Savin 2045 - Type Print Server User manual

FAX Option Type 2045
Operating Instructions
Facsimile Reference
<Basic Features>
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Getting Started
Faxing
Registering
Troubleshooting
1
2
3
4

FAX Option Type 2045 Operating Instructions Facsimile Reference<Basic Features>
Printed in the Netherlands
GB GB B547-8600

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Adobe®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.

Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of the Eu-
ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications
terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compat-
ibility is dependent on software switch settings. Please contact your service representative if relocating
this product to another country. In the event of problems, please contact your service representative
in the first instance.
The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/
Copyright © 2002

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
❖
❖❖
❖General Settings Guide
Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.
❖
❖❖
❖Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖
❖❖
❖Facsimile Reference <Basic Features>(this manual)
Describes operations, functions, and troubleshooting for the machine’s fac-
simile function.
❖
❖❖
❖Facsimile Reference<Advanced Features>
Describes advanced functions and settings for key operators.
❖
❖❖
❖Printer Reference 1
Describes system settings and operations for the machine’s printer function.
❖
❖❖
❖Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s print-
er function.
❖
❖❖
❖Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scan-
ner function.

ii
❖
❖❖
❖Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
•DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
•DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder V2 Lite is installed.
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
❖
❖❖
❖Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
•ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
•ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖
❖❖
❖Other manuals
•PS3 Supplement (PDF file - CD-ROM1)
•Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)

iii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
1. Getting Started
Control Panel..........................................................................................................3
Reading the Display ...................................................................................................5
Reading the Display Panel and Using Keys ............................................................5
Standby Display....................................................................................................... 6
Communication Display...........................................................................................7
User Code Entry Display .........................................................................................8
2. Faxing
Transmission Modes .............................................................................................9
Switching between Memory Transmission and Immediate Transmission................10
Placing Originals..................................................................................................11
Placing a Single Original on the Exposure Glass.....................................................12
Bound original page order .....................................................................................13
Placing Originals in the Optional Auto Document Feeder (ADF) .............................13
Originals unsuitable for the optional Auto Document Feeder (ADF) .....................14
Setting a Scan Area .................................................................................................14
Original sizes difficult to detect .............................................................................. 17
Memory Transmission.........................................................................................18
Canceling a Memory Transmission....................................................................21
Before the Original Is Scanned ................................................................................21
While the Original Is Being Scanned........................................................................21
While the Original Is Being Transmitted...................................................................21
Before the Transmission Is Started..........................................................................22
Immediate Transmission.....................................................................................24
Canceling an Immediate Transmission .............................................................26
Before You Have Pressed the {Start}Key ...............................................................26
After You Have Pressed the {Start}Key .................................................................. 26
Scan Settings .......................................................................................................27
Resolution ................................................................................................................27
Original Type............................................................................................................28
Image Density (Contrast) .........................................................................................29
Mixing Scan Settings for a Multiple Page Original ...................................................31
When placing originals on the exposure glass ...................................................... 31
When placing originals in the optional Auto Document Feeder (ADF) ..................31
Dialing ...................................................................................................................32
Number Keys ........................................................................................................... 32
Pause ....................................................................................................................32
Tone ......................................................................................................................33
Using the {Tone}key with On Hook Dial ............................................................... 33
Using Destination Lists.............................................................................................33

iv
Searching for a Destination ................................................................................ 36
Search by Destination Name ...................................................................................36
Search by Fax Number ............................................................................................37
Specifying a Registration Number............................................................................38
Reception..............................................................................................................39
Switching the Reception Mode................................................................................. 39
Receiving a Fax in Manual Reception Mode............................................................ 40
3. Registering
Initial Settings and Adjustments ........................................................................41
Programming............................................................................................................42
Editing ......................................................................................................................43
Deleting .................................................................................................................... 45
Programming Fax Destinations..........................................................................46
4. Troubleshooting
Adjusting the Volume ..........................................................................................47
When the {
{{
{Facsimile}
}}
}Key Is Lit in Red................................................................48
When Toner Runs Out .........................................................................................49
Error Messages and Their Meanings .................................................................50
Solving Problems................................................................................................. 52
Finding Operational Solutions............................................................................54
INDEX......................................................................................................... 55

1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are in-
cluded in “Safety Information”, General Settings Guide.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In-
formation”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.

