Xerox 2101 User manual

Xerox 2101
user guide

©Copyright 2003 by Xerox Corporation. All Rights Reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law
or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such
as styles, templates, icons, screen displays, looks, etc.
Xerox®, The Document Company®, The stylized X, and all Xerox product names and product numbers mentioned in this publication are
trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the
respective companies and are also acknowledged.
Printed in the U.S.A.

i
Preface
Thank you for choosing the Xerox 2101.
Written with the new user in mind, this manual aims to provide all the information necessary for effectively
operating the copier and the server, as well as notes on safety precautions and maintenance tips.
To get the most out of your copier, please read the manual carefully and completely before using the machine.
Keep this manual handy as a quick reference should you encounter any difficulties when using the copier. The
samples that are used in this manual include the procedures for easier understanding of the machine.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
As a member of the International Energy Star Program, Xerox confirms this product satisfies the requirements for
the international Energy Star Program program.
The following web site contains a knowledge database where you can find information on the Xerox 2101.
www.xerox.com/support
After entering this web site, select Online Support Assistant, then chose the product family.

ii
Features in Brief
The following is a list of the main features of this machine in brief.
The illustrations in this manual are created as realistic as possible to help in making the explanation of the
features easier to understand.
●1-Sided/2-Sided Copying
You can copy 1- or 2-sided documents as 1- or 2-
sided copies.
“5.1 1-Sided/2-Sided Copying”
●Enlarging/Reducing Image
You can set similar or different percentage for the
length and width to change image size.
“5.2 Enlarging/Reducing Image”
●Sorting Output
You can select to output multiple sets of copies by
sets or page numbers.
“5.4 Sorting Output”
●Z folding
You can output z-folded copies.
“5.7 Z-Folding”
Report Report
Report
Repor
t
port
por
t

Features in Brief
iii
●Stapling
You can staple and output copies.
“5.5 Stapling”
●Punching Holes
You can punched and output copies.
“5.6 Punching Holes”
●Making Sample Copies
When making multiple copies of a document, you
can output a single copy in advance to confirm
settings.
“5.8 Making Sample Copies”
●Erasing Edges
You can erase shadows that might form on the
sides or center portion of bound document image.
“5.10 Erasing Edges”
●Shifting Image
You can shift or specify image position for copying
with white space.
“5.11 Shifting Image”
●Specifying Document Size
You can set the document size when copying a
non-standard document size or when copying a
document using a scanning size that differs from
the size of the document that is set.
“5.12 Specifying Document Size”
Report
Report
Report
Question
Answer
Question

Features in Brief
iv
●Separating Facing Pages
You can make copies from a bound document onto
separate sheets.
“5.13 Copying Facing Pages onto
Separate Sheets”
●Copying Mixed Sized Originals
You can scan documents of various sizes for
copying without specifying sizes.
“5.15 Copying Mixed Size Originals”
●Making Two Sided Copies from a
Bound Document
You can make two-sided copies from a bound
document onto separate sheets of paper.
“5.16 Making Two sided Copies From a
Bound Document”
●Adjusting Image Quality
You can prevent copying of images from reverse
page and adjust contrast automatically.
“5.17 Adjusting Image Quality”
●Adjusting Copy Density
You can adjust how light or dark the copies should
be.
“5.18 Adjusting Copy Density”
●Specifying Document Type
You can select preset option according to your
document type to make faithful copies.
“5.19 Specifying Document Type”
Report
Report
R
eport
Report
Blank Page

Features in Brief
v
●Adjusting Density Control
You can adjust color density of image in terms of
low/medium/high density levels.
“5.20 Adjusting Density Control”
●Adjusting Sharpness
You can soften or sharpen image outline.
“5.21 Adjusting Sharpness”
●Multi Documents to One Copy
You can merge multiple documents to one copy.
“5.22 Multiple-Documents Copying on One
Copy”
●Inserting Separators
You can insert blank sheets of paper as separators
between transparencies.
“5.23 Inserting Transparency Separators”
●Specifying Face Up or Down
You can select whether copies should be output
facing up or down.
“5.24 Outputting Face Up/Down”
●Copying Repeatedly
You can make multiple copies of a document on the
same sheet.
“5.25 Making Multiple Copies on a
Single Sheet”
Report
Report Report

