ASCOM OFFICE 35 User manual

Ascotel Office terminals by ascom
Office 35
Operating Instructions
with safety information
www.ascom.com/pbx/ascotel/terminals
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Operating and Display Elements
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www.ascom.com/pbx/ascotel/terminals
Operating and Display Elements
63 304¡
118
17
16
15
14 2 3 4
10 58
9967
11
1213
4
G
H
I
5
J
K
L
6
M
N
O
9
W
X
Y
Z
7
P
Q
R
S
8
T
U
V
2
A
B
C
3
D
E
F
1
0
MENU
MENU
ABC
END
ABCDEFGHIKLMNOPQRSTUVWXY
ABCDEFGHIKLMNOPQRSTUVWXœ

Operating and Display Elements
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1Display
• Top: Information
• Bottom: Foxkey functions, symbols
2 oxkey
Multifunction key:
• Short: Activates allocated
function
• Long: Configures Foxkey
3 Info key
Calls up further information
4 Menu key
Menu access key
• Short: Scrolls through Foxkey
functions
• Long: Configuration mode
5 Indicator LED
• Flashing: Call
• Lit: Callback, message,report
6 Keypad
Enters digits or letters (in text
mode)
7 Handsfree microphone
8 Configurable keys with
LED
Configurable as:
Number key:
• 1x short: Calls up first phone number
• 2x short:Calls up second phone number
• Long: Configures key
unction key:
• 1x short: Activates function
• 2x short: Deactivates function
• Long: Configures key
Team key:
• 1x short: Makes call or answers call
• 2x short: Makes announcement to team
partner
• Long: Configures key
Line key:
• Short: Seizes line
9 Write-on label
10 Redial key
• Short: Calls up numbers last dialled
• Long: List of answered calls
11 Volume/cursor keys
• Adjusts volume, moves
cursor
12 Loudspeaker key
Loudspeaker on/off
13 Loudspeaker
14 Hook switch
15 END key
• In a call: Disconnects, ready for
dialling
• Menu/configuration: Back/cancel without
saving
16 Correction key
Deletes last character
17 Absence key
Configured for call diversion
Configurable as number key and
function key
18 Alpha key
Switches between digit input and
character input
MENU
☛
END
ABC

Operating and Display Elements
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Display symbols
4 vScrolls up (figure indicates entry
number) 4 VScrolls down (figure indicates entry number)
MMicrophone switched on mMicrophone switched off
Ms Handsfree mode activated sLoudspeaker activated
TFunction activated (Foxkey) iInformation available
Text mode activated
Note For a detailed description of the operating and display elements, please refer
to the section "Using the Display and Operating Elements"

Contents
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Contents
Operating and Display Elements 2
Equipment Provided 6
Optional Equipment 6
Safety and Liability 7
Receiving and Making Calls 8
Receiving a Call 8
Making a Call 9
Using the Display and Operating Elements 11
Display 11
Keys 11
Input 12
Navigation 14
Signals 14
Using Supplementary Features for More Efficiency 15
You Want a Convenient Way of Making a Call 15
You Want to Use Functions in a Call 21
You Are Away from Your Desk 23
You Are a Team Member 27
You Want to Use Your Phone Efficiently in Special Situations 28
You Are Using Line Keys 34
Personalizing Your Phone 36
Basic Settings 36
Setting the Ringing Properties 41
Phone Book Management 42
Configuring the Keys 43
Configuring Line Keys 48
Defining Functions 50
Alpha Keyboard and Extended Keypad 51
Installation and First-Time Operation 52
Troubleshooting 55
*/# Procedures 56
Menu Overview 60
Index 63
Declaration of Conformity 67
Reference to Other Documents 68

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Optional Equipment
Equipment Provided
Equipment Provided
Optional Equipment
Phone Handset Phone cord Handset cord
63.304¡
Alpha keyboard Extended keypad
Different coloured
keypad cover Headset

