Ricoh Type 480 Service manual

Scanner Option
Type 480
Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
Getting Started
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Storing Files
Delivering Scan Files
Using the Network TWAIN Scanner Function
Configuring/Registering Scan Settings
Troubleshooting
Initial Scanner Setup
Appendix

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-
es.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-
tain items, consult with your legal advisor.
Trademarks
• Adobe®, PostScript®, and Acrobat®are trademarks of Adobe Systems Incorporated.
• Pentium®is a registered trademark of Intel Corporation.
•Microsoft
®, Windows®, and Windows NT®are registered trademarks of Microsoft Corporation.
• Other product names used herein are for identification purposes only and might be trademarks of
their respective companies. We disclaim any and all rights to those marks.
• The product name of Windows®95 is Microsoft®Windows®95.
• The product name of Windows®98 is Microsoft®Windows®98.
• The product name of Windows®Me is Microsoft®Windows®Millennium Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Professional
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Advanced Server
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Home Edition
Microsoft®Windows®XP Professional
• The product names of Windows ServerTM 2003 are as follows:
Microsoft®Windows ServerTM 2003 Standard Edition
Microsoft®Windows ServerTM 2003 Enterprise Edition
Microsoft®Windows ServerTM 2003 Web Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Workstation 4.0
Microsoft®Windows NT®Server 4.0

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Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒The manuals provided are specific to machine type.
❒Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions"
• CD-ROM 2 "Scanner Driver and Utilities"
❖
❖❖
❖General Settings Guide
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions and troubleshooting.
Refer to this manual for Address Book procedures such as registering e-mail
addresses and user codes.
❖
❖❖
❖Security Reference
This manual is for administrators of this machine. It describes security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and admin-
istrator authentication.
❖
❖❖
❖Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the scanner (Type 480)
in a network environment.
For details about network settings of the scanner (RW480) and printer
(RW480) , see the manual that comes with the related option.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖
❖❖
❖Scanner Reference (Scanner Option Type 480) (this manual) (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan-
ner function.

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❖
❖❖
❖Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner
Driver and Utilities".
•DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes the installation of DeskTopBinder Lite, and the operating envi-
ronment for DeskTopBinder Lite in detail. This guide can be displayed
from the [Setup]dialog box when DeskTopBinder Lite is installed.
•DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations with DeskTopBinder Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder Lite is installed.
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start]menu when Desk-
TopBinder Lite is installed.
❖
❖❖
❖Other manuals
•Manuals for Printer (RW480) function
•Manuals for Scanner (RW480) function

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TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Options ............................................................................................1
1. Getting Started
Control Panel..........................................................................................................3
Network Scanner....................................................................................................5
E-mail ......................................................................................................................... 5
Scan to Folder............................................................................................................ 6
Store...........................................................................................................................7
Network Delivery Scanner..........................................................................................8
Network TWAIN Scanner ........................................................................................... 9
Installing Software ............................................................................................... 10
Quick Install..............................................................................................................10
TWAIN Driver ........................................................................................................... 10
DeskTopBinder ........................................................................................................11
User Authentication............................................................................................. 12
User Code Authentication (Using the Control Panel)...............................................12
Login (Using the Control Panel) ...............................................................................12
Log Off (Using the Control Panel) ............................................................................ 13
Programming E-mail Addresses and Folders ...................................................14
Specifying How to Start Scanning .....................................................................15
2. Sending Scan Files by E-mail
Preparation for Sending by E-mail ..................................................................... 17
E-mail Screen...........................................................................................................18
Sending Scan Files by E-mail.............................................................................19
Procedure for Sending E-mail ..................................................................................19
Simultaneous Storage and Sending by E-mail.........................................................28
Checking the E-mail Results...............................................................................30
3. Sending Scan Files by Scan to Folder
Preparation for Sending by Scan to Folder.......................................................31
Scan to Folder Screen .............................................................................................32
Sending Scan Files by Scan to Folder...............................................................34
Procedure for Sending by Scan to Folder ................................................................34
Simultaneous Storage and Sending by Scan to Folder ...........................................41
Checking the Scan to Folder Results ................................................................42

