Sharp AR-FX7 User manual

MODEL
AR-FX7
FACSIMILE EXPANSION KIT
OPERATION MANUAL
•BEFORE USING THE
FAX FEATURE
•BASIC OPERATIONS
•
ADVANCED TRANSMISSION
METHODS
•TRANSMISSION USING
F-CODES
•CONVENIENT METHODS
OF USE
•PROGRAMMING
•TROUBLESHOOTING
•KEY OPERATOR
PROGRAMS
•APPENDIX
4
12
26
51
61
65
83
90
106
Page

Note
• This operation manual (fax function) describes the AR-M236/AR-M276
model with optional reversing single pass feeder (AR-RP7), optional job
separator tray kit (AR-TR3), and optional facsimile expansion kit (AR-FX7)
installed. Depending on the model you have and on the options installed,
some of the illustrations in this manual may be different, however, the basic
operations are the same.
• This manual (fax function) refers to the Reversing Single Pass Feeder as
the "RSPF".
This equipment has been tested according to the pan-European TBR 21 regulation. It
will operate on all analogue telephone networks which comply with the TBR 21.
Please contact your dealer or network operator, if you are not sure whether your
network operates according to TBR 21.
• This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
This equipment complies with the requirements of Directive 1999/5/EC.
Important safety information
• If any of your telephone equipment is not operating properly, you should
immediately remove it from your telephone line, as it may cause harm to the
telephone network.
• The AC power outlet shall be installed near the equipment and shall be easily
accessible.
• Never install telephone wiring during a lightning storms.
• Never install telephone jacks in w et locations unless the jack is specifically
designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the telphone line has
been disconnected at the network interface.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
• Do not install or use the machine near water, or when you are wet. Take care not to
spill any liquids on the machine.

1
CONTENTS
CONTENTS................................................................................................................................................ 1
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 3
1
BEFORE USING THE FAX FEATURE
SETTINGS REQUIRED FOR THE FAX
FUNCTION........................................................ 4
PART NAMES AND FUNCTIONS.................... 5
●OPERATION PANEL .......................................5
●PARTS OF THE MACHINE .............................6
●
FAX MODE (CONDITION SETTING SCREEN) ......7
ORIGINALS....................................................... 9
●ORIGINALS THAT CAN BE FAXED................9
LOADING AN ORIGINAL ............................... 10
●USING THE RSPF.........................................10
●USING THE DOCUMENT GLASS.................10
CONVENIENT DIALLING METHODS ............ 11
●AUTO-DIALLING ...........................................11
●REDIALING....................................................11
●ON-HOOK DIALLING ....................................11
2BASIC OPERATIONS
SENDING A FAX ............................................ 12
● BASIC PROCEDURE FOR SENDING FAXES ...12
●
TRANSMISSION BY AUTO-DIALLING (RAPID
DIALLING AND GROUP DIALLING)
......................16
●
TRANSMITTING A TWO-SIDED DOCUMENT ..17
●FAXING A LARGE NUMBER OF PAGES .....18
MANUALLY SETTING THE SCANNING SIZE .. 20
SELECTING RESOLUTION AND EXPOSURE
SETTINGS....................................................... 21
●SELECTING THE RESOLUTION ..................21
●SELECTING THE EXPOSURE .....................22
PRIORITY TRANSMISSION OF A STORED
JOB ................................................................. 23
CANCELLING A FAX TRANSMISSION......... 24
RECEIVING FAXES........................................ 25
●RECEIVING A FAX........................................25
3
ADVANCED TRANSMISSION METHODS
SENDING THE SAME DOCUMENT TO MULTIPLE
DESTINATIONS IN A SINGLE OPERATION
(BROADCAST TRANSMISSION)
......................... 26
●USING BROADCAST TRANSMISSION....... 27
FORWARDING RECEIVED FAXES TO ANOTHER
MACHINE WHEN PRINTING IS NOT POSSIBLE
..28
●USING THE FAX FORWARD FUNCTION ... 29
AUTOMATIC TRANSMISSION AT A
SPECIFIED TIME (TIMER TRANSMISSION)..30
●SETTING UP A TIMER TRANSMISSION..... 30
TRANSMISSION AND RECEPTION USING THE
POLLING FUNCTION
........................................32
●USING THE POLLING FUNCTION .............. 33
●USING POLLING MEMORY......................... 35
FAXING A THIN-SHEET DOCUMENT USING
THE RSPF........................................................39
FAXING A DIVIDED ORIGINAL (DUAL PAGE
SCAN)..............................................................40
PROGRAMMING FREQUENTLY USED
OPERATIONS..................................................41
●USING A PROGRAM.................................... 41
ADDING A COVER SHEET TO A FAX
TRANSMISSION..............................................42
●ADDING A COVER SHEET .......................... 42
●ADDING A MESSAGE.................................. 43
OWN NUMBER SENDING ..............................44
● SELECTING THE SENDER INFORMATION THAT
APPEARS ON A FAX TRANSMISSION
................ 45
SENDING AND RECEIVING CONFIDENTIAL
FAXES .............................................................46
●CONFIDENTIAL TRANSMISSION ............... 47
●PRINTING A FAX RECEIVED IN A
CONFIDENTIAL BOX ................................... 48
SENDING FAXES USING THE RELAY
REQUEST FUNCTION ....................................49
● USING THE RELAY REQUEST FUNCTION ... 50

