Xerox DocuColor 2240 User manual

TABLE OF CONTENTS
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TABLE OF CONTENTS
Table of Contents
Scanning Overview 1
Scanning Using Mailboxes 2
Scanning Using Templates 2
How to Scan Using Mailboxes 3
Basic Scanning Tab 5
Output Color 6
Scanning Resolution 7
2 Sided Originals 8
Scan Options Tab 10
2 Sided Originals 11
Reduce/Enlarge 12
Using Presets 12
Using Variable% 13
Using Auto % 14
Scan Size 15
Bound Originals 16
Mixed Size Originals 18
Border Erase 19
Image Quality / File Format Tab 20
Original Type 21
Image Compression 22
Lighter/Darker/Contrast 23
Auto Exposure 24

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TABLE OF CONTENTS
How to Pause or Cancel a Scanning Job 25
How to Cancel Scanning Jobs from the Workstation 25
Checking or Deleting a Scan Job on the Machine 26
Checking a Scan Job 26
Deleting a Scan Job 27
Scanning in Batches 28
Managing Scanned Documents 29
Retrieving/Deleting Scanned Documents 29
Retrieving a Scanned Document 29
Deleting a Scanned Document 29
Configuring the Client for Scanning 30
Installing the Network Scanner Utility 30
Required Environment 30
Installation 31
Uninstallation 31
Changing Network Scanner Utility Settings 32
Importing Scanned Data 32
Importing to an Application 32

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USER GUIDE (SCAN)
3. User Guide (Scan)
Scanning Overview
Your printer/copier can also be used as a scanner. You can either
store your scanned job in a mailbox on the printer and retrieve it at
your workstation, or you can select a template, that you have
previously created using Internet services, on your desktop. The
template will determine the characteristics of your scanned job
and its destination.

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USER GUIDE (SCAN)
Scanning Using Mailboxes
The scanner function is available when you are connected to the
network environment using TCP/IP protocol.
You can scan your originals using the printer/copier and apply
most of the features to scanned output, just as when making
copies. The scans are stored in an electronic mailbox that has
been created in the machine. The stored data can be retrieved on
your client workstation if it has the appropriate scanning driver and
if it has been connected to the network.
Scanning Using Templates
Job Templates can be created, edited, copied, and deleted using
Internet Services. You can create these templates with different
features and settings that will be applied to specified scan jobs on
the machine. You can retrieve the job template by selecting the
Job Template tab in Internet Services. Up to 250 job templates
can be stored on the machine.
For more information on Job Templates, refer to the Internet
Services Online help system.
For more information on Internet Services, refer to the User Guide
(Print).

USER GUIDE (SCAN)
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USER GUIDE (SCAN)
How to Scan Using Mailboxes
You can scan originals, and then store the scanned document in
mailboxes. The scanned document can be saved in JPEG or
TIFF format.
NOTE: In order to use this machine as a scanner, the IP address,
Port, and mailboxes must be properly configured. Contact your
System Administrator to set up a mailbox for you.
1Place the document in the DADF or on the Document Glass.
2Select Scan from the Menu screen. The Basic Scanning screen is
displayed.
3Select Mailbox. The Mailbox screen is displayed.
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USER GUIDE (SCAN)
4Select the mailbox where the scanned data is to be stored.
You can go to the previous screen by touching the up arrow, and
the next screen by touching the down arrow. Or using the
numeric keypad, you can enter numbers in the Go to box to go
directly to a specific Mailbox.
Once a mailbox is selected, any documents stored in the box will
be displayed in the Number of Docs box.
NOTE: If you select Mailbox and press Document List, you can
check the documents stored in the Mailbox.
5Press Start to begin scanning, or press Close to select additional
scanning functions. The scan data will be saved in the specified
mailbox.
For more information on scanning functions, refer to the following
sections.
To view or retrieve scanned documents, refer to the Managing
Scanned Documents section in this chapter.

USER GUIDE (SCAN)
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USER GUIDE (SCAN)
Basic Scanning Tab
Below is a brief explanation of each feature available on the Basic
Scanning tab. Each feature is explained in detail on the following
pages.
Mailbox Allows you to scan originals and then store the scan data in
mailboxes. The scan data can be saved in JPEG or TIFF format.
Job Template Allows you to apply preexisting job templates to jobs on the
machine.
Output Color Allows you to select the output color for specific types of originals.
You can choose from Auto, Full Color, Grayscale, or Black.
Scan Resolution Allows you to select the desired scan resolution. Select from 200
dpi, 300 dpi, 400 dpi, or 600 dpi.
2 Sided Originals You can scan both sides of 2-sided originals automatically.

