Sharp AR-5600 series Online Setup guide

AR-M250/M310/5600 Series
Online Manual
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AR-M256/M257/M316/M317/5625/5631

2
CONTENTS
Introduction
This manual describes the printer function of the AR-M250/M310/5600 series digital multifunctional system.
●For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other
copier-related information, please refer to your operation manual for copier.
●The machine's default settings and default settings for the printer function can be changed using the key operator programs. For
more information, see the key operator's guide.
●Where "AR-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name of your model,
see "PART NAMES AND FUNCTIONS" in the operation manual for copier.
●This manual refers to the Reversing single pass feeder as the "RSPF".
●The screen images and procedures that appear in this manual are mainly for Windows®XP. With other versions of Windows®,
some screen images may be different from those in this manual.
●For information on using your operating system, refer to your operating system's manual or online Help.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product
improvements and modifications.
Note

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CONTENTS
How to use the online manual
This section explains how to view the online manual. Please read this section before using the online manual.
For information on using Acrobat Reader, see Acrobat Reader Help.
How to Control the Online Manual
In this manual, the following buttons are displayed at the bottom
of each page. Click these buttons to move quickly to pages that
you wish to view.
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Following Links
This manual uses a link function that allows you to jump to a
related page. If you click green, underlined text, the related
page will be displayed. (In the Contents section, the linked
areas are not underlined.)
Example: ☞Contents
To return to the previous page, click the button on the menu
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Using Bookmarks
Bookmarks have been created on the left side of this manual.
You can click on a bookmark to jump directly to that section.
How to Print Out This Manual
To print this manual, select "Print" from the "File" menu of
Acrobat Reader. Select the desired printer settings in the "Print"
dialog box, and then click the "OK" button.
CONTENTS

4
CONTENTS
Contents
Introduction 2
How to use the online manual 3
Basic printing 5
Opening the printer driver from the "start" button 8
Printer driver settings 9
Two-sided printing 10
Printing multiple pages on one page 11
Fitting the printed image to the paper 12
Rotating the print image 180 degrees 13
Printing a watermark 14
Stapling printed pages (when a finisher is installed) 15
Giving priority to a print job 17
Canceling a print job 18
Sharing the printer using windows networking 19
Shared printer settings 20
Client settings 21
Troubleshooting 24
Printing does not take place 25
Improper printing operation 29
Print quality is not satisfactory 31
If a Notice Page is printed 33
Uninstalling the printer driver 34
Printer specifications 35
1PRINT
2PRINTER SHARING
3TROUBLESHOOTING
4SPECIFICATIONS

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CONTENTS
Basic printing (part 1)
The following example explains how to print a document from WordPad.
Before printing, make sure that the correct size of paper for your document has been loaded in the machine.
1Make sure that the ON LINE indicator on the
operation panel is lit.
If the ON LINE indicator is not
on, press the [PRINT] key to
switch to printer mode and then
touch the [ONLINE] key.
The status of the printer function is indicated by the ON
LINE and DATA indicators next to the [PRINT] key.
2Start WordPad and open the document that you
wish to print.
3Select "Print" from the application's "File"
menu.
The "Print" dialog box will appear.
4Make sure that "SHARP AR-XXXX" is selected
as the printer. If you need to change any print
settings, click the "Preferences" button
("Properties" button in Windows 98/Me/NT 4.0)
to open the printer driver setup screen.
The printer driver setup screen will appear.
Windows 2000 does not have the "Preferences" button
in this dialog box. Select settings as needed on each of
the tabs in the setup screen.
☞Printer driver settings,Two-sided printing,
Printing multiple pages on one page,
Fitting the printed image to the paper,
Rotating the print image 180 degrees,
Printing a watermark,
Stapling printed pages (when a finisher is installed)
ON LINE indicator DATA indicator
Lit The machine is online
and ready to print.
There is print data in
memory that has not
been printed yet.
Blinking —The machine is
printing.
Off The machine is offline
and not ready to print.
The machine is not
printing.
COPY
PRINT
ON LINE
DATA

