Aastra Dialog 4222 Office User manual

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Dialog 4222 Office / Dialog 3211 & 3212
BusinessPhone Communication Platform
User Guide

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32122
EN/LZTBS 170 321 R2A
© Aastra Telecom Sweden AB 2008. All rights reserved.

3BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212
Welcome .......................................................... 4
Description ....................................................... 6
Incoming Calls ............................................... 18
Outgoing Calls ............................................... 22
During Calls .................................................... 33
Call List .......................................................... 40
Call Metering .................................................. 42
Call Forwarding .............................................. 44
Absence Information ...................................... 50
Mailbox System .............................................. 54
System Phonebook ........................................ 64
Security .......................................................... 66
Group Features .............................................. 68
ISDN Facilities ................................................ 73
Other Useful Features ..................................... 78
Settings .......................................................... 87
Accessories ................................................... 98
Useful Hints .................................................. 104
Installation .................................................... 105
Glossary ....................................................... 115
Index ............................................................ 118

Welcome
BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32124
Welcome
Welcome to the User Guide for the Dialog 4222 Office, Dialog 3212
Standard and Dialog 3211 Economyplus phones in the
BusinessPhone Communication Platform from Aastra.
The BusinessPhone Communication Platform consists of
BusinessPhone 50, BusinessPhone 128i and BusinessPhone 250.
The features described in this User Guide are related to version 7.0
or higher of the BusinessPhone Communication Platform. Some
might not work in earlier versions of the system and/or might be
protected by a license that has to be bought separately. The User
Guide describes the facilities of the BusinessPhone
Communication Platform and the Dialog 4222 Office, Dialog 3212
Standard and Dialog 3211 Economyplus phones with a default
programming. There may be some differences in the way your
phone is programmed. Please consult your system administrator if
you need further information.
The latest version of this User Guide can also be downloaded from:
http://www.aastra.com
Note: Dialog 4222 Office / Dialog 3211 & 3212 are system
telephones, i.e. they can only be used for an Aastra private
branch exchange that supports this type of telephone.
Function descriptions that do not include speaking in the handset,
are described as off-hook, if nothing else is stated. Instead of
pressing the Clear key, you can always replace the handset. The
Dual-Function keys allow two functions to be combined on the
same keys.

5BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212
Welcome
Copyright
All rights reserved. No parts of this publication may be reproduced,
stored in retrieval systems, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording or
otherwise, without prior written permission of the publisher except
in accordance with the following terms.
If this publication is made available on Aastra media, Aastra gives
its consent to downloading and printing copies of the content
provided in this file only for private use and not for redistribution. No
parts of this publication may be subject to alteration, modification
or commercial use. Aastra will not be liable for any damages arising
from use of an illegal modified or altered publication.
Aastra is a registered trademark of Aastra Technologies Limited. All
other trademarks mentioned herein are the property of their
respective owners.
Warranty
AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD
TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE. Aastra shall not be liable for
errors contained herein nor for incidental or consequential
damages in connection with the furnishing, performance or use of
this material.
Declaration of Conformity
Hereby, Aastra Telecom Sweden AB, SE-126 37 Hägersten,
declares that this telephone is in conformity with the essential
requirements and other relevant provisions of the R&TTE
directive 1999/5/EC.
Details to be found at: http://www.aastra.com/sdoc

Description
BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32126
Description
Dialog 4222 Office
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7BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212
Description
1Display
2x20 characters. See section “Display info” on page 15.
2 Dual-Function programmable keys
Storing numbers, program functions. See section “Settings” on
page 88.
32nd
Key for access to secondary key functions (These functions are
stated on the second line of the corresponding key).
4 Transfer / Diversion
a. Transfer an ongoing call. See section “During Calls” on page 34.
b. Activate/Deactivate diversion. See section “Call Forwarding” on
page 45.
5 Inquiry / Conference
a. To make an inquiry to an internal or external party.
b. To establish a telephone conference.
See section “During Calls” on page 34.
6 Line 2 / Read &
a. Line key 2 for in and outgoing calls.
b. Read information. See section “Absence Information” on
page 51.
7 Line 1 / Save/Redial
a. Line key 1 for in and outgoing calls.
b. Save or redial an external number. See section “Outgoing Calls”
on page 23.
8Message/Info
a. To send and receive messages. See section “Send Message”
on page 40 and “Mailbox System” on page 55
b. To enter information. See section “Absence Information” on
page 51.
9Mute
To switch the microphone on or off. See sections “During Calls” on
page 34 and “Silent ringing” on page 21.
10 Loudspeaker on/off
To switch the loudspeaker on or off. See section “During Calls” on
page 34.
11 Headset key
See section “Headset - Dialog 4222 Office” on page 101.
12 Clear
To disconnect calls or to clear the display in programming.

Description
BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32128
13 Volume control
To adjust the volume. See section “Settings” on page 88.
14 Microphone
15 Optional key panel
17 Dual-Function programmable keys.
Note: Use only an optional key panel of type DBY 419 01.
16 Loudspeaker
17 Handset with hearing aid function
Please note: The handset may attract and retain small
metal objects in the earcap region.

9BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212
Description
Dialog 3212 Standard /
Dialog 3211 Economyplus
Note: The graphic above is valid for the Dialog 3212
Standard as well as the Dialog 3211 Economyplus
telephone. The Economyplus telephone is not equipped
with a display.
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Description
BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321210
1 Display (Standard telephone only)
2x20 characters. See section “Display info” on page 15.
22nd
Key for access to secondary key functions (These functions are
stated on the second line of the corresponding key).
3Message/Info
a. To send and receive messages. See section “Send Message”
on page 40 and “Mailbox System” on page 55.
b. To enter information. See section “Absence Information” on
page 51.
4 Dual-Function programmable keys (A-D)
Storing numbers, program functions. See section “Settings” on
page 88.
5 Dual-Function programmable key (C) / Headset key
a. Storing numbers and program functions.
b. The Headset function is only available with option unit
(DBY 410 02) installed. The Headset key is programmed by the
system administrator. See section “Accessories” on page 99.
6 Transfer / Diversion
a. Transfer an ongoing call. See section “During Calls” on page 34.
b. Activate/Deactivate diversion. See section “Call Forwarding” on
page 45.
7 Inquiry / Conference
a. To make an inquiry to an internal or external party.
b. To establish a telephone conference.
See section “During Calls” on page 34.
8 Line 2 / Read & (Standard telephone only)
a. Line key 2 for in and outgoing calls.
b. Read information (Standard telephone only). See section
“Absence Information” on page 51.
9 Line 1 / Save/Redial
a. Line key 1 for in and outgoing calls.
b. Save or redial an external number. See section “Outgoing Calls”
on page 23.
10 Volume control
To adjust the volume. See section “Settings” on page 88.
11 Mute
To switch the microphone on or off. See section “During Calls” on
page 34.