BELGACOM Forum Phone 310 User manual

Forum Phone 310 User Guide

Doc Ref: DM-868 Rev: 1
Table of Contents
1Answering a Call.............................................................................................3
2Making a Call .................................................................................................3
3Placing a Call on Hold.....................................................................................5
4Transferring a Call..........................................................................................5
5Parking a Call.................................................................................................5
6Paging............................................................................................................6
7Call Pick Up....................................................................................................6
8Conference Calls ............................................................................................7
9Divert Incoming Calls.....................................................................................7
10 Do Not Disturb (DND).....................................................................................8
11 Call Back........................................................................................................8
12 Intrusion........................................................................................................8
13 Day / Night Changeover.................................................................................9
14 Roaming PIN..................................................................................................9
15 Programming the Personal Address Book......................................................10
16 Door Phone..................................................................................................10
17 Dialling Code Table.......................................................................................11
19 Forum Phone 310 Programming Guide........................................................12
19.1 General........................................................................................................12
19.2 Phone Settings.............................................................................................12

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The combination of the sixteen-character display and the six function keys on the Forum Phone 310
facilitate access to many of the most commonly used Forum 300 system features. This section of the
guide provides detailed instructions on how to use the Forum Phone 310 .
Note: At installation, extension 11 is set as the default administration phone and it’s best to install
an Operafone Executive at extension 11.
1Answering a Call
Incoming calls to the Forum Phone 310 are indicated in several ways -
−The tone caller sounds
−The LED alongside the SPEAKER key flashes
−The incoming call is shown on the display
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2Making a Call
As well as normal dialling, i.e. entering digits once the line has been selected, the
Forum Phone 310 allows the digits to be pre-dialled before the line is accessed.
This allows the user to check the number before going off-hook by lifting the
handset or pressing the SPEAKER key.
To make an internal call (extension to extension) from the Operfone
Standard
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To make an external call from the Forum Phone 310
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Internal Call: The call can be answered by
pressing the SPEAKER key or by lifting the
handset.
External Call: The call can be answered by
pressing the SPEAKER key or by lifting the
handset.
With the telephone idle, to make an internal
call, lift the handset or press the SPEAKER key.
Internal dial tone will be heard and the display
will show each digit as it’s dialled. Dial the
extension (or group) number required, e.g. 18.
Note: If Direct Line Selection is enabled for
the extension, external dialling tone will be
heard when the extension goes off-hook.
The display shows the number of the extension
being called.
The call can be ended at any time by
replacing the handset or pressing the
SPEAKER
key to clear the call completely.

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To make an external call using the Line key
One of the function keys is a Line key; pressing this key will automatically seize
the line and switch on the handsfree facility. The required number can be dialled
and the display will show the number dialled. The call can be ended at any time by
replacing the handset or pressing the SPEAKER key.
To make a call using the REDIAL key
Pressing the Redial key displays the last number dialled. Successive presses of
the redial key scroll through the last ten numbers dialled from that extension. To
dial one of the numbers, either press the Speaker key or go off hook while the
number is on the display. The system automatically selects a line and redials the
displayed external number. As soon as the external call proceeds, the called party
name, if available in the address book, is displayed.
To redial the last number using the keypad
Redial Last Number can be activated by lifting the handset and dialling *5. The
system will automatically seize an external line and redial the last external
number.
To call a number in the Common Address Book
Common Address Book: Contains numbers accessible to all extensions on the
system. The numbers are programmed by the system administrator through
Browser Based Programming System Settings, System Maintenance programming
mode or Administration (Extension 11).
A number from the Common Address Book may be called by dialling the associated
code, in the range *4000 to *4199. The called party name will be displayed as
soon as the call proceeds.
With the telephone idle, lift the handset or
press the SPEAKERkey.
Internal dial tone will be heard and the display
will be blank.
•Dial 0or select a line using the Line key
•Dial the number –the digits will appear
on the display as they are dialled.
•Once the digits are dialled to line, they
left justify on the display.

Doc Ref: DM-868 Rev: 1
3Placing a Call on Hold
To put a call on hold -
While on a call -
•Press the HOLD key
•The LED of the HOLD key will light
•Internal dial tone will be heard. The display clears.
The call has been put on exclusive hold; it can only be retrieved from the extension
that held it.
Held calls can be retrieved by -
•Pressing the HOLD key
To toggle between held calls –
If there is more than one held call, pressing the Hold key retrieves the first call
held. To replace the first call in hold and return to the second call, press the
HOLD key twice. This operation can be repeated to toggle between the calls
Abandoning a call in Hold
If the telephone returns to idle when there is a call on hold, the held call will ring
back to the extension.
4Transferring a Call
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5Parking a Call
A call can be parked and retrieved later at any extension.
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To retrieve a Parked call
To retrieve the call from any telephone on the system, (e.g. analogue/S-
Bus/Operafone), dial *75 followed by the number of the extension that parked the
call.
To transfer a call -
•Press the Hold key to place the existing call
on hold
•Dial the extension or the external number to
receive the transferred call, e.g. extension 18
For an Unannounced internal transfer -
•Upon hearing internal ringing tone, replace
handset
•The held call will start ringing extension 18
For an Announced internal or external transfer -
•Wait for the called party to answer
•Announce the transfer
•Replace handset
•The held call is now transferred
To park the current call -
•Dial *74
The call is now parked and can be retrieved from any
other telephone connected to the system.