2

3
1. Getting Started
Control Panel
The actual machine control panel may differ from this illustration depending on
installed optional units. This illustration has all options installed.
1. Indicators
Shows errors and machine status.
: Data In indicator
L: Service Call indicator
x: Misfeed indicator
M: Open Cover indicator
d: Add Staple indicator
D: Add Toner indicator
B: Paper run-out indicator
See“Control Panel”, General Settings
Guide.
2. {
{{
{User Tools/Counter}
}}
}key
User Tools:
Press to enter User Tools mode. These
tools allow you to customize default set-
tings. See p.125 “Facsimile Features”,
Facsimile Reference <Advanced Features> .
Counter:
Displays and prints the total number of
copied or printed pages.
3. Display Panel
This guides you through tasks and dis-
plays the machine status. Messages ap-
pear here.
4. {
{{
{Check Modes}
}}
}key
Press before pressing the {
{{
{Start}
}}
}key to
check the settings selected for the fax
about to be sent.
5. {
{{
{Program}
}}
}key
Enables you to program frequently used
settings and recall previously pro-
grammed settings. See p.113 “Pro-
grams”, Facsimile Reference <Advanced
Features> .
6. {
{{
{Clear Modes}
}}
}key
Press to cancel the current settings.
7. Main power indicator
This indicator lights when the main pow-
er switch is turned on.
8. On indicator
This indicator lights when the operation
switch is turned on.
Important
❒Do not turn off the main power
switch while the On indicator stays
lighted or is blinking. Neglecting
this may damage the hard disk.

Getting Started
4
1
Note
❒If the main power switch is on even
when the On indicator is off, the ma-
chine will receive a fax message.
9. Operation switch
Press to turn the power on (the On indi-
cator lights). To turn the power off, press
this switch again (the On indicator goes
off). See p.175 “Power Failure Report”,
Facsimile Reference <Advanced Features> .
Note
❒The Operation switch does not func-
tion when the [User Tools/Counter/In-
quiry]display is shown.
10. Confidential file indicator
Lights when a message is received into
memory with Confidential Reception or
Personal Box. See p.32 “Printing a Confi-
dential Message”, Facsimile Reference
<Advanced Features> . See p.36 “Printing
Personal Box Messages”, Facsimile Refer-
ence <Advanced Features> .
Blinks when a Memory Lock file is re-
ceived into memory. See p.34 “Printing a
File Received with Memory Lock”, Fac-
simile Reference <Advanced Features> .
11. Receive file indicator
Lights when a message other than a Con-
fidential Reception or Memory Lock file
is received. See p.79 “Substitute Recep-
tion”, Facsimile Reference <Advanced Fea-
tures> .
With Store Received File activated, also
lights when a message is received. See
p.172 “Storing or Printing Received Doc-
uments”, Facsimile Reference <Advanced
Features> .
12. Communicating indicator
Lights during transmission or reception.
13. {
{{
{Facsimile}
}}
}key
Press to switch to facsimile mode.
•Lights up in yellow
Facsimile mode has been selected.
•Lights up in green
Printing while in facsimile mode.
•Lights up in red
Lights up whenever a facsimile error
occurs. Press the {
{{
{Facsimile}
}}
}key to
display the error message and take ap-
propriate action. See p.48 “When the
{Facsimile}Key Is Lit in Red”.
14. {
{{
{Start Manual RX}
}}
}key
Press when Reception mode is set to
Manual Reception. See p.40 “Receiving a
Fax in Manual Reception Mode”.
15. {
{{
{On Hook Dial}
}}
}key
Press when manual facsimile reception is
set, or using facsimile information servic-
es. See p.51 “On Hook Dial”, Facsimile
Reference <Advanced Features> .
16. {
{{
{Pause/Redial}
}}
}key
Pause:
Inserts a pause when you are dialing or
storing a fax number. A pause cannot be
inserted as the first digit. See p.32
“Pause”.
Redial:
Press to redial one of the last ten num-
bers. See p.43 “Redial”, Facsimile Refer-
ence <Advanced Features> .
17. {
{{
{Tone}
}}
}key
Press to send tonal signals down a pulse
dialing line. See p.33 “Tone”.
18. Number keys
Use to dial fax numbers, or enter the
number of copies.
19. {
{{
{#}
}}
}key (Enter key)
Registers entered numbers or settings.
20. {
{{
{Clear/Stop}
}}
}key
Clear:
Cancels entered numbers.
Stop:
Interrupts the current operation (trans-
mission, scanning, copying, or printing).
21. {
{{
{Start}
}}
}key
Press to start faxing, or printing reports,
or lists.

