Aastra 5380 User manual

Aastra Business Communication
Solution
Aastra 5380/Aastra 5380ip
User’s Guide
https://pbxweb.aastra.com/doc_finder/DocFinder/eud-1282_en.pdf?get&DNR=eud-1282
Supported communication systems:
Aastra 415
Aastra 430
Aastra 470
This User's Guide describes the functions, configuration
and use of the phone Aastra 5380/5380ip on the com-
munication systems mentioned above. This also
includes the description of Aastra 5380/5380ip as oper-
ator console and as reception telephone for hospital-
ity/hotels.
eud-1282_en / 1.3 – R3.0 – © 04.2013

2Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
Welcome...
Welcome to the User's Guide for the desk phone Aastra 5380/5380ip for Aastra 400
communications systems.
This User's Guide will assist you with the use of your phone and introduce you step by
step to the functions and configurations.
If you require further technical support or information on other Aastra products,
please refer to our websites www.aastra.ch and www.aastra.com or Aastra DocFinder.

Aastra 5380/Aastra 5380ip 3
eud-1282/1.3 – R3.0 – 04.2013
Welcome... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Product and safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Product information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Data protectio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Limited Warranty (Australia only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Document information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Operating and display elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Key designations and sockets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Display symobls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Dialling and phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Using the display and operating elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Input. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Menu-guided navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Supplementary features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Making and answering calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Using functions while in a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Organising absences from the desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Voice messages and text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Functions for special situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Functions with OpenCount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Functions with Aastra Alarm Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Setting functions by remote control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Organisation within the team. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Line keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Content

4Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
Personalizing your phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Setting the ringing properties (Audio). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
Hands-free and headset settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Protect yourself against calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101
Phone Book Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
Configuring voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104
Configuring presence/presence profile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Configuring keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
Configuring Line Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Formulating functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Operator phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Information on the operator phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
Setting the operator phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Using an operator phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Reception telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Information on the reception phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
Operate reception telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137
Carrying out some settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141
Installation and first-time operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148
Setting up and mounting the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149
Connect Aastra 5380 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152
Connect Aastra 5380ip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153
Aastra M530/Aastra M535 expansion key module (optional) . . . . . . . . . . . . . . .155
Labelling the Aastra M530 expansion key module . . . . . . . . . . . . . . . . . . . . . . . . .157
Further information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .159
Declaration Open Source Software (Aastra 5380ip) . . . . . . . . . . . . . . . . . . . . . . . .160
Communication system and software versions . . . . . . . . . . . . . . . . . . . . . . . . . . . .161
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Aastra 5380/Aastra 5380ip 5
eud-1282/1.3 – R3.0 – 04.2013
Product and safety information
The product and document information is available here. You will also find notes
on safety, data protection and legal notes. Please read through this product and
safety information carefully.
Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Product information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Data protectio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Limited Warranty (Australia only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Document information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Product and safety information
6Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
Safety information
Failure to observe this information can be hazardous and infringe existing laws.
Connections
Always plug the phone cable connectors into the appropriate sockets. Do not modify
the connections in any way.
Mains power
Use the original power supply only. Connect the power supply only to power sources
that conform to the indications on the power supply. The device will be inoperable
when mains power of the communication system fails.
Retention of Metal Objects
Telephone receivers produce magnetic fields that can attract small metallic objects such
as pins and staples.To avoid injury, do not place the handset where such objects can be
picked up.
Maintenance
Make sure all installation and repair work is carried out by a specially qualified techni-
cian.
Always use a soft, moistened, or antistatic cloth to clean your device. Do not use chem-
icals or other chemical products.
Cost control and Data protection
You should protect your phone with a PIN so that no-one can make phone calls at your
expense. A code will also protect your personal settings.
Ambient conditions
Do not operate the device outside the temperature range of +5 °C to approx. +40 °C.
Avoid direct sunlight and other sources of heat.
Protect your device against the wet, excessive dust, corrosive liquids and steam.
Do not expose your device to electromagnetic fields (electric motors, household appli-
ances).The speech quality could be affected.To prevent interference, avoid placing your
handset in the immediate vicinity of computers, radios, TV sets, VCRs, and other tele-
phone sets.
Disposal
Be sure to dispose of your device, batteries and its packaging in an environmentally
compatible way. Electrical equipment does not belong in domestic waste. Deposit it at
a return centre.
Accessories
Use original accessories or specifically approved accessories only. The use of other
accessories may decrease performance or pose a risk to your health or safety.
12
0
5