Safety and Liability
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Safety and Liability
Safety Information
Failure to observe this information can be hazardous and infringe existing laws Please read the Operating
Instructions and keep them for future reference When handing over your phone to others, make sure
you enclose these Operating Instructions
Exclusion of Liability
This product is manufactured in accordance with ISO 9001 quality criteria
This product and the user information supplied with it have been produced with the utmost care The
product's functions have been tested and approved after comprehensive conformity tests Nonetheless
errors cannot be entirely excluded The warranty is limited to the replacement of defective hardware
The manufacturers shall not be liable for any direct or indirect damage that may be caused by incorrect
handling, improper use or any other faulty behaviour on the part of a product Liability for loss of profit
shall be excluded in any case
Maintenance
Use original accessories only Make sure all installation and repair work is carried out
by a specially qualified technician
Always use a soft, moistened or antistatic cloth to clean your telephone Do not use
chemicals or other chemical products
Ambient conditions
Do not operate the phone outside the temperature range of +5 °C to approx
+35 °C Avoid direct sunlight and other sources of heat
Protect your phone against the wet, excessive dust, corrosive liquids and steam
Do not expose your phone to electromagnetic fields (electric motors, household ap-
pliances) The speech quality could be affected To prevent interference, avoid plac-
ing your phone in the immediate vicinity of computers, radios, TV sets, VCRs and
other telephone sets
Disposal
Be sure to dispose of your phone and its packaging in an environmentally compatible
way; alternatively send it back to your supplier or servicing agent

Receiving and Making Calls
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Receiving and Making Calls
Receiving a Call
This section explains how you can answer a call
Answering a Call
Your phone rings and the indicator LED flashes To answer the call:
Ending the Call
To end the call:
The call duration is automatically displayed after the call is ended You can also call it up using the Info
key The call charges of outgoing calls are displayed after the call is ended – if this feature is supported by
your provider
Pick up the handset
– or –
Press the Loudspeaker key
The handsfree mode is activated.
Note The caller's number appears on the display if it was transmitted The caller's
name is also shown if the number is in the phone's or system's memory If
there is not enough space on the display, a "+" appears Use the Info key to
display more information
Put the handset on-hook
– or –
If you used the handsfree mode, press the Loudspeaker key
– or –
Press the END key
The display shows "Enter number".
Note After pressing the END key, the phone is ready to accept a number
END

Receiving and Making Calls
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Making a Call
This section explains various ways of making a call
Dialling a Phone Number
You want to enter a phone number to call someone
Using the Redial List
You want to call someone you called recently
Your phone uses the redial list to automatically store the numbers of the persons you have called – in-
cluding their names, if available You can use the redial function to call these persons again
Using the Open Listening Mode
You want other persons in the room to be able listen to the conversation
In the open listening mode, the loudspeaker is also switched on
Enter the number using the digit keys
The display shows the number.
Note Use the Correction key to delete wrong digits
Pick up the handset
The number is dialled.
Press the Redial key
The first number on the redial list is displayed.
To scroll through the last 10 numbers (max ), press the Redial key
– or –
vTo scroll through the last 10 numbers (max ), press the "v" Foxkey
Pick up the handset
The displayed number is dialled.
During a call: Press the Loudspeaker key
The open listening mode is activated.
Note You can continue to use the handset in the usual way
☛

Receiving and Making Calls
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Using the Handsfree Mode
You want others to take part in the conversation or to have your hands free in a call
Your phone's handsfree mode provides high sound quality To further improve the sound quality, set the
loudspeaker volume as low as possible
Muting
You are in a call and would like to talk briefly to someone else in the room without your call partner hear-
ing you
You can switch the microphone on and off during a call
Deactivating the open listening mode: Press the Loudspeaker key again
The open listening mode is deactivated.
Note To end a call in the open listening mode, press the Loudspeaker key and put
the handset on-hook If you only put the handset on-hook, the phone goes
into the handsfree mode
During a call: Press the Loudspeaker key
The open listening mode is activated.
Put the handset on-hook
The handsfree mode is activated.
Note Make sure the handsfree microphone is not obstructed Should the sound
quality fluctuate, consult your system administrator
Continuing the call with the handset: Pick up the handset
The loudspeaker and handsfree microphone are switched off.
Mic To deactivate the microphone: Press the "Mic" Foxkey
The display shows the n symbol.
Mic To activate the microphone: Press the "Mic" Foxkey
The display shows the o symbol.