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6
CONTENTS
Basic printing (part 2)
5Click the "Print" button ("OK" button in
Windows 98/Me/NT 4.0).
Printing begins.
When "Paper Selection" is set to "Auto Select"
If "Paper Selection" is set to "Auto Select" in the "Paper" tab of
the printer driver setup screen and the correct size of paper for a
print job is not loaded in the machine, the printing procedure will
vary depending on the "FORCED OUTPUT OF PRINT" setting
in the key operator programs (see the key operator's guide).
When "FORCED OUTPUT OF PRINT" is disabled
If the bypass tray can be used, a message prompting you to
print from the bypass tray will appear in the touch panel.
Press the [PRINT] key on the operation panel, touch the
[BYPASS TRAY] key, load paper in the bypass tray, and then
touch the [BYPASS] key. Printing will begin automatically.
When "FORCED OUTPUT OF PRINT" is enabled
Printing will take place using a size of paper that is close to the
size of the print image.
●The output tray can be selected in the key operator
programs (see "OUTPUT TRAYS" in the key
operator's guide).
●The output tray can also be selected in the print
settings at the time of printing. To change the tray
selection, select the desired tray in "Output" in the
"Paper" tab of the printer driver setup screen.
●If the paper type setting in the printer driver is different
from the bypass tray's paper type setting in the
machine, printing may stop. To resume printing, press
the [PRINT] key on the operation panel, touch the
[BYPASS TRAY] key in the touch panel, and specify
the same paper type as in the printer driver.
Note
If the paper is loaded in a different orientation than the
print image, the image is automatically rotated to match
the paper. This setting can be changed in the key
operator programs (see "ROTATED PRINT" in the key
operator's guide).
Note

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CONTENTS
Basic printing (part 3)
When the "Paper Selection" setting is "Paper Source" or "Paper Type"
When "Paper Selection" in the "Paper" tab of the printer driver
setup screen is set to:
●"Paper Source", select the tray that you wish to use for
printing from the pull-down menu.
●"Paper Type", select the type of paper that you wish to use
for printing from the pull-down menu.
If you selected the "Paper Source" or "Paper Type" in the printer
driver setup screen but there is no paper in the trays that
matches your selection, printing will take place as follows:
You selected a tray in "Paper Source", but the size
of the paper in the selected tray does not match
the printing size.
Even though the paper size is different, printing will take place
using the paper in the selected tray.
You selected a "Paper Type", and although the
selected type of paper is loaded in the machine, its
size does not match the printing size.
Even though the paper size is different, printing will take place
using the selected paper type.
However, if "FORCED OUTPUT OF PRINT" is disabled,
printing will not take place.
You selected a "Paper Type", but the selected type
of paper is not loaded in the machine.
If the bypass tray can be used, a message prompting you to
print from the bypass tray will appear. Press the [PRINT] key on
the operation panel, touch the [BYPASS TRAY] key, load the
correct size and type of paper in the bypass tray, and then
touch the [BYPASS] key. Printing will begin automatically.
"Paper Source" and "Paper Type" cannot be
simultaneously selected.
The size and type of paper loaded in each tray and whether or
not the paper loaded in each tray can be used for printing are
specified in the "TRAY SETTINGS" of the custom settings.
(See "CUSTOM SETTINGS" in the operation manual for
copier.
If you wish to select the "Paper Source" or "Paper Type" when
printing, be sure to select these settings in the "Configuration"
tab of the printer driver setup screen. (See "CONFIGURING
THE PRINTER DRIVER" in the software setup guide.)
Note

