Sharp MX-B381 User manual

Faxing
Using the fax function.
Quick Start Guide
Quick Start Guide
Quick Start Guide
DIGITAL MULTIFUNCTIONAL SYSTEM
Keep this manual close at hand for
reference whenever needed.
MODEL: MX-B381

Faxing
Faxing
1
This section explains the basic procedures for using the fax
function of the machine. In addition, special modes that can
be used with the fax function are introduced.
The facsimile expansion kit is required to use the fax
function.
XBASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . 2
XSENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
XCHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . 5
XCHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . 7
XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . . . . 8
XSTORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . 9
XFORWARDING RECEIVED FAXES (Fax Data
Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
XCONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . 12
XSENDING THE SAME FAX TO MULTIPLE
DESTINATIONS (Broadcast Transmission) . . . . . . . . . . 15
XSPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . 18
XCONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . 19

2
BASE SCREEN OF FAX MODE
Touch the [IMAGE SEND] key in the touch panel to open the base screen of
fax mode. If the fax screen does not appear, touch the [Fax] tab.
Select fax settings in the base screen.
(1) Send mode tabs
Use these tabs to change the
mode of the image send function.
To switch to fax mode, touch the
[Fax] tab.
(2) [Address Book] key
Touch this key to dial using a
one-touch key or group key. When
the key is touched, the address
book screen appears.
(3) [Direct TX] key
Touch this key to send a fax by
direct transmission. When the
[Direct TX] key is not highlighted,
normal transmission (memory TX
mode) is selected.
(4) [Sub Address] key
Touch this key to enter a
sub-address and passcode for
F-code transmission.
(5) Customized keys
The keys that appear here can be
changed to show the settings or
functions that you prefer.
(6) key
Touch this key to retrieve a
destination using a search
number.*
* 3-digit number assigned to a
destination when it is stored.
(7) [Speaker] key / [Pause] key /
[Space] key
Touch this key to dial using the
speaker.
When entering a fax number to be
dialled, the key changes to the
[Pause] key. When entering a
sub-address, the key changes to
the [Space] key.
Auto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet Fax PC Scan
Special Modes
Resolution
Exposure
Original Scan:
Scan
Send:
Standard
Auto Reception
Fax Memory:100%
Speaker
Ready to send. Resend
A4
(7)
(8)
(9)
(1)
(2)
(3)
(4)
(12)
(5)
(6) (13)
(11)
(10)

3
(8) [Resend] key / [Next Address]
key
The destinations of the most recent
eight transmissions by Scan to
E-mail, fax and/or Internet fax
(including Direct SMTP addresses)
are stored. To select one of these
destinations, touch the desired
destination. After a destination is
selected, this key changes to the
[Next Address] key.
(9) Image settings
Image settings (original size,
exposure, resolution) can be
selected.
(10) key
This key appears when a special
mode or 2-sided scanning is
selected. Touch the key to display
the selected special modes.
(11) [Special Modes] key
Touch this key to use a special
mode.
(12) key / key / key
When "Hold Setting for Received
Data Print" or "Received Data
Image Check Setting" is enabled in
the system settings (administrator),
this will appear when a fax is
received.
: Only "Hold Setting for
Received Data Print" is
enabled
: Only "Received Data Image
Check Setting" is enabled
: Both settings are enabled
(13) This shows the currently
selected fax reception mode and
the amount of free memory
remaining.

4
SENDING A FAX
The basic procedure for sending faxes is
explained below.
In fax mode, colour originals are sent as
black and white images.
1Place the originals.
When using the document glass,
place the original with the side to be
scanned face down.
2Select settings in the touch
panel.
(1) Touch the [IMAGE SEND]
key.
The base screen of fax mode
appears.
If the fax screen does not appear,
touch the [Fax] tab.
(2) Make sure that the size of
the placed original is
displayed.
If the wrong size appears, touch
the key and select the correct size.
3Enter the fax number of the
receiving fax machine and
press the [START] key.
Original
Transmission result
Transmission
The side to be scanned must be face up!
Auto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet Fax PC Scan
Special Modes
Resolution
Exposure
Original Scan:
Scan
Send:
Standard
Auto Reception
Fax Memory:100%
Speaker
Ready to send. Resend
IMAGE SEND DOCUMENT
FILING
COPY
A4
(2)
(1)
Cancel scanningCorrect a mistake