2
4
TRANSMISSION USING F-CODES
TRANSMISSION BETWEEN MACHINES
SUPPORTING F-CODES................................ 51
● MEMORY BOXES AND
SUB-ADDRESSES/PASSCODES REQUIRED
FOR F-CODE TRANSMISSION
.......................52
●ENTERING A SUB-ADDRESS AND
PASSCODE FOR A MEMORY BOX IN THE
OTHER MACHINE.........................................53
●CREATING A MEMORY BOX FOR F-CODE
TRANSMISSION............................................53
F-CODE POLLING MEMORY......................... 54
●USING F-CODE POLLING MEMORY ...........55
●PROCEDURE FOR F-CODE POLLING ........56
F-CODE CONFIDENTIAL TRANSMISSION .. 57
● F-CODE CONFIDENTIAL TRANSMISSION .....57
●
PRINTING A DOCUMENT RECEIVED TO AN
F-CODE CONFIDENTIAL MEMORY BOX
.........58
F-CODE RELAY BROADCAST
TRANSMISSION............................................. 59
● USING THE F-CODE RELAY BROADCAST
FUNCTION (your machine is the relay machine)
....60
●
USING THE F-CODE RELAY REQUEST FUNCTION
(your machine requests a relay broadcast)
...............60
5
CONVENIENT METHODS OF USE
CONNECTING AN EXTENSION PHONE....... 61
●CONNECTING AN EXTENSION PHONE .....61
●SENDING A FAX AFTER TALKING ON THE
PHONE (MANUAL TRANSMISSION) ...........62
●RECEIVING A FAX AFTER TALKING
(MANUAL RECEPTION)................................63
FAXING A DOCUMENT FROM A COMPUTER
(PC-FAX)......................................................... 65
●USING PC-FAX TRANSMISSION .................65
6PROGRAMMING
PROGRAMMING .............................................66
STORING, EDITING, AND DELETING AUTO DIAL
KEYS, PROGRAMS, AND RELAY GROUPS
..........66
●STORING RAPID DIAL KEYS ...................... 68
●
EDITING AND DELETING RAPID KEYS ............. 71
●PROGRAMMING A GROUP KEY ................ 72
●EDITING AND DELETING GROUP KEYS ... 73
●STORING A PROGRAM............................... 74
●EDITING AND DELETING PROGRAMS...... 75
●STORING RELAY GROUPS ........................ 76
●
EDITING AND DELETING A RELAY GROUP ... 78
STORING A GROUP INDEX ...........................79
PRINTING PROGRAMMED INFORMATION ..80
ENTERING CHARACTERS.............................81
7TROUBLESHOOTING
WHEN A TRANSACTION REPORT IS PRINTED ..84
VIEWING THE COMMUNICATION ACTIVITY
REPORT ..........................................................86
PRINTING REPORTS......................................86
WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED .............................87
TROUBLESHOOTING.....................................88
●FAX PROBLEMS .......................................... 89
8KEY OPERATOR PROGRAMS
KEY OPERATOR PROGRAM LIST ................92
●KEY OPERATOR PROGRAM MENU........... 94
USING THE KEY OPERATOR PROGRAMS..95
KEY OPERATOR PROGRAMS FOR THE FAX
FUNCTION.......................................................97
●FAX SETTINGS ............................................ 97
●LIST PRINT................................................. 107
9APPENDIX
SPECIFICATIONS .........................................109
INDEX ............................................................110

3
TO USE THIS PRODUCT
CORRECTLY AS A FACSIMILE
Several points must be kept in mind when using this product as a facsimile.
Please note the following:
Connecting the telephone line cord
Use only the provided telephone line cord to connect the machine to the wall telephone socket. As shown in the
illustration, insert the end of the cord with the core into the LINE socket on the side of the machine as shown in the
illustration. Insert the other end (without the core) into the adapter and insert the adapter into the wall telephone
socket. For more information, contact your nearest Sharp service center.
Please note that the adapter is not necessary for Nordic countries.
Power switch
Keep the machine's power switch turned on at all times.
Faxes cannot be received if the power is turned off.
Lithium battery
A lithium battery inside the unit keeps settings and programmed information in memory.
• When the battery dies, settings and programmed information will be lost. Be sure to keep a written record of the
settings and programmed information. ("PRINTING PROGRAMMED INFORMATION" (p.80))
• Battery power is consumed when the machine's power switch is turned off. (Power is consumed even if no settings
or information are stored in the machine.) When the machine's power switch is turned on, almost no battery power
is consumed.
• The life of the lithium battery is approximately 5 years if the power switch are kept continually off.
• In the unlikely event that the battery expires, a message will appear in the display and the unit will not operate
correctly. If this should occurr please contact your authorised service representative.
Other information
• If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information will be
retained in memory even if the power cord is unplugged.
Insert firmly until
you hear a "click".
LINE socket
Adapter
Wall socket
ON

