " P.15 “Initial Scanner Setup”".

Before Use
6
1
❖
❖❖
❖Installing software and setting up the delivery server
Install the necessary software on the delivery server and the client computer.
•On the delivery server, install ScanRouter V2 Lite/Professional. With
ScanRouter V2 Administration Utility, you can register an address book (a
list of destinations and senders) and make settings for maintenance of the
delivery server. For more details, see the user manuals provided with
ScanRouter V2 Lite/Professional.
⇒ScanRouter V2 Setup Guide
⇒ScanRouter V2 Management Guide
Note
❒It is not necessary to register this scanner in the ScanRouter V2 Admin-
istration Utility "Set I/O Device".
•On client computers, install the DeskTopBinder V2 .
DeskTopBinder V2 allows you to view documents in the delivery server
with a client computer. In addition, with ScanRouter V2 Link, you can re-
ceive notification that a document has arrived in an in-tray of the delivery
server and automatically retrieve that document. For more details, see the
user manuals provided with DeskTopBinder V2
DeskTopBinder V2 Setup Guide
DeskTopBinder V2 Introduction Guide
ScanRouter V2 Link Guide
Reference
For details about the software provided with this scanner, see " P.7 “Soft-
ware and Manuals Supplied on CD-ROM”".

Software and Manuals Supplied on CD-ROM
7
1
Software and Manuals Supplied on CD-ROM
The software that enables this scanner to be used as a network scanner is in-
stalled in the "Scanner Driver & Utilities" CD-ROM provided with this product.
This section contains information about the software on the "Scanner Driver &
Utilities" CD-ROM, the instruction manuals, and Help.
Note
❒This manual mainly gives information about the software required to use this
scanner as a network delivery scanner. For details about other software, see
the Scanner Reference.
List of Files
CD-
ROM
Drive
Wizard for the TWAIN driver and utilities
Drivers TWAIN TWAIN driver for Windows 95/98/Me, Win-
dows 2000, Windows NT 4.0 and Windows NT
3.51
UTILITY ROUTERV2 ScanRouter V2 Lite ScanRouter V2 Admin-
istration Utility
DESK V2 DeskTopBinder V2 Lite Job Binding Scan-
Router V2 Link
Acrobat Acrobat Reader 4.05
NETWORK AFICIOMAN Aficio Manager for Admin
Aficio Manager for Client

Before Use
8
1
Software for the Network Delivery Scanner
ScanRouter V2 Lite
ScanRouter V2 Lite is to be installed on the delivery server. Scanned data can be
sorted and stored in specified in-trays, or saved in folders of client computers on
the same network.
❖
❖❖
❖File storage folder
The files are stored in the following folder on the CD-ROM provided with the
scanner.
\UTILITY\ROUTERV2
❖
❖❖
❖System requirements
The following system requirements must be met to use ScanRouter V2 Lite.
Note
❒Install the software on a stand-alone server running Windows NT Server
or Windows 2000 Server. It must not be installed on the primary domain
controller or backup domain controller.
•Hardware
PC/AT compatible
•CPU
Pentium 200 MHz or faster (Pentium 350 MHz or faster recommended)
•Operating system
Microsoft®Windows95 (OSR 2 or later)
Microsoft®Windows®98
Microsoft®Windows®98 Second Edition
Microsoft®Windows®Millennium Edition
Microsoft®Windows®2000 Server
Microsoft®Windows NT®Server 4.0 (with Service Pack 5 or higher)
•Memory
64 MB or more (128 MB or more recommended)
•Hard disk space
Minimum free space required for installing: 200 MB
Note
❒In addition to the space required for installation, the hard disk should
have at least 500 MB of free space for files. High resolution (for example
600 dpi), high color scans become very large files, so confirm that you
have enough space on your hard disk, as required. File sizes always
vary according to file type and resolution. For details, see the Scanner
Reference.
•Network protocol
TCP/IP

Software and Manuals Supplied on CD-ROM
9
1
❖
❖❖
❖Utility (ScanRouter V2 Administration Utility)
ScanRouter V2 Administration Utility, a utility of ScanRouter V2 Lite, man-
ages the delivery system run by ScanRouter V2 Lite. This utility is to be in-
stalled together with ScanRouter V2 Lite on the delivery server.
To sort scanned documents, you can register destination and sender informa-
tion in an address book in the delivery server. In addition, this utility can
monitor free disk space, record error logs and maintain the delivery server.
Note
❒ScanRouter V2 Administration Utility can be installed not only on the de-
livery server but also on client computers. To install it, click [ScanRouter V2
Lite][ScanRouter V2 Administration Utility]on the ScanRouter V2 Lite setup
screen.
Reference
For information about the setup procedure using the ScanRouter V2 Ad-
ministration Utility, see the ScanRouter V2 Lite Management Guide.
DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is to be installed on the client computers for integration
and management of various kinds of data such as scanned image data, files cre-
ated with applications, and existing image files.
This software allows you to view documents in in-trays. In addition, by install-
ing the TWAIN driver provided, the scanner can be used as a network TWAIN
scanner.
For details, see the DeskTopBinder V2 Lite Introduction Guide or DeskTopBind-
er V2 Lite Help.
❖
❖❖
❖File storage folder
The files are stored in the following folder on the CD-ROM provided with the
scanner.
\UTILITY\DESK V2
❖
❖❖
❖System requirements
The following system requirements must be met to use DeskTopBinder V2
Lite.
•Hardware
PC/AT compatible
•CPU
Pentium 133 MHz or faster (Pentium 266 MHz or faster recommended)

Before Use
10
1
•Operating system
Microsoft®Windows®95 (OSR 2 or later)
Microsoft®Windows®98
Microsoft®Windows®98 Second Edition
Microsoft®Windows®Millennium Edition
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
Microsoft®Windows NT®Server 4.0 (with Service Pack 5 or higher)
Microsoft®Windows NT®Workstation 4.0 (with Service Pack 5 or higher)
•Memory
48 MB or more (64 MB or more recommended)
•Hard disk space
50 MB or more (200 MB or more recommended)
•Display resolution
800 x 600 pixels, 64 K color or higher
❖
❖❖
❖Utility (ScanRouter V2 Link)
ScanRouter V2 Lite, a utility of DeskTopBinder V2 Lite, is to be installed on
client computers together with DeskTopBinder V2 Lite.
With ScanRouter V2 Lite, in-trays in the delivery server are monitored from
the client computer. In addition, when a document arrives in the in-tray, the
client computer can be notified or the document can be retrieved.