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Call Park Time-out: To prevent calls being abandoned or lost in the PARK state,
a programmable timer sets the maximum time a call can be parked on the system.
By default this is set at 180 seconds.
If the Call Park Timer expires before the call is retrieved, the parked call will ring
back the extension that parked it.
6Paging
An Forum Phone 310 can make and receive page or one-way announcement calls
to and from individual or all other Operafone key set users or via a PA (Public
Address) system connected at the Opera system.
7Call Pick Up
To pick up a call from another extension -
•Lift handset
•Dial *71
•Dial extension number of the call to be picked up
•Call connected
To make a universal pick up of a ringing incoming call -
•Lift handset
•Dial *710
•Call connected
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To page a system phone -
•Lift handset
•Dial *77
•Dial extension required, e.g. 13
To make a universal page to all system phones -
•Lift handset
•Dial digits *77*
To page through a PA port device -
•Lift handset
•Dial digits *77#
To answer a universal page -
•Lift handset
•Dial digits *76*

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8Conference Calls
A conference is a call in which three parties connected at the same time. An
Forum Phone 310 can hold a conference with
-Two internal extensions
-Two external lines
-One internal extension and one external line.
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To end a conference call
If either of the two parties involved in the conference call clears down, the
conferencing extension will revert to a two-party call with the remaining party.
By replacing the handset, the second party will be cleared, the conferencing
extension will ring and when answered, a two-party call will be established with the
first party
9Divert Incoming Calls
Incoming calls to an Forum Phone 310 can be diverted at various stages of the
call and to different destinations as follow -
Types Of Divert Destinations
-Divert to an Extension
Divert All Calls -Divert to Voice Mail
Divert On Busy -Divert to an External Number
Divert On No Answer (Not available for Divert On Busy)
-Divert to an Entry in the Common/
Personal Address Book
Divert all Calls to another Extension
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Divert all Calls to Voice Mail
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Divert all Calls to an Outside Number
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Clear Divert All Calls
Dial #21#
To set up a 3-
party conference, place two
calls on hold and from internal dial tone
•Dial *73
Dial *21* followed by the extension
number
to which all calls are to be diverted
(e.g. 14) followed by #
Dial *21**99#
Dial *210*followed by the external
number
to which all calls are to be diverted
(e.g. 123456) followed by #

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Divert On No Answer
Dial *61* followed by the extension number to which all unanswered calls are to
be diverted, followed by #
Divert On No Answer to Voice Mail
Dial #61**99# to divert all unanswered calls to voice mail.
Divert On No Answer to an External Number
Dial *610* followed by the external number to which all unanswered calls are to
be diverted, followed by #
Clear Divert On No Answer
Dial #61# to clear divert on no answer.
Divert On Busy to Extension
Dial *67* followed by the extension number to which all calls are to be diverted
while your extension is busy, followed by #
Divert On Busy to Voice Mail
Dial *67**99# to divert all calls to voice mail while your extension is busy.
Clear Divert On Busy
Dial #67# to clear divert on busy.
10 Do Not Disturb (DND)
When DND is set, all calls arriving at the Forum Phone 310 will receive Busy tone.
The only exceptions to this are calls from extensions that have DND Override set in
system programming.
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To clear Do Not Disturb, dial #62#
11 Call Back
When a called extension is busy, a call back can be set by dialling 5 into busy tone,
so that when the called extension becomes free, the system will first ring the
extension that set the call back and when that extension answers, the system will
ring the called extension.
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12 Intrusion
If when calling another extension busy tone is heard, a user can intrude on the
busy extension. Alert tones indicate that another extension is about to intrude.
The ability for an extension to intrude has to be enabled in system programming
by the installer or system administrator.
Dial *62# to set DND.
Dial 5, on receipt of busy tone from the
called extension, to set Call Back.

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13 Day / Night Changeover
The system can be programmed so that incoming calls ring different extensions or
groups of extensions at different times of the day, e.g. after hours, all calls ring a
night service extension. These changeovers will take place automatically but can
be overridden by an extension that has Day/Night Changeover enabled in
system programming. Normally only the system administrator or reception
extension would have this facility programmed.
Note: At installation, Extension 11 is automatically set as the default
administration phone and Day/Night Changeover will be enabled.
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14 Roaming PIN
Calls made from an extension are subject to the level of access that has been
assigned to the user of that extension. The level of access defines the types of call
the user is permitted to make, i.e. internal calls only, internal and external local
calls only etc. The Roaming PIN feature allows a user to enter a PIN code at
another extension where that telephone will take on their user profile for a time.
Individual extensions need to be enabled in system programming to be able to
accept a Roaming PIN. The system installer/administer will issue Roaming PIN and
user numbers.
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To deactivate Roaming PIN press #68#
Unsuccessful log in to Roaming PIN
Each Roaming PIN user is allowed three attempts to enter the log-in information
correctly after which the user number will be disabled for one hour. During this
time the Roaming PIN will not be usable at any extension.
Dial 79, on receipt of busy tone from the
called extension, to intrude.
Dial *072# from a designated extension
to
switch to night ringing mode, *071# to go
to day ringing mode.
Dial *68*01*xxxx# to get roaming PIN access, as
user 01, with PIN XXXX

