Sharp AR-FX7 User manual

MODEL
AR-FX7
FACSIMILE EXPANSION KIT
OPERATION MANUAL
•BEFORE USING THE
FAX FEATURE
•BASIC OPERATIONS
•
ADVANCED TRANSMISSION
METHODS
•TRANSMISSION USING
F-CODES
•CONVENIENT METHODS
OF USE
•PROGRAMMING
•TROUBLESHOOTING
•KEY OPERATOR
PROGRAMS
•APPENDIX
4
12
26
51
61
65
83
90
106
Page

Note
• This operation manual (fax function) describes the AR-M236/AR-M276
model with optional reversing single pass feeder (AR-RP7), optional job
separator tray kit (AR-TR3), and optional facsimile expansion kit (AR-FX7)
installed. Depending on the model you have and on the options installed,
some of the illustrations in this manual may be different, however, the basic
operations are the same.
• This manual (fax function) refers to the Reversing Single Pass Feeder as
the "RSPF".
This equipment has been tested according to the pan-European TBR 21 regulation. It
will operate on all analogue telephone networks which comply with the TBR 21.
Please contact your dealer or network operator, if you are not sure whether your
network operates according to TBR 21.
• This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
This equipment complies with the requirements of Directive 1999/5/EC.
Important safety information
• If any of your telephone equipment is not operating properly, you should
immediately remove it from your telephone line, as it may cause harm to the
telephone network.
• The AC power outlet shall be installed near the equipment and shall be easily
accessible.
• Never install telephone wiring during a lightning storms.
• Never install telephone jacks in w et locations unless the jack is specifically
designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the telphone line has
been disconnected at the network interface.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
• Do not install or use the machine near water, or when you are wet. Take care not to
spill any liquids on the machine.

1
CONTENTS
CONTENTS................................................................................................................................................ 1
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 3
1
BEFORE USING THE FAX FEATURE
SETTINGS REQUIRED FOR THE FAX
FUNCTION........................................................ 4
PART NAMES AND FUNCTIONS.................... 5
●OPERATION PANEL .......................................5
●PARTS OF THE MACHINE .............................6
●
FAX MODE (CONDITION SETTING SCREEN) ......7
ORIGINALS....................................................... 9
●ORIGINALS THAT CAN BE FAXED................9
LOADING AN ORIGINAL ............................... 10
●USING THE RSPF.........................................10
●USING THE DOCUMENT GLASS.................10
CONVENIENT DIALLING METHODS ............ 11
●AUTO-DIALLING ...........................................11
●REDIALING....................................................11
●ON-HOOK DIALLING ....................................11
2BASIC OPERATIONS
SENDING A FAX ............................................ 12
● BASIC PROCEDURE FOR SENDING FAXES ...12
●
TRANSMISSION BY AUTO-DIALLING (RAPID
DIALLING AND GROUP DIALLING)
......................16
●
TRANSMITTING A TWO-SIDED DOCUMENT ..17
●FAXING A LARGE NUMBER OF PAGES .....18
MANUALLY SETTING THE SCANNING SIZE .. 20
SELECTING RESOLUTION AND EXPOSURE
SETTINGS....................................................... 21
●SELECTING THE RESOLUTION ..................21
●SELECTING THE EXPOSURE .....................22
PRIORITY TRANSMISSION OF A STORED
JOB ................................................................. 23
CANCELLING A FAX TRANSMISSION......... 24
RECEIVING FAXES........................................ 25
●RECEIVING A FAX........................................25
3
ADVANCED TRANSMISSION METHODS
SENDING THE SAME DOCUMENT TO MULTIPLE
DESTINATIONS IN A SINGLE OPERATION
(BROADCAST TRANSMISSION)
......................... 26
●USING BROADCAST TRANSMISSION....... 27
FORWARDING RECEIVED FAXES TO ANOTHER
MACHINE WHEN PRINTING IS NOT POSSIBLE
..28
●USING THE FAX FORWARD FUNCTION ... 29
AUTOMATIC TRANSMISSION AT A
SPECIFIED TIME (TIMER TRANSMISSION)..30
●SETTING UP A TIMER TRANSMISSION..... 30
TRANSMISSION AND RECEPTION USING THE
POLLING FUNCTION
........................................32
●USING THE POLLING FUNCTION .............. 33
●USING POLLING MEMORY......................... 35
FAXING A THIN-SHEET DOCUMENT USING
THE RSPF........................................................39
FAXING A DIVIDED ORIGINAL (DUAL PAGE
SCAN)..............................................................40
PROGRAMMING FREQUENTLY USED
OPERATIONS..................................................41
●USING A PROGRAM.................................... 41
ADDING A COVER SHEET TO A FAX
TRANSMISSION..............................................42
●ADDING A COVER SHEET .......................... 42
●ADDING A MESSAGE.................................. 43
OWN NUMBER SENDING ..............................44
● SELECTING THE SENDER INFORMATION THAT
APPEARS ON A FAX TRANSMISSION
................ 45
SENDING AND RECEIVING CONFIDENTIAL
FAXES .............................................................46
●CONFIDENTIAL TRANSMISSION ............... 47
●PRINTING A FAX RECEIVED IN A
CONFIDENTIAL BOX ................................... 48
SENDING FAXES USING THE RELAY
REQUEST FUNCTION ....................................49
● USING THE RELAY REQUEST FUNCTION ... 50