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CONTENTS
Opening the printer driver from the "start" button
Printer driver settings can be configured by opening the printer driver from the Windows "start" button. Settings adjusted in this way
will be the initial settings when you print from an application. (If you change the settings in the printer driver setup screen at the time
of printing, the settings will revert to the initial settings when you quit the application.)
Windows 2000/XP
1Click the "start" button, and then click "Control
Panel".
In Windows 2000, click the "Start" button and select
"Settings".
2Click "Printers and Other Hardware", and then
click "Printers and Faxes".
In Windows 2000, click "Printers".
3Click the "SHARP AR-XXXX" printer driver icon
and select "Properties" from the "File" menu.
4Click the "Printing Preferences" button in the
"General" tab.
The printer driver setup screen will appear.
☞Printer driver settings
Windows 98/Me/NT 4.0
1Click the "Start" button, select "Settings" and
then click "Printers".
2Click the "SHARP AR-XXXX" printer driver icon
and select "Properties" from the "File" menu.
3In Windows 98/Me, click the "Setup" tab.
The printer driver setup screen will appear.
☞Printer driver settings
In Windows NT 4.0, select "Document Defaults" to open
the printer driver setup screen.
Note

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CONTENTS
Printer driver settings
To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting.
Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is
in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction.
Tab
The settings are grouped
on tabs. Click on a tab to
bring it to the front.
Drop-down list
Allows you to make a selection
from a list of choices.
Print setting image
This shows the effect of the
selected print settings.
Checkbox
Click on a checkbox to
activate or deactivate a
function.
Machine image
This shows:
●
The paper tray (in blue)
selected in "Paper selection"
on the "Paper" tab.
●The output tray (in green)
selected in "Output" on
the "Paper" tab.
You can also click on a tray
to select it.
Check button
Allows you to select one
item from a list of options.
"OK" button
Click this button to save
your settings and exit the
dialog box.
"Cancel" button
Click this button to exit the
dialog box without making
any changes to the settings.
"Apply" button
Click to save your settings
without closing the dialog box.
●Windows NT 4.0 does not
have the "Apply" button.
●The "Apply" button does
not appear when you
open this window from an
application.
"Help" button
Click this button to display
the help file for the printer
driver.
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3
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4
5
6
7
8
9
10
The settings and the image of the machine will vary
depending on the model.
Note
1
2
3
4
5
6
7
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10

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CONTENTS
Two-sided printing
This feature allows you to print on both sides of the paper.
To use this function, open the printer driver setup screen and select "2-Sided
(Book)" or "2-Sided (Tablet)" from "Document Style" in the "Main" tab.
☞See Basic printing for details on how to open the printer driver.
The following example shows the result when portrait data is printed on both sides of the paper.
●Paper sizes that can be used for two-sided printing are Ledger, Letter, Letter-R, Legal, A3, A4, A4R, A5, B4, B5, B5R, and
Foolscap.
●Paper types that can be used for two-sided printing are Plain, Letter Head*, Recycled and Color.
*The use of Letter Head paper for two-sided printing can be prohibited in the "TRAY SETTINGS" of the custom settings. (See
"CUSTOM SETTINGS" in the operation manual for copier.)
●
Two-sided printing is not possible if disabled in the key operator programs (see "DISABLING OF DUPLEX" in the key operator's guide).
Print data Printing result
2-Sided (Book) 2-Sided (Tablet)
The pages are printed so that
they can be bound at the side.
The pages are printed so that
they can be bound at the top.
Note

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CONTENTS
Printing multiple pages on one page
This feature allows you to reduce and print two or four document pages on a single sheet of paper.
To use this function, open the printer driver setup screen and select "2-Up" or "4-Up" for "N-Up Printing" on the "Main" tab.
☞See Basic printing for details on how to open the printer driver.
If you select the "Border" checkbox, borderlines will be printed around each page.
The "N-Up Printing" setting is not available when "Fit To Paper Size" is selected.
☞Fitting the printed image to the paper
Note
N-Up Border Border
"2-Up"
"4-Up"