Product and safety information
Aastra 5380/Aastra 5380ip 7
eud-1282/1.3 – R3.0 – 04.2013
Product information
Purpose and function
This product is part of the Aastra 400 communication solution.
Aastra 400 is an open, modular and comprehensive communication solution for the
business sector with several communication servers of different output and expan-
sion capacity, a comprehensive telephone portfolio and a multitude of expansions.
They include an application server for Unified Communications and multimedia ser-
vices, an FMC (Fixed Mobile Conversion) controller for integrating mobile phones, an
open interface for application developers and a multitude of expansion cards and
modules.
The business communication solution with all its components was developed to
cover in full the communication requirements of businesses and organisations, in a
way that is both easy to use and maintenance-friendly. The individual products and
components are coordinated and must not be used for other purposes or replaced by
third-party products or components (unless it is to connect other approved networks,
applications and telephones to the interfaces certified specially for that purpose).
One number user concept:
Your system administrator can set up several phones for you that hold all the same
phone number (one number user concept). You have only one name and phone num-
ber with which to identify yourself to your call partners, regardless of which of the
phone you make your calls. The advantage is that you can always be reached under
the same phone number, regardless of where you happen to be.
With Personal call routing you can define where incoming calls shall be routed to (see
chapter "Activating personal call routing", page 72). You can determine the phone on
which a call is acoustically signalled, with Ring Alone (see chapter "Activating ring
alone", page 72). Your system administrator can set whether or not you are busy for
further incoming calls (Busy if busy). You are still able to make further outgoing calls
with the other terminals.
Call lists and contacts are available on all your phones and are automatically synchro-
nised.
An announcement is signalled on all your phones which support announcement.

Product and safety information
8Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
User information
Your product is supplied with a Quick User’s Guide, safety information and, where
applicable, with other product-specific information.
These and all other user documents are available for download on the Aastra 400
DocFinderAastra DocFinder : www.aastra.com/docfinder as individual documents or as
a documentation set. It is your responsibility to keep up to date with the scope of
functions, the proper use and the operation of your product.
• Make sure you have all the user documents required to operate your product effi-
ciently and correctly.
• Make sure that the versions of the user documents comply with the software level
of the Aastra 400 products used and that you have the latest editions.
• Always read the user documents first before you put your product into operation.
• Store the user information within easy reach and refer to it whenever uncertainties
arise in connection with the use of the product.
• When handing over your product to others, make sure you enclose the relevant
user information.
Trademarks
Aastra® is a registered trademark of Aastra Technologies Limited.
Bluetooth® is a registered trademark of Bluetooth SIG, Inc. All other trademarks, prod-
uct names and logos are trademarks or registered trademarks of their respective pro-
prietors.
The designations used in this manual for software and hardware are registered trade-
marks and are thus subject to the relevant regulations.
Exclusion of liability
Not valid for Australia. See chapter "Limited Warranty (Australia only)", page 10 for the
limited warranty in Australia.
All parts and components of the Aastra 400 communication solution are manufac-
tured in accordance with ISO 9001 quality guidelines.
Document portal: www.aastra.com/docfinder
©The information, graphics and layouts featured in the user information are subject to copyright and may
not be duplicated, presented or processed without the written consent of Aastra Telecom Schweiz AG.