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USER GUIDE (SCAN)
Output Color
Output Color allows you to define the kind of original document
you wish to scan. The default is Auto.
The following options are available:
Auto The Auto Color option enables the copier to determine if the
document is black and white or color.
The DADF must be closed for the Auto option to function.
In order for the scanner to accurately sense color on a document,
the color area must be greater than 50 mm2(approximately 2
inches2). If the color area is less, select the Full Color option.
Very dark colors may be sensed as black. In this case, select the
Full Color option as well.
Full Color Best used when scanning color originals. The text in the
document will be clearer, and the color graduation will be
represented in greater detail.
Grayscale Select when scanning originals with different shades of black and
white. This option can be used for originals that cannot be
scanned in black and white only.
Black Select when the desired output is a black and white copy. Black
and white copies can be made from any original. With Black
selected only Black toner is used.
1Load your originals and select the mailbox where the scanned
data is to be stored.
2Select the Output Color from the Basic Scanning screen.
3Select additional scanning features, or press Start to begin
scanning.

USER GUIDE (SCAN)
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USER GUIDE (SCAN)
Scanning Resolution
Scan Resolution allows you to select the desired scan resolution.
Select from 200 dpi, 300 dpi, 400 dpi, or 600 dpi.
The higher the scanning resolution, the larger the image file
created.
1Load your originals and select the mailbox where the scanned
data is to be stored.
2Select the desired Scan Resolution from the Basic Scanning
screen.
3Select additional scanning features, or press Start to begin
scanning.

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USER GUIDE (SCAN)
2 Sided Originals
2 Sided Originals allows you to select 1 Sided or 2 Sided originals
and output. You can select 2-Sided options from the Basic
Scanning tab or select the More... button to get a complete set of
options.
The 2 Sided Originals feature can be set on the Basic Scanning
tab and the Scan Options tab.
2 Sided (H to H) Select 2 Sided Head to Head if your originals are two-sided, head-
to-head.
2 Sided (H to T) Select 2 Sided Head to Toe if your originals are two-sided, head-
to-toe.
More... Select the More... button to get a complete set of options.
1Load your originals and select the mailbox where the scanned
data is to be stored.
2Display the Basic Scanning screen.
3Select the desired option:
• 2 Sided (Head to Head)
• 2 Sided (Head to Toe)
• More...

USER GUIDE (SCAN)
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USER GUIDE (SCAN)
When More... is selected the 2 Sided Originals screen is
displayed.
4Select 1 Sided or 2 Sided.
• If 1 Sided has been selected, proceed to the next step.
• If 2 Sided has been selected, select Head to Head or
Head to Toe for the Original.
5In Original Orientation, select the icon that most closely resembles
the orientation for the loaded document(s), Head to Top or Head
to Left.
6Select additional scanning features, or press Start to begin
scanning.

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USER GUIDE (SCAN)
Scan Options Tab
Below is a brief explanation of each feature available on the Scan
Options tab. Each feature is explained in detail on the following
pages.
2 Sided Originals Use this setting to specify the original orientation when using the
DADF for scanning.
When the DADF is used for scanning, the original orientation must
be set in order to specify the “Head” position of the document.
Reduce/Enlarge The Reduce/Enlarge feature allows you to copy the image at
different magnifications. Copies may be reduced/enlarged
between 25% - 400%.
Scan Size Allows you to scan the original for automatic size detection, or the
size may be input manually.
Bound Originals Allows you to scan the original for automatic size detection, or the
size may be input manually.
Mixed Size Originals Automatically determines the correct paper size, based on the
original size and the selected reduction/enlargement.
Border Erase Allows you to erase unwanted edge markings from the original on
the scanned image.

USER GUIDE (SCAN)
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USER GUIDE (SCAN)
2 Sided Originals
When the DADF is used for scanning, the original orientation must
be set in order to specify the “Head” position of the document.
2 Sided Originals can be set on the Basic Scanning tab and the
Scan Options tab.
1Load your originals and select the mailbox where the scanned
data is to be stored.
2Display the Scan Options screen.
3Select 2 Sided Originals from Scan Options screen. The 2 Sided
Originals screen is displayed.
4Select 1 Sided or 2 Sided on the 2 Sided Originals screen.
5Based on how the originals are loaded, select either Head to Top
or Head to Left from Original Orientation.
6Select additional scanning features, or press Start to begin
scanning.