4
1Chapter 1
BEFORE USING THE FAX FEATURE
This chapter contains basic information about using the fax function of this product. Please read this chapter before
using the unit as a fax machine.
SETTINGS REQUIRED FOR THE
FAX FUNCTION
Before using the unit as a fax machine, make sure that the following information has been programmed correctly.
Make sure the correct date and time have been set
Make sure the correct date and time have been programmed in the unit (refer to "CUSTOM SETTINGS" of
operation manual for copier). If the date and time are wrong, please correct.
It is important to set the correct date and time because they are used for such features as Timer Transmission
(p.30).
Daylight Saving Time Setting
Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of
Daylight Saving Time. The clock will move forward and backward as follows:
The last Sunday in March: 1:00 A.M. 2:00 A.M.
The last Sunday in October: 1:00 A.M. 0:00 A.M.
Follow these steps to enable Daylight Saving Time.
1 Press the [CUSTOM SETTINGS] key.
2 Touch the [CLOCK] key.
3 Select the [DAYLIGHT SAVING TIME SETTING] checkbox.
4 Touch the [OK] key.
Program the sender's name and sender's number
Refer to "OWN NUMBER AND NAME SET" (p.98) to program the name and fax number of the user of this product
using the key operator programs. The programmed name and number are printed at the top of each transmitted fax
page. The sender's number is also used as an identification number when you use the Polling function to request
transmission from another fax machine ("USING THE POLLING FUNCTION" (p.33)).
You can check your programmed name and number by printing out the Sender List. ("PRINTING REPORTS"
(p.86))
Note

5
1
PART NAMES AND FUNCTIONS
OPERATION PANEL
Operation panel keys and keys displayed on the touch panel that are used for fax are explained here.
Touch panel (p.7)
• Messages and keys appears in the touch panel.
A key can be touched to select or enter a setting.
• When you touch a key, a beep sounds and the
key is highlighted to indicate that it has been
selected.
• Keys that cannot be selected in a screen are
grayed out. If a grayed out key is touched, a
double beep will sound to indicate that the key
cannot be selected.
Mode select keys
Use to select the basic modes of the machine.
LINE light
This lights while a fax is being sent or received.
Numeric keys
Use for settings that require the entry of numbers.
[CLEAR] key ( )
This is used to clear a mistake when entering a
number. One digit is cleared each time the key is
pressed. The key is also used to cancel scanning
of an original.
[FAX] key (p.7)
Press to switch to fax mode. The initial screen of
fax mode will appear in the touch panel display.
[JOB STATUS] key (p.23)
Use to check the status of a job.
DATA light
This light blinks when a fax has been received to
memory.
The light stays on constantly when a fax is waiting
in memory for transmission.
[CUSTOM SETTINGS] key
Use to customize the machine settings to better
suit your needs. See "CUSTOM SETTINGS" in the
operation manual for copier. When using the fax
function, destinations can be stored (p.66) and
settings for fax reception (p.63) and fax forwarding
(p.29) can be selected.
[ACC.#-C] key ( )
Press to use the fax function when auditing mode
is enabled. (See "AUDITING MODE" in operation
manual for copier.) This key can also be used to
issue tone signals when the machine is connected
to a pulse dial line.
[START] key ( ) (p.13)
Press to begin scanning an original for fax
transmission.
[CLEAR ALL] key ( )
Use to cancel a transmission or programming
operation. When the key is pressed, the operation
is cancelled and you return to the initial screen
(p.7).
When sending a fax, this key is also used to cancel
an image setting, paper size setting, or special
function.
ACC.#-C
COPY
PRINT
SCAN
FAX
ON LINE
DATA
DATA
DATA
LINE
JOB STATUS
CUSTOM SETTINGS
9 10 11 12
2 3 4 5
6 7 8
1
The indicators of the operation panel
may differ depending on the country
and the region.
1
2
3
4
5
6
7
8
9
10
11
12

6
BEFORE USING THE FAX FEATURE
PARTS OF THE MACHINE
Exit area
The original exits here after transmission or
scanning into memory.
Document feeder tray
Place the original face-up in this tray for
transmission.(p.10)
Original guides
Adjust these guides to match the width of the
original.(p.10)
Document cover
Close this cover to flattenthe original on the
document glass.
Document glass
Books and other originals that cannot be inserted
into the RSPF can be placed here.(p.10)
Operation panel (p.5)
Job separator tray
Received faxes are delivered to this tray. Fax
function lists are also delivered here after printing.
*The job separator tray cannot be used when a
finisher is installed. Also, the output tray can be
changed using a key operator program for the
copy function. See "OUTPUT TRAYS" in the key
operator’s guide.
Centre tray
The output tray for received faxes can be changed
to the centre tray using the key operator programs
for the copy function.
Front cover
Open this cover to remove a misfeed. (See the
operation manual for copier.)
Paper trays
These hold the paper that is used for fax reception
and copying. Each tray holds approximately 500
sheets of paper. (See the operation manual for
copier.)
Power switch
Turns the power on and off.(p.3)
Speaker
The line can be heard through the speaker during
on-hook dialling, as well as the beep that signals
the completion of a fax transmission.
LINE Socket
Insert the telephone line cord here.(p.3)
TEL Socket
Connect an extension telephone here.
The method of connecting an extension telephone
varies by country. For more information, see page
61.
Document cover installed
9
10
11
14
13
12
2 3
4
5
6
7
8
1
1
2
3
4
5
6
7
8
For parts of the machine that are related to
both faxing and copying (parts related to
removing misfeeds, loading paper, etc.), see
"PART NAMES AND FUNCTIONS" in the
operation manual for copier.
9
10
11
12
13
14
Note