5
CHANGING THE SIZE OF A FAX
The size of the original and the transmission size can be specified before
transmission.
This is convenient when faxing an original that is small and difficult to read.
The procedure for faxing both sides of an A4 original at A3 size is explained
below.
1Place the originals.
When using the document glass,
place the original with the side to be
scanned face down.
2Select settings in the touch
panel.
(1) Touch the [Original] key.
(2) Touch the [2-Sided
Booklet] key.
This key is used to send a 2-sided
original.
(3) Make sure that the size of
the placed original is
displayed.
If the wrong size appears, touch
the key and select the correct size.
(4) Touch the [Send Size] key.
The side to be scanned must be face up!
Auto
Auto
U
S
B Mem.
S
can
F
ax
S
can
Sta
n
da
r
d
A
uto Reception
F
ax Memor
y
:100
%
I
nternet
F
ax
PC
S
can
S
can:
S
en
d
:
F
i
le
Q
u
i
ck F
i
le
Address Review
D
ir
ect
TX
Sub
A
dd
r
ess
A
ddress Book
S
p
ec
i
al Modes
Resolutio
n
E
xposure
Original
Auto
A4
Sca
n
S
iz
e
Se
n
d
S
iz
e
100%
Fax/Ori
g
ina
l
OK
2-Sided
Booklet
2
-Sided
T
ablet
Image Orientation
A4
(1)
(4)(3)
(2)

6
Select settings in the touch
panel. (Continued)
(5) Touch the [A3] key.
(6) Touch the [OK] key.
(7) Touch the [OK] key.
3Enter the fax number of the
first destination.
4Press the [START] key.
A
uto
Fax/Ori
g
inal
Manual
O
K
Inch
A
B
B4
A5
A4
16K
216x330
8K
A3
B5
A
3
A4
S
can S
i
ze Send S
i
ze141
%
Fax
/
Ori
g
ina
l
OK
2-Sided
Booklet
2
-S
i
ded
T
ab
l
et
I
ma
g
e Or
i
entat
i
o
n
216x340
216x343
(6)
(7)
(5)
Correct a mistake
Cancel scanning

7
CHANGING THE EXPOSURE
The exposure can be changed as appropriate for the darkness or lightness
of the original.
The following example explains how to darken light colours in an original to
make the image clearer.
1Place the originals.
When using the document glass,
place the original with the side to be
scanned face down.
2Select settings in the touch
panel.
(1) Touch the [Exposure] key.
(2) Touch the [Manual] key.
(3) Touch the key to
darken the exposure.
5 levels are available for the
exposure. Darken light originals
with the key, and lighten
dark originals with the key.
(4) Touch the [OK] key.
3Enter the fax number of the
receiving fax machine and
press the [START] key.
The side to be scanned must be face up!
Auto
Auto
USB Mem. Scan
FaxScan
Standard
Auto Reception
Fax Memory:100%
Internet Fax PC Scan
Scan: Send:
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Fax/Exposure OK
Auto
Manual
153
A4
(1)
(2)
(3)
(4)
Cancel scanningCorrect a mistake

8
CHANGING THE RESOLUTION
The resolution can be selected to match the characteristics of the original,
such as text or photo, the size of the text, and the darkness of the image.
The following example explains how to set the resolution to [Fine] and [Half
Tone] when sending an original with small text.
1Place the originals.
When using the document glass,
place the original with the side to be
scanned face down.
2Select settings in the touch
panel.
(1) Touch the [Resolution] key.
(2) Touch the [Fine] key.
The resolution increases
(producing a clearer image) in the
following order: [Standard], [Fine],
[Super Fine], [Ultra Fine].
(3) Touch the [Half Tone] key.
Select [Half Tone] for a photo or
illustration with shading to further
improve the image.
[Half Tone] cannot be selected
when [Standard] is selected.
(4) Touch the [OK] key.
3Enter the fax number of the
receiving fax machine and
press the [START] key.
The side to be scanned must be face up!
Auto
Auto
USB Mem. Scan
FaxScan
Standard
Auto Reception
Fax Memory:100%
Internet Fax PC Scan
Scan: Send:
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Fax/Resolution OK
Standard
Super Fine Half Tone
Fine
Ultra Fine
A4
(1)
(2)
(3)
(4)
Cancel scanningCorrect a mistake