Features in Brief
vi
●Copying With Covers
You can add color or heavy weight paper as covers
for copies.
“5.26 Copying With Covers”
●Creating a Booklet
You can create booklets from one or two-sided
document.
“5.27 Creating a Booklet”
●Printing Annotations
You can output copies with stamps, dates, page
numbers, and copy management.
“5.28 Copying with Stamp or Date”
●Copying on Tab Paper
You can copy on tab paper
“5.29 Copying on Tab Paper”
●Outputting Bi-Folded or Tri-Folded
paper
You can make copies to be folded in half or in
thirds.
“5.30 Outputting Bi-Folded or Tri-Folded
Copies”
●Copying on Postcards
You can copy on postcards using tray 5 (bypass).
“4.3 Copying on Postcards”
ReportReport
Report
Report
Report
Report
Report
Report
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Urgent
Report
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Report

Features in Brief
vii
●Documents With Different Settings
You can scan documents of different copying
settings by batches and then output the copies
together.
“5.32 Copying Documents of Different
Settings (Build Job)”
●Scanning Documents
You can download files of scanned data from a
client-side computer, transfer them by E-mail or to
FTP server.
“Chapter 7 Scanning”
●Saving Scanned Data
You can save scanned data with copying settings
on the hard disk as a copy file. By connecting to a
network, you can also share documents scanned
by another machine and print the data from several
machines.
“Chapter 6 Server”
First setting
Next setting
Third setting
Report
Scan
Save
Hard disk
Report
Hard disk
R
eport
Scan
Print
Save

viii
Contents
Preface..........................................................................................................................................................................i
Features in Brief...........................................................................................................................................................ii
Contents.................................................................................................................................................................... viii
Using This Guide....................................................................................................................................................... xiii
Conventions ............................................................................................................................................................... xv
Safety Notes.............................................................................................................................................................. xvi
The Objective of the International Energy Star Program ........................................................................................ xxiii
Illegal Copies........................................................................................................................................................... xxiv
Chapter 1 Knowing Your Copier
1.1 Main Components and Their Functions ................................................................... 2
1.2 Switching On/Off Power ........................................................................................... 6
1.2.1 Switching On/Off Power............................................................................. 6
1.2.2 Saving Energy............................................................................................. 8
1.2.3 Auto Start ................................................................................................. 10
1.2.4 Breaker Switch.......................................................................................... 11
1.3 Using the Touch Panel Display .............................................................................. 12
1.3.1 Main Control Panel ................................................................................... 12
1.3.2 Touch Panel Display ................................................................................. 14
1.3.3 Copier Screen ........................................................................................... 16
1.3.4 Other Screens........................................................................................... 19
1.3.5 Operations on saved file ........................................................................... 20
1.4 Entering Password ................................................................................................. 21
1.5 Using the Foreign Interface
Device22
Chapter 2 Loading Paper
2.1 Paper to Use .......................................................................................................... 24
2.2 Loading Paper/Changing Paper Size of Paper Trays ............................................ 27
2.2.1 Loading Paper in Trays 1, 2, 3, 4.............................................................. 27
2.2.2 Loading Paper in Tray 5 (Bypass) ............................................................ 30
2.2.3 Loading Paper in Tray 6 (HCF)................................................................. 33
2.2.4 Loading Paper in Tray 7............................................................................ 35
2.3 Checking/Changing Paper Supply Settings ........................................................... 37
Chapter 3 Loading Documents
3.1 Types of Documents .............................................................................................. 44
3.1.1 Document Sizes........................................................................................ 44
3.1.2 Automatic Document Size Sensing........................................................... 44
3.1.3 Special Documents to Note ...................................................................... 45
3.2 Loading Documents ............................................................................................... 46
3.2.1 Loading on Document Glass..................................................................... 46
3.2.2 Loading in DADF....................................................................................... 48
3.2.3 Original Orientation ................................................................................... 49

