Avaya 1408 User manual

IP Office 1408 Telephone
Quick Reference Guide
IP Office 1408 Quick Reference Guide
Contacts
Calling a person from the contacts list
1. Press the CONTACTS button.
2. Scroll up or down to select the person or number you want to call.
3. Press the OK button or the call soft key.
Adding a new contact
1. Press the CONTACTS button.
2. Press the More soft key.
3 Press the New soft key.
4. Enter the name using the dial pad. To enter characters using the dial pad:
a. Repeatedly press the number key that corresponds to the letter or number you want to enter until the
letter or number is displayed.
b. Pause before entering the next characters if the characters are on the same key.
c. To enter a space, press 0.
d. Enter remaining letters or numbers.
e. Press the Bksp soft key to delete the last character.
5. Press the OK button or the OK soft key.
6. Enter the telephone number.
7. Press the Save soft key or the OK button.
Editing a contact
1. Press the CONTACTS button.
2. Scroll to the contact you want to edit.
3. Press the Details soft key.
4. Press the Edit soft key.
5. Scroll up or down to choose the field you want to edit.
6. Use the dial pad and soft keys to make changes to the contact information.
7. Press the Save soft key or the OK button to save your changes.
Avaya Menu
You can use the Avaya Menu to adjust and customize phone settings, select the display language, view
network settings, and log out. The Avaya Menu has six sub-menus:
•Screen/Sound - lets you adjust the display brightness and contrast, select your ringing pattern, turn
button click sounds on and off, and turn error tones on and off.
•Call Settings - Lets you turn the call timer display, visual alerting, and show incoming calls on or off;
set the redial option; and set the audio path to speakerphone or headset.
•Applications - Lets you turn call logging on and off as well as turn logging of bridged calls, line calls,
and line calls answered by others on and off.
•Advanced Options - lets you select the display language, set automatic gain control on the handset
and speaker, or initiate a manual backup/restore if you have a backup/ restore file server. See your
system administrator for more information.
Changing the language
1. Press the Abutton. For More Information
Go to www.avaya.com/support for latest support information, including user guide,
administrator guide, installation and maintenance guide, interactive document, and software
downloads.
2. Scroll to Advanced Options. Press the Select soft key or the OK button.
4. Select Language. Press the Select soft key or the OK button.
6. Scroll up or down to select a display language.
7. Press the Select soft key or the OK button to change to the selected language.
8. Press the OK button to confirm selection.
Issue 2 (8th March 2010)

IP Office 1408 Quick Reference Guide IP Office 1408 Quick Reference Guide
Issue 2 (8th March 2010)
LEDs Conference Calls
Making a conference call
Call Appearance Button LEDs
Steady green Call appearance connected/in use.
Slow blinking green Call appearance is ringing/alerting.
Fast blinking green Call appearance is on hold.
Steady red Call appearance in use or is selected and will be used when you go off-
hook.
Off Call appearance free/not in use.
Feature Button LEDs
Steady green Feature is active.
Blinking green Feature is pending (request is being processed and not immediately
available).
Blinking red Feature is shown on the phone display.
Off Feature is not available
1. While active on a call, press the CONFERENCE button. The call is put on hold.
2. Call the person you want to add to a conference.
3. When they answer, if they want to join the conference press the CONFERENCE button again. If they do
not want to join the conference, press the DROP button. Then press the fast flashing green button.
Adding a person to a conference call
1. Press the HOLD button to put the conference on hold.
2. Call the person you want to add to a conference.
•When they answer, if they want to join the conference press the CONFERENCE button again.
•If they do not want to join the conference, press the DROP button. Then press the fast flashing
green button to rejoin the conference.
Advanced Telephone Features
The features that are available to you depend on what your administrator has assigned to your telephone. A
few of the most commonly administered features are explained below. For more information about all the
features that are available for your extension, contact your system administrator.
Scrolling and Navigation
A navigation icon appears in the phone display to indicate that you can scroll to more options or
information. Use the up and down navigation arrows to scroll up or down through lists. Use the right and left
navigation arrows to go to other screens or to move the cursor right or left when entering text. When you
scroll to a line on the display, that line is selected.
Forwarding a call
1. Press the CFrwd feature button. You hear a dial tone prompting you to dial the forwarding number.
The soft key labels will change according to the options available for the selected line. The OK button is a
shortcut for the default action. For example, when you select an entry in your contacts list, pressing the OK
button places a call to that person. 2. Dial the number you want to forward your calls to. After you dial the number, you hear a confirmation
tone.
3. To turn call forwarding off, press the CFwrd feature button.
Answering and Making a Call Send all calls
Answering a Call 1. Press the SAC feature button to send all calls to coverage.
•If you are not already on a call, lift the handset. If you are already on a call, press the alerting call
appearance button (slow flashing green lamp) puts the existing call on hold and answers the
alerting call.
2. To turn the feature off, press the SAC feature button.
•To answer the call on speakerphone, press the SPEAKER button. Call Log
•To answer the call using a headset, press the HEADSET button. Calling a person from the call log
1. Press the CALL LOG button.
Making a Call 2. Scroll to the left or right to view a separate list of all, missed, answered, or outgoing calls.
1. Dial the number you want to call. 3. Scroll up or down to select the person or number you want to call.
2. When answered, either lift the handset or continue on speakerphone. 4. Press the OK button or the Call soft key.
Putting a Call on Hold Adding an entry from the call log to your contacts list
1. While connected to the call, press HOLD. 1. Press the CALL LOG button.
2. To resume the call, press the call appearance for the held call (fast flashing green lamp).
2. Scroll to the number that you want to add to your contacts list.
Transferring a Call 3. Press the Details soft key.
1. While connected to the call you want to transfer, press TRANSFER. 4. Press the +Contact soft key.
2. Dial the telephone number. 5. To edit the name or number, scroll up or down and edit as appropriate.
3. Press TRANSFER again to complete the transfer. 6. Press the Save soft key or the OK button.
Issue 2 (8th March 2010)