Xerox DocuColor 2240 User manual

TABLE OF CONTENTS
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TABLE OF CONTENTS
Table of Contents
Scanning Overview 1
Scanning Using Mailboxes 2
Scanning Using Templates 2
How to Scan Using Mailboxes 3
Basic Scanning Tab 5
Output Color 6
Scanning Resolution 7
2 Sided Originals 8
Scan Options Tab 10
2 Sided Originals 11
Reduce/Enlarge 12
Using Presets 12
Using Variable% 13
Using Auto % 14
Scan Size 15
Bound Originals 16
Mixed Size Originals 18
Border Erase 19
Image Quality / File Format Tab 20
Original Type 21
Image Compression 22
Lighter/Darker/Contrast 23
Auto Exposure 24

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TABLE OF CONTENTS
How to Pause or Cancel a Scanning Job 25
How to Cancel Scanning Jobs from the Workstation 25
Checking or Deleting a Scan Job on the Machine 26
Checking a Scan Job 26
Deleting a Scan Job 27
Scanning in Batches 28
Managing Scanned Documents 29
Retrieving/Deleting Scanned Documents 29
Retrieving a Scanned Document 29
Deleting a Scanned Document 29
Configuring the Client for Scanning 30
Installing the Network Scanner Utility 30
Required Environment 30
Installation 31
Uninstallation 31
Changing Network Scanner Utility Settings 32
Importing Scanned Data 32
Importing to an Application 32

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USER GUIDE (SCAN)
3. User Guide (Scan)
Scanning Overview
Your printer/copier can also be used as a scanner. You can either
store your scanned job in a mailbox on the printer and retrieve it at
your workstation, or you can select a template, that you have
previously created using Internet services, on your desktop. The
template will determine the characteristics of your scanned job
and its destination.

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USER GUIDE (SCAN)
Scanning Using Mailboxes
The scanner function is available when you are connected to the
network environment using TCP/IP protocol.
You can scan your originals using the printer/copier and apply
most of the features to scanned output, just as when making
copies. The scans are stored in an electronic mailbox that has
been created in the machine. The stored data can be retrieved on
your client workstation if it has the appropriate scanning driver and
if it has been connected to the network.
Scanning Using Templates
Job Templates can be created, edited, copied, and deleted using
Internet Services. You can create these templates with different
features and settings that will be applied to specified scan jobs on
the machine. You can retrieve the job template by selecting the
Job Template tab in Internet Services. Up to 250 job templates
can be stored on the machine.
For more information on Job Templates, refer to the Internet
Services Online help system.
For more information on Internet Services, refer to the User Guide
(Print).

USER GUIDE (SCAN)
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USER GUIDE (SCAN)
How to Scan Using Mailboxes
You can scan originals, and then store the scanned document in
mailboxes. The scanned document can be saved in JPEG or
TIFF format.
NOTE: In order to use this machine as a scanner, the IP address,
Port, and mailboxes must be properly configured. Contact your
System Administrator to set up a mailbox for you.
1Place the document in the DADF or on the Document Glass.
2Select Scan from the Menu screen. The Basic Scanning screen is
displayed.
3Select Mailbox. The Mailbox screen is displayed.
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USER GUIDE (SCAN)
4Select the mailbox where the scanned data is to be stored.
You can go to the previous screen by touching the up arrow, and
the next screen by touching the down arrow. Or using the
numeric keypad, you can enter numbers in the Go to box to go
directly to a specific Mailbox.
Once a mailbox is selected, any documents stored in the box will
be displayed in the Number of Docs box.
NOTE: If you select Mailbox and press Document List, you can
check the documents stored in the Mailbox.
5Press Start to begin scanning, or press Close to select additional
scanning functions. The scan data will be saved in the specified
mailbox.
For more information on scanning functions, refer to the following
sections.
To view or retrieve scanned documents, refer to the Managing
Scanned Documents section in this chapter.

USER GUIDE (SCAN)
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USER GUIDE (SCAN)
Basic Scanning Tab
Below is a brief explanation of each feature available on the Basic
Scanning tab. Each feature is explained in detail on the following
pages.
Mailbox Allows you to scan originals and then store the scan data in
mailboxes. The scan data can be saved in JPEG or TIFF format.
Job Template Allows you to apply preexisting job templates to jobs on the
machine.
Output Color Allows you to select the output color for specific types of originals.
You can choose from Auto, Full Color, Grayscale, or Black.
Scan Resolution Allows you to select the desired scan resolution. Select from 200
dpi, 300 dpi, 400 dpi, or 600 dpi.
2 Sided Originals You can scan both sides of 2-sided originals automatically.

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USER GUIDE (SCAN)
Output Color
Output Color allows you to define the kind of original document
you wish to scan. The default is Auto.
The following options are available:
Auto The Auto Color option enables the copier to determine if the
document is black and white or color.
The DADF must be closed for the Auto option to function.
In order for the scanner to accurately sense color on a document,
the color area must be greater than 50 mm2(approximately 2
inches2). If the color area is less, select the Full Color option.
Very dark colors may be sensed as black. In this case, select the
Full Color option as well.
Full Color Best used when scanning color originals. The text in the
document will be clearer, and the color graduation will be
represented in greater detail.
Grayscale Select when scanning originals with different shades of black and
white. This option can be used for originals that cannot be
scanned in black and white only.
Black Select when the desired output is a black and white copy. Black
and white copies can be made from any original. With Black
selected only Black toner is used.
1Load your originals and select the mailbox where the scanned
data is to be stored.
2Select the Output Color from the Basic Scanning screen.
3Select additional scanning features, or press Start to begin
scanning.