Contents
ix
3.2.4 Automatic Image Rotation......................................................................... 50
Chapter 4 Basic Copy Procedure
4.1 Basic Copying Procedures..................................................................................... 52
4.1.1 Making Copies .......................................................................................... 52
4.1.2 Checking Settings ..................................................................................... 57
4.1.3 Programming Ahead ................................................................................. 60
4.1.4 Checking Job Status ................................................................................. 62
4.1.5 Priority Printing.......................................................................................... 64
4.2 Interrupting Copying............................................................................................... 65
4.3 Copying on Postcards ............................................................................................ 67
4.4 Copying on Transparency ...................................................................................... 69
4.5 Copying on Heavy Weight...................................................................................... 72
4.6 Removing Copies from the Tri-Fold Output Tray ................................................... 73
4.7 Removing Copies from the Booklet Output Tray.................................................... 74
Chapter 5 Making Copies
Added FeaturesBasic Features Image Quality Output Format Stored
Job Templates
5.1 1-Sided/2-Sided Copying ....................................................................................... 78
5.1.1 1-Sided Copying ....................................................................................... 78
5.1.2 2-Sided Copying ....................................................................................... 80
5.2 Enlarging/Reducing Image..................................................................................... 84
5.2.1 Same % for Length and Width .................................................................. 84
5.2.2 Different % for Length and Width.............................................................. 89
5.3 Selecting Paper Tray.............................................................................................. 92
5.3.1 Automatically Selecting Paper Tray .......................................................... 92
5.3.2 Manually Selecting Paper Tray ................................................................. 93
5.4 Sorting Output ........................................................................................................ 97
5.5 Stapling .................................................................................................................. 99
5.6 Punching Holes .................................................................................................... 102
5.7 Z-Folding .............................................................................................................. 105
5.8 Making Sample Copies ........................................................................................ 108
5.9 Loading Documents in Batches ........................................................................... 110
Added FeaturesBasic Features Image Quality Output Format Stored
Job Templates
5.10 Erasing Edges...................................................................................................... 112
5.11 Shifting Image ...................................................................................................... 115
5.12 Specifying Document Size ................................................................................... 119
5.13 Copying Facing Pages onto Separate Sheets ..................................................... 122
5.14 Specifying Image Orientation ............................................................................... 124
5.15 Copying Mixed Size Originals .............................................................................. 126
5.16 Making Two sided Copies From a Bound Document........................................... 129
Added FeaturesBasic Features Image Quality Output Format Stored
Job Templates
5.17 Adjusting Image Quality ....................................................................................... 131
5.18 Adjusting Copy Density ........................................................................................ 133
5.19 Specifying Document Type .................................................................................. 134

Contents
x
5.20 Adjusting Density Control..................................................................................... 137
5.21 Adjusting Sharpness ............................................................................................ 139
Added FeaturesBasic Features Image Quality Output Format Stored
Job Templates
5.22 Multiple-Documents Copying on One Copy ......................................................... 141
5.23 Inserting Transparency Separators...................................................................... 145
5.24 Outputting Face Up/Down.................................................................................... 149
5.25 Making Multiple Copies on a Single Sheet........................................................... 152
5.26 Copying With Covers ........................................................................................... 155
5.27 Creating a Booklet................................................................................................ 161
5.28 Copying with Stamp or Date ................................................................................ 167
5.29 Copying on Tab Paper ......................................................................................... 171
5.30 Outputting Bi-Folded or Tri-Folded Copies .......................................................... 174
Added FeaturesBasic Features Image Quality Output Format Stored
Job Templates
5.31 Job Template Settings for Copying ...................................................................... 177
5.31.1 Storing Job Templates ............................................................................ 177
5.31.2 Entering the Job Name ........................................................................... 179
5.31.3 Deleting Job Templates .......................................................................... 180
5.31.4 Recalling Job Templates......................................................................... 181
5.32 Copying Documents of Different Settings (Build Job) .......................................... 182
Chapter 6 Server
6.1 About Server ........................................................................................................ 190
6.2 Setting Folders ..................................................................................................... 192
6.2.1 Roles of the Folders................................................................................ 192
6.2.2 Setting Storage Folders .......................................................................... 194
6.2.3 Setting Shared Folder ............................................................................. 198
6.2.4 Setting Link Folder/FTP Folder ............................................................... 202
6.2.5 Setting Folder Name ............................................................................... 205
6.3 Saving Data.......................................................................................................... 207
6.3.1 Saving Data ............................................................................................ 208
6.3.2 Checking saved file................................................................................. 211
6.4 Editing Files.......................................................................................................... 214
6.4.1 Changing File Name ............................................................................... 214
6.4.2 Deleting Files .......................................................................................... 216
6.4.3 Merging Files .......................................................................................... 218
6.4.4 Deleting Pages/Inserting File .................................................................. 223
6.5 Copying and Moving Files.................................................................................... 227
6.5.1 Copying or Moving Files to a Folder ....................................................... 227
6.6 Printing Files ........................................................................................................ 232
Chapter 7 Scanning
7.1 About Scanning.................................................................................................... 238
7.2 Mailbox Settings................................................................................................... 239
7.2.1 Assigning a Password to the Mailbox ..................................................... 239
7.2.2 Setting the Mailbox Name....................................................................... 242
7.2.3 Displaying the File Name Entry Screen .................................................. 244
7.2.4 Setting a Mailbox as the SMB Shared Folder ......................................... 247