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15 Programming the Personal Address Book
This feature allows up to 50 commonly used numbers to be stored in the Personal
Address Book of any extension. These numbers can be called directly by dialling
a short code, 8XX.
The numbers stored in the Personal Address Book are only accessible from the
extension at which they were programmed.
To Enter a number
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Note: The line access digit is automatically inserted.
To Delete an Entry
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16 Door Phone
If the system has a door phone fitted, when the door button is pressed, the system
will ring the extensions that have been assigned to ring for the door phone.
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Notes: If the call is not answered within 30 seconds, the call is cleared and the
extensions stop ringing.
If all the extensions programmed to ring are busy, the door phone extension will
receive 3 seconds of Busy tone after which the call is cleared.
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To open the door, put the call from the
Doorphone on Hold and dial *78
Dial **8XX*123456# to program the
telephone number 123456 (up to 22 digits)
under the short code 8XX (range 800 to 849)
Dial #8XX#
to delete the entry with short code
8XX (range 800 to 849).

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17 Dialling Code Table
The Forum Phone 310 can access many system features using the dialling codes
listed below.
Note: In the table below -
x = extension number ii = index code g = extension group
t = telephone number m = ringing mode
FEATURE CODE
To access a line 0
Line Access Group *91 to *98
Redial *5
Dial entries Common Address Book *4000 to *4199
Dial entries Personal Address Book *800 to *849
Park Call *74
Retrieve Parked Call *75 X
Universal Pick-up *719
Directed Pick-up *71 X
Diected Pick-off *71 X
Conference *73
Directed Page *77 X
Page PA Port *77#
Universal Page *77*
Answering a Universal Page *76*
To call an Extension Group g
Door Opening Code *78
To access Voice Mail *99
Break-out of Voice Mail *X
Transfer call to Mailbox (at ring-back tone) #99
Call-Back (at busy tone) 5
Intrude (at busy tone) 79
USER PROGRAMMING OPTION CODE
Divert All Calls to an extension
*21* X #
Divert All Calls toVoice Mail
*21**99#
Divert All Calls to an external number
*210* t #
Clear Divert All Calls #21#
Divert on No Answer to an extension
*61* X #
Divert on No Answer to Voice Mail
*61**99#
Divert on No Answer to an external number
*610* t #
Clear Divert on No Answer #61#
Divert on Busy to an extension
*67* X #
Divert on Busy to Voice Mail
*67**99#
Clear Divert on Busy #67#
Do Not Disturb
*62#
Clear Do Not Disturb #62#
Program entries in Personal Address Book
**<ii>*<t>#
Clear entry in Personal Address Book #<ii>#
Manual Day/Night Switch
*07*<m>#
CLI Restriction
*30#
CLI Presentation
*31#
Program PIN Code
*70** PIN*PIN
Clear PIN Code
*70* PIN #
Activate Roaming PIN
*68* X * PIN #
Deactivate Roaming PIN #68#

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19 Forum Phone 310 Programming Guide
19.1 General
User programming allows Opera Digital Telephone users to tailor the features and
settings of the Forum Phone 310 to suit their own ways of working.
19.2 Phone Settings
The user can set the phone setting using the Browser. The user can also program
his/her phone setting by dialling codes as follows.
LCD Contrast
By dialling the code*631*xx# the user of the Forum Phone 310 can adjust the
contrast of the display on the phone. In this code ‘xx’ represents the percentage of
the contrast in multiples of 5 for example *631*50# will set the contrast to 50%.
Changing the Phone Language
The user can select the language that the Forum Phone 310 uses by entering the
code *632*n# where n is the number of the required language.
0English
1Dutch
2Italian
3Spanish
4French
5German
Ringer Volume
By dialling the code*633*xx# the user of the Forum Phone 310 can adjust the
ringer volume. In this code ‘xx’ represents the percentage of the volume in
multiples of 5 for example *633*50# will set the volume to 50%.
Speaker Volume
By dialling the code*634*xx# the user of the Forum Phone 310 can adjust the
Speaker volume. In this code ‘xx’ represents the percentage of the volume in
multiples of 5 for example *634*50# will set the volume to 50%.
Handset Volume
By dialling the code*635*xx# the user of the Forum Phone 310 can adjust the
Handset volume. In this code ‘xx’ represents the percentage of the volume in
multiples of 5 for example *635*50# will set the volume to 50%.

Doc Ref: DM-868 Rev: 1
Software revision 54.323 (BE)
DM Number DM-868
Date June 2004