Sam4s ER-150II User manual

1
ER-150 II
ELECTRONIC CASH REGISTER
OPERATION MANUAL
All specifications are subject to change without notice.

2
C ONTENTS
Initial Set Up Instructions ...................................................................................... 3
Unpack the cash register....................................................................................................................3
Inserting the paper .............................................................................................................................3
Clear Memory and Initialize ................................................................................ 4
Setting the Date and Time .................................................................................. 4
Receipt or Journal Setup....................................................................................................................4
Features ............................................................................................................... 5
Mode Switch.......................................................................................................................................5
Display................................................................................................................................................5
Keyboard ............................................................................................................................................6
Key Functions.....................................................................................................................................7
Programming....................................................................................................... 8
Receipt or Journal Printing .................................................................................................................8
Receipt On / Receipt Off ....................................................................................................................8
Tax, Decimal Point information ..........................................................................................................9
Tax Rate Programming ......................................................................................................................9
Department status ............................................................................................................................10
Setting the Register Number ............................................................................................................10
Setting the % key..............................................................................................................................11
Rounding Option...............................................................................................................................11
System Settings choice 1 .................................................................................................................12
System Settings choice 2 .................................................................................................................13
Register.............................................................................................................. 14
Example Receipts ............................................................................................................................14
No Sale Operation............................................................................................................................15
Non Add Reference Number Entry...................................................................................................15
Department Operation......................................................................................................................16
Department Multiplication Operation ................................................................................................16
Department Single Item....................................................................................................................17
Department Single Item Operation...................................................................................................17
Minus (-) Key Operation ...................................................................................................................18
Minus (-) Key Operation for Multiples...............................................................................................18
Percentage (%) Item discount..........................................................................................................19
Percentage (%) Subtotal discount....................................................................................................20
Merchandise Return (X/RF) Operation.............................................................................................21
Voiding last Item (VD) ......................................................................................................................22
Voiding Previous Item (VD) ..............................................................................................................23
Tendering Cash sale (CA) Operation...............................................................................................24
Tendering Charge sale (CH) Operation ...........................................................................................24
Split Tendering (CA & CH) Operation ..............................................................................................25
Received on Account (RA) Operation ..............................................................................................26
Paid Out Monies (PO) Operation .....................................................................................................26
Calculator Operation ........................................................................................................................27
Reporting ........................................................................................................... 28
Report Options .................................................................................................................................28
Cash Declaration Example...............................................................................................................28
Example Financial Daily Report .......................................................................................................29
Example Period to Date Report........................................................................................................30
Example Calculations.......................................................................................................................30
Maintenance ...................................................................................................... 31
Recommendations ...........................................................................................................................31
Replacing the Ink Roller ...................................................................................................................31
Specification...................................................................................................... 32

3
I NITIAL S ET U P I NSTRUCTIONS
The following instructions describe how to unpack and start up the cash register.
Unpack the cash register
•Remove the cash register from the packaging
•Locate the following items.
 1 roll of 57mm Non thermal paper
 1 rewind spindle for use with the journal roll option
L OADING P APER
The register has a single 57mm non thermal paper roll, which can be used either
as a customer receipt or wound round a spindle and kept as a journal.
Inserting the paper
•Cut or tear the end of the paper roll evenly to
allow correct feeding through the printer
•Place the paper roll in the paper well and insert the
paper end into the inlet of the printer as shown.
•Press the FEED button until the paper is accepted
by the printer and advances through
•If the paper does not feed through the printer make
sure the paper is inserted correctly into the paper
inlet of the printer.
For Receipt Use
•Pass the paper through the receipt window of
the printer cover
•Replace the cover over the printer compartment
For Journal Use
•Route the paper over the top of the paper guide
•Insert the paper into slot on the rewind spool
•Place the rewind spool into the slot provided and
press the FEED button to wind the paper securely
onto the spindle
•Replace cover over the printer compartment

