Xerox DocuColor 1632 User manual

TABLE OF CONTENTS
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TABLE OF CONTENTS
Table of Contents
Overview 1
Printer Environments 2
As a Local Printer 2
As a Network Printer 3
A. Installing the Print Drivers 7
Overview 7
Windows 95/98/Me 8
Installing PostScript or PCL Print Driver 8
Configuring the PostScript Print Driver on Windows 95/98/Me 10
Configuring the PCL Print Driver on Windows 95/98/Me 18
Windows NT 4.0 25
Installing PostScript or PCL Print Driver 25
Configuring PostScript Print Driver on Windows NT 4.0 28
Configuring the PCL Print Driver on Windows NT 4.0 38
Windows 2000 and Windows XP 45
Installing PostScript or PCL Print Driver 45
Configuring the PostScript Print Driver on Windows 2000/XP 47
Configuring the PCL Print Driver on Windows 2000/XP 57

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TABLE OF CONTENTS
Macintosh 64
Installing PostScript Print Driver 64
Setting the Print Driver Properties on Macintosh 66
B. Basic Printing 71
Paper 71
Differences From Copying 71
Prior to Printing 72
Printing Procedure 72
Setting Printing Features 74
Using On Line Help 75
Switching Printer Off-line 76
Cancel Print/Check Print Job Status 77
Cancel Print from the Workstation 77
Canceling a Print Job Using Internet Services 77
Canceling a Print Job From the Printer 77

TABLE OF CONTENTS
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TABLE OF CONTENTS
C. Special Printing 80
Specifying Output Color for Printing in a PCL Driver 80
Printing with Black 80
Printing with Auto 85
Adjusting Color for Printing 94
Adjusting Image Settings (Brightness/Chroma/Contrast) 95
Adjusting Color Balance 97
Adjusting Profile Settings 98
Adjusting Detailed Settings 101
Secure Print 106
Setting Secure Print Jobs 106
Printing Secure Print Jobs 107
Delayed Print 109
Setting Delayed Print Jobs 109
Printing Delayed Print Jobs 110
Sample Print 111
Setting Sample Print Jobs 111
Printing Sample Print Jobs 112

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TABLE OF CONTENTS
D. Internet Services 113
Overview 113
Introduction 113
Screen Structure 114
System Structure 115
Configuring the Browser 116
Netscape Communicator 116
Internet Explorer 117
Proxy Server and Port Number 118
Proxy Server Setting 118
Port Number Setting 118
Accessing Internet Services from the Workstation 119
Internet Services Features 120
Printing Documents Using the Services Feature 121
Printing Documents 122
Viewing/Deleting Jobs Using the Jobs Feature 123
Viewing the Active Jobs List 123
Deleting Jobs 124

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USER GUIDE (PRINT)
2. User Guide (Print)
Overview
This chapter describes how to install print drivers for basic and
special printing. It also explains the use of Internet Services,
printing features and all the necessary steps for printing.
Print Drivers The print drivers for this machine are multi-environment drivers
designed to enable printing from the workstation to a DocuColor
2240/1632 on the network. The print drivers contain a variety of
feature options which enable you to customize your print jobs. The
DocuColor 2240/1632 supports Adobe PostScript 3 version
3011.106, and PCL 6/5e Version 4.1.
Print drivers for this machine are included on the CD-ROM that
came with your printer. Print drivers are installed on the user
workstation to enable fast, efficient printing from your connected
workstation.
Print driver installation procedures are provided for the following
workstation environments:
• Windows 95, 98, and Windows Me
• Windows NT 4.0
• Windows 2000 and Windows XP
•Macintosh
Basic Printing This section explains how to perform basic printing tasks.
Special Printing The Special Printing section explains how to program special
printing such as printing with special papers, and adjusting colors.
Internet Services When the machine is in TCP/IP environment, Internet Services
allows the user to change or check printer settings via a web
browser.

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USER GUIDE (PRINT)
Printer Environments
This machine can be set up in many different environments.
• When connected to a computer directly, it can be used as
a local printer.
• When connected to a network, it can be used as a network
printer.
This section explains the different printer environments that can
be set up for this machine.
For details on how to connect this machine to a network, refer to
the System Administrator’s Guide.
As a Local Printer
Using parallel interface connects this machine directly to a
computer.
CAUTION: Use only parallel interface cable provided by our
company. Using a parallel interface cable from another source
may lead to electric wave obstruction.