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USER GUIDE (SCAN)
Reduce/Enlarge
The Reduce/Enlarge feature allows you to copy the image at
different magnifications. Copies may be reduced/enlarged
between 25% - 400%.
The following options are available:
Preset % There are 7 preset percentages to choose from. The selected
percentage displays in the value box on the Reduce/Enlarge
screen. These presets can be changed in System Settings mode.
Variable % Select the Variable% option to enter the desired percentage for
Reduce/Enlarge. Use either the up and down arrows or the
number buttons that display on the Touch Screen. Copies may be
reduced/enlarged between 25% - 400%, in 1% increments.
Auto % This option automatically reduces or enlarges the copy, based on
the size and orientation of the document and the paper supply
selected. This option is applied only to standard size documents.
Using Presets
1Load your originals and select the mailbox for saving the scanned
data.
2On the Scan Options screen, select Reduce/Enlarge. The
Reduce/Enlarge screen is displayed.
3Select Preset %.
4Select the desired percentage.
5Select additional scanning features, or press Start to begin
scanning.

USER GUIDE (SCAN)
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USER GUIDE (SCAN)
Using Variable%
1Load your originals and select the mailbox for saving the scanned
data.
2On the Scan Options screen, select Reduce/Enlarge. The
Reduce/Enlarge screen is displayed.
3Select Variable%.
4Perform one of the following:
• Press the up arrow to increase the percentage value in
increments of 1.
• Press the down arrow to decrease the percentage value in
decrements of 1.
• Use the Numeric Keypad on the Control Panel to enter a
specific percentage from 25% - 400%. Use C to clear the
value entered.
5Select additional scanning features, or press Start to begin
scanning.

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USER GUIDE (SCAN)
Using Auto %
1Load your originals and select the mailbox for saving the scanned
data.
2On the Scan Options screen, select Reduce/Enlarge. The
Reduce/Enlarge screen is displayed.
3Select Auto %.
4Select the desired Output Size.
5Select additional scanning features, or press Start to begin
scanning.

USER GUIDE (SCAN)
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USER GUIDE (SCAN)
Scan Size
The Scan Size feature lets you to specify how the size of the
original document is determined.
Auto Size Detect The copier automatically recognizes the size of standard originals
in the DADF. This is the default setting.
Standard Sizes Select the document size from one of the 11 preset sizes. These
presets can be changed in System Settings mode. You must
place the original on the Document Glass.
Non-standard Sizes Allows you to manually enter the size of the document placed on
the Document Glass.
1Load your originals and select the mailbox for saving the scanned
data.
2Select Scan Size from the Scan Options screen. The Scan Size
Input screen is displayed.
3Select the desired option:
•SelectAuto Size Detect to have the machine identify the
size of the original document.
• Select the appropriate size from one of the preset buttons.
• Enter the width (x) and the length (y) dimensions of the
original document.
Press the left or right arrows to decrease or increase the x
dimension. X dimensions range from 15 to 432 mm in 1
mm increments.
Press the up or down arrows to increase or decrease the Y
dimension. Y dimensions range from 15 to 297 mm in 1
mm increments.
4Select additional scanning features, or press Start to begin
scanning.

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USER GUIDE (SCAN)
Bound Originals
The Bound Originals feature enables you to scan bound originals
such as books, magazines or journals, notebooks, glued forms, or
stapled sets.
When this feature is selected, each page is scanned into a
separate file.
The pages of the book may be any size up to 8.5 x 11 inches (A4).
The Center Erase option allows you to remove the shadow
caused by the center binding of bound originals when they are
scanned.
CAUTION: Do not force the DADF down onto the book. Forcing
the DADF down could damage it. Instead, leave the DADF open
and apply a slight pressure with your hand to the book to keep it
flat against the Document Glass.
1Load your originals and select the mailbox for saving the scanned
data.
2Select Bound Originals from the Scan Options screen. The
Bound Originals screen is displayed.
3Select the desired option:
• Left Page then Right
• Right Page then Left
• Top Page then Bottom