4
C LEAR M EMORY AND I NITIALIZE
WARNING – This procedure will clear all sales and program information, and need
only be carried out once as part of the initial setup procedure.
•Move the mode slide switch on the front of the register to the Pposition
OFF R X Z P
•With the power turned off press the Cand also the 00 button
•Whilst still holding down the buttons turn the power to the register on,
•The register memory is cleared and the register prints “…….”
S ETTING THE D ATE AND T IME
The following sequence is used to set the date and time in the program mode,
using the number keys to enter the time required.
To Change Time
•Ensure the slide switch is in P position
• Type in on the number keys the time in 4 digits (HHMM) using the 24h clock
i.e. 1pm as 13.00
•Press the CASH key and return to the R position
•Press the #/NS to print a program receipt
H
H
M
M
CASH
TEND
To Change Date
•Ensure the slide switch is in P position
• Type in on the number keys the Date in 6 digits i.e. MMDDYY
• Press the CH key and return to the Rposition
•Press the #/NS key to print a program receipt
M
M
D
D
Y
Y
CH
Receipt or Journal Setup
To set printer to act as a receipt or a journal
•Ensure the slide switch is in the P position
•On the number keys enter 0 0 for receipt printing
Or
•On the number keys enter 0 1 for journal roll printing
•Press the Subtotal key to finalize

5
F EATURES
Mode Switch
The cash register has a mode switch located on the front right of the cabinet. This
is used to control the operations of the register such as reporting and programming
OFF
Turns the cash register off, allowing no operation
R
Used to enter sales transaction.
X Used to Print and Read financial reports and declare monies
ZUsed Print and Reset financial reports and reset totals to zero
P Used for program settings such as date and time.
Display
The display features fluorescent digits providing the user with information about the
operations of the cash register. During use, the register display will show the
following symbols.
All these symbols appear in position 1 of the display.
C
Indicates the amount displayed is due in change.
=
Indicates the amount displayed is the total when Cash or CH is
pressed
EIndicates an error - Press the “C” button to clear the error.
S Indicates the amount displayed is a subtotal
1
2 3 4 5 6 7.8 9
OFF R X Z P

6
F EATURES
Keyboard
The cash register has a function keyboard which is used to carry out the operations
of the machine. The features of these keys are explained below.
OFF R
X
Z P
FEED
RA
(+)
PO
X/RF
(x)
−
−−
−
(-)
7
8
9 TAX
#/NS
% 4
5
6 CALC
CH
VD 1
2
3 DPT2
SUB
TOTAL
C 0
00
. DPT1
CASH
(=)
Note:-
The CALC button uses the function as displayed in ( ) with the Ckey finishing
calculator mode.

7
F EATURES
Key Functions
FEED
When pressed advances the printer paper.
0 - 9, 00
These “Number keys” are used to enter the numeric amounts
i.e. enter 100 for £1
DPT1
DPT2
These “Department” keys are used to classify the items sold and
memorize the quantities and amounts in their own categories
For Example
DPT1 could be used for FOOD and DPT2 for NON FOOD sales
X/RF
•X - Used to sell multiples of the same items
For example with the switch in the Rposition
To multiply an item for £1 by 10
Enter 10 on the number keypad then press X/RF
Enter the item price i.e. 100 for £1 and DPT key followed by
Cash or Ch
•RF - Used for the return of merchandise
For example
To refund a sale against DPT1 for £1
Press the X/RF button, enter 100 then press a DPT Key
Followed by Cash, or Ch to finalize.
PO Used to register any money paid out and reduce the cash in
drawer total on reports
RA Used to register any money received and increase the cash in
drawer total on reports.
−
−−
−
Used to register a minus amount and reduce the sales total
%
Used to register a percent discount (-%) or surcharge (+%)
adjustment to the sales total. Programming will determine
whether this key is a premium or discount percent.
VD
Used to correct entries before a sale is finalized.
Pressing this key in-conjunction with the item will remove the
amount from the total
C Used to clear incorrect entries made using the numeric keys.
Also used to clear error conditions and silence the error tone.
TAX Used to program the tax rate, also enter the tax during a sale
#/NS Used to print the reference number entered on the numeric keys
or to open the cash drawer outside of a sale.
CH To finalize the sale as a charge payment an alternative to Cash
SUB
TOTAL
To obtain the subtotal of a sale and if pressed prior to a %
function will allow adjustment of the whole sale total
CASH
To finalize a cash sale and calculate change if a value is
entered prior to pressing the key
CALC This allows the register to act as a calculator with the option
to use the following functions.
RA = + CASH = Equals X/RF = x - = Minus and C exits.

