Xerox B205 User manual

An interactive
guide to setting up
your Xerox B205
MFP for printing
and scanning.
Get Started
Last updated January 20, 2021

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This package will step you through the setup process
of installing the software and drivers you need to print
and scan, and connect the printer to the network.
You will be asked questions along the way to identify
the appropriate process steps to follow.
After performing the step or to answer the question,
click on the red arrows to proceed onto the next
step. To go back, click on the gray arrow on the
top right of the page.
Follow the hyperlinks to read instructional articles,
watch videos, or obtain file downloads from
support.xerox.com
Before you start!
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Terminology You Need to Know
Network: A system of linked devices that share resources, such as Internet access and printers, connected through a
common wireless (Wi-Fi) or wired (supported by Ethernet cords) network router.
Wi-Fi Direct: This is a feature on your printer/MFP that when enabled, emits a wireless signal that Wi-Fi capable
devices (e.g. phones, computers) can directly connect to for printing. You can connect your device to the printer’s
wireless signal just like you would connect to an Internet router’s Wi-Fi signal.
Computer’s Operating System (OS): This is the software version that your computer is running. Your operating
system determines which print drivers and Xerox applications you will use for printing and scanning.
Utility, or Utility Pack: This is a set of files, software and tools that must be downloaded to your computer to setup
your printer. After being downloaded, the files may need to be installed manually on your PC, or will be automatically
installed with the help of an imbedded “wizard” or executable file. The package contents vary based on your PC’s OS,
but they generally contain drivers for printing, scanning and faxing. They may contain applications that allow you to fax,
scan, or access your printer’s advanced settings from your desktop.
CentreWare Internet Services (CWIS): This is your printer’s web interface where you can manage advanced settings.
You access it by entering your printer’s IP address in your web browser. Your printer must be on the network or have
Wi-Fi direct enabled in order to access CWIS. Next
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Perform the following steps:
1) Unpack the box and locate the installation
poster and USB cord
2) Remove all the internal packaging and tape
3) Plug the printer into an outlet and power on
4) Load the paper
Click here to view a video about unboxing
your printer.
Unpacking and Powering On
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Select the type of device you are setting up
to print from.
If you will be printing from multiple devices, setup to
print from your computer first.
Choose Your Device
Windows Computer
Macintosh Computer
Android or iOS Mobile device
Other
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How do you want to connect the printer to the
Windows computer?
Directly with a USB cord
This method directly connects your
printer to your computer using a USB
cord. Your printer must be located
within the cord’s reach of the
computer. The USB cord was shipped
with your printer.
This method is not recommended if
you plan to print from mobile devices.
Through the network with an
Ethernet cord
This method connects your printer to
your network using a cable. Any
computer or device that is also on the
network can print to it. The Ethernet
cord is not provided.
If you do not have a wireless network
router, you can use Wi-Fi direct to
print from devices that are not on the
network. The networked printer can be
configured to emit a signal that
devices can directly connect to.
Through the network via Wi-Fi
This method wirelessly connects your
printer to your home office network.
Any computer or device that is also on
the network can print to it. You must
have a wireless router and a good Wi-
Fi signal.
You can also enable Wi-Fi direct to
print from devices that are not on the
network. The networked printer can be
configured to emit a signal that
devices can directly connect to.
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Perform these steps from the printer’s control panel.
1. Press the System Information/ Machine Status button.
2. Use the Down arrow and OK button to follow this navigation pathway: Down
arrow, Network, OK > Down arrow, Wi-Fi, OK > Down arrow, Wi-Fi Settings,
OK.
3. “Wizard” will be displayed. Press OK. The Wireless Wizard will search for
wireless networks. When the search is complete, press the Up or Down arrow to
find your network and then press OK.
4. “WPA Key” will be displayed, asking for your Wi-Fi network password. Use the
Up or Down arrow to find the characters and then press OK to select them. After
entering the last character, press OK again. (Note: Password is case sensitive.
Uppercase letters are after the lowercase in the scroll list.)
5. “Apply?” will be displayed. Press OK to save the password.
6. “Connecting” will be displayed for several seconds and then change to
“Connected” if successful.
To view a video about setting up Wi-Fi, click here.
Next
Add the Printer to the Wi-Fi Network
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Add the Printer to the Network
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Connect the printer to the network router with an
Ethernet cord and configure the printer for a
wired connection. (Wi-Fi is on by default and
needs to be turned off.)
Perform these steps from the printer’s control panel.
1. Press the System Information/ Machine Status button
2. Use the Down arrow and OK button to follow this navigation pathway: Network >
Wi-Fi > Wi-Fi ON.
3. Change Wi-Fi ON to Wi-Fi OFF then press OK. Press the back button.
4. Select DHCP to have the router assign a dynamic IP address, then press OK.
5. Press the System Information/ Machine Status button to return home.