Control Panel
5
1
Reading the Display
The display shows you the machine status, messages, and guides you through
operations.
Note
❒This machine automatically returns to standby mode if you do not use the
machine for a certain period of time. You can select the period using the Fax
Reset Timer. See “Timer Settings”, General Settings Guide.
Reading the Display Panel and Using Keys
Display contents will differ depending on installed optional units.
❖
❖❖
❖Initial Display
1. Displays the scanning conditions
and sizes you can select.
2. Displays the date and time, the
name and facsimile number of a des-
tination when transmitting, and the
size of the original.
3. Displays the entered number of a
destination. When adding destina-
tions using the number keys, press
[Add].
4. Displays messages and the ma-
chine status.
5. Press to display various informa-
tion about transmission.
6. Allows you to search for a desti-
nation by destination name or fax
number.
7. Switches transmission mode be-
tween Memory Transmission and
Immediate Transmission.
8. Displays Quick Operation Keys
set for often used functions. [TX File
Status]and [RX File Status]are preset.
9. Displays various functions for
transmitting.
10. Displays the Destination lists of
programmed destinations.

Getting Started
6
1
❖
❖❖
❖Destination List
1. Appears on Quick Dial keys pro-
grammed with a group of destina-
tions.
2. Appears on Quick Dial keys pro-
grammed as a transfer station.
Standby Display
While the machine is in standby mode (immediately after the {
{{
{Facsimile}
}}
}key is
pressed or after the {
{{
{Clear Modes}
}}
}key is pressed), the following display appears.
❖
❖❖
❖Memory Transmission (initial display)
❖
❖❖
❖Immediate Transmission
Note
❒To return to standby mode, do one of the following:
•If you have placed the original in the optional Auto Document Feeder
(ADF) and have not pressed the {
{{
{Start}
}}
}key, remove the original.
•If you have not placed an original, press the {
{{
{Clear Modes}
}}
}key.
•If you are in User Tools mode, press the {
{{
{User tools/Counter}
}}
}key.

Control Panel
7
1
Communication Display
While communicating, the machine status is displayed.
❖
❖❖
❖Memory Transmission
❖
❖❖
❖Reception
Note
❒Even when the machine is using memory to fax a message or receive a mes-
sage, you can still scan another original into memory. See p.73 “Dual Access”,
Facsimile Reference <Advanced Features> .
❒Even when the machine is being used as a copier, printer, or scanner, the
sender name or number will appear for received faxes.
❖
❖❖
❖Immediate Transmission

Getting Started
8
1
User Code Entry Display
When the following message appears on the display, User Code Management is
active. Enter a user code to deactivate User Code Management.
The machine can be set up so that no one can use it without entering a user code.
This prevents unauthorized people from sending fax messages and helps track
the activity of each user or department.
Note
❒You can specify a user code with “System Settings”. See the General Settings
Guide.
❒Even when User Code Management is on, you can still receive and print fax
messages as normal.
A
AA
AEnter a user code of up to eight digits using the number keys.
B
BB
BPress [#
##
#].
Note
❒If an unprogrammed user code is entered, the display returns to that of
step A.

9
2. Faxing
Transmission Modes
There are two types of transmission:
•Memory Transmission
•Immediate Transmission
❖
❖❖
❖Memory Transmission
Transmission starts automatically
after the original has been stored in
memory. It is a convenient method
for when you are in a hurry and
want to take the document away
with you. You can also send the
same original to several destina-
tions (broadcasting).
❖
❖❖
❖Immediate Transmission
Immediately dials the destination
number, and while reading the
original, sends it. It is very conven-
ient when you want to send an
original quickly or when you want
to check the destination you are
sending to. When using this type
of transmission, the original is not
stored in memory. You can only
specify one address.
Important
❒If the machine is switched off
for more than one hour, all files
stored in memory are deleted. If
files are deleted, once the ma-
chine is switched on again, a
Power Failure Report will be
printed. On this report, you can
see which files were deleted.
See p.175 “Power Failure Re-
port”, Facsimile Reference <Ad-
vanced Features> .