8
P ROGRAMMING
Changing of the pre-programmed system settings takes place with the mode switch
in the Pposition.
OFF R X Z P
Receipt or Journal Printing
This determines if the printer is to act as a receipt print and provided customer
copies. Alternatively if the paper is to be wound onto the journal take-up spool for
manager review of the days sales.
To Change Settings
•Ensure the slide switch is in the P position
•On the number keys type in the answer for question a (the default answer is 0)
•On the number keys type in the answer for question b (the default answer is 0)
•Press the Subtotal key and return the slide switch to the Rposition
a
b
SUB
TOTAL
Answer Question Explanation
a
0
1
= Print Tax Details
= Do not print Tax Details
If Vat is to be calculated by the register this
determines if Vat is printed on the receipt
b
0
1
= Printer issues receipts
= Printer is journal
This determines if the printed ticket is given
to the customer or wound onto the take-up
spool and kept as a journal
Receipt On / Receipt Off
When the register is set as receipt mode, this determines if the receipt can be
switched to off i.e. no print out during the registration of sales
To Change Settings
•Ensure the slide switch is in P the position
•On the number keys type in the answer for question a (the default answer is 0)
•Press the CALC key and return the slide switch to the Rposition
a
CALC
Answer Question Explanation
a
0
99
= Receipt On
= Receipt off
This determines if the printer when set as a
receipt printer is turned on or off.

9
P ROGRAMMING
Tax, Decimal Point information
This option controls the settings i.e. how many Decimal places are used on this
register and what type of vat control is required.
To Change Settings
•Ensure the slide switch is in the P position
•On the number keys type in the answer for question a (the default answer is 0)
•On the number keys type in the answer for question b (the default answer is 0)
•Press the X/RF key and return the slide switch to the Rposition
a
b
X/RF
Answer Question Explanation
a
0
1
2
3
= 2 decimal
= no decimal
= 1 decimal
= 3 decimal
How many decimal places are used ?
i.e. 0 is two decimal places
b
0
1
2
= VAT
= add-on tax
= external straight tax
What is the method of tax to be used for
this register
E.g. Vat Extraction (0) or Add On (1)
Tax Rate Programming
The following allows the pre-programming of two tax rates i.e. 0.00% and 17.5% to
the system. The sales department keys can be linked to these tax codes to allowing
the calculation of the VAT amount.
To Change Settings
•Ensure the slide switch is in P the position
•On the number keys type in the answer for question a (the default answer is 0)
•On the number keys type in the answer for question b (the default answer is 0)
•Press the TAX key and return the slide switch to the Rposition
a
b
TAX
Answer Question Explanation
a
0
Enter the Vat % Rate
i.e 0.000 - 99.999
This is the vat percentage to be programmed
I.e. 17500
b
0
1
2
= External Manual Tax
= Tax Rate 1
= Tax Rate 2
This determines which Tax reference 1 or 2
is to be programmed for the specific tax rate.
For example
Tax Rate 1 at 17.5% and Tax Rate at 0.00%.
DPT1 and DPT2 would be linked to either
rate 1 or 2 as applicable.

