Sharp FO-785 User manual

MODEL
FO-785
OPERATION MANUAL
FACSIMILE
FO-785 FACSIMILE
1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
5. Making Telephone Calls
6. Answering Machine Connection
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting

WARRANTY
Facsimile Products
Congratulations on Your Purchase!
FOR THE SERVICING OF PRODUCTS
PURCHASED IN
NEW ZEALAND
CONTACT YOUR SELLING DEALER/RETAILER
OR FOR REFERRAL TO A
SERVICE CENTRE,
CALL SHARP CUSTOMER SERVICES
TELEPHONE:
09 634 2059
FACSIMILE: 09 636 6972
SHARP CORPORATION OF NEW ZEALAND LIMITED
Cnr Mahunga Drive & Hastie Avenue,
Mangere, AUCKLAND
This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from
the date of original purchase.
In the event of any defect arising in the equipment during the warranty period, such repairs should only
be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved
by Sharp to service this type of equipment. These repairs would be carried out at no charge to the
owner, subject to the conditions specified herein.
The owner is responsible for any transportation and insurance costs if the product has to be returned
for repair.
This warranty does not extend to accessories or defects or injuries caused by or resulting from causes
not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or
injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid
spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any
alterations made to the product which are not authorised by Sharp.
Please retain your sales documentation, as this should be produced to validate a warranty claim.
This warranty is in addition to and in no way limits, varies or excludes any express and implied rights
and remedies under any relevant legislation in the country of sale. However, to the extent permitted by
such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the
purchase or use of the product.
To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the
product is one that is not normally required for personal, domestic or household use, Sharp limits its
liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by
Sharp to be defective.
For your reference, please enter the particulars of your purchase below and retain, with your purchase
documentation.
Model No.
Serial No.
Date of Purchase
Place of Purchase
SPform046 (2Sept97)
FOR LOCATION ENQUIRIES WITHIN
AUSTRALIA
REGARDING YOUR LOCAL
SHARP APPROVED SERVICE CENTRE
CALL THE
SHARP SERVICE REFERRAL CENTRE
FREECALL:
1 800 807 820
FACSIMILE: [phone]
DURING NORMAL BUSINESS HOURS
SHARP CORPORATION OF AUSTRALIA PTY. LIMITED
A.C.N. 003 039 405
1 Huntingwood Drive, Huntingwood NSW 2148
Important Notice: This warranty applies only to products sold in Australia & New Zealand

FO780A-INBU
<P=001>
Introduction
Welcome, and thank you for
choosing a Sharp facsimile!
The features and
specifications of your new
Sharp fax are shown below.
Automatic dialling Rapid Key Dialling: 8 numbers
Speed Dialling: 80 numbers
Imaging film Initial starter film (included with fax machine):
10 m roll (approx. 30 A4 pages)
Replacement film:
FO-3CR 30 m roll (two rolls in
package, one roll yields approx. 95 A4
pages)
Automatic document
feeder
10 sheets max.
Memory size*: 512 KB (approx. 30 average pages with ECM
turned off)
Modem speed 14400 bps with automatic fallback to lower
speeds.
Transmission time* Approx. 6 seconds (only when ECM is on)
Reception modes FAX, TEL, TEL/FAX, A.M.
Resolution Horizontal:
8 lines/mm
Vertical:
Standard: 3.85 lines/mm
Fine/Halftone: 7.7 lines/mm
Super fine: 15.4 lines/mm
* Based on ITU-T Test Chart #1 at standard resolution, excluding time for
protocol signals (i.e., ITU-T phase C time only).
1