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CONTENTS
Fitting the printed image to the paper
The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine.
Follow the steps shown below to use this function. The explanation below assumes that you intend to print a Ledger size document
on letter size paper.
☞See Basic printing for details on how to open the printer driver.
1Click the "Paper" tab in the printer driver setup
screen.
2Select the original size (Ledger) of the print
image in "Paper Size".
3Check the "Fit To Page" box.
4Select the actual size of paper to be used for
printing (Letter).
The size of the printed image will be automatically
adjusted to match the paper loaded in the machine.
The "Fit To Paper Size" setting is not available when "N-Up Printing" is selected.
☞Printing multiple pages on one page
Note
Paper Size: Ledger
Fit To Paper Size: Letter
Ledger size document
(Paper Size)
Letter size paper
(Fit To Paper Size)

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CONTENTS
Rotating the print image 180 degrees
The print image can be rotated 180 degrees.
This feature is used to enable correct printing on envelopes and other paper with flaps that can
only be loaded in one orientation.
Use this feature when automatic rotation (which takes place when the loaded paper is the same
size as the print image and the orientations are different) results in reversal of the top and bottom
of the image.
To use the feature, select the image orientation in "Image Orientation" on the "Paper" tab, and
then select the "Rotate 180 degrees" checkbox.
☞See Basic printing for details on how to open the printer driver.
Printing result
Rotate 180 degrees Rotate 180 degrees
The procedure for loading paper is explained in operation manual for copier.
ABCD
ABCD
Note

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CONTENTS
Printing a watermark
You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer driver, click the
"Watermarks" tab, and follow the steps below.
☞See Basic printing for details on how to open the printer driver.
How to Print a Watermark
From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"), and start printing.
You can enter text to create your own custom watermark. For details on watermark settings, view printer driver Help.
☞Printer driver settings
Print sample

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CONTENTS
Stapling printed pages (when a finisher is installed)
(part 1)
When a finisher is installed, printed pages can be stapled.
To use this feature, open the printer driver setup screen and select it in the "Finishing"
field of the "Main" tab.
☞See Basic printing for details on how to open the printer driver.
When a finisher is installed
The following example shows how portrait oriented pages are stapled together.
●The maximum number of sheets that can be stapled is 30. When a saddle stitch finisher is installed, up to 50 sheets can be stapled
(up to 25 sheets when the paper size is B4, Foolscap, or larger).
●Paper sizes that can be used for staple printing are Ledger, Letter, Letter-R, Legal, A3, A4, A4R, B4, B5, B5R, and Foolscap. (B5R
can only be used when a saddle stitch finisher is installed.)
●Paper types that can be used for staple printing are Plain, Letter Head, Recycled and Color.
●
Staple printing is not possible when the ROPM function is disabled. (See "CONFIGURING THE PRINTER DRIVER" in the software setup guide.)
●If the finisher is disabled in the key operator programs, the staple and punch functions cannot be used and output cannot be
delivered to the offset tray. (See "USING THE KEY OPERATOR PROGRAMS" in the operation manual for the saddle stitch
finisher, and "DISABLING OF STAPLER" in the key operator's guide.)
●Stapling is not possible if disabled in the key operator programs (see "DISABLING OF STAPLER" in the key operator's guide).
Print data Printing result
Note
The pages are
stapled in the
upper left-hand
corner.

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CONTENTS
Stapling printed pages (when a finisher is installed)
(part 2)
When a saddle stitch finisher is installed
When a saddle stitch finisher is installed, the binding edge and number of staples can be selected to produce the following printing results:
Punch function
When a punch module is installed on a saddle stitch finisher,
the "Punch" checkbox can be selected to punch holes in the
printed output.
Select the punch hole positions in "Binding Edge".
Staple Left Right Top
1 Staple
2 Staples
Left Right Top
●The number of holes that can be punched and the spacing between the holes varies depending on the installed punch module.
●Paper sizes that can be punched vary depending on the punch module installed.
●Paper types that can be punched are Plain, Recycled, Color, Letter Head, and Heavy paper.
Note