2
4
TRANSMISSION USING F-CODES
TRANSMISSION BETWEEN MACHINES
SUPPORTING F-CODES................................ 51
● MEMORY BOXES AND
SUB-ADDRESSES/PASSCODES REQUIRED
FOR F-CODE TRANSMISSION
.......................52
●ENTERING A SUB-ADDRESS AND
PASSCODE FOR A MEMORY BOX IN THE
OTHER MACHINE.........................................53
●CREATING A MEMORY BOX FOR F-CODE
TRANSMISSION............................................53
F-CODE POLLING MEMORY......................... 54
●USING F-CODE POLLING MEMORY ...........55
●PROCEDURE FOR F-CODE POLLING ........56
F-CODE CONFIDENTIAL TRANSMISSION .. 57
● F-CODE CONFIDENTIAL TRANSMISSION .....57
●
PRINTING A DOCUMENT RECEIVED TO AN
F-CODE CONFIDENTIAL MEMORY BOX
.........58
F-CODE RELAY BROADCAST
TRANSMISSION............................................. 59
● USING THE F-CODE RELAY BROADCAST
FUNCTION (your machine is the relay machine)
....60
●
USING THE F-CODE RELAY REQUEST FUNCTION
(your machine requests a relay broadcast)
...............60
5
CONVENIENT METHODS OF USE
CONNECTING AN EXTENSION PHONE....... 61
●CONNECTING AN EXTENSION PHONE .....61
●SENDING A FAX AFTER TALKING ON THE
PHONE (MANUAL TRANSMISSION) ...........62
●RECEIVING A FAX AFTER TALKING
(MANUAL RECEPTION)................................63
FAXING A DOCUMENT FROM A COMPUTER
(PC-FAX)......................................................... 65
●USING PC-FAX TRANSMISSION .................65
6PROGRAMMING
PROGRAMMING .............................................66
STORING, EDITING, AND DELETING AUTO DIAL
KEYS, PROGRAMS, AND RELAY GROUPS
..........66
●STORING RAPID DIAL KEYS ...................... 68
●
EDITING AND DELETING RAPID KEYS ............. 71
●PROGRAMMING A GROUP KEY ................ 72
●EDITING AND DELETING GROUP KEYS ... 73
●STORING A PROGRAM............................... 74
●EDITING AND DELETING PROGRAMS...... 75
●STORING RELAY GROUPS ........................ 76
●
EDITING AND DELETING A RELAY GROUP ... 78
STORING A GROUP INDEX ...........................79
PRINTING PROGRAMMED INFORMATION ..80
ENTERING CHARACTERS.............................81
7TROUBLESHOOTING
WHEN A TRANSACTION REPORT IS PRINTED ..84
VIEWING THE COMMUNICATION ACTIVITY
REPORT ..........................................................86
PRINTING REPORTS......................................86
WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED .............................87
TROUBLESHOOTING.....................................88
●FAX PROBLEMS .......................................... 89
8KEY OPERATOR PROGRAMS
KEY OPERATOR PROGRAM LIST ................92
●KEY OPERATOR PROGRAM MENU........... 94
USING THE KEY OPERATOR PROGRAMS..95
KEY OPERATOR PROGRAMS FOR THE FAX
FUNCTION.......................................................97
●FAX SETTINGS ............................................ 97
●LIST PRINT................................................. 107
9APPENDIX
SPECIFICATIONS .........................................109
INDEX ............................................................110

3
TO USE THIS PRODUCT
CORRECTLY AS A FACSIMILE
Several points must be kept in mind when using this product as a facsimile.
Please note the following:
Connecting the telephone line cord
Use only the provided telephone line cord to connect the machine to the wall telephone socket. As shown in the
illustration, insert the end of the cord with the core into the LINE socket on the side of the machine as shown in the
illustration. Insert the other end (without the core) into the adapter and insert the adapter into the wall telephone
socket. For more information, contact your nearest Sharp service center.
Please note that the adapter is not necessary for Nordic countries.
Power switch
Keep the machine's power switch turned on at all times.
Faxes cannot be received if the power is turned off.
Lithium battery
A lithium battery inside the unit keeps settings and programmed information in memory.
• When the battery dies, settings and programmed information will be lost. Be sure to keep a written record of the
settings and programmed information. ("PRINTING PROGRAMMED INFORMATION" (p.80))
• Battery power is consumed when the machine's power switch is turned off. (Power is consumed even if no settings
or information are stored in the machine.) When the machine's power switch is turned on, almost no battery power
is consumed.
• The life of the lithium battery is approximately 5 years if the power switch are kept continually off.
• In the unlikely event that the battery expires, a message will appear in the display and the unit will not operate
correctly. If this should occurr please contact your authorised service representative.
Other information
• If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information will be
retained in memory even if the power cord is unplugged.
Insert firmly until
you hear a "click".
LINE socket
Adapter
Wall socket
ON

4
1Chapter 1
BEFORE USING THE FAX FEATURE
This chapter contains basic information about using the fax function of this product. Please read this chapter before
using the unit as a fax machine.
SETTINGS REQUIRED FOR THE
FAX FUNCTION
Before using the unit as a fax machine, make sure that the following information has been programmed correctly.
Make sure the correct date and time have been set
Make sure the correct date and time have been programmed in the unit (refer to "CUSTOM SETTINGS" of
operation manual for copier). If the date and time are wrong, please correct.
It is important to set the correct date and time because they are used for such features as Timer Transmission
(p.30).
Daylight Saving Time Setting
Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of
Daylight Saving Time. The clock will move forward and backward as follows:
The last Sunday in March: 1:00 A.M. 2:00 A.M.
The last Sunday in October: 1:00 A.M. 0:00 A.M.
Follow these steps to enable Daylight Saving Time.
1 Press the [CUSTOM SETTINGS] key.
2 Touch the [CLOCK] key.
3 Select the [DAYLIGHT SAVING TIME SETTING] checkbox.
4 Touch the [OK] key.
Program the sender's name and sender's number
Refer to "OWN NUMBER AND NAME SET" (p.98) to program the name and fax number of the user of this product
using the key operator programs. The programmed name and number are printed at the top of each transmitted fax
page. The sender's number is also used as an identification number when you use the Polling function to request
transmission from another fax machine ("USING THE POLLING FUNCTION" (p.33)).
You can check your programmed name and number by printing out the Sender List. ("PRINTING REPORTS"
(p.86))
Note

5
1
PART NAMES AND FUNCTIONS
OPERATION PANEL
Operation panel keys and keys displayed on the touch panel that are used for fax are explained here.
Touch panel (p.7)
• Messages and keys appears in the touch panel.
A key can be touched to select or enter a setting.
• When you touch a key, a beep sounds and the
key is highlighted to indicate that it has been
selected.
• Keys that cannot be selected in a screen are
grayed out. If a grayed out key is touched, a
double beep will sound to indicate that the key
cannot be selected.
Mode select keys
Use to select the basic modes of the machine.
LINE light
This lights while a fax is being sent or received.
Numeric keys
Use for settings that require the entry of numbers.
[CLEAR] key ( )
This is used to clear a mistake when entering a
number. One digit is cleared each time the key is
pressed. The key is also used to cancel scanning
of an original.
[FAX] key (p.7)
Press to switch to fax mode. The initial screen of
fax mode will appear in the touch panel display.
[JOB STATUS] key (p.23)
Use to check the status of a job.
DATA light
This light blinks when a fax has been received to
memory.
The light stays on constantly when a fax is waiting
in memory for transmission.
[CUSTOM SETTINGS] key
Use to customize the machine settings to better
suit your needs. See "CUSTOM SETTINGS" in the
operation manual for copier. When using the fax
function, destinations can be stored (p.66) and
settings for fax reception (p.63) and fax forwarding
(p.29) can be selected.
[ACC.#-C] key ( )
Press to use the fax function when auditing mode
is enabled. (See "AUDITING MODE" in operation
manual for copier.) This key can also be used to
issue tone signals when the machine is connected
to a pulse dial line.
[START] key ( ) (p.13)
Press to begin scanning an original for fax
transmission.
[CLEAR ALL] key ( )
Use to cancel a transmission or programming
operation. When the key is pressed, the operation
is cancelled and you return to the initial screen
(p.7).
When sending a fax, this key is also used to cancel
an image setting, paper size setting, or special
function.
ACC.#-C
COPY
PRINT
SCAN
FAX
ON LINE
DATA
DATA
DATA
LINE
JOB STATUS
CUSTOM SETTINGS
9 10 11 12
2 3 4 5
6 7 8
1
The indicators of the operation panel
may differ depending on the country
and the region.
1
2
3
4
5
6
7
8
9
10
11
12

6
BEFORE USING THE FAX FEATURE
PARTS OF THE MACHINE
Exit area
The original exits here after transmission or
scanning into memory.
Document feeder tray
Place the original face-up in this tray for
transmission.(p.10)
Original guides
Adjust these guides to match the width of the
original.(p.10)
Document cover
Close this cover to flattenthe original on the
document glass.
Document glass
Books and other originals that cannot be inserted
into the RSPF can be placed here.(p.10)
Operation panel (p.5)
Job separator tray
Received faxes are delivered to this tray. Fax
function lists are also delivered here after printing.
*The job separator tray cannot be used when a
finisher is installed. Also, the output tray can be
changed using a key operator program for the
copy function. See "OUTPUT TRAYS" in the key
operator’s guide.
Centre tray
The output tray for received faxes can be changed
to the centre tray using the key operator programs
for the copy function.
Front cover
Open this cover to remove a misfeed. (See the
operation manual for copier.)
Paper trays
These hold the paper that is used for fax reception
and copying. Each tray holds approximately 500
sheets of paper. (See the operation manual for
copier.)
Power switch
Turns the power on and off.(p.3)
Speaker
The line can be heard through the speaker during
on-hook dialling, as well as the beep that signals
the completion of a fax transmission.
LINE Socket
Insert the telephone line cord here.(p.3)
TEL Socket
Connect an extension telephone here.
The method of connecting an extension telephone
varies by country. For more information, see page
61.
Document cover installed
9
10
11
14
13
12
2 3
4
5
6
7
8
1
1
2
3
4
5
6
7
8
For parts of the machine that are related to
both faxing and copying (parts related to
removing misfeeds, loading paper, etc.), see
"PART NAMES AND FUNCTIONS" in the
operation manual for copier.
9
10
11
12
13
14
Note

7
BEFORE USING THE FAX FEATURE
1
FAX MODE (CONDITION SETTING SCREEN)
The condition setting screen of fax mode is displayed by pressing the [FAX] key while the print mode, copy mode, or
job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that
appears after pressing the [FAX] key is the condition setting screen (shown below). If you have set the display to
show the address directory (p.8) when the [FAX] key is pressed, touch the [CONDITION SETTINGS] key in the
address directory to display the condition setting screen.
A key operator program can be used to set the display to show either the condition setting screen (shown below) or
the address directory screen (p.8) when the [FAX] key is pressed ("DEFAULT DISPLAY SETTINGS" (p.97)).
Condition setting screen
The display is initially set (factory setting) to show the following screen when the [FAX] key is pressed.
Message display
Messages appear here to indicate the current
status of the machine. When the machine is ready
to send, an icon appears to the left.
Memory and reception mode display
This shows the amount of fax memory that is free
and the currently selected reception mode.
[SPEAKER] key (p.11)
This key is used for dialling with the speaker.
During dialling it changes into the [PAUSE] key,
and after pressing the [SUB ADDRESS] key it
changes into the [SPACE] key.
[REDIAL] key (p.11)
Touch this key to redial the most recently dialled
number. After dialling, this key changes into the
[NEXT ADDRESS] key.
[ADDRESS BOOK] key (p.16)
This displays the Address Directory screen (p.8).
Touch this key when you want to use an auto-dial
number (rapid dialling or group dialling).
[SUB ADDRESS] key (p.53)
Touch this key to enter a sub-address or
passcode.
[ADDRESS REVIEW] key (p.27)
When performing a broadcast transmission, touch
this key to check your selected destinations. A list
of your selected destinations will appear, and
destinations can be deleted from the list.
[DIRECT TX MEMORY TX] key (p.14)
Touch this key to switch from memory
transmission mode to direct transmission mode.
The selected mode is highlighted.
[SPECIAL MODES] key
Touch this key to select one of the following
special functions:
• Timer transmission (p.30) • Polling (p.33)
• Slow scan mode (p.39) • Dual page scan (p.40)
• Program (p.41) • Memory box (p.48)
• Cover sheet (p.42) • TX message (p.43)
• Sending options (p.47 and p.50)
• Own passcode select (p.45)
For information about the "R" key, refer to page
100. (Not available for UK)
Original settings icon display
When two-sided scanning (p.17) or job build mode
(p.18) is selected (touch the [ORIGINAL] key to
select these functions), an icon will appear in this
display.
The icon can be touched to open the original
settings screen.
[ORIGINAL] key (p.20)
Touch this key to manually set the original size or
select two-sided scanning.
[RESOLUTION] key (p.21)
Touch this key to change the resolution setting
when scanning an original. The selected resolution
setting will be highlighted above the key. The initial
factory setting is [STANDARD].
ADDRESS
BOOK
AUTO
READY TO SEND.
ORIGINAL
STANDARD
RESOLUTION
AUTO
EXPOSURE
SUB ADDRESS
ADDRESS REVIEW
SPECIAL MODES
REDIAL
SPEAKER
FAX MEMORY:100%
AUTO RECEPTION
DIRECT TX MEMORY TX
9 10
11
13
14
12
2 3 4
5
6
7
8
1
The message will
vary depending on
the country and
the region.
R
1
2
3
4
5
6
7
8
9
10
11
12

8
BEFORE USING THE FAX FEATURE
[EXPOSURE] key (p.22)
Touch this key to change the scanning exposure.
The selected exposure is highlighted above the
key. The initial factory setting is [AUTO].
Special function icon display
When a special function such as polling or dual
page scan is selected, the special function icon
appears here.
Address directory screen (alphabetically ordered)
If "DEFAULT DISPLAY SETTINGS" (p.97) is set to address directory, the following screen will be the initial screen
that appears when the [FAX] key is pressed.
Rapid key display
This shows the rapid keys that have been stored
on the selected "index card". The display is initially
set to show 8 keys. This can be changed to 6 or 12
using a key operator program. ("THE NUMBER OF
DIRECT ADDRESS KEYS DISPLAYED
SETTING" (p.97))
Display switching keys
In cases where the rapid keys cannot all be
displayed on one screen, this shows how many
screens are left. Touch the keys to move
through the screens.
[CONDITION SETTINGS] key
This displays the condition setting screen (p.7),
which is used to set various conditions.
[ABC GROUP] key
Touch this key to switch between the alphabetical
index and the group index.
Index keys (p.79)
Destinations programmed in auto-dialling are
stored in indexes. In the alphabetical index, the
destinations appear in alphabetical order. In the
group indexes, the destinations appear in the order
of their control numbers. Touch the [ABC
GROUP] key to switch between indexes.
The group indexes can be used as follows:
• For storing destinations in groups. (p.68)
• A name can be assigned to each index. (p.79)
13 14
A
FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ ABC GROUP
B
C D
E F
G H
CONDITION
SETTINGS
READY TO SEND.
SUB ADDRESS
ADDRESS REVIEW
REDIALSPEAKER
2
3
4
5
1
1
2
3
4
5
The screen showed above is the alphabetical address book. If desired, the initial screen can be set to the group
address book. ("DEFAULT DISPLAY SETTINGS" (p.97))
Note