Welch Allyn Spot VS100 User manual

Spot VS100 Vision Screener In-Service Internal Use Only
Customer Support- January 16, 2015 Page 1 of 5
Spot VS100 Vision Screener
In-Service - Quick Reference Guide
Spot VS100 Vision Screener –In-Service Guide
We offer customers that purchase Spot VS100 Vision Screener telephone In-Service to
review menu options and basic function of the unit. This Quick Reference takes you through the
In-Service process step by step.
Vision Screener Overview
Do you have your Spot Vision Screener device in front of you?
Stand it up on the round end (the part you point at the subject), so gray asset tag/label is
facing you.
Charging Port
The reason we turn it up this way is to help the customer hold it in proper position to
plug it in and give customer clear sight of how/where to plug in the device
Mention to the customer that: Using force to connect the power charger can damage
the device and will void the warranty . In other words, if they jam the charger in and
break the port, they are responsible for any damage (See page 6 of User Manual)
Power Button: Look at small black power button above green charging light
Press power button once for 2-3 seconds to turn on- unit will take about 30 seconds
to boot up
Need to hold button down for 10 seconds to turn off.
Charging Light (below power button)
Every time you plug in power cord, you should get a solid green light or a blinking
green light.
Plugged in and flashing green light means charging, solid green light means fully
charged
USB port
You need at least 8 gig thumb drive. Any thumb drive will work- just has to be 8 gigs –
that is exactly what the device holds- 8 gigs.
Gray asset tag/label

Spot VS100 Vision Screener In-Service Internal Use Only
Customer Support- January 16, 2015 Page 2 of 5
Spot VS100 Vision Screener
In-Service - Quick Reference Guide
Spot VS100 Serial Number location. (SN is at right upper corner of label)
Vision Screener Menu and Display
Now, turn screener over on its belly so screen is facing you, and turn it on by pressing power
button once. (it may take 30 seconds to boot up) Are you seeing screen with kids faces?
Look at Top right hand corner at battery icon
When plugged in, Battery will have lightening bolt symbol
When not plugged in, you see up to 4 bars to indicate battery charge.
Next to battery symbol is Wireless symbol
If you want to print, wireless symbol has to be grayish white color in order to print
If wireless symbol is red, you can screen, but you cannot print (network issue)
Now press Tools Button:
Press About
Software version (there are 4 versions) 2.1.4 (Latest) 2.0.13, 1.1.51, and 1.0.3
(oldest version)
Serial Number is here –will match SN on asset tag/label
Internal and External storage - file maintenance may occasionally be required
1. Green bar lights up to indicate number of records stored on unit
2. If whole bar green, or says 60 or 70%, there are too many records in system
and you need to clear out records
3. System performance may be affected if too many records are left in storage
Press Criteria
This is how the device works, (data it is running off of): These criteria are set by
eyecare specialists
These are all the things the Spot screens for- it does not screen for anything but what
is on this screen
Criteria numeric values (not the Conditions, just the numeric values) can be edited
and changes imported in by an Eyecare Specialist, if desired
Press Date and Time
Whatever is here will show up on subject record
Make sure this is correct before beginning first use of unit
Press Import/Export
Use to import data, (such as a large group of patients)
Always use 8 gig USB or higher –Insert in thumb drive
Press Location

Spot VS100 Vision Screener In-Service Internal Use Only
Customer Support- January 16, 2015 Page 3 of 5
Spot VS100 Vision Screener
In-Service - Quick Reference Guide
Current location is a sorting feature that allows user to see patients by location
Name a location, then select location you want to use when screening
To retrieve records from a specific location, select that location
If a location is selected, you will only see records from that location
Press Network –check this if customer is seeing red wireless icon
*If customer has an enterprise network, network printing will not work. They must
get a wireless Direct printer in order to print
SSID Name must be exact name of their wireless network (may need to contact their
IT person to verify the Exact name)
Security Type: is WPA
Password is 8 digit number that is off the printer (wireless network password)
TSP/IP button
1. Must be at DHCP, do not use Static setting. If Static setting is selected,
printing problems can result. Have customer select DHCP
Printer
Press plus + button, system should automatically find printer that is on wireless direct
or wifi network
If on wifi, you may see multiple printers, but customer may not be able to print to the
one they want. The printer must be highlighted and set to default printer.
Gray trashcan- Tell customers do not use it! It will delete all printers from system
and if used, it will show Spot printer.
1. If you see Spot Printer, select and Minus it out, then search for and use Green
Plus to add customer printer
If you want to uninstall a printer, always highlight printer then use red minus sign
If customer says system won’t print – printer status may say ‘pause’
1. Click pencil icon then click reset –it will clear multiple print jobs that may be
jamming up system
Results
This determines what is shown on printout of results page
Standard / Default results set up:
Results Data
Default Setting
Data format
Formatted
Cylinder Convention
Negative
Measurements
Show
Recommendation
Show
Default Screen
Details
Screening time out
Default is 30 seconds. Device will shut down if screening
not complete in 30 seconds. Customers can reset to 60
seconds to give more time for screening. This setting
is to save battery. ! Do not use None or battery will get
used up fast.