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4. Storing Files
Storing Files .........................................................................................................43
Storage Procedure ...................................................................................................44
Displaying the List of Stored Files ..................................................................... 47
Viewing the List ........................................................................................................48
Searching for Files ...................................................................................................49
Sending Stored Files by E-mail or Scan to Folder, or Delivering .............................50
Checking Stored Files from a Client Computer........................................................ 51
Managing Stored Files.........................................................................................53
Deleting Files ...........................................................................................................53
Changing File Information ........................................................................................53
5. Delivering Scan Files
Preparation for Delivering...................................................................................58
Network Delivery Scanner Screen ........................................................................... 59
Delivering Scan Files...........................................................................................60
Delivery Procedure...................................................................................................60
Simultaneous Storage and Delivery.........................................................................65
Checking the Status of Delivery .........................................................................67
6. Using the Network TWAIN Scanner Function
Preparation for Using the Network TWAIN Scanner.........................................69
Scanning Originals ..............................................................................................70
7. Configuring/Registering Scan Settings
Specifying Scan Settings ....................................................................................73
Specifying the Orientation and Output Tray of the Original ............................75
For E-mail, Scan to Folder, and a Network Delivery Scanner..................................75
For a Network TWAIN Scanner................................................................................76
Scanning Multiple Pages into a Single File .......................................................77
When a Time Limit Is Specified for Additional Originals ..........................................77
When a Time Limit Is Not Specified for Additional Originals....................................78
Programs ..............................................................................................................80
Registering a Program .............................................................................................80
Recalling a Program.................................................................................................81
Changing a Registered Program..............................................................................81
Deleting a Program ..................................................................................................81
Changing the Program Name ..................................................................................82

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8. Troubleshooting
If Your Machine Does Not Operate As You Want..............................................83
When Scanning Is Not Performed as Expected.......................................................83
When the Delivery Function Does Not Work............................................................ 83
When Stored Files Cannot Be Accessed .................................................................84
Network Cannot Be Browsed When Sending a Scan File .......................................84
The TWAIN Driver Cannot Be Started .....................................................................84
Stored Files Cannot Be Edited.................................................................................84
The Network Delivery Function Cannot Be Used.....................................................84
Operations are not possible when messages appear ..............................................85
When a Message Is Displayed............................................................................86
When an Error Message Appears on the Control Panel ..........................................86
When an Error Message Appears on the Client Computer......................................92
9. Initial Scanner Setup
Scanner Features.................................................................................................95
Adjusting Scanner Features ...............................................................................97
Settings.................................................................................................................98
Scan Settings ...........................................................................................................98
Destination List Settings.........................................................................................101
Send Settings.........................................................................................................101
Administrator Tools ................................................................................................103
10.Appendix
Relationship between Resolution and original size .......................................105
When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner ...106
When Using as a Network TWAIN Scanner...........................................................108
Placing Originals................................................................................................ 109
Software Supplied on CD-ROM ........................................................................110
Table of files...........................................................................................................110
TWAIN Driver .........................................................................................................110
DeskTopBinder ......................................................................................................111
Specifications for Transmission/Store/Delivery Functions ........................... 112
Transmission..........................................................................................................112
Store.......................................................................................................................114
The network delivery scanner function...................................................................114
Specifications.....................................................................................................115
INDEX....................................................................................................... 116

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1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or files might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation or actions to take after misoper-
ation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
•Scanner Option Type 480 →scanner option
The following software products are referred to using a general name:
•DeskTopBinder Lite and DeskTopBinder Professional*→DeskTopBinder
•ScanRouter EX Professional*and ScanRouter EX Enterprise*→the ScanRout-
er delivery software
*Optional

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