7
BEFORE USING THE FAX FEATURE
1
FAX MODE (CONDITION SETTING SCREEN)
The condition setting screen of fax mode is displayed by pressing the [FAX] key while the print mode, copy mode, or
job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that
appears after pressing the [FAX] key is the condition setting screen (shown below). If you have set the display to
show the address directory (p.8) when the [FAX] key is pressed, touch the [CONDITION SETTINGS] key in the
address directory to display the condition setting screen.
A key operator program can be used to set the display to show either the condition setting screen (shown below) or
the address directory screen (p.8) when the [FAX] key is pressed ("DEFAULT DISPLAY SETTINGS" (p.97)).
Condition setting screen
The display is initially set (factory setting) to show the following screen when the [FAX] key is pressed.
Message display
Messages appear here to indicate the current
status of the machine. When the machine is ready
to send, an icon appears to the left.
Memory and reception mode display
This shows the amount of fax memory that is free
and the currently selected reception mode.
[SPEAKER] key (p.11)
This key is used for dialling with the speaker.
During dialling it changes into the [PAUSE] key,
and after pressing the [SUB ADDRESS] key it
changes into the [SPACE] key.
[REDIAL] key (p.11)
Touch this key to redial the most recently dialled
number. After dialling, this key changes into the
[NEXT ADDRESS] key.
[ADDRESS BOOK] key (p.16)
This displays the Address Directory screen (p.8).
Touch this key when you want to use an auto-dial
number (rapid dialling or group dialling).
[SUB ADDRESS] key (p.53)
Touch this key to enter a sub-address or
passcode.
[ADDRESS REVIEW] key (p.27)
When performing a broadcast transmission, touch
this key to check your selected destinations. A list
of your selected destinations will appear, and
destinations can be deleted from the list.
[DIRECT TX MEMORY TX] key (p.14)
Touch this key to switch from memory
transmission mode to direct transmission mode.
The selected mode is highlighted.
[SPECIAL MODES] key
Touch this key to select one of the following
special functions:
• Timer transmission (p.30) • Polling (p.33)
• Slow scan mode (p.39) • Dual page scan (p.40)
• Program (p.41) • Memory box (p.48)
• Cover sheet (p.42) • TX message (p.43)
• Sending options (p.47 and p.50)
• Own passcode select (p.45)
For information about the "R" key, refer to page
100. (Not available for UK)
Original settings icon display
When two-sided scanning (p.17) or job build mode
(p.18) is selected (touch the [ORIGINAL] key to
select these functions), an icon will appear in this
display.
The icon can be touched to open the original
settings screen.
[ORIGINAL] key (p.20)
Touch this key to manually set the original size or
select two-sided scanning.
[RESOLUTION] key (p.21)
Touch this key to change the resolution setting
when scanning an original. The selected resolution
setting will be highlighted above the key. The initial
factory setting is [STANDARD].
ADDRESS
BOOK
AUTO
READY TO SEND.
ORIGINAL
STANDARD
RESOLUTION
AUTO
EXPOSURE
SUB ADDRESS
ADDRESS REVIEW
SPECIAL MODES
REDIAL
SPEAKER
FAX MEMORY:100%
AUTO RECEPTION
DIRECT TX MEMORY TX
9 10
11
13
14
12
2 3 4
5
6
7
8
1
The message will
vary depending on
the country and
the region.
R
1
2
3
4
5
6
7
8
9
10
11
12

8
BEFORE USING THE FAX FEATURE
[EXPOSURE] key (p.22)
Touch this key to change the scanning exposure.
The selected exposure is highlighted above the
key. The initial factory setting is [AUTO].
Special function icon display
When a special function such as polling or dual
page scan is selected, the special function icon
appears here.
Address directory screen (alphabetically ordered)
If "DEFAULT DISPLAY SETTINGS" (p.97) is set to address directory, the following screen will be the initial screen
that appears when the [FAX] key is pressed.
Rapid key display
This shows the rapid keys that have been stored
on the selected "index card". The display is initially
set to show 8 keys. This can be changed to 6 or 12
using a key operator program. ("THE NUMBER OF
DIRECT ADDRESS KEYS DISPLAYED
SETTING" (p.97))
Display switching keys
In cases where the rapid keys cannot all be
displayed on one screen, this shows how many
screens are left. Touch the keys to move
through the screens.
[CONDITION SETTINGS] key
This displays the condition setting screen (p.7),
which is used to set various conditions.
[ABC GROUP] key
Touch this key to switch between the alphabetical
index and the group index.
Index keys (p.79)
Destinations programmed in auto-dialling are
stored in indexes. In the alphabetical index, the
destinations appear in alphabetical order. In the
group indexes, the destinations appear in the order
of their control numbers. Touch the [ABC
GROUP] key to switch between indexes.
The group indexes can be used as follows:
• For storing destinations in groups. (p.68)
• A name can be assigned to each index. (p.79)
13 14
A
FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ ABC GROUP
B
C D
E F
G H
CONDITION
SETTINGS
READY TO SEND.
SUB ADDRESS
ADDRESS REVIEW
REDIALSPEAKER
2
3
4
5
1
1
2
3
4
5
The screen showed above is the alphabetical address book. If desired, the initial screen can be set to the group
address book. ("DEFAULT DISPLAY SETTINGS" (p.97))
Note