Product and safety information
Aastra 5380/Aastra 5380ip 9
eud-1282/1.3 – R3.0 – 04.2013
The relevant user information has been compiled with the utmost care. The functions
of the Aastra 400 products have been tested and approved after comprehensive con-
formity tests. Nonetheless, errors cannot be entirely excluded. The manufacturers
shall not be liable for any direct or indirect damage that may be caused by incorrect
handling, improper use, or any other faulty behaviour. Potential hazards are men-
tioned in the relevant places in the user information. Liability for loss of profit shall be
excluded in any case.
About Aastra
Aastra Technologies Limited is a world leader in the manufacture of communications
systems. The primary focus for all development work on products and solutions is to
optimize the communication processes of small, medium and large companies and
reduce their costs as a result.
Aspects of modern office communications such as mobility, future viability, safety and
availability are as much a part of the development work as user convenience and
product design. The offer covers the entire range of VoIP and SIP solutions, including
communication servers, gateways, system phones and process-oriented software
solutions.
With its pioneering innovations Aastra consistently promotes the convergence of
voice and data communications in its solutions. Aastra's clientele includes acknowl-
edged telephone and data network operators in North America, Europe and Africa as
well as Internet Service Providers and distributors of renown.
Aastra Technologies Limited, (TSX: "AAH") is a leading company at the forefront of the
corporate communications market. Aastra has its headquarters in Concord, Ontario,
Canada. Aastra develops and distributes innovative business communication solu-
tions for companies of all sizes. Aastra's operations are truly global with more than
50million installed lines around the world and a direct and indirect presence in more
than 100 countries. The broad portfolio offers function-rich Call Managers for small
and medium-sized businesses as well as highly scalable Call Managers for large com-
panies. The portfolio is rounded off by integrated mobility solutions, call centre solu-
tions and a large selection of phones. With its sharp focus on open standards and cus-
tomized solutions Aastra enables companies to achieve more efficient communica-
tions and co-operation.
For additional information on Aastra, visit our website: www.aastra.com

Product and safety information
10 Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
Data protectio
Protection against listening in and recording
The Aastra 400 communication solution comprises features which allow calls to be
monitored and recorded without the call parties noticing. Please note that these fea-
tures can only be used in compliance with national data protection provisions.
Limited Warranty (Australia only)
The benefits under the Aastra Limited Warranty below are in addition to other rights
and remedies to which you may be entitled under a law in relation to the products.
In addition to all rights and remedies to which you may be entitled under the Compe-
tition and Consumer Act 2010 (Commonwealth) and any other relevant legislation,
Aastra warrants this product against defects and malfunctions in accordance with
Aastra's authorized, written functional specification relating to such products during a
one (1) year period from the date of original purchase ("Warranty Period"). If there is a
defect or malfunction, Aastra shall, at its option, and as the exclusive remedy under
this limited warranty, either repair or replace the product at no charge, if returned
within the warranty period.
Repair Notice
To the extent that the product contains user-generated data, you should be aware
that repair of the goods may result in loss of the data. Goods presented for repair may
be replaced by refurbished goods of the same type rather than being repaired. Refur-
bished parts may be used to repair the goods. If it is necessary to replace the product
under this limited warranty, it may be replaced with a refurbished product of the same
design and colour.
If it should become necessary to repair or replace a defective or malfunctioning prod-
uct under this warranty, the provisions of this warranty shall apply to the repaired or
replaced product until the expiration of ninety (90) days from the date of pick up, or
the date of shipment to you, of the repaired or replacement product, or until the end
of the original warranty period, whichever is later. Proof of the original purchase date
is to be provided with all products returned for warranty repairs.