USER GUIDE (PRINT)
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USER GUIDE (PRINT)
As a Network Printer
Windows Network (SMB)
Server Message Block (SMB) is a protocol for sharing files or a
printer on Windows 95, Windows 98, Windows Me, Windows NT
4.0, Windows 2000, and Windows XP. Using SMB, print data or
settings can be sent directly to a printer on the same network
(Ethernet interface) without going through a server.
For details on how to connect this machine to a Windows network
using SMB, refer to the System’s Administrator’s Guide.
TCP/IP (LPD)
This machine supports TCP/IP (LPD). The different connections
are briefly explained below.
For details on how to connect this machine to a Windows
computer using TCP/IP, refer to the System’s Administrator’s
Guide.
Windows 95/98/Me Using our TCP/IP Direct Print Utility, print data can be sent directly
to a printer on the same network (Ethernet interface) without going
through a server. TCP/IP Direct Print Utility is installed together
with the print driver.

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USER GUIDE (PRINT)
Windows NT 4.0/2000/XP Using the LPR port for the operating system, print data can be
sent directly for printing.
Once the printer registered on a Windows NT 4.0, Windows 2000,
or Windows XP computer is shared, you can also send data from
Windows 95, Windows 98, Windows Me to the shared printer for
printing.
Internet Printing This machine supports Internet Printing Protocol (IPP). Using IPP,
you can print to a remote printer through the internet or intranet.
For details on how to set-up Internet printing from a Windows
2000, Windows XP, or Windows Me through Internet Printing
Protocol, refer to the System Administrator’s Guide.
NetWare This machine can be used as a network operating system in an
environment using Novell NetWare.
For details on how to connect this machine to a Novell NetWare-
network, refer to the System Administrator’s Guide.

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USER GUIDE (PRINT)
EtherTalk (optional) This machine supports EtherTalk protocol, and enables you to
print from Macintosh.
For details on how to connect this machine to EtherTalk, refer to
the System Administrator’s Guide.
Token Ring (optional) This machine supports Token Ring. And when installed with the
optional interface board for Token Ring, you can use the printer in
a network environment with NetWare or TCP/IP existing alone or
together.
For details on how to connect this machine to a Windows
computer using TCP/IP refer to the System Administrator’s Guide.

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USER GUIDE (PRINT)

USER GUIDE (PRINT)
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USER GUIDE (PRINT)
A. Installing the Print Drivers
Overview
This section details the procedures for installing PostScript 3
Version 3011.106, and PCL 6/5 Version 4.1, print drivers onto a
workstation and setting the print driver properties for the following
operating systems.
• Windows 95, Windows 98, or Windows Me
• Windows NT 4.0
• Windows 2000 and Windows XP
•Macintosh

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USER GUIDE (PRINT)
Windows 95/98/Me
Installing PostScript or PCL Print Driver
Prior to installing the AdobePS 4.4.X or PCL 6/5e Version 4.1 print
driver perform the following.
• Obtain the Print Driver for your workstation's operating
system. Drivers are available on a CD-ROM that came
with your Printer. They are also typically available for
downloading in self-extracting Zip file format from the
internet at www.xerox.com.
• Obtain the printer’s IP Address by printing a System
Settings List or contacting your System Administrator.
• Check that the machine is physically connected to the
network or to your computer.
For detailed instructions on how to connect the machine to a
network, refer to the System Administrator’s Guide.
1From the Start menu on the Windows desktop, select Settings,
and then Printers.
2In the Printers window, double click Add Printer. The Add Printer
Wizard screen is displayed.
3Select Next. The Local or Network Printer screen is displayed.
4Select how the printer is connected to your computer and then
select Next.
•SelectMy Computer or Local Printer if the Printer is
directly cabled to your desktop or you are printing through
a Spooler Utility (Windows 95/98/Me).
•SelectNetwork Printer if you will be printing through a
print queue or a network server.
NOTE: If you select Network printer, specify the path to the printer
in the Network path or queue name.

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USER GUIDE (PRINT)
5Insert the CD-ROM in the CD-ROM drive.
6When the Manufacturers and Printers window displays, select
Have Disk…. The Install From Disk screen is displayed.
7Enter the path for your driver files in the “Copy manufacturer’s files
from:” box.
NOTE: You can also use the Browse button to specify a folder on
the CD-ROM.
8Select OK on the Install From Disk or Open screen.
9Select your printer model from the Printers list and select Next.
10 Select the port that you are using from the Available ports list, then
select Next.
11 When prompted, accept the default printer name, or give your
printer a more descriptive name.
12 Select either Yes or No to make this printer your default Windows
printer. Choose Yes if you will be printing primarily to this printer
from your Windows applications. Select Next.
13 Print a Test Page.
14 Verify that the test page prints at the printer, then select Finish.
15 Read the End User License Agreement and select Accept.
16 Confirm that the printer has been added in the Printers window.
17 Continue to the next page in order to configure the print driver to
complete the installation.

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USER GUIDE (PRINT)
Configuring the PostScript Print Driver on Windows 95/98/Me
This section describes printer specific settings included in the print
driver properties.
• Configuration Tab
•OptionsTab
• Output Settings Tab
• Color Settings Tab
To view the print driver properties, select the printer icon in the
Printers window, then select the Properties command on the File
menu.