10
P ROGRAMMING
Department status
The two department keys are used to analyze the sales made into reporting
categories For example totaling the sales made by DPT1 as food and DPT2 as a
non food category.
Certain settings outside of the norm can be programmed to the department. The
following options control, whether the department is using tax or acting as a single
immediate cash off item
To Change Settings
• Ensure the slide switch is in P position
• On the number keys type in the answer for question a (the default answer is 0)
•Press either the DPT1 or DPT2 key and return the slide switch to the Rposition
a
DPT1
or
DPT2
Answer Question Explanation
a
0
1
2
Normal Item & No Tax,
(for external tax this is non tax single)
Normal Item & Tax Rate 1
(for external tax this would be single)
Normal Item & Tax Rate 2
If the item is normal none taxable then 0
would be selected.
If the item is to be taxable then either tax
rate 1 or 2 would be selected.
3
4
5
Single Item & No Tax
Single Item & Tax Rate 1
Single Item & Tax Rate 2
If the item is a non-taxable single item sale
i.e. opens the cash drawer immediately
after being pressed then 3 would be
selected.
If the item is to be single item and taxable
then either tax rate 1 (option 4) or Tax Rate
2 (Option 5) would be selected.
Setting the Register Number
If you have more than one register each unit can be pre-programmed with a register
number, which is printed on the receipt as identification.
To Change Settings
•Ensure the slide switch is in the P position
• On the number keys type in the answer for question a (the default answer is 0)
•Press the #/NS key and return the slide switch to the Rposition
a
#/
NS
Answer Question Explanation
a
2
digit
number
Enter your 2 digit terminal
number i.e. 01 02
This is a two digit number which can be
printed on the receipt to identify the terminal.

11
P ROGRAMMING
Setting the % key
The % key can be programmed to act as either a %+ or %–, with a preset rate. This
can then adjust the sale total accordingly.
To Change Settings
•Ensure the slide switch is in the P position
• On the number keys type in the answer for question a (the default answer is 0)
•On the number keys type in the answer for question b (the default answer is 0)
•Press the %key and return the slide switch to the Rposition
a
b
%
Answer Question Explanation
a
0
Enter the current % Rate
i.e 0.000 - 99.999
This is the percentage to be preset
For Example
Enter 10000 for 10%
b
0
1
=%-
= % +
This determines if the rate is a percent minus
or percent plus operation.
Rounding Option
The Rounding option can be changed if the cash register is to be used outside of
the EU.
To Change Settings
•Ensure the slide switch is in P position
• On the number keys type in the answer for question a (the default answer is 0)
•Press the #/NS key and return the slide switch to the Rposition
a
-
Answer Question Explanation
a
0
1
European Rounding
Non European Rounding
If the register requires the ability to operate
outside the EU then option 1 is used.

12
P ROGRAMMING
System Settings choice 1
The following sequence can be used to change the basic system settings.
To Change Settings
•Ensure the slide switch is in the P position
• On the number keys type in the answer for question a (the default answer is 0)
• On the number keys type in the answer for question b (the default answer is 0)
• On the number keys type in the answer for question c (the default answer is 0)
•On the number keys type in the answer for question d (the default answer is 0)
•On the number keys type in the answer for question e (the default answer is 0)
•Press the R A, and return the slide switch to the R position
a
b
c
d
e
RA
Answer Question Explanation
a
0
1
None Compulsory
Declaration
Compulsory Declaration
It is possible to program the register to
prevent the printing of financial reports
unless the operator enters the actual
monies taken i.e. “Declares the monies”
This provides a comparison between the
actual and theoretical monies
b
0
1
Print items with 0 values
Do not print items with 0
values
This option determines if unused functions
are printed on reports with a zero alongside
or not printed at all.
c
0
1
Print a single copy of the Z
report
Automatically print two
copies of the Z report
It is possible to have a second copy of the Z
report printed automatically.
This option is used to select if one or two
copies are printed.
d
0
1
Print Refunds / Voids and
Gross Total on reports
Do Not Print Refunds/
Voids and Gross Totals
The options allow the refund / void and
Gross totals to be removed from the printed
financial reports.
e
0
1
Print Subtotal when key
pressed
Do not print the subtotal
This option determines if the SUBTOTAL
wording and value is printed when the key is
pressed.