Spot VS100 Vision Screener In-Service Internal Use Only
Customer Support- January 16, 2015 Page 4 of 5
Spot VS100 Vision Screener
In-Service - Quick Reference Guide
Security
4 digit pin –Optional
Most people do not set this up since it is hard to communicate/maintain
Spot License –Not currently used
Touchscreen calibration (Self Maintenance)
Symptoms screen needs calibration: Touch screen is not sensitive, does not
register, letters / selections do not take with one touch
Explain process below completely to user before they begin
1. Press Touch Screen
2. Press Calibrate
3. Press firmly on plus sign + that appears for just a second, then go to next plus
sign and next as they appear
4. Then plus sign with circles will appear - press those as they appear
5. System will indicate if passed or failed
6. If failed, try again
Screening Info
Instant screen: Click age on right of main screen allows immediate screening, then
put in subject data at end
Clicking Start requires entering subject data first
1. First name or Last name can be skipped.
2. You can skip gender- (but it will automatically go to male if skipped)
3. Date of birth is the only required field
4. Subject info screen- Eyewear prescription –should be selected if subject is
wearing prescription, otherwise results may not be accurate
If subject wearing glasses –Have subject press glasses firmly against
bridge of nose, subject should point chin downward during screening
Tips for screening
Have room environment dark as possible
Subject should not look toward light –Subject should have back to ambient light
If doing screening Outdoors (under tent) - it is not recommended –too much ambient
light- need black curtains
Subject should always be sitting, screener standing 3 feet away with screener
at waist height (Child may need to sit in parents lap)
Be ready to do screening in 30 seconds (default setting) –or increase default setting
if needed. (Under ResultsScreening Time Out)

Spot VS100 Vision Screener In-Service Internal Use Only
Customer Support- January 16, 2015 Page 5 of 5
Spot VS100 Vision Screener
In-Service - Quick Reference Guide
Pupil too small - The device requires at least 4mm pupils. If one or both pupils are
smaller than 4mm, the device will not take readings.
1. Adjust ambient lighting
Bright lights will cause the pupils to be too small. Sunglasses can help
in some cases, but not all.
Subject should not be facing ambient light source –keep light source
behind subject if possible
2. Patient can have small pupils
Have them close eyes, them open and take quick screening
Have subject wiggle toes (pupils get larger!)
3. Subject age can be a factor
Some people (especially older people) will not get pupils 4mm or
larger. They may have to have dilation drops given to them.
Web Access (this will not work with wireless direct printers)
Only works if on Office wifi network –
Open internet browser on computer (IE, Chrome, Firefox etc)
Type in IP address showing in top upper left of VS100 screen
Enter:
1. User Name: Spot
2. Password: 0000
This stores data on web
History
Red = referred Green = Passed
Press Red/Green square on left side of subject record to view record
1. Allows mono screening option for individuals that may wear 1 contact
You may validate date here
This is where you clear records - see at top left of screen: # of records
1. This clearing of records should be done each week or so for optimal
performance of unit
2. Export speed can be affected- everything in history will come over in any
export, until History is cleared
Search: To locate records
1. *Version 1.1.51 does not have subject search button. They need to upgrade
to current software version to have search functionality. Needs to be sent in
for upgrade.
Queue: This is where import of subject info will be listed.
1. Search/locate subject record, press go and screen.
2. Clear queue when no longer needed