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USER GUIDE (PRINT)
Configuration Tab Settings
This section describes the settings of the Configuration tab.
1Select the function that you want to set in Features List.
• The settings that can be selected vary depending on which
options have been installed. Make these settings after
confirming that option settings are complete.
2Change the settings in the “Change Setting For” box area.
• You can restore defaults by selecting the Restore
Defaults button.
3When all setting changes are completed, select OK.
Feature Settings
Image Enhancement Specify whether to use the Image Enhancement function.
Selecting On, smooths out the boundaries between black and
white when printing. This reduces jagged edges, thereby
artificially increasing the resolution of the image. When printing an
image (bitmap) composed of coarse halftone dots, smooth color
gradation is impossible in certain situations. In this case, select
Off.
NOTE: The Image Enhancement feature is available only when
Print Mode is set to High Speed.
Draft Mode Specify whether to reduce the amount of toner used when printing
drafts. When you select On, the overall printed color becomes
lighter. This is best for printing documents when print quality is not
necessary.

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USER GUIDE (PRINT)
Transparency Separators Specify whether to use transparency separators and the source of
the separators.
Select Auto for the paper source to automatically feed from the
paper tray with paper of the same size and in the same orientation
as the transparencies.
NOTE: When using Transparency Separators, be sure to load
paper of the same size and in the same orientation as
transparencies into the paper tray.
NOTE: The Transparency Separators function cannot be used in
the following situations:
• When anything other than Manual feed is selected for
Paper source in the Paper tab.
• When anything other than Transparency is selected for
Paper type in the Paper tab.
• When anything other than Center Output Tray is selected
for Output bin in the Paper tab.
• When the Duplex feature is selected in the Paper tab.
Stapling Specify whether to staple printed documents as well as the
position of the staple.
NOTE: You can staple 2 to 50 sheets.
NOTE: You cannot use staples in the following situations:
• When anything other than Finisher Tray is selected for
Output bin in the Paper tab.
• When Job Offset is selected.
Job Offset Shifting the output positions of adjacent jobs (print command) or
copies (sets) is called Job Offset. The positions of adjacent jobs or
sets of copies are shifted to either sides of the output tray.
Collated Select whether to collate a multi-page file per set when they are
printed.
Custom Paper Image
Rotation
Select whether to correct the paper orientation when printing on
custom paper. When printing on custom paper, select On to
correct the orientation rotated at 90 degrees.
Bypass Feed Orientation Specify the paper orientation when printing from the bypass tray.
When you set the short side of the paper in the bypass tray feed
direction, select Landscape. When you set the long side of the
paper in the bypass tray, select Portrait.

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Substitute Tray Specify what action to take when the paper size called for is not
loaded in the machine.
Use Printer Settings: The settings can be confirmed on the
printer control panel.
Display message: Display paper supply messages on the printer
control panel. Printer will be unavailable until paper is supplied.
Use Nearest Size (With Zoom): Select the nearest paper size.
Automatically reduces or enlarges images for printing, as
necessary.
Use Nearest Size (No Zoom): Select the nearest paper size
available and prints in equal size.
Use Larger Size (With Zoom): Print in equal size on paper larger
than the original. Automatically reduces images for printing, as
necessary.
Use Larger Size (No Zoom): Print on paper larger than the
original.
Available Printer Memory Enter the amount of usable printer memory (in KB) in the Edit box.
Normally, it is not necessary to change this setting.
Available Font Cache Enter the amount of memory available for the font cache (in KB) in
the Edit box. Normally, it is not necessary to change this setting.

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USER GUIDE (PRINT)
Specify Job Owner The following selections are available:
Use Login Name: Use your Windows Login Name as the Job
Owner Name. The Job Owner Name becomes the “Login User
Name\Host Name”.
Enter Owner name: Select this if you want to specify a custom
Job Owner Name, which is used for all the printer icons.
NOTE: You can enter up to 31 alphanumeric characters for the
Login Name and the Owner Name. If you enter more than 31
characters for either name, only the first 31 characters are used.
Password: Enter the password for the Job Owner Name. The
password can consist of 4 to 12 digits. Each digit entered displays
as an asterisk (*).
Job Type User ID Enter the User ID for the Job Type, which includes Secure Print,
Sample Print, and Delayed Print.
Job Type User ID: Enter the User ID for the Job Type. The User
ID can contain a maximum of 24 alphanumeric characters.
Password: Enter the password for the Job Type. You can enter
up to 4 digits. Each digit entered displays as an asterisk (*).
Options Tab Settings
This section describes the settings of the Options tab.
1Select the settings that you want to set in Hardware Options.
2Change the settings in the “Change Settings For” box area.
• You can restore defaults by selecting the Restore
Defaults button.
3When all setting changes are completed, select OK.