Aastra VentureIP 480i User manual

VoIP Aastra 480i User Guide
University of Calgary
Voice Services
2008

Contents
Voicemail............................................................................................................................ 3
I. Access: From your office ............................................................................................ 3
II. Access: From any phone.......................................................................................... 3
III. Voice Mail Options.................................................................................................. 3
IV. Access: Internet........................................................................................................ 5
V. Clear Message Waiting............................................................................................ 5
Calling Features .................................................................................................................. 5
VI. Call Transfer/Conference Call................................................................................. 5
VII. Do Not Disturb (DND) ............................................................................................ 5
VIII. Call Forwarding.................................................................................................... 6
Phone Options..................................................................................................................... 6
I. Language Selection...................................................................................................... 6
II. Time and Date Settings............................................................................................ 6
III. Tone Selection ......................................................................................................... 7
IV. Contrast Level.......................................................................................................... 7
V. Live Dialpad Option ................................................................................................ 7
VI. Handset/Headset Setup ............................................................................................ 7
VII. Directory List........................................................................................................... 8
VIII. Callers List ........................................................................................................... 8
Re-Start VoIP Phone........................................................................................................... 8
Troubleshooting.................................................................................................................. 9

Voicemail
I. Access: From your office
1. Press the VoiceMail soft key on your phone and it will dial [phone]
2. When prompted for your password, enter your password
oBy default your password is the last four digits of your phone number plus
four zeros. For example, phone number [phone] will have “1234
0000” as the voice mail password.
II. Access: From any phone
1. If your checking your voicemail from a phone other than you own e.g. from off
Campus, dial 403-210-7721.You will be prompted for your mailbox number.
Enter your 10-digit phone number.
2. When prompted for your password, enter your password
oBy default your password is the last four digits of your phone number plus
four zeros. For example, phone number [phone] will have “1234
0000” as the voice mail password
III. Voice Mail Options
Upon your first login you should:
1. record your name
2. change your away message
3. change your busy message
4. change your voicemail password
The following is a guide to navigating the menus on the phone:
Press 1 for new messages
oPress 3 to go to Advanced Options
oPress 5 to Repeat the Message
oPress 6 Listen to the next message
oPress 7 to Delete/Undelete the current message
oPress 8 to Forward the current message
Note: Users can only forward the message to another Asterisk
user’s mailbox (I.e. Someone else with an IP phone)
oPress 9 to Save the current message
oPress * for Help
oPress # to Exit
Press 2 to change folders

oPress 0 for the New Messages Folder
oPress 1 for the Old Messages Folder
oPress 2 Work Messages Folder
oPress 3 Family Messages Folder
oPress 4 Friends Messages Folder
Press 3 advanced options
oPress 5 to leave a voicemail (note: this person must also be on the asterisk
PBX)
Enter the phone number when prompted
Leave your message
Hang up or press # to return to the main menu
Press 0 for mailbox options
oPress 1 to record your Unavailable Message
Record and press # to finish
Press 1 to accept the recording
Press 2 to listen to the recording
Press 3 to re-record the message
oPress 2 to record your Busy Message
Record and press # to finish
Press 1 to accept the recording
Press 2 to listen to the recording
Press 3 to re-record the message
oPress 3 to record your Name
Record and press # to finish
Press 1 to accept the recording
Press 2 to listen to the recording
Press 3 to re-record the message
oPress 4 to record your Temporary Greeting (recommended option)
Press 1 to record your temporary greeting
Record and press # to finish
oPress 1 to accept the recording
oPress 2 to listen to the recording
oPress 3 to re-record the message
Press 2 to erase your temporary greeting
oPress 5 to change password
Type in the new password and # to finish
Repeat to confirm
* for Help
# to Exit

IV. Access: Internet
1. Go to https://voicesip.ucalgary.ca/
2. When asked for the mailbox number, enter your phone number (without the area
code or dashes)
3. When prompted for your password, enter your password
Please visit http://ucalgary.ca/it/telephone/voicemail/vvm for more information regarding
VoIP Voicemail web-based utility.
V. Clear Message Waiting
1. Press the Options button
2. Scroll to Clear Msg. Wtg. (option 4) and press the Show soft key
3. Press the Clear button to clear the lamp
Calling Features
VI. Call Transfer/Conference Call
When you are connected to a call with someone:
1. Press the Xfer button, or the Conf button (if you want to conference the call with
someone else)
2. Dial the number of the person you wish to transfer or conference the call with
3. Press the Xfer/Conf button again to complete the transfer or to connect the new
party to the conference.
Note: when using the Conference call button, it is a 3-way call; each aastra 480i set
can add another person into the call
VII. Do Not Disturb (DND)
When this feature is activated all calls will be sent directly to your voicemail.
1. Activate DND mode:
oPress the DND soft key. A small do not disturb icon will appear on the
display.
2. Deactivate DND mode:
oWhile in DND mode, press the DND soft key to deactivate DND mode.
The DND icon in the display will disappear.

