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  9. Xerox 098N02176 - Network Kit Print Server User manual

Xerox 098N02176 - Network Kit Print Server User manual

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Service User Guide: United States
January 2010
SERUG-01UA
Xerox
®
Services
United States Service
User Guide
Applies to:
Technical Services
Pro essional Support Services
Remote and Unassisted Support Services
©2010 Xerox Corporation. All rights reserved. Xerox
®
, the sphere o connectivity design, FreeFlow
®
, iGen3
®
, iGen4™,
prInteract
®
, MeterAssistant
®
, SuppliesAssistant
®
, Phaser
®
, VIPP
®
, and WorkCentre
®
are trademarks o Xerox Corporation
in the United States and/or other countries.
Brainshark
®
is a registered trademark o Brainshark, Inc.
Facebook
®
is a registered trademark o Facebook, Inc.
Twitter
®
is a registered trademark o Twitter, Inc.
YouTube
®
is a registered trademark o Google, Inc.
Visual Basic
®
and Visual C++
®
are registered trademarks o Microso t, Inc.
UNIX
®
is a registered trademark o X/Open Company, Ltd.
Mac
®
is a registered trademark o Apple, Inc.
Printed in the United States o America.
Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions that are periodically
issued.
Document Version: 1.0 (January 2010).
United States Service 3
User Guide
Contents
Pre ace.......................................................................................................................5
The Value of Xerox Services.............................................................................................................. 5
How to Use This Docu ent.............................................................................................................. 5
1
What is Xerox Services?.............................................................................7
The Big Picture for Xerox Services ..................................................................................................7
2
Xerox Services O erings............................................................................9
Technical Services .................................................................................................................................9
Full Service Maintenance Agree ent ..............................................................................9
Warranty.................................................................................................................................... 10
Ti e and Materials ............................................................................................................... 10
Xerox Productivity Plus......................................................................................................... 10
CSE and Workgroup Metrics.............................................................................................. 11
Upti e........................................................................................................................................ 11
Professional Support Services ....................................................................................................... 12
Syste s Analysts and Consultants................................................................................. 12
Custo er Trainers.................................................................................................................. 13
3
Xerox Services Modes o Support ....................................................... 15
Online ...................................................................................................................................................... 15
Online Support Assistant..................................................................................................... 15
MySupport................................................................................................................................. 16
E ail............................................................................................................................................ 16
Re ote Device Manage ent........................................................................................... 16
Xerox prInteract
®
Re ote Service Offerings ............................................................. 17
SMart eSolutions .................................................................................................................... 17
On Call..................................................................................................................................................... 18
First Level Support.................................................................................................................. 18
Second Level Support........................................................................................................... 19
Third Level Engineering Support...................................................................................... 19
Onsite ...................................................................................................................................................... 19
Technical Services Onsite ................................................................................................... 19
Parts............................................................................................................................................. 21
Professional Support Services Onsite............................................................................. 21
Contents
4 United States Service
User Guide
4 Service Contact In ormation................................................................ 23
Avenues of Support ........................................................................................................................... 23
Hours of Operation................................................................................................................ 23
Web Portal................................................................................................................................. 23
Single Point of Contact........................................................................................................ 24
E ail Addresses...................................................................................................................... 25
Phone Nu bers ...................................................................................................................... 25
Social Media Contacts ......................................................................................................... 25
How to Contact Professional Support Services...................................................................... 26
5
Process or Accessing Support ............................................................. 27
Service and Support Process Steps.............................................................................................. 27
Placing a Service Call............................................................................................................ 27
Xerox Service Escalation Process.................................................................................................. 28
Case Priorities .......................................................................................................................... 29
Proble Severity Levels....................................................................................................... 29
Escalation Ti efra es........................................................................................................ 30
Survey Process...................................................................................................................................... 31
Survey Process for Online Support Assistant.............................................................. 31
Custo er Co plaints....................................................................................................................... 32
Custo er Relations Group................................................................................................. 32
United States Service 5
User Guide
Preface
The Value of Xerox Services
Service is a critical component in your decision to buy, your success with a product, and your
uture patronage and loyalty. We have always had one goal in mind—to put superior service
and support behind your Xerox solution. There’s little question that Xerox products are
outstanding…with industry-leading technology in their eatures, unctions and bene its.
But your satis action goes beyond excellent products to excellent per ormance. And
per ormance only happens when excellent products are supported by excellent service that
helps you grow your business. The Xerox Services value proposition is simple to express:
Protect your investment – You are counting on your technology investments to pay dividends
or many years. With the Full Service Maintenance Agreement, Xerox Services protects your
technology investment and maximizes uptime.
Maximize Your Results – Your Xerox equipment is a tool or building better business…
provided that it is up and running. Perhaps the most undamental value we provide is the
reliability that allows you to maximize the use o your equipment and do great work as a
result.
Gain Peace of Mind – When you view your equipment purchase as the irst step in a new,
long-term relationship with Xerox—made stronger every day through the support o Xerox
Services—you gain unprecedented peace o mind.
How to Use This Docu ent
•This User Guide contains descriptions o the various support o erings provided by Xerox
Services, service contact in ormation, and the process or accessing support resources and
opening a support case.
•This User Guide is meant to be general in nature and does not attempt to describe all the
di erences between printers, o ice multi- unction devices, wide- ormat, production and
continuous eed products. Product-speci ic collaterals can be ound at: www.xerox.com.
•Material in this User Guide is not meant to, and shall not, supersede, take the place o or
become part o the terms and conditions agreed to in your Xerox Order Agreement, Xerox
Negotiated Agreement, Services and Solutions Agreement, Managed Service Agreement
or other written agreement between you and Xerox.