Contents
xi
7.2.5 Sending Scanned Files Automatically..................................................... 250
7.3 Scanning Documents ........................................................................................... 263
7.3.1 Scanning Documents.............................................................................. 264
7.3.2 Checking Saved Files ............................................................................. 269
7.3.3 Changing File Name ............................................................................... 271
7.3.4 Deleting Files .......................................................................................... 274
7.4 Installing the Scanner Driver ................................................................................ 276
7.4.1 About the Operating Environment........................................................... 276
7.4.2 Installing the Scanner Driver................................................................... 277
7.4.3 Uninstalling the Scanner Driver .............................................................. 280
7.5 Downloading Scanned Data................................................................................. 281
7.5.1 Downloading files with a Web browser ................................................... 282
7.5.2 Downloading files Using FTP.................................................................. 283
7.5.3 Accessing SMB Shared Folder ............................................................... 284
Chapter 8 System Administrator Mode Settings
8.1 System Administrator Mode ................................................................................. 286
8.1.1 Using System Administrator Mode.......................................................... 286
8.1.2 Entering/Exiting Tools Mode ................................................................... 289
8.1.3 Entering/Exiting Auditron Mode .............................................................. 292
8.2 Overview of Tools Mode ...................................................................................... 294
8.3 Setting Tools Mode .............................................................................................. 304
8.3.1 Changing Tools Mode Settings............................................................... 304
8.3.2 Changing Tools Password ...................................................................... 306
8.4 Overview of Auditron Mode.................................................................................. 308
8.5 Auditron Menu...................................................................................................... 310
8.5.1 Review Accounts .................................................................................... 310
8.5.2 Create/Modify Accounts.......................................................................... 311
8.5.3 Reset Account Data ................................................................................ 314
8.5.4 Auditron Setup ........................................................................................ 315
8.5.5 Change of Password............................................................................... 317
8.6 Checking Network Settings .................................................................................. 319
Chapter 9 Troubleshooting
9.1 Troubleshooting ................................................................................................... 322
9.1.1 Dealing With Error Messages ................................................................. 322
9.1.2 Dealing With Server Faults ..................................................................... 322
9.1.3 Dealing With Other Troubles................................................................... 323
9.2 Clearing Paper Jams............................................................................................ 326
9.2.1 Trays 1 - 4............................................................................................... 327
9.2.2 Tray 5 (Bypass)....................................................................................... 328
9.2.3 HCF......................................................................................................... 330
9.2.4 Tray 7...................................................................................................... 336
9.2.5 Lower Left Area....................................................................................... 337
9.2.6 Inside Copier........................................................................................... 339
9.2.7 Inside Finisher Left Door......................................................................... 342
9.2.8 Inside Finisher Right Door ...................................................................... 346
9.2.9 Folding Unit (Z and C)............................................................................. 351
9.2.10 Output Area of Finisher........................................................................... 358
9.3 Clearing Document Jams..................................................................................... 361
9.4 Solving Stapling Problems ................................................................................... 365