9
1
ORIGINALS
ORIGINALS THAT CAN BE FAXED
Original sizes
*Long originals
Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to hold a
long original. In this case, refer to the following table and select a lower resolution setting and/or shorten the original.
Scanning area of original
Note that the edges of an original cannot be scanned.
Area that cannot be scanned : 5 mm (0.2") or less at top edge
and 5 mm (0.2") or less at bottom edge
: Near edge + far edge = 6 mm (0.24") or
less
Automatic reduction of faxed document
If the width of the faxed document is greater than the receiving machine's maximum receivable width, the document
will be automatically reduced.
A document can also be faxed without reducing its size. In this case, the left and right edges will not be transmitted.
("AUTO RECEIVE REDUCE SETTING" (p.102))
Minimum original size Maximum original size
Using the RSPF 210 mm (width) x 148 mm (length)
(8-1/2" (width) x 5-1/2" (length))
148 mm (width) x 210 mm (length)
(5-1/2" (width) x 8-1/2" (length))
297 mm (width) x 1000 mm (length)
(11" (width) x 39.3"* (length))
* Long originals can be loaded.
Using the document glass 297 mm (width) x 420 mm (length)
(11" (width) x 17" (length))
• Originals that are not a standard size (p.20) can also be faxed.
• There are restrictions on originals that can be scanned using the RSPF. See "POINTS TO NOTE WHEN
MAKING COPIES" in the operation manual for copier.
A3 wide 297 mm (11") B4 wide 257 mm (10") A4 wide 215 mm (8-1/2")
Standard 1000 mm (39.3") 1000 mm (39.3") 1000 mm (39.3")
Fine 1000 mm (39.3") 1000 mm (39.3") 1000 mm (39.3")
Super fine 1000 mm (39.3") 1000 mm (39.3") 1000 mm (39.3")
Ultra fine 880 mm (34.6") 1000 mm (39.3") 1000 mm (39.3")
Faxed document width Receiving machine's
paper width Reduced size Ratio
A3 (11" x 17") B4 (8-1/2" x 14") B4 (8-1/2" x 14") 1 : 0.70 (Area ratio)
A3 (11" x 17") A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) 1 : 0.5 (Area ratio)
B4 (8-1/2" x 14") A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) 1 : 0.64 (Area ratio)
Note
Top edge
Near edge
Bottom edge
Far edge
Area that cannot
be scanned

10
LOADING AN ORIGINAL
An original can be loaded in the RSPF or placed on the document glass. Load multi-page sheet originals in the
RSPF. Place books and other originals that cannot be loaded in the RSPF on the document glass.
USING THE RSPF
1Lift the document cover/RSPF and
make sure an original is not placed on
the document glass. Gently close the
document cover/RSPF.
2Adjust the original guides on the
RSPF to the width of the original.
3Align the edges of the original pages
and then insert the pages face up in
the document feeder tray.
Insert the stack into the
document feeder tray
until it stops. The stack
should not be higher than
the indicator line
(maximum 100 pages).
USING THE DOCUMENT GLASS
1Open the document cover/RSPF,
place the original face down on the
document glass, and close the
document cover/RSPF.
Regardless of the size of the original, place the original
in the far left corner of the document glass. (Align the
upper left-hand corner of the original with the tip of the
mark.)
If originals are placed both in the RSPF and
on the document glass, only the original in
the RSPF will be scanned.
Note
Document glass scale Document glass scale
A4 A3
B4
A5
A4R

11
1
CONVENIENT DIALLING METHODS
AUTO-DIALLING
This product includes an auto-dialling feature to make dialling easier. By programming frequently dialled numbers,
you can call and send documents to these locations by means of a simple dialling operation (p.16). There are two
types of auto-dialling: rapid dialling and group dialling. To program auto-dial numbers, refer to pages p.68, p.72.
Rapid dialling
Simply press a rapid key and then press the [START]
key ( ) to dial the programmed location. When using
F-code transmission, a sub-address and passcode
can also be programmed (p.52).
Touch the [ADDRESS BOOK] key in the initial screen
to display the above screen.
Group dialling
Multiple destinations can be programmed into a single
rapid key. This is convenient for successively sending
a document to multiple locations.
• The destinations can be stored by specifying rapid
keys, or by directly entering full fax numbers with the
numeric keys (the destinations do not need to be
previously stored in rapid keys).
Touch the [ADDRESS BOOK] key in the initial screen
to display the above screen.
REDIALING
The last number dialled can be redialled by simply pressing the [REDIAL] key.
The machine keeps the last number dialled with a rapid key or the numeric keys in
memory. However, when an F-code transmission is performed, the machine only
retains the fax number; it does not retain the sub-address or passcode.
• If numeric keys were pressed during a phone conversation, the [REDIAL] key may
not dial the correct number.
• The number is not retained when the following special operations are performed (the
last number that was dialled before the special operation is retained):
• Broadcast transmission
• Serial polling
• Timer transmission
• Group dialling
ON-HOOK DIALLING
This feature allows you to dial without lifting an extension phone connected to the
machine. Touch the [SPEAKER] key, listen for the dial tone through the speaker, and
then dial.
• Faxes must be sent manually when using on-hook dialling. (p.62)
• A number that includes a sub-address or passcode cannot be dialled by on-hook
dialling.
FREQUENT USE ABCD EFGHI JKLMN OPQR
CORPO. TPS
SHARP GROUP
SHARP CORPORATION
No.001:SHARP CORPORATION
0666211221
SHARP CORPORATION
FREQUENT USE ABCD EFGHI JKLMN OPQR
CORPO. TPS
SHARP GROUP
No.005:SHARP GROUP
GROUP :025
• A total of 500 rapid dial and group dial keys can be programmed. (p.66)
• Programmed rapid keys and group dial keys are stored on "index cards". A key can be accessed by touching
its card. (p.8)
To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make
sure that you enter the correct number when programming an auto-dial number. You can also
check programmed numbers by printing out an address list or group list after programming (p.80).
Note
Caution
ADDRESS
BOOK
SUB ADDRESS
KER REDIAL
100%
TION
ADD
BO
SUB AD
RED
SPEAKER
AX MEMORY:100%
AUTO RECEPTION