Faxing
10
2
Switching between Memory
Transmission and Immediate
Transmission
Check the display to see which mode
is currently active. You can change
transmission mode by pressing
[Immed. TX]or [Memory TX].
Note
❒You can select the transmission
mode that is operative when the
machine is turned on with [Memo-
ry/Immed. Transmission Switch]un-
der [Gen. Settings/Adjust]. See p.130
“General Settings/Adjustment”,
Facsimile Reference <Advanced Fea-
tures> .
❒You can have the machine return
to default mode after each trans-
mission using [Scan End Reset]un-
der [Gen. Settings/Adjust]. See p.130
“General Settings/Adjustment”,
Facsimile Reference <Advanced Fea-
tures> .

Placing Originals
11
2
Placing Originals
You can place the originals either in
the optional Auto Document Feeder
(ADF) or on the exposure glass. Some
types of originals are unsuitable for
the ADF, so they must be placed on
the exposure glass.
Which way you place the original de-
pends on its size and whether you are
using the ADF or the exposure glass.
See p.17 “Original sizes difficult to
detect”.
❖
❖❖
❖How to place A4, B4 JIS (Japanese
Industrial Standard), A3, 81/2"×
××
×11",
11"×
××
×14", and 11"×
××
×17" size originals
Note
❒When you place originals as
shown in the above illustration,
the fax header will be printed on
received faxes at the destination as
follows:
•*1 On the top of the fax
•*2 On the left side of the fax
❖
❖❖
❖How to place A5 and B5 JIS size
originals
Limitation
❒A5 size documents are not detect-
ed on the exposure glass. Place A5
size documents in the ADF.
Note
❒When you place originals as
shown in the above illustration,
the fax header will be printed on
the received faxes at the destina-
tion as follows:
•*1 On the top of the fax
•*2 On the left side of the fax
Limitation
❒If you place A5 size documents on
the exposure glass, they will not be
detected. A5 size documents
placed in the ADF are sent as A4
size. See p.17 “Original sizes diffi-
cult to detect”.
Original
*1
*2
Where original is placed
Exposure glass The ADF
Original
*2
*1
Where original is placed
Exposure glass The ADF

Faxing
12
2
Note
❒When sending a fax, the image
output at the other end depends on
the size and orientation of paper
used in the receiver's terminal. If
the receciver does not use paper of
the same size and orientation as
that of the original, the fax image
may be reduced in size, trimmed at
both edges, or divided into two or
more sheets. When sending an im-
portant original, we recommend
you ask the receiver about the size
and orientation of the paper used
in their terminal.
❒When sending an original of irreg-
ular (i.e. custom) size or part of a
large original, you can specify the
scan area precisely. See p.14 “Set-
ting a Scan Area”.
❒Custom size documents are
scanned as regular size documents,
so the receiver may find extra blank
margins or edges of images miss-
ing. If you specify a scan area, only
that area will be scanned regardless
of actual document size.
❒Make sure that all ink, correcting
fluid etc., has completely dried be-
fore placing your original. If it is
still wet, the exposure glass will be
marked and those marks will ap-
pear on the received image.
❒If you place an A4 size original in
the portrait orientation, the ma-
chine rotates the image by 90 de-
grees before sending. See p.73
“Transmission with Image Rota-
tion”, Facsimile Reference <Ad-
vanced Features> .
❒You can send the first pages from
the exposure glass then the re-
maining pages from the ADF. Af-
ter you have removed the last page
from the exposure glass, insert the
remaining pages in the ADF, and
then press the {
{{
{Start}
}}
}key.
Reference
For how to place two-sided
documents, see p.56 “Two-Sided
Transmission (Double-Sided
Transmission)”, Facsimile Reference
<Advanced Features> .
Placing a Single Original on
the Exposure Glass
Place originals that cannot be placed
in the optional Auto Document Feed-
er (ADF), such as a book, on the expo-
sure glass one page at a time.
A
AA
ALift the exposure glass cover or
the ADF by at least 30 degrees.
Note
❒If you do not lift the ADF by at
least 30 degrees, the original
size will not be detected.
B
BB
BPlace the original face down and
align its upper left corner with the
reference mark at the upper left
corner of the exposure glass.
1. Positioning mark
2. Scale