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Install and Run the “Windows Print Drivers Utilities”
Install the CD that came with your printer, or
download the “Windows Print Driver
Utilities” from support.xerox.com. Run the
setup.exe to launch the installer wizard.
The program will connect to the printer, add the printer
to the network, install the Easy Printer Manager
software and drivers, and print a test page.
To download the utility for Windows, click here. The file
name is
Xerox_B205_Windows_PrintDriver_Utilities_Signed
To view a video about using the utility, click here.
Next
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Run the “Easy Print Manager” application
that was installed with the utility pack on
your computer.
The program enables “pull scan”, and allows you to
manage the scan process from your computer.
To view a video on using Easy Print Manager for
scanning, click here.
Run “Easy Print Manager” for Scanning and Faxing
Next
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Enable Wi-Fi Direct from the “Easy Printer
Manager” application on your computer.
Wi-Fi Direct can be used as a backup connection, to
support wireless printing from non-networked
devices, and to access advanced settings in CWIS.
1. Open Easy Printer Manager > Select Advanced Settings >
hover over Device Settings, then select Network Settings.
For Wi-Fi Direct, select On to enable the feature.
2. Make note of the IP Address displayed. It will be used later to
access the printer's web interface (CentreWare Internet Services).
3. For Network Key, enter a password that contains at least 8
characters. This password will be used later to connect to the
printer's Wi-Fi Direct signal.
4. Click Save to save the settings.
Setup Wi-Fi Direct
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If you need to enable or disable the banner
page from printing with each print job, this
can be configured in CWIS.
The banner page is a cover page that contains
information identifying the user and job name.
Click here to read the knowledge base instructions.
Enable or Disable the Banner Page
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You have completed the setup and install
process for this device.
Choose what you would like to do next.
You are all done!
Setup another device
Done
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Choose the appropriate range of operating
system versions that your Macintosh PC is
running.
14
Choose Your Mac’s Operating System Version
10.15 or above
10.14 or below
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Connect with the USB Cord
Plug one end of the USB cord into your
printer and the other end into your
computer.
The cord was shipped with your printer.
Note: You will have an opportunity to setup a network
connection later. The USB connection is required for
the initial setup.
Next
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Install “Xerox_B2xx_Series_Print_Scan_Drivers”
Download the print and scan drivers file
package from support.xerox.com.
This file package is called
Xerox_B2xx_Series_Print_Scan_Drivers_.dmg
To download the drivers, click here.Next
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Install “MAC_Printer”
Select and install the print driver:
“MAC_Printer”
This file will load the printing software to the computer
and connect to the printer.
To view a video about installing the driver files click here.Next
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Install “MAC_ICDM”
Select and Install the Scan Driver file:
“MAC_ICDM”
With this scan driver installed, you can scan using the
following methods.
Mac’s embedded Image Capture software
Scan to Network PC from the B205’s control
panel. Click here to read the knowledge base
instructions. Note: the printer must be on the
network (see next slide.)
Next
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How do you want to connect the printer to your
devices?
Read the benefits of each method and click on your selection.
Directly with a USB cord
This method directly connects your
printer to your computer using a USB
cord. Your printer must be located
within the cord’s reach of the
computer. The USB cord was shipped
with your printer.
This method is not recommended if
you plan to print from mobile devices,
or use Centreware Internet Services to
access the printer’s Advanced
Settings.
Through the network with an
Ethernet cord
This method connects your printer to
your network using a cable. Any
computer or device that is also on the
network can print to it. This
connection supports the Scan to
Network PC feature. The Ethernet
cord is not provided.
If you do not have a wireless network
router, you can use Wi-Fi direct to
print from devices that are not on the
network. The networked printer can be
configured to emit a signal that
devices can directly connect to.
Through the network via Wi-Fi
This method wirelessly connects your
printer to your home office network.
Any computer or device that is also on
the network can print to it. This
connection supports the Scan to
Network PC feature. You must have a
wireless router and a good Wi-Fi
signal.
You can also enable Wi-Fi direct to
print from devices that are not on the
network. The networked printer can be
configured to emit a signal that
devices can directly connect to.
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Add the Printer to the Wi-Fi Network
Next
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Perform these steps from the printer’s control panel.
1. Press the System Information/ Machine Status button.
2. Use the Down arrow and OK button to follow this navigation pathway: Down
arrow, Network, OK > Down arrow, Wi-Fi, OK > Down arrow, Wi-Fi Settings,
OK.
3. “Wizard” will be displayed. Press OK. The Wireless Wizard will search for
wireless networks. When the search is complete, press the Up or Down arrow to
find your network and then press OK.
4. “WPA Key” will be displayed, asking for your Wi-Fi network password. Use the
Up or Down arrow to find the characters and then press OK to select them. After
entering the last character, press OK again. (Note: Password is case sensitive.
Uppercase letters are after the lowercase in the scroll list.)
5. “Apply?” will be displayed. Press OK to save the password.
6. “Connecting” will be displayed for several seconds and then change to
“Connected” if successful.
To view a video about setting up Wi-Fi, click here.