12
2Chapter 2
BASIC OPERATIONS
This chapter explains the basic procedures for sending and receiving faxes.
SENDING A FAX
BASIC PROCEDURE FOR SENDING FAXES
The procedure for sending a fax in memory transmission mode (p.14) is explained in the following.
1Make sure that the machine is in fax
mode.
When the [FAX] key light
is on, the machine is in
fax mode. If the light is
not on, press the [FAX]
key.
2Make sure that memory transmission
mode is selected.
Memory transmission
mode is selected when
"MEMORY TX" is
highlighted in the
[DIRECT TX MEMORY
TX] key. If "DIRECT TX "
is highlighted, touch the
[DIRECT TX MEMORY
TX] key.
3Place the original.
For originals that can be
sent, see "ORIGINALS"
on page 9.
If you are sending
multiple pages, scan the
pages in order beginning
from the first page.
4Check the original size.
If the address directory
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen (p.7).
If you loaded a
non-standard size
original or the original size was not correctly detected,
touch the [ORIGINAL] key and set the original size.
("MANUALLY SETTING THE SCANNING SIZE"
(p.20))
5If needed, adjust the resolution and
exposure settings.
Resolution: Page 21
Exposure: Page 22
If needed, select the
sender's name. (p.45)
6Enter the fax number.
The number that you
entered appears in the
message display
("Condition Setting
screen" (p.7 )).
If it is not correct, press
the [CLEAR] key ( )
and re-enter the number.
You can also use the
REDIAL key (p.11) or an
auto-dial number (p.11).
You cannot place originals in both the RSPF
and on the document glass and send them
in a single fax transmission.
SCAN
FAX
DATA
DATA
LINE
JOB STATUS
CUSTOM SE
SUB ADDRESS
ADDRESS REVIEW
SPECIAL MODES
DIRECT TX MEMORY TX
Note
AUTO A4R
ORIGINAL
STANDARD
RESOLUTION
EXPOSURE
AUTO A4R
ORIGINAL
STANDARD
RESOLUTION
AUTO
EXPOSURE
ACC.#-C
1

13
BASIC OPERATIONS
2
Entering a pause.
If you need to insert a
pause between digits to
access an outside line or
dial an international
number, touch the
[PAUSE] key in the upper
right-hand corner of the
screen.
Each time you touch the [PAUSE] key, a hyphen ("-")
appears and a 2-second pause* is inserted.
After entering a number, you can also touch the
[PAUSE] key to enter a hyphen, and then enter
another number using the numeric keys or a rapid key.
This connects the numbers together (Chain dialling).
*The duration of each pause can be changed with the
key operator program. ("PAUSE TIME SETTING"
(p.98))
Using the RSPF
7Press the [START] key ( ).
Scanning begins.
If a job is not in progress
and the telephone line is
not being used, the
destination is dialled
while the original is being
scanned. (This is called
"Quick on-line"; see page
14). If there is a
previously stored job or a job is in progress, or if the
line is being used, all pages of the document are
scanned into memory and stored as a transmission
job. (This is called memory transmission: the
destination is automatically called and the document
transmitted after previously stored jobs are
completed.)
If scanning is completed normally, a beep sounds to
inform you that the transmission job is stored and
"JOB STORED." appears in the message display.
Using the document glass
7Press the [START] key ( ).
The original is scanned
and the [READ-END] key
appears.
8If you have another page to scan,
change pages and then press the
[START] key ( ).
Repeat this sequence until all pages have been
scanned. You can change the original size,
resolution, and exposure settings as needed for
each page.
If no action is taken for one minute (the [START]
key ( ) is not pressed), scanning automatically
ends and the transmission job is stored.
9After the final page is scanned, touch
the [READ-END] key.
A beep sounds to inform
you that the transmission
job is stored and "JOB
STORED." appears in
the message display.
(The destination is
automatically called and
the document transmitted
after previously stored jobs are completed.)
Open the RSPFand remove the document.
Group keys cannot be used for chain
dialling.
ADD
B
SUB A
NEXT A
PAUSE
AX MEMORY:100%
AUTO RECEPTION
Note
READ-END
(Pg.No. 2)
AL.
ESS [READ-END]
Cancelling transmission
To cancel transmission while "SCANNING ORIGINAL" appears in the display or before the [READ-END] key is
pressed, press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ). To cancel a transmission job that is already
stored, press the [JOB STATUS] key and cancel the job as explained on page 24.
•If the machine sounds two beeps during or at the end of transmission and an error message
appears in the touch panel, refer to "WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED" (p.87) to fix the problem.
•If the power is turned off or there is an interruption in the power supply while an original is
being scanned using the RSPF, scanning will stop and a misfeed will occur. After the power
is restored, remove the misfed original as explained in "MISFEED REMOVAL" in the
operation manual for copier.
Note
Caution