13
P ROGRAMMING
System Settings choice 2
The following sequence can be used to change the basic system settings.
To Change Settings
•Ensure the slide switch is in the P position
• On the number keys type in the answer for question a (the default answer is 0)
• On the number keys type in the answer for question b (the default answer is 0)
• On the number keys type in the answer for question c (the default answer is 0)
•On the number keys type in the answer for question d (the default answer is 0)
•On the number keys type in the answer for question e (the default answer is 0)
•Press the PO, and return the slide switch to the R position
a
b
c
d
e
PO
Answer Question Explanation
a
0
1
Print running Grand Total
Do not print the running
Grand Total
The register has a GT (Grand Total) which
increases with each sale
This option determines if this Grand total is
to be printed on the Financial report
b
0
1
Do not reset the Grand
Total after Z Report
Reset the Grand total after
Z report
The Grand Total will run indefinitely if not
programmed to reset after each Z financial
report.
Using this option the Grand Total can be
reset back to zero after every Z financial
report.
c
0
1
Do not reset the Z Counter
after Z report
Reset the Z Counter after
Z report
Every time a Z reset financial report is
printed the report counter increases.
This option determines if the report counter
is reset back to 1 every time a Z reset
report is printed.
d
0
1
Do not reset the receipt
consecutive number
after Z report
Reset the receipt
consecutive number after
Z Report
Every time the register prints a receipt the
receipt counter increases.
This option determines if the receipt counter
is reset back to 1 every time a Z reset
report is printed.
e
0
1
Print Date
Do Not Print Date
This determines if the date is printed on the
receipt.

14
R EGISTER
This section provides examples of register operations, following the sequences will
assist practicing the features.
If an error occurs during register pressing the Ckey will clear the error tone
All operations in this section should be carried out with the mode switch in the R
position
OFF
R X Z P
Example Receipts
Following are example receipts of both a VAT Extraction and a non-VAT sale
VAT version Non VAT version
10-01-07 10-33
1.00TX1
2.00NT2
3.00ST
3.00TA
5.00AT
2.00CG
1.00TX
0.15TX
001-77
10-01-07 10-33
1.00 1
2.00 2
3.00ST
5.00AT
2.00CG
001-77

15
R EGISTER
No Sale Operation
A no sale operation opens the cash drawer outside of a sale and the financial report
records the no sale activity counter.
•Ensure the slide switch is in the R position
• Press the #/NS key
Sample Receipt
#/NS
10-01-07 10-33
•
••
••
••
••
••
••
••
••
••
••
••
••
••
••
••
•NS
002-77
Non Add Reference Number Entry
The ″
″″
″#/NS″key can be used to enter up to a 7 digit reference number.
The reference entry can be made prior to any operation in the register mode. This
numeric entry will not add to any activity counts or totals.
•Ensure the slide switch is in the R position
•Enter the reference number
•Press the #/NS key
•Continue with the sale as normal
1
2
3
4
5
6
7
#/NS
Sample Receipt
10-01-07 10-33
12345.67 #

16
R EGISTER
Department Operation
Department keys are used to classify the items sold and memorize the quantities
and amounts in their own categories
For Example DPT1 could be used for FOOD and DPT2 for NON FOOD sales
Example Sale
•Ensure the slide switch is in the R position
•Type in the price of the item on the number keys accounting for two decimals
i.e. enter 2 0 0 for £2
•Press the DPT1 key to register the item
Enter further prices and press DPT1 or DPT2 to continue if required.
•Press the CASH key to finalize
2
0
0
DPT1
01-02-07 10-
33
2.00 1
2.00CA
CASH
TEND
015-00
Department Multiplication Operation
The following shows how to enter a department sale with multiplication of items
Example Sale
•Ensure the slide switch is in the R position
•Type in the quantity to be bought of this item on the number keys i.e 15
•Press the X/RF key
•Type in the price of the item on the number keys accounting for two decimals
i.e. enter 2 0 0 for £2
•Press the DPT1 key to register the item
Enter further prices and press DPT1 or DPT2 to continue if required.
•Press the CASH key to finalize
1
5
X/RF 01-02-07 10-33
15 X
2.00
2
0
0
DPT1
30.00 1
30.00CA
CASH
TEND
016-00
Sample Receipt
Sample Receipt