Contents
xii
9.5 Solving Curled Output .......................................................................................... 369
Chapter 10 Daily Care
10.1 Cleaning Copier ................................................................................................... 372
10.2 Consumables ....................................................................................................... 373
10.3 Replacing Toner Cartridge ................................................................................... 376
10.4 Replacing Waste Toner Bottle A .......................................................................... 379
10.5 Replacing Staple Cartridge .................................................................................. 381
10.6 Emptying Punch Scrap Container ........................................................................ 385
10.7 Checking Meter .................................................................................................... 387
10.7.1 Checking sum of copies made................................................................ 387
10.7.2 Checking the Total Number of Copies for Each Department.................. 388
Appendix
A Specifications ....................................................................................................... 392
B Possible Combinations of Features ..................................................................... 398
C Originals/Copies Orientation (With Covers) ......................................................... 404
D Originals/Copies Orientation (With Drilled Paper)................................................ 407
Index ....................................................................................................................................................................... 409

xiii
Using This Guide
This product is designated as 2101 in all markets except for those served by Fuji Xerox (FX) and FX Asian
Pacific (FXAP). In FX and FXAP, the product designation is 1015S.
The organization of this manual is as follows.
When an optional product is installed, the display of the features and machine might be different.
Chapter 1 Knowing Your Copier
Contains information that you should know before using the machine, like the name of each part of the
machine, how to switch on/off the power and how to use the touch panel display. Read this chapter
immediately after the machine has been installed.
Chapter 2 Loading Paper
Explains the types of paper you can use, as well as how to handle and change/replenish them.
Read this chapter when loading paper.
Chapter 3 Loading Documents
Explains the types of documents you can use for copying, as well as how to handle and load them.
Read this chapter when loading documents.
Chapter 4 Basic Copy Procedure
Explains the basic knowledge of making copies; copying onto postcard, transparency, heavy weight paper;
and interrupt copying.
Chapter 5 Making Copies
Explains the common copying procedures, involving the features of Basic Features, Added Features, and
Image Quality tabs. Read this chapter when making copies.
Chapter 6 Server
Explains how to save the document data as a copy file and how to merge/edit saved copy files. Read this
chapter when using the server.
Chapter 7 Scanning
Explains how to scan the document and save the data to the server. Read this chapter when scanning
documents.
Chapter 8 System Administrator Mode Settings
Explains about the factory settings and default values of the various features so that you could customize
the machine according to your needs, making it easier to use. Read this chapter when customizing your
machine.
This machine is equipped with the feature to control the number of copies made by users. Read this chapter
also when you are controlling or calculating the number of copies made.

Using This Guide
xiv
Chapter 9 Troubleshooting
Explains how to deal with paper/document jams and error messages. Read this chapter when you
encounter problems with your machine.
Chapter 10 Daily Care
Explains how to carry out maintenance of your machine, like cleaning, replacing consumables like toner
cartridge and checking meters. Read this chapter when necessary.
Appendix
Explains about the specifications of the machine, possible combinations of features, the documents/copies
orientation when copying with covers, and the orientation of documents and paper when copying on
punched paper.

xv
Conventions
This manual uses the following conventions:
When an optional
product is needed
Touch panel display
before a procedure
Select buttons on
touch panel display
Buttons/features on
touch panel display
Buttons on control
panel
Additional information about operations and features.
Points to pay attention to.
Indicates reference sources.