14
BASIC OPERATIONS
Memory transmission mode
When memory transmission mode is selected, the original is scanned into memory and then sent to the destination.
When the RSPF is used for transmission, transmission of the first scanned page begins while the remaining pages
are scanned. (See "Quick On-line transmission" below.)
If Quick On-line transmission is not enabled, or if the document glass is used for scanning, all pages of the original
are scanned into memory before the destination is dialled and transmission begins.
The number of pages that can be held in memory varies depending on the content of the pages, the transmission
settings, and the amount of memory installed (p.109).
Quick On-line
When the RSPF is used for memory transmission and there are no previously stored jobs waiting or in progress (and
the line is not being used), the machine dials the destination and begins transmitting scanned pages while the
remaining pages are scanned. This transmission method is called Quick On-line. The messages "SCANNING
ORIGINAL." and "CONNECTING." both appear until scanning of the final page is completed.
If the receiving party is busy when a Quick On-line transmission is attempted, the transmission will be automatically
reattempted at a later time. (See "If the receiving party is busy" on page 15.)
Direct transmission mode
When direct transmission mode is selected, the document is directly transmitted after the destination is dialled.
Direct transmission mode does not use memory, and thus transmission is possible even when the memory is full.
When On-hook dialling is used, direct transmission mode is automatically selected (memory transmission mode
cannot be used).
• The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can turn off
this function in the key operator programs (see "QUICK ON LINE SENDING" (p.101)).
• When an original is transmitted using the following methods, the job will be stored in memory (Quick On-line
transmission will not be performed):
• Sending from the document glass • Broadcast transmission (p.26) • Timer transmission (p.30)
• F-code transmission (Chapter 4)
• A subsequent transmission cannot be stored when direct transmission mode is selected.
• When the document glass is used, only one page can be faxed in direct transmission mode.
• The following funtions cannot be used when direct transmission mode is selected:
image rotation (p.15), Broadcasting (p.26) and other functions for transmission to multiple destinations, timer
transmission (p.30), two-sided original scanning (p.17), divided page transmission (p.40), and job build (p.18).
Note
Note
Note

15
BASIC OPERATIONS
2
Storing transmission jobs (memory transmission)
If a transmission is performed in memory transmission mode while the machine is already sending or receiving a fax,
the document will be scanned into memory and then automatically transmitted after the previous job is completed
(this is called storing a transmission). Up to 50 jobs can be stored in memory at once, not including the job currently
being executed. After transmission, the scanned document data is cleared from memory.
If the receiving party is busy
If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a
brief interval (two attempts are made at an interval of 3 minutes*). If you do not want the machine to re-attempt the
transmission, touch the [JOB STATUS] key and cancel the transmission. (p.24)
* This setting can be changed in the key operator programs ("RECALL IN CASE OF LINE BUSY" (p.101)).
The settings may vary in some regions.
If a transmission error occurs
The machine will automatically re-attempt transmission (once at an interval of one minute*1) if transmission does not
end normally due to a line error or other reason, or if the other machine does not begin reception within 60
seconds*2after the connection is established. To cancel automatic retransmission, touch the [JOB STATUS] key
and cancel the transmission.(p.24)
*
1
This setting can be changed in the key operator programs. ("RECALL IN CASE OF COMMUNICATION ERROR" (p.101))
The settings may vary in some regions.
*2This setting can be changed in the key operator programs. ("CALL TIMER AT MEMORY SENDING" (p.101))
The settings may vary in some regions.
Image rotation
The machine is initially set to rotate a vertically-placed ( ) document 90 degrees so that it is oriented horizontally
( ) before transmission (A4 (8-1/2" x 11") originals are rotated to A4R (8-1/2" x 11"R), A5R(5-1/2" x 8-1/2"R)
originals are rotated to A5 (5-1/2" x 8-1/2") and 8-1/2" x 11" (A4) originals are rotated to 8-1/2" x 11"R (A4R)). (A4R
(8-1/2" x 11"R) originals, A5 (5-1/2" x 8-1/2") originals and 8-1/2" x 11"R (A4R) originals are not rotated.) If desired,
you can turn this function off with the key operator program as explained on page 101.
In Taiwan, the machine is set to rotate an A4 (8-1/2" x 11") original to A4R (8-1/2" x 11"R), a B5R original to B5, an
A5R (5-1/2" x 8-1/2"R) original to A5 (5-1/2" x 8-1/2"), and an 8-1/2" x 11" (A4) original to 8-1/2" x 11"R (A4R) before
transmission.
Error Correction Mode (ECM)
Noise on the line can sometimes cause distortions in a transmitted fax image. When this happens, the ECM function
automatically resends the part of the image that was distorted.
• When this function is turned on, transmission will take slightly longer than normal.
• In order for ECM to operate, the other machine must also have the ECM function.
• You can check transmission jobs stored in memory in the job status screen. (See "PART NAMES AND
FUNCTIONS" in the operation manual for copier.)
• If the memory becomes full while a document is being scanned, a message will appear in the display. You can
cancel the scanning by touching the [CANCEL] key, or send only the pages already scanned by touching the
[SEND] key. The page that was being scanned when the memory became full will be cleared from memory. If
the memory becomes full while scanning the first page of a document, the transmission job is automatically
cancelled.
• The number of jobs that can be stored will depend on the number of pages in each job and the transmission
conditions. The number of storable jobs will increase if the optional expansion memory (8 MB) is installed.
When a A5 (5-1/2" x 8-1/2") or A5R (5-1/2" x 8-1/2"R) original is faxed from the RSPF, the
original size will be automatically detected. However, when the document glass is used, the
size of a A5R (5-1/2" x 8-1/2"R) original will not automatically be detected. When faxing a A5R
(5-1/2" x 8-1/2"R) original from the document glass, you must manually set the original size.
("MANUALLY SETTING THE SCANNING SIZE" (p.20))
Note
Caution