<P=002>
Display 16-digit LCD display
Recording system Thermal transfer recording
Halftone (greyscale) 64 levels
Applicable telephone line Public switched telephone network
Compatibility ITU-T (CCITT) G3 mode
Compression scheme MH, MR, MMR
Scanning method Sheet-feeder CIS (Contact Image Sensor)
Effective printing width 210 mm max.
Input document size Automatic feeding:
Width: 148 to 216 mm
Length: 140 to 297 mm
Manual feeding:
Width: 148 to 216 mm
Length: 140 to 600 mm
Effective scanning width 210 mm max.
Contrast control Automatic/Dark selectable
Copy function Standard
Telephone function Standard (Cannot be used for incoming/outgoing
if power fails)
Power requirements 230-240 V AC, 50 Hz
Operating temperature 5 to 35°C
Humidity Maximum: 85 %
Power consumption Stand-by: 2.3 W
Maximum: 115 W
Dimensions Width: 343 mm
Depth: 313 mm
Height: 312 mm
Weight Approx. 3.4 kg
As a part of our policy of continuous improvement, SHARP reserves the right
to make design and specification changes for product improvement without
prior notice. The performance specification figures indicated are nominal
values of production units. There may be some deviations from these values
in individual units.
2

<P=003>
Important safety information
•For your safety, if any of your equipment is not operating properly or
should any physical damage occur to the equipment where internal parts
may become exposed, the equipment should be immediately discon-
nected from the phone line and then the power line and returned to a
SHARP authorised Service Centre for inspection, repair, or disposal.
•In Australia, installing or modifying telephone lines should only be done
by an ACA licensed serviceman. In New Zealand, installing or modifying
telephone lines should be done in accordance with Telecom wiring
practices.
•Do not disassemble this machine or attempt any procedures not described
in this manual. Refer all servicing to qualified service personnel.
•This machine must only be connected to a 230-240 V, 50 Hz, earthed
(3-prong) outlet. Connecting it to any other kind of outlet may damage
the machine.
•Do not install or use the machine near water, or when you are wet. Take
care not to spill any liquids on the machine.
•Unplug the machine from the telephone socket and then the power outlet
and consult a qualified service representative if any of the following
situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
•Do not allow anything to rest on the power cord, and do not install the
machine where people may walk on the power cord.
3

<P=004>
•Never insert objects of any kind into slots or openings on the machine.
This could create a risk of fire or electric shock. If an object falls into the
machine that you cannot safely remove, unplug the machine and consult
a qualified service representative.
•Do not place this machine on an unstable cart, stand or table. The machine
could be seriously damaged if it falls.
•Never install telephone wiring during a lightning storm.
•Never install telephone sockets in wet locations unless the socket is
specifically designed for wet locations.
•Never touch uninsulated telephone wires or terminals unless the tele-
phone line has been disconnected at the network interface.
•Use caution when installing or modifying telephone lines.
•Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.
•Do not use a telephone to report a gas leak in the vicinity of the leak.
•The socket-outlet must be installed near the equipment and must be easily
accessible.
Important:
•
••
•This facsimile machine is not designed for use on a line which has call
waiting, call forwarding, or certain other special services offered by
your telephone company. If you attempt to use the fax machine on a
telephone line using any of these services, you may experience errors
during transmission and reception of facsimile messages.
•
••
•This facsimile machine is not compatible with digital telephone
systems.
•
••
•This facsimile machine is designed to operate in Australia and New
Zealand only.
4

<P=005>
WARNING NOTICE:
NO calls can be made to or from this fax during a mains power failure.
WARNING Australian Communications Authority (ACA) regulations
state that no unauthorised changes or modifications to this equipment are
permitted.
Note: Complies with ACA and NZ TELECOM standard AS/NZS3548
regarding emission of electromagnetic interference.
These limits are designed to provide reasonable protection against
interference in an installation. This equipment generates, uses and can radiate
radio frequency energy and, if not installed and used in accordance with the
instructions, may cause interference. However, there is no guarantee that
interference will not occur in a particular installation.
If this equipment does cause interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and the receiver.
Connect the equipment to an outlet on a different circuit to that which
the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
For Australia: The Ringer Equivalence Number (REN) for this equipment is
written on the back of the machine.
The sum of all the Ringer Equivalence Numbers (REN’s) on your telephone
line should not exceed 3 to assure correct service from your telephone
company.
5