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CONTENTS
Giving priority to a print job
When a print job is waiting because the machine is copying or printing a received fax, the following procedure can be used to
interrupt the current job and immediately print the print job. Use the print job status screen to give priority to the job. For more
information on using the job status screen, see operation manual for copier.
1Press the [JOB STATUS] key.
2Make sure that the [PRINT JOB] key is
highlighted.
The print job status screen
appears when the [PRINT JOB]
key is highlighted.
If the [PRINT JOB] key is not
highlighted, touch the [PRINT
JOB] key.
3In the job keys of the jobs waiting to be printed,
touch the key of the job that you wish to print
immediately.
The touched key is highlighted.
4Touch the [PRIORITY] key.
A message appears asking you
to confirm the priority print job.
Touch the [OK] key to interrupt
the current job and begin
printing the print job selected in
Step 3.
FAX
DATA
LINE
JOB STATUS
CUSTOM SETTING
PRINT
PRINT JOB
010 / 00
To view information on a print job, select it and then
touch the [DETAIL] key.
JOB
DETAIL
PRIORITY
STOP/DELETE
TING
TING
Note

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CONTENTS
Canceling a print job
A print job in progress or waiting to be printed can be canceled. Use the print job status screen to cancel the job.
1Press the [JOB STATUS] key.
2Make sure that the [PRINT JOB] key is
highlighted.
The print job status screen
appears when the [PRINT JOB]
key is highlighted.
If the [PRINT JOB] key is not
highlighted, touch the [PRINT
JOB] key.
3The job in progress and the jobs waiting to be
printed appear. Touch the key of the job that you
wish to cancel.
The touched key is highlighted.
4Touch the [STOP/DELETE] key.
A message appears asking you
to confirm the cancellation.
Touch the [YES] key to delete
the job.
If you do not wish to cancel the
job, touch the [NO] key.
FAX
DATA
LINE
JOB STATUS
CUSTOM SETTING
PRINT
PRINT JOB
010 / 00
To pause a print job during printing, press the [PRINT]
key on the operation panel and then touch the
[OFFLINE] key. ([OFFLINE] is highlighted.)
• To cancel a print job, press the [CLEAR] key ( ).
• To resume printing, touch the [ONLINE] key to switch
the machine online.
JOB
DETAIL
PRIORITY
STOP/DELETE
TING
TING
Note

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PRINTER SHARING
19
CONTENTS
Sharing the printer using windows networking
The machine can be used as a shared printer in a Windows 98/Me/NT 4.0/2000/XP network environment.
Note that the Windows network environment must already be established.
"Print server" as explained here is a computer that is directly connected to the machine, and a "Client" is any other computer that is
connected to the same network.
Shared printer
Client
Client Client
Print server
☞Shared printer settings
(On the print server) ☞Client settings

2
PRINTER SHARING
20
CONTENTS
Shared printer settings
On the computer to which the machine is directly connected
Follow the steps below to use the computer directly connected to the machine as a print server.
If your operating system is Windows 98/Me, start from step 1. If your operating system is Windows NT 4.0, 2000 or XP, open the
control panel and then start from step 6.
1Click the "Start" button, select "Settings", and
then click "Control Panel".
2Double-click the "Network" icon ( ).
3Click the "File and Print Sharing" button.
4Enable "I want to be able to allow others to print
to my printer(s)." by clicking the checkbox, and
then click the "OK" button.
5Click the "OK" button in the "Network" dialog
box.
6Click "Printers and Other Hardware" in the
control panel, and click "Printers and Faxes".
In operating systems other than Windows XP,
double-click the printer icon.
7Click the "SHARP AR-XXXX" printer driver icon
and select "Sharing" from the "File" menu.
8Establish the settings for sharing, and click the
"OK" button.
☞Client settings
For detailed setting procedures, refer to the Operation Manual or the help file of your operating system.
Note
If the "Network" icon does not appear in Windows Me,
click "view all Control Panel options".
Note
If a message appears asking you to restart the
computer, click the "Yes" button and restart the
computer. Then, open the printer folder and continue the
setup procedures from Step 6.
For information on a setting, click the button at the
top-right of the dialog box and then click the setting to
display Help.
Note
Note