Product and safety information
Aastra 5380/Aastra 5380ip 11
eud-1282/1.3 – R3.0 – 04.2013
Exclusions
Aastra does not warrant its products to be compatible with the equipment of any par-
ticular telephone company. This warranty does not extend to damage to products
resulting from improper installation or operation, alteration, accident, neglect, abuse,
misuse, fire or natural causes such as storms or floods, after the product is in your pos-
session. Aastra will not accept liability for any damages and/or long distance charges,
which result from unauthorized and/or unlawful use.
To the extent permitted by law, Aastra shall not be liable for any incidental damages,
including, but not limited to, loss, damage or expense directly or indirectly arising
from your use of or inability to use this product, either separately or in combination
with other equipment. This paragraph, however, is not intended to have the effect of
excluding, restricting or modifying the application of all or any of the provisions of
Part 5-4 of Schedule 2 to the Competition and Consumer Act 2010 (the ACL), the exer-
cise of a right conferred by such a provision or any liability of Aastra in relation to a
failure to comply with a guarantee that applies under Division 1 of Part 3-2 of the ACL
to a supply of goods or services.
This express warranty sets forth the entire liability and obligations of Aastra with
respect to breach of this express warranty and is in lieu of all other express or implied
warranties other than those conferred by a law whose application cannot be
excluded, restricted or modified. Our goods come with guarantees that cannot be
excluded under the Australian Consumer Law. You are entitled to a replacement or
refund for a major failure and for compensation for any other reasonably foreseeable
loss or damage. You are also entitled to have the goods repaired or replaced if the
goods fail to be of acceptable quality and the failure does not amount to a major fail-
ure.
Warranty Repair Services
Procedure: Should the product fail during the warranty period and you wish to make a
claim under this express warranty, please contact the Aastra authorized reseller who
sold you this product (details as per the invoice) and present proof of purchase. You
will be responsible for shipping charges, if any.
Limitation of liability for products not of a kind ordinarily acquired for personal,
domestic or household use or consumption (e.g. goods/services ordinarily supplied
for business-use).

Product and safety information
12 Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
After Warranty Service
Aastra offers ongoing repair and support for this product. If you are not otherwise
entitled to a remedy for a failure to comply with a guarantee that cannot be excluded
under the Australian Consumer Law, this service provides repair or replacement of
your Aastra product, at Aastra's option, for a fixed charge. You are responsible for all
shipping charges. For further information and shipping instructions contact:
Limitation of liability
1.1 To the extent permitted by law and subject to clause 1.2 below, the liability of Aastra to you
for any non-compliance with a statutory guarantee or loss or damage arising out of or in
connection with the supply of goods or services (whether for tort (including negligence),
statute, custom, law or on any other basis) is limited to:
a) in the case of services:
i) the resupply of the services; or
ii) the payment of the cost of resupply; and
b) in the case of goods:
i) the replacement of the goods or the supply of equivalent goods; or
ii) the repair of the goods; or
iii) the payment of the cost of replacing the goods or of acquiring equivalent goods; or
iv) the payment of the cost of having the goods repaired.
1.2 Clause 1.1 is not intended to have the effect of excluding, restricting or modifying:
a) the application of all or any of the provisions of Part 5-4 of Schedule 2 to the Competition
and Consumer Act 2010 (the ACL); or
b) the exercise of a right conferred by such a provision; or
c) any liability of Aastra in relation to a failure to comply with a guarantee that applies under
Division 1 of Part 3-2 of the ACL to a supply of goods or services.
Manufacturer: Note:
Aastra Telecom Australia Pty Ltd ("Aastra")
Level 12, 45 William Street
Melbourne, Victoria 3000, Australia, ABN: 16 140 787 195
Phone: [phone]
Repairs to this product may be made only by
the manufacturer and its authorized agents, or
by others who are legally authorized. Unau-
thorized repair will void this express warranty.

Product and safety information
Aastra 5380/Aastra 5380ip 13
eud-1282/1.3 – R3.0 – 04.2013
Document information
Communication system and software versions
Some communication systems or software versions do not support all the features.
The corresponding text sections are identified by a letter inside square brackets. The
chapter "Communication system and software versions", page 161 indicates which
software versions support the relevant features.
Document designation
• Document number: eud-1282
• Document version: 1.3
• Based on communication server software version: R3.0
• Valid as of communication server software version: R1.0
• Copyright © 04.2013 Aastra Technologies Limited
• In PDF Viewer, click on this link to download the latest version of this document:
•https://pbxweb.aastra.com/doc_finder/DocFinder/eud-1282_en.pdf?get&DNR=eud-1282