IMPORTANT NOTICE FOR NEW ZEALAND USERS
Please note:
The grant of a Telepermit for any item of terminal equipment indicates
only that Telecom has accepted that the item complies with the
minimum conditions for connection to its network.
It indicates no endorsement of the product by Telecom, nor does it
provide any sort of warranty. Above all, it provides no assurance that
any item will work correctly in all respects with another item of
Telepermitted equipment of a different make or model, nor does it
imply that any product is compatible with all of Telecom’s network
services.
This equipment shall not be set up to make automatic calls to the
Telecom ’111’ Emergency Service.
To avoid telephone charges for local calls, be sure to store numbers
without area code in your rapid or speed dial locations.
This equipment may not provide for the effective hand-over of a call to
another device connected to the same line.
FO785A-NZNotice
6

FO785A-TCTC
Table of Contents
1 Installation 9
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 25
Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
2 Sending Documents 35
Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . 43
3 Receiving Documents 52
Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
4 Making Copies 60
5 Making Telephone Calls 63
6 Answering Machine Connection 66
Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Activating the Answering Machine Connection. . . . . . . . . . . . . . . . . . 68
7

7 Special Functions 69
Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 83
Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 87
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
8 Option Settings 92
9 Printing Reports and Lists 100
10 Maintenance 106
11 Troubleshooting 110
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Quick Reference Guide 121
Index 123
8

FO785A-ISUN
RT <P=001>
Chapter
1Installation
Unpacking Checklist
1. Installation
Before setting up,
make sure you have
all of the following
items.
If any are missing,
contact your dealer
or retailer.
Handset
Handset
lead
Telephone
line cord
Imaging film
(initial starter
roll)
Rapid key
labels
Operation
manual
Imaging
film
cartridge
Paper tray
extension
Original
document
support
Gears (4)
Adapter
(for
Australia)
Adapter
(for New
Zealand)
Business
products
dealer
9

FO785A-IPOP
DD <P=001>
A Look at the Operation Panel
JKL
SPEED
DIAL
REDIAL
SPEAKER
HOLD/
SEARCH
STOP
COPY/HELP
START / MEMORY
VOLUME
DOWN UP
RECEPTION
MODE
RESOLUTION FUNCTION
TEL FAX
A.M.
ABC
2
1
DEF
3
WXYZ
9
GHI
45
MNO
6
PQRS
7
TUV
8
0
12345 6 7
912 13 14 15
TEL/FAX
8
08/POLL07060504
03
0201
FACE DOWN
(MAX 10 SHEETS)
11
10
SPEED DIAL key
Press this key to dial a 2-digit Speed Dial number.
REDIAL key
Press this key to automatically redial the last number dialled.
Display
This displays messages and prompts during operation and
programming.
RECEPTION MODE key
Press this key to select the reception mode. An arrow in the display
will point to the currently selected reception mode.
RESOLUTION key
Press this key to adjust the resolution and contrast before sending or
copying a document.
1
2
3
4
5
A Look at the Operation Panel
10

<P=002>
VOLUME keys
Press these keys to adjust the volume of the speaker when the
SPEAKER key has been pressed, or the volume of the ringer at all
other times.
FUNCTION key
Press this key to select various special functions.
Panel release
Grasp this finger hold and pull toward you to open the operation panel.
Number keys
Use these keys to dial numbers, and enter numbers and letters during
number/name storing procedures.
HOLD/SEARCH key
Press this key to search for an automatic dialling number, or, during a
phone conversation, press this key to put the other party on hold.
SPEAKER key
Press this key to hear the line and fax tones through the speaker before
sending a document, or dialling a voice number.
Note: This is not a speakerphone. You must pick up the handset to
talk with the other party.
Rapid Dial Keys
Press one of these keys to dial a fax or voice number automatically.
(Note that you must attach the Rapid Key labels.)
STOP key
Press this key to cancel operations before they are completed.
START/MEMORY key
Press this key to send or receive a document, or to scan a document
into memory before sending it.
COPY/HELP key
When a document is in the feeder, press this key to make a copy. At
any other time, press this key to print out the Help List, a quick
reference guide to the operation of your fax.
12
13
14
11
6
7
8
9
10
15
1. Installation
A Look at the Operation Panel
11