VIII. Call Forwarding
1. Press the Options button
2. Using the cursor pad, scroll to Call Forward (option 8) and press the Show soft
key
3. Enter the “Call Forward” number destination that you want your incoming calls to
be forwarded to
4. Select the “Mode” that you want to route your incoming calls to
5. E
n
t
e
r
t
he number of rings you want the phone to wait before the call is forwarded. Valid
values are from 1 to 9
Note: number of rings only applies to “No Answer” and “Busy No Answer”
modes
6. Press the Done soft key to save your settings
Phone Options
I. Language Selection
1. Press the Options button
2. Scroll to Language (option 1) and press the Show soft key
3. Press the Change soft key button and scroll through the different languages
(English, French, Spanish and German)
4. Once you have selected a language, press the Done soft key to save settings
II. Time and Date Settings
Call Forward-
Mode
Description
Off
Disables call forward.
All
Phone forwards all incoming calls immediately to the specified
destination.
Busy
Phone forwards incoming calls if the line is already in use.
No Answer
Phone forwards the call if it is not answered in the specified
number of rings.
Busy No
Answer
Phone forwards the call if either the line is already in use or the
call is not answered in the specified number of rings.
Global
Phone uses the phone wide call forward setting. This is only
valid when setting the mode of individual lines.

Your phone automatically synchronizes the time and date with our Time Server. Changes
to these settings are not recommended.
III. Tone Selection
1. Press the Options button
2. Scroll to Tones (option 3) and press Show soft key
a. Select Option 1 to set ring tone
i. Press Change soft key button. The tone will ring to give you a
sample of what the ring sounds like
ii. Adjust the ringer volume accordingly
IV. Contrast Level
1. Press the Options button
2. Scroll to Contrast Level (option 5) and press the Show soft key
3. Press the Change soft key to scroll through the various contrast levels
V. Live Dialpad Option
When this option is turned on, the phone automatically starts a hands free call when you
begin dialing a number. When off, you must either press the hands free key, lift up the
handset or press the Dial soft key to dial the number.
1. Press the Options button
2. Scroll to Live DialPad (option 6) and press the Show soft key
3. Press the Change soft key to change the option (on or off)
VI. Handset/Headset Setup
1. Press the Options button
2. Scroll to Set Audio (option 7) and press the Show soft key
3. Select your audio mode by using the Change soft key
a. To set the Headset Mic Volume press the Advanced soft key.
b. Press done to save your Mic Volume settings
Audio Mode
Description
Speaker
Only the speakerphone will be activated
when the hands-free key is pressed
Headset
Only the Headset will be activated when
the hands-free key is pressed
Speaker/Headset
The first time the hands-free key is
pressed the Speaker will be activated, the
second time, the Headset will be activated.
They will alternate each time you press the

hands-free key is pressed
Headset/Speaker
The first time the hands-free key is
pressed the Headset will be activated, the
second time, the Speaker will be activated.
They will alternate each time you press the
hands-free key is pressed
4. Press done to save your Audio settings
VII. Directory List
1. Press the Services button on your phone for menu OR press the cursor key to
enter the Directory List right away (skip to step 3)
2. From the Services menu, select Directory List
3. Use the and cursor keys to scroll through the line items in the directory
list
4. Press the Add New soft key at the Directory List header screen and perform step
5 OR press the Add New soft key at a line item and perform step 5
5. Enter a phone number, name, and line number and press the Save soft key after
each field entry.
Note: The 480i allows up to 200 directory entries
6. To dial a displayed entry from the Directory List, pick up the handset, press the
hands free key, or press the Dial soft key
7. To exit the Directory List, press the Quit soft key
VIII. Callers List
This phone feature will display your phone’s call history. This list will store up to 200
calls.
To clear the call history log on your phone:
1. Press the Services button on your phone
2. Scroll to Callers List (option 2)
3. Press the DeleteList soft key to clear log
Re-Start VoIP Phone
1. Press the Options button
2. Scroll to Phone Status (option 11)
3. Select Restart Phone (option 3)
4. Press the Restart soft key to restart the phone
5. The phone will now restart (This may take several minutes)
Do NOT unplug the phone during the restart.

The phone will display the following status messages:
Restarting…
AASTRA
|||||||40%
DHCP: Waiting for DHCP
||||||||||||50%
Updating Config
||||||||||||||||60%
Checking for firmware
DO NOT UNPLUG PHONE!
||||||||||||||||||||||||80%
Network
|||||||||||||||||||||||||||||90%
SIP
|||||||||||||||||||||||||||||||||||||||100%
Done!
Troubleshooting
If you experience any problems with your phone and need assistance troubleshooting
please visit http://ucalgary.ca/it/telephone/voip