17
R EGISTER
Department Single Item
Department keys are used to classify the items sold and memorize the quantities
and amounts in their own categories
Departments can also be pre-programmed as single item sales, which means the
moment the price is entered the drawer will open immediately without the need to
press cash or the option to sell further items
If another department is pressed prior to selling a single item sale this would negate
the use of the single item and the cash key must be pressed to finish the sale
Department Single Item Operation
The following shows how to enter a department sale when set as a Single Item, and
programmed to immediately open the cash drawer after the item sale.
Example Sale
•Ensure the slide switch is in R position
•Type in the price of the item on the number keys accounting for two decimals
i.e. enter 2 0 0 for £2
•Press the DPT2 key to register the item
The cash drawer will open and there will be no need to press CASH to finalize
01-02-
07 10.33
2.00 1
2.00CA
2
0
0
DPT2
016-00
Sample Receipt

18
R EGISTER
Minus (-) Key Operation
It is possible to enter a minus amount from a sale by entering the required value
and pressing the (-) key. The following procedure will report the total gross without
the minus adjustment being removed from the sale values. The net value (less
minus) will be reported alongside the ∗
∗∗
∗1 Net and CA on the financial reports.
Example Sale
•Ensure the slide switch is in the R position
•Enter the sale as normal i.e. 1000 DPT1 for £10 item
•Enter the price of the coupon accounting for two decimals i.e. 2 0 0 for £2
•Press the – key to register the negative £2.00
•Press the SUBTOTAL to show the total due
•Press the CASH key to finalise
2
0
0
-
01-02-06 10-33
10.00
CASH
TEND
2.00-
8.00ST
8.00CA
2
Minus (-) Key Operation for Multiples
It is possible to enter multiples of a minus amount i.e. a number of coupons to be
removed from one sale.
Example Sale
•Ensure the slide switch is in the R position
•Type in the price of the item on the number keys accounting for two decimals
i.e. enter 5 0 0 for £5
•Press the DPT1 key to register the item
•Type in on the number keys the quantity of coupons (minus amounts) i.e. 2
•Press the X/RF key
•Enter the price of the coupon accounting for two decimals i.e. 50 for 50p
•Press the –key to register the total negative amount of 2 @ - 50p
•Press the SUBTOTAL key to show the total due
•Press the CASH key to finalise
5
0
0
DPT1
01-02-06 10-33
5.00 2
2
X/RF
2 x
-5.00-
0.50-
5
0
−
−−
−
4.00ST
4.00CA
CASH
TEND
Sample Receipt

19
R EGISTER
Percentage (%) Item discount
It is possible to remove a preset %- amount from an item price or add a %+ amount
to the item this type of % depends on how the % key is programmed.
The following procedure will report the less or plus adjustment total to the item. This
is possible as the % key is pressed immediately after the Department key allowing
net reporting to the item along with the usual ∗1 Net and CA totals.
Example Sale
•Ensure the slide switch is in the R position
•Type in the price of the item on the number keys accounting for two decimals
i.e. enter 5 0 0 for £5
•Press the DPT1 key to register the item
•Press the %to register the % amount
•Press the SUBTOTAL key to display the total due
•Press the CASH key to finalise
5
0
0
DPT1
01-02-06 10-33
5.00 1
-10.000 %
% -100.00
4.50ST
CASH
TEND
4.50CA
067.01
Sample Receipt

20
R EGISTER
Percentage (%) Subtotal discount
It is possible to remove a preset %- amount from a Subtotal value or add a %+
amount to the sale depending on how the % key is programmed. The following
procedure will report the total without the minus/plus adjustment as the %key is
pressed after the SUBTOTAL is pressed. The net value (less adjustment) will report
alongside the ∗1Net and CA on the financial reports.
Example Sale
•Ensure the slide switch is in the R position
•Type in the price of the item on the number keys accounting for two decimals
i.e. enter 1 0 0 for £1
•Press the DPT1 key to register the item
•Type in the price of the item on the number keys accounting for two decimals
i.e. enter 2 0 0 for £2
•Press the DPT2 key to register the item
•Press the SUBTOTAL key to calculate the total to be adjusted
•Press the %to register the adjustment amount
•Press the SUBTOTAL key to display the total due
•Press the CASH key to finalise
1
0
0
DPT1 01-02-06 10-33
1.00 1
2
0
0
DPT2 2.00 2
3.00 ST
SUB
TOTAL
-10.000%
-0.30
2.70CA
067-01
%
CASH
TEND
Sample Receipt