14 Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
Operating and display elements
The sections below provide an overview and usage notes on which keys and
sockets are available on your phone.
Key designations and sockets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Display symobls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Operating and display elements
Aastra 5380/Aastra 5380ip 15
eud-1282/1.3 – R3.0 – 04.2013
Key designations and sockets
1 Display
• In the upper area: status display with symbols.
• Status display with symbols, current displays on telephone traffic
• In the lower area: display of the available Foxkey functions.
2 LED indicator
• Left LED flashes: Call.
• Right LED is lit: Voice message, message, or callback.
3 Alpha keyboard
Enter letters.
4 Digit keys
Enter digits.
5 Hands-free microphone
6 Navigation key
• Upward: Opens Activated features.
• To the right: Opens the Menu.
• Downward: Opens Settings.
• General: Scrolls forwards/backwards in the menu, navigates lists.
7 Correction key
Delete the last character or go back one step in the menu.
Ctrl
Alt
20 19
18
18 17
17
16
15
14
13
12
11
10
9
8
7
6
54
3
2
1
)<EL

3!L>3<<B
+==@:<%,
☛
c

Operating and display elements
16 Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
8Foxkey
Executes displayed function using the key. Foxkeys can be freely configured.
9 Volume/cursor keys
Adjusts volume.
10 Presence key with LED
Preconfigured as presence menu. The Presence key can be configured as a
function key or digit key.
11 Phone book key
Opens phone books.
12 Redial key
Selects the phone numbers last dialled.
13 Microphone key
Hands-free or handset microphone off / on.
14 Loudspeaker key
Hands-free operation on/off.
15 Call key
Set up / answer a call.
16 End key
• Ends a call.
• Exits input without saving and goes back to the idle state.
17 Configurable keys/line keys with LED on Aastra M530 expansion key
module (optional)
Freely configurable as number, function or Team key:
• Number key with two storage locations: Press once for first call number,
press twice for second call number (only Aastra M530).
• Function key: Activate / deactivate function.
• Team key: Call or pick up a call. Announcement to a team partner (press
twice).
If preconfigured as a Line key: Set up or answer call via line.
Configure key: press and hold down.
18 Write-on labels on Aastra M530 expansion key module (optional)
Write-on labels for the configurable keys can be found on the Aastra 400
DocFinder. You can fill out the fields directly on your PC and then print out
the labels.

Operating and display elements
Aastra 5380/Aastra 5380ip 17
eud-1282/1.3 – R3.0 – 04.2013
19 Shift key on Aastra M535 expansion key module
Switch between the 3 views. Press 1 x each to display the next level.
20 LED display on Aastra M535 expansion key module
Indicates which of the 3 levels is activated.

Operating and display elements
18 Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
Display symobls
Display symbols on the phone
Status information
Detailed information available Other Foxkeys available (Foxkey)
Search mode Function activated
Entries in call list New text messages
Forwarding activated Call Forwarding on No Reply activated
New voice messages
• Voice message retrieved
• Voice mail greeting with possibility
to leave a voice message
Voice mail greeting without possibility
to leave a voice message
New forwarded voice message[a] Retrieved forwarded voice message[a]
Hi-Q™ during a call (enhanced audio
quality) (only Aastra 5380ip)
Data and voice encryption (only
Aastra 5380ip)
Call parked Retrieve parked call (Foxkey)
Activate discreet ringing Melody deactivated
Microphone deactivated Loudspeaker/hands-free mode acti-
vated
Headset mode activated Telephone barred

Operating and display elements
Aastra 5380/Aastra 5380ip 19
eud-1282/1.3 – R3.0 – 04.2013
Aastra M535 display symbols
Bluetooth activated (Aastra 5380 only) Bluetooth device connected
(Aastra 5380 only)
Call recording [a]
Phone book
Business number Private number
Mobile number
Presence state
Available (default) Absent
Meeting Busy
Not available
Expansion key module
Business number Private number
Mobile number Line key
Status information

20 Aastra 5380/Aastra 5380ip
eud-1282/1.3 – R3.0 – 04.2013
Dialling and phoning
The following sections explain how to make phone calls simply and the func-
tions your phone offers you whenever you receive a call.
Answering calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22