Pre ace
6 United States Service
User Guide
United States Service 7
User Guide
1
1What is Xerox Services?
Xerox Services is the organization that provides both assisted and unassisted Technical Service
(“break ix”) and Pro essional Support Services (analyst services and customer training) to
customers in the United States, Puerto Rico and Guam. We support two main types o
customers – those with direct service contract coverage, and those who are covered by
managed services agreements. We provide support or all sales channels rom direct to agents,
dealers and resellers, and service all industry segments rom graphic communications, to state
and local government, manu acturing, and high-technology.
The Big Picture for Xerox Services
•A dedicated service force here to support you
•Live technical help rom over 600 Customer Support Representatives (CSRs)
•24x7 illustrated nline Support knowledgebase that provides a benchmark 70%
success ul sel -help experience at www.xerox.com/support
•An internal global knowledge-sharing database called Eureka allowing in ormation to
be shared at the point o need providing answers quickly or problem resolution
•Customizable online experience that brings together all the tools you need to manage
your Xerox equipment
•Design and Field Engineering support onsite, i necessary
•nly Xerox authorized parts which are stored locally and carried in service vehicles
•Leveraging state-of-the-art wireless call-assignment technology with laptops and
handheld devices
•A direct service delivery model complemented by authorized Service Delivery Partners in
certain geographies
•Highly skilled professional systems analysts, consultants, and trainers
working with
your sta to deliver technical and operational support
•And many situations backed by the Xerox Total Satisfaction Guarantee
What is Xerox Services?
8 United States Service
User Guide
United States Service 9
User Guide
2
2Xerox Services
Offerings
Technical Services
Whether your business is large or small, global or local, you can rely on Xerox Services or
dependable support and lexible service options.
From comprehensive network and so tware support, to 24/7 online assistance and quick,
responsive onsite coverage, you can count on us or a variety o service options to meet your
needs. And every option is backed by a team o experienced support personnel who are
equipped with the latest skills, tools and technology.
Full Service Maintenance Agree ent
A Xerox Full Service Maintenance Agreement (FSMA) maximizes your productivity and ensures
your investment in technology pays o . Standard service coverage hours are rom 8 A.M. until
5 P.M., Monday through Friday, excluding designated holidays.
A Xerox FSMA includes all parts, labor, so tware updates, maintenance and travel or your
product’s operating hardware and so tware. A 24x7 support sta to assist with your hardware
or so tware problem resolution, so tware version updates, hardware retro its and all diagnostic
licenses are also included. Additionally, our Pro essional Services provide access to ee-based
onsite System Analyst support. I Xerox cannot repair your product to ull working order, Xerox
will ensure you receive a comparable replacement product with an identical model or one with
comparable eatures and capabilities.
The FSMA is very lexible and can be customized in a number o ways:
Extended Shift FSMA. I you require a ter hours coverage and maximum uptime, this plan is
best or you. It provides you all the bene its listed above, plus expanded coverage with eight
di erent shi t coverage options based on the number o days per week and shi ts per day, up
to 24/7.
Xtend Agreement. This option is an excellent choice i you require holiday coverage and/or
unique, nonstandard coverage. It enables you to customize your FSMA to meet your mission-
critical needs, or example, i you need weekend coverage or a month or second-shi t
coverage or a week. To learn more about Xtend agreements, please contact your Customer
Service Engineer (CSE) or Field Manager o Technical Services.
Xerox Services O erings
10 United States Service
User Guide
Warranty
Xerox stands behind every product we sell. Some products (such as Phaser
®
printers) include
warranty support or covered repairs. For products that include warranty support, there are a
number o options associated with that support, such as:
•nsite – Provides help when you need it, where you need it in the most critical situations.
Telephone troubleshooting, plus any parts, labor or travel costs associated with printer
repair.
•Quick Exchange – O ers maximum value, eaturing overnight product replacement via
next-day air. Includes telephone trouble-shooting, plus all shipping charges prepaid by
Xerox.
•Depot Repair – A cost-e ective way to repair and have your original unit returned.
Telephone trouble-shooting, parts, labor, plus return shipping are included.
Ti e and Materials
In certain situations, you may require Xerox to provide service on a unit that is out o warranty,
has lapsed in service coverage or requires a repair which is excluded rom warranty or
contractual coverage. Should this occur, Xerox can provide onsite repair with labor and parts
billed per the event, with best-e ort response time. Access to telephone support, hardware and
so tware retro its, and online account management tools are not included. There is no
restriction on access to online support at www.xerox.com/support.
Xerox Productivity Plus
Xerox Productivity Plus (XPP) is a Customer Sel -Maintenance Program available on certain
production equipment. Through the XPP program, Xerox provides quali ied customers with the
supplies, documentation, support, and operator training required to per orm simple
diagnostics, routine maintenance tasks, and some repairs which ormerly had to be completed
by Xerox Services. On success ul completion o XPP training, your trained person receives a
mini-service manual and tool kit and is certi ied by a Xerox Services Trainer that he or she can
complete the program tasks. Using XPP, you can maintain better control o resources and job
scheduling by planning and scheduling basic maintenance at convenient times, rather than
waiting or a CSE. XPP is a productivity initiative or which the training can be at your location
or an agreed upon Xerox location. The option o training at your location a ords you the
added bene it o seeing your operator’s newly trained skills being applied to the product(s)
they will personally be using to build your business. To learn more about XPP, please contact
your CSE or Field Manager o Technical Services.