16
BASIC OPERATIONS
TRANSMISSION BY AUTO-DIALLING (RAPID
DIALLING AND GROUP DIALLING)
To send a document by auto-dialling (rapid dialling or group dialling), follow the steps below. To use an auto-dial
destination, you must first program the full fax number and name of the destination. Refer to page 11 for information
on auto-dialling and pages 68 and 72 for information on programming auto-dial destinations.
1Perform steps 1 through 6 of "BASIC
PROCEDURE FOR SENDING FAXES"
(p.12).
2Touch the [ADDRESS BOOK] key.
The address directory
screen appears.
This step is not
necessary if the address
directory screen already
appears (go directly to
step 3).
3Touch the rapid key for the desired
destination.
See page 8 for
information on using the
address directory screen.
The key you touched is
highlighted. If you touch
the wrong key, touch the
key again to cancel the
selection.
4Continue from step 7 of "BASIC
PROCEDURE FOR SENDING FAXES"
(p.13).
ADDRESS
BOOK
SUB ADDRESS
REDIAL
AKER
Y:100%
EPTION
FREQUENT USE ABCD EFGHI JKLMN OPQ
CORPO. TPS
SHARP GROUP
SHARP CORPORATION
READY TO SEND.

17
BASIC OPERATIONS
2
TRANSMITTING A TWO-SIDED DOCUMENT
The RSPF can be used to automatically fax both sides of two-sided document by memory transmission.
1Make sure that the machine is in fax
mode.
When the [FAX] key light
is on, the machine is in
fax mode. If the light is
not on, press the [FAX]
key.
2Place the original. (p.10)
3Touch the [ORIGINAL] key.
If the address directory
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen (p.7).
After touching the
[ORIGINAL] key, check
the original size displayed in the key. If the original size
was not correctly detected, set the correct original
size. ("MANUALLY SETTING THE SCANNING SIZE"
(p.20))
4Touch the [2-SIDED BOOKLET] key or
the [2-SIDED TABLET] key as
appropriate for the original you
loaded.
5Select the [ROTATE THE IMAGE 90
DEGREES] checkbox.
This step is only
necessary if you placed
the original so that it is
oriented horizontally (the
top of the original is on
the right or left side).
Otherwise, go directly to
step 6.
6Touch the [OK] key.
You will return to the
initial screen.
A two-sided original icon appears next to the
[ORIGINAL] key.
Example: The icon that
appears when the
[2-SIDED BOOKLET]
key is touched.
7Continue from step 5 of "BASIC
PROCEDURE FOR SENDING FAXES"
(p.12).
SCAN
FAX
DATA
DATA
LINE
JOB STATUS
CUSTOM SE
AUTO A4R
ORIGINAL
STANDARD
RESOLUTION
MANUAL
ROTATE THE IMAGE
AUTO
2-SIDED
BOOKLET
2-SIDED
TABLET
ORIGINAL SIZE
MANUAL
ROTATE THE IMAGE 90 DEGREES
ED
ET
2-SIDED
TABLET
JOB
BUILD
MANUAL
OTATE THE IMAGE 90 DEGREES
OK
2-SIDED
TABLET
SIZE
JOB
BUILD
AUTO A4R
ORIGINAL
STANDARD
RESOLUTION
Booklets and tablets
Two-sided originals that are bound at the side are booklets, and two-sided
originals that are bound at the top are tablets.
Two-sided scanning turns off after the document is stored in memory. Two-sided
scanning can be cancelled by pressing the [CLEAR ALL] key ( ).
Note
Booklet Tablet

18
BASIC OPERATIONS
FAXING A LARGE NUMBER OF PAGES
When you have a large number of pages to fax, scan the pages in batches using the RSPF. A maximum of 100
pages can be placed in the RSPF at once; however, placing pages in batches allows you to scan in more than 100
pages and send them in a single transmission. Note that the number of pages that can be scanned may vary
depending on the content of the pages and how much memory is being used.
1Make sure that the machine is in fax
mode
When the [FAX] key light
is on, the machine is in
fax mode. If the light is
not on, press the [FAX]
key.
2Place the original. (p.10)
Place the first pages that
you wish to scan.
3Touch the [ORIGINAL] key.
If the address directory
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen (p.7).
After touching the
[ORIGINAL] key, check
the original size displayed in the key. If the original size
was not correctly detected, set the correct original
size. ("MANUALLY SETTING THE SCANNING SIZE"
(p.20))
4Touch the [JOB BUILD] key.
5Touch the [OK] key.
You will return to the
initial screen.
The many originals icon appears next to the
[ORIGINAL] key.
6Perform steps 4 to 6 of "BASIC
PROCEDURE FOR SENDING FAXES"
(p.12).
7Press the [START] key ( ).
Scanning of the originals
begins. When scanning
is finished, the
[READ-END] key
appears in the touch
panel.
SCAN
FAX
DATA
DATA
LINE
JOB STATUS
CUSTOM SE
AUTO A4R
ORIGINAL
STANDARD
RESOLUTION
MANUAL
OTATE THE IMAGE 90 DEGREES
OK
2-SIDED
TABLET
SIZE
JOB
BUILD
MANUAL
OTATE THE IMAGE 90 DEGREES
OK
2-SIDED
TABLET
SIZE
JOB
BUILD
AUTO A4R
ORIGINAL
STANDARD
RESOLUTION
EXPOSURE