xvi
Safety Notes
Read these safety notes carefully before using this product to ensure you operate the machine safely.
Precautions for Installation and Relocation
Do not place the machine in a hot, humid,
dusty, or poorly ventilated environment.
Prolonged exposure to these adverse
conditions can cause fire or electric shocks.
Do not place the machine near heaters or
volatile, flammable, or combustible materials
such as curtains that may catch fire.
Place the machine on a level and sturdy
surface that can withstand the machine weight
of 421 kg (when installing all optional products).
If tilted, the machine may fall over and cause
injuries.
When relocating the machine, contact your
Customer Support Center.
The machine has ventilation holes on its
bottom. A poorly ventilated machine can
cause excessive internal heat and fire.
The accompanying diagrams show the
minimum clearances required for normal
operation, consumables replacement, and
maintenance to ensure your machine
operates at peak performance. Your
representative will provide necessary support
for the proper installation of the machine.
is used to alert operators to an operating procedure, practice, or condition that, if
not strictly observed, can result in severe injury or loss of life.
is used to alert operators to an operating procedure, practice, or condition that, if
not strictly observed, might result in safety hazards to personnel or damage to
the equipment.
This symbol is used to alert operators to a specific operating
procedure that requires close attention. Read and follow instructions
carefully to insure the task is accomplished safely.
This symbol is used to alert operators to a specific operating
procedure that must not be performed. Read and follow instructions
carefully.
This symbol is used to alert operators to a specific operating
procedure that should be emphasized for operating safety. Read and
follow instructions carefully.
This section explains the safety symbols used throughout the manual
Heated
Surface
Flammable Electric
Shock
Pinched
fingers
Prohibit No Fire Do not tear
down
Do not
touch
Instructions Unplug Ground/Earth

Safety Notes
xvii
When moving the machine, be sure to unplug
the power cord from the outlet. If the machine
is moved with the power cord connected, it
can cause damage to the cord which could
result in fire or electric shocks.
When moving the machine, do not tilt it more
than 10 degrees. If tilted excessively, the
machine may fall over and cause injuries.
When the machine is installed, be sure to lock
the caster stoppers. An unlocked machine
may fall over or slide and cause injuries.
●The machine is capable of operating normally
within the following recommended
environmental limits:
Temperature range: 10-32°C;
Humidity range: 30-80% (no condensation).
Humidity should be 61% or below at 32°C, and
temperature should be 29°C or below at 80%
humidity.
With staple finisher (optional)
With booklet maker finisher (optional), folding unit
(optional), and HCF (optional)
Front
Front
Back
Back
Left
Right
Left
Right
With booklet maker finisher (optional)
With staple finisher (optional), folding unit (optional),
and HCF (optional)

Safety Notes
xviii
●Do not expose the machine to direct sunlight.
Exposure to direct sunlight can adversely
affect the machine's performance.
Electrical Safety
The 2101 copier/printer and the recommended
maintenance supplies have been designed
and tested to meet strict safety requirements.
Attention to the following notes will ensure the
continued safe operation of your copier/
printer.
Use only the power cord supplied with this
equipment.
Plug the power cord directly into a grounded
electrical outlet. Do not use an extension cord.
If you do not know whether or not an outlet is
grounded, consult a qualified electrician.
Do not use a ground adapter plug to connect
this equipment to an electrical outlet that lacks
a ground connection terminal.
This machine is to be used on a 208-240V
15A branch circuit. If this machine needs to be
moved to a different location, contact a Xerox
service representative.
You may get a severe electrical shock if the
outlet is not correctly grounded.
Do not place the copier/printer where people
may step on or trip on the power cord. Do not
place objects on the power cord.
Do not override or disable electrical or
mechanical interlocks.
Do not obstruct the ventilation openings.
These openings are provided to prevent
overheating of the machine.
Never push objects of any kind into slots or
openings on this equipment. Making a contact
with a voltage point or shorting out a part could
result in fire or electrical shock.
If any of the following conditions occur, switch
off the power to the machine immediately and
disconnect the power cord from the electrical
outlet. Call an authorized Xerox service
representative to correct the problem.
• The machine emits unusual noises or odors.
• The power cord is damaged or frayed.
• A wall panel circuit breaker, fuse, or other
safety device has been tripped.
• Liquid is spilled into the copier/printer.
• The machine is exposed to water.
• Any part of the machine is damaged.
Disconnect Device
The power cable is the disconnect device for this
equipment. It is attached to the back of the ma-
chine as a plug-in device. To remove all electrical
power from the machine, disconnect the power
cable from the electrical outlet.
Sudden temperature fluctuations can affect copy quality. Rapid
heating of a cold room can cause condensation inside the
machine, directly interfering with image transfer.