FO785A-ISCO
DD <P=001>
Connections
Points to keep in mind when setting up
Do not place the machine in
direct sunlight.
Do not place the machine near
heaters or air conditioners.
Keep dust away from the
machine.
Keep the area around the
machine clear.
About condensation
If the machine is moved from a cold to a warm place, it is possible that
condensation may form on the scanning glass, preventing proper
scanning of documents for transmission. To remove the condensation,
turn on the power and wait approximately two hours before using the
machine.
Connections
12

<P=002>
Handset
Connect the handset as shown and place it on the handset rest.
♦The ends of the handset lead are identical, so they will go into
either socket.
Make sure the handset
cord goes into the
socket marked with a
handset symbol on the
side of the machine!
Use the handset to
make ordinary phone
calls, or to transmit
and receive
documents manually.
1. Installation
Connections
13

<P=003>
Power lead
Plug the power lead into a 230-240 V, 50 Hz, earthed (3-prong) AC
outlet.
♦Caution: When disconnecting the fax, unplug the telephone line
cord before unplugging the power lead.
♦Caution: The mains outlet (socket outlet) should be installed near
the equipment and be easily accessable.
The machine does not
have a power on/off switch,
so the power is turned on
and off by simply plugging
or unplugging the power
lead.
Note: If your area experiences a high incidence of lightning or power
surges, we recommend that you install surge protectors for the power and
telephone lines. Surge protectors can be purchased at most telephone
specialty stores.
Moving your fax and reconnecting
Should it be necessary to move your fax to a new location, first
disconnect the telephone line cord before disconnecting the power
lead. When reconnecting, it is necessary to connect the power lead
before connecting the telephone line cord.
Connections
14

<P=004>
Telephone line cord
Insert one end of the telephone line cord into the adapter. Insert the
other end of the line cord into the socket on the back of the fax marked
TEL. LINE. Plug the adapter into the telephone socket on the wall.
TEL.
SET
TEL.
LINE
For Australia
For New Zealand
Be sure to insert the
telephone line cord into
the TEL. LINE socket.
Do not insert it into the
TEL. SET socket.
Comments:
•
••
•Your fax is set for tone dialling. If you are on a pulse only dial line, you must
set the fax for pulse dialling by changing Option Setting 7. This procedure is
described in Chapter 8, Option Settings.
•
••
•If you intend to use a computer fax modem on the same phone line, you must
reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent
transmission and reception errors. This procedure is described in Chapter 8,
Option Settings.
1. Installation
Connections
15

<P=005>
Trays
Attach the paper tray extension.
♦Pull the paper release plate forward. Insert the paper tray
extension horizontally into the notches in the paper tray. Rotate
the paper tray extension up until it snaps into place.
Attach the original document support.
Note: The original
document support
has a top side and a
bottom side. If you
cannot insert the
tabs on the support
into the holes, turn
the support over.
Connections
16

<P=006>
Extension phone (optional)
If desired, you can connect an extension phone to the TEL. SET
socket on the fax.
♦To connect an answering machine to your fax, see Chapter 6,
Answering Machine Connection.
1Remove the seal covering the TEL.
SET socket.
2Connect the extension phone line to
the TEL. SET socket.
Important: In New Zealand, not all standard telephones and
answering machines will respond to incoming ringing when connected
to the extension socket of the equipment.
TEL.
SET
TEL.
LINE
1. Installation
Connections
17

FO785A-ISIF
<P=001>
Loading the Imaging Film
Your fax uses a roll of imaging film to create printed text and images.
The print head in the fax applies heat to the imaging film to transfer
ink to the paper. Follow the steps below to load or replace the film.
The initial starter roll
of imaging film
included with your
fax can print about
30 A4 pages.
When replacing the
film, use a roll of Sharp
FO-3CR imaging film.
One roll can print about
95 A4 pages.
Note: If there is paper in the paper tray, pull the paper release plate
forward and remove the paper before loading the imaging film.
1Open the operation panel by grasping the finger hold and pulling up.
2Pull the green release on the right side of the machine forward, and
open the print compartment